navsea standard item numerical index fy-19 utilization · 009-48 pressure seal bonnet valve shop...

1 of 7 FY-19

NAVSEA

STANDARD ITEM

NUMERICAL INDEX

FY-19 CH-1

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-01 General Criteria; accomplish I 01 OCT 2017

009-02 Environmental Compliance Report

for Material Usage at Naval

Facility; accomplish

I 18 NOV 2016

009-03 Toxic and Hazardous Substance;

control

I 01 OCT 2017

009-04 Quality Management System;

provide

I 01 OCT 2017

009-05 Temporary Access; accomplish II 18 NOV 2016

009-06 Maintaining Protection and

Cleanliness from Non-Radioactive

Operations; accomplish

I 06 MAR 2018

009-07 Confined Space Entry,

Certification, Fire Prevention

and Housekeeping; accomplish

I 01 OCT 2017

009-08 Shipboard Fire Protection and

Fire Prevention; accomplish

I 01 OCT 2017

009-09 Process Control Procedure (PCP);

provide and accomplish

II 01 OCT 2017

009-10 Asbestos-Containing Material

(ACM); control

I 18 NOV 2016

009-11 Insulation and Lagging;

accomplish

II 01 OCT 2017

009-12 Weld, Fabricate, and Inspect;

accomplish

II 01 OCT 2017

009-13 Meter; repair II 01 OCT 2017

009-14 Gage, Switch, and Thermometer;

repair

II 01 OCT 2017

009-15 Rotating Machinery; balance II 18 NOV 2016

009-16 Electronic Equipment; repair II 18 NOV 2016

2 of 7 FY-19

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-17 Rotating Electrical Equipment;

repair

II 01 OCT 2017

009-18 Magnetic Material; control I 07 MAR 2017

009-19 Provisioning Technical

Documentation (PTD); provide

I 30 JUL 2015

009-20 Government Property; control I 01 OCT 2017

009-21 Logistics and Technical Data;

provide

I 01 OCT 2017

009-23 Interference; remove and install I 01 OCT 2017

009-24 Authorization, Control,

Isolation, Blanking, Tagging and

Cleanliness; accomplish

I 01 OCT 2017

009-25 Structural Boundary Test;

accomplish

II 06 MAR 2018

009-26 Deck Covering; accomplish II 01 OCT 2017

009-27 Material Identification and

Control (MIC) for Level I System;

accomplish

II 06 MAR 2018

009-29 Cancelled 06 MAR 2018

009-30 Boiler Sample Tube; inspect II 18 NOV 2016

009-31 Boiler Waterjet Cleaning;

accomplish

II 18 JUL 2014

009-32 Cleaning and Painting

Requirements; accomplish

II 07 MAR 2017

009-33 Rotating Electrical Equipment;

rewind

II 01 OCT 2017

009-34 Fire Protection of Unmanned

Vessel at Contractor Facility;

accomplish

I 18 NOV 2016

009-36 Controller; repair II 01 OCT 2017

009-37 General Procedure for Woodwork;

accomplish

II 01 OCT 2017

009-38 Boiler, Catapult Accumulator, and

Reboiler Dry Lay-up; accomplish

II 06 MAR 2018

3 of 7 FY-19

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-39 Technical Manual Contract

Requirement (TMCR) for a New

Technical Manual for Commercial

Equipment/Component; accomplish

I 06 MAR 2018

009-40 Contractor Crane, Multi-Purpose

Machine and Material Handling

Equipment at a Naval Facility;

provide

I 01 OCT 2017

009-41 Cancelled II 06 MAR 2018

009-42 Cancelled II 06 MAR 2018

009-43 Engineering Plant Production

Completion Date (PCD), Light-Off

Assessment (LOA) Support; provide

II 30 JUL 2015

009-45 Tapered Plug Valve; repair II 06 MAR 2018

009-46 Butterfly Valve, Synthetic and

Metal Seated; repair

II 06 MAR 2018

009-47 Gate Valve; repair II 06 MAR 2018

009-48 Pressure Seal Bonnet Valve Shop

Repair; accomplish

II 01 OCT 2017

009-49 Pressure Seal Bonnet Valve In-

line Repair; accomplish

II 01 OCT 2017

009-50 Horizontal Swing Check Valve;

repair

II 06 MAR 2018


009-52 Relief Valve; repair II 06 MAR 2018

009-53 Bolted Bonnet, Globe, Globe

Angle, and Globe Stop Check

Valve Shop Repair; accomplish

II 06 MAR 2018

009-54 Bolted Bonnet, Globe, Globe

Angle, and Globe Stop Check

Valve In-line Repair; accomplish

II 06 MAR 2018

009-55 Regulating/Reducing Valve; repair II 06 MAR 2018

009-56 Main Propulsion Boiler Wet Lay-

up; accomplish

II 18 NOV 2016

009-57 Reduction Gear Security;

accomplish

II 18 NOV 2016

4 of 7 FY-19

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-58 Pump and Driver Shaft Alignment;

accomplish

II 01 SEP 2015

009-59 Organotin Antifouling Material;

control

II 18 NOV 2016

009-60 Schedule and Associated Reports

for Availabilities Over 9 Weeks

in Duration; provide and manage

I 01 OCT 2017

009-61 Shipboard Use of Fluorocarbons;

control

I 18 JUL 2014

009-62 Boiler Handhole, Manhole Seat and

Plate; inspect

II 18 NOV 2016

009-63 Lubricating Oil and Hydraulic

Fluid; analyze

II 18 NOV 2016

009-64 Synthetic Fire Resistant

Hydraulic Fluid; control

II 18 NOV 2016

009-65 Polychlorinated Biphenyls (PCBs);

control

I 01 OCT 2017

009-67 Integrated Total Ship Testing;

manage

I 01 OCT 2017


009-69 Heavy Weather/Mooring Plan;

provide

I 01 OCT 2017

009-70 Confined Space Entry,

Certification, Fire Protection,

Fire Prevention, and Housekeeping

for Unmanned Vessel; accomplish

I 18 NOV 2016

009-71 Piping System; test II 06 MAR 2018

009-72 Physical Security at a Private

Contractor Facility; accomplish

I 01 OCT 2017

009-73 Shipboard Electrical/Electronic

Cable Procedure; accomplish

I 01 OCT 2017

009-74 Occupational, Safety and Health

Plan; accomplish

I 01 OCT 2017

009-75 Circuit Breaker; repair II 06 MAR 2018

009-76 Waveguide and Rigid Coaxial Lay-

Up; accomplish

II 18 NOV 2016

5 of 7 FY-19

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-77 Cofferdam Installation;

accomplish

II 01 OCT 2017

009-78 Passive Countermeasures System

(PCMS) Material; repair

II 18 NOV 2016

009-79 Government Owned Material (GOM)

Status; report

I 18 NOV 2016

009-80 Ship Facilities; maintain I 18 NOV 2016

009-81 Compartment Closeout; accomplish I 06 MAR 2018

009-82 Installation of Equal Component

Vice Specified Component; report

I 18 NOV 2016

009-83 Wire Rope Assembly; fabricate II 18 NOV 2016

009-84 Threaded Fastener Requirements;

accomplish

I 01 OCT 2017

009-85 Government Sponsored Planning

Yard/Configuration Data Manager

(CDM) On-Site Representative

Facility; provide

II 19 JUL 2007

009-86 Recovery and Turn-In of Ozone

Depleting Substance (ODS);

accomplish

II 18 NOV 2016

009-87 Chemical Disinfection Procedure;

accomplish

II 01 OCT 2017

009-88 Collection, Holding and Transfer

(CHT) and Motor Gasoline(MOGAS)

Tanks, Spaces, and Piping,

including Sewage or MOGAS-

Contaminated Tanks, Spaces, and

Piping; certify

II 18 NOV 2016

009-89 Contractor Furnished

Anode(Purchase and Inspection);

accomplish

II 06 MAR 2018

009-90 Technical Representative; provide II 01 OCT 2017

009-91 Propeller In-Place Inspection;

accomplish

II 01 OCT 2017

009-92 Resilient Mount; install II 18 NOV 2016

6 of 7 FY-19

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-93 Emergency Planning and Community

Right-to-Know Act (EPCRA) and

Pollution Prevention Act (PPA)

Information; provide

I 06 MAR 2018

009-94 General Environmental Work at

Contractor Facility; accomplish

I 18 NOV 2016

009-95 Mechanically Attached Fitting

(MAFs); install

II 01 OCT 2017

009-96 Ball Valve; repair II 06 MAR 2018

009-97 Shipbuilding and Ship Repair

Operations National Emission

Standard for Hazardous Air

Pollutants (NESHAPS) for Surface

Coating Information; provide

I 17 JAN 2013

009-99 Ship Departure Report; provide I 18 JUL 2014

009-100 Ship's Stability; maintain I 06 MAR 2018

009-101 Ship Transit and Berthing;

accomplish

I 18 NOV 2016

009-102 Alteration Verification; provide I 01 OCT 2017

009-103 Weight and Moment Change Data;

provide

I 18 JUL 2014

009-104 Vibration Testing and Analysis;

accomplish

II 06 MAR 2018

009-105 Thermal Sprayed Coating for

Machinery Component Repair;

accomplish

II 01 OCT 2017

009-106 Work Authorization Form

Coordinator (WAFCOR); provide

I 01 OCT 2017

009-107 Piping System Cleanliness

Restoration (Non-Nuclear);

accomplish

II 01 OCT 2017


009-109 Non-SUBSAFE Work on SUBSAFE-

Certified Vessel; accomplish

I 01 OCT 2017

009-110 Non-Nuclear Work on a Nuclear

Vessel; accomplish

I 18 NOV 2016

7 of 7 FY-19

ITEM NO.

TITLE

UTILIZATION

CATEGORY

DATE

009-111 Schedule and Associated Reports

for Availabilities 9 Weeks or

Less in Duration; provide and

manage

I 18 NOV 2016

009-112 Prevention of Radiographic-

Inspection Ionizing-Radiation

Hazard; accomplish

II 18 NOV 2016

009-113 Rotating Electrical Equipment

with a Sealed Insulation System

(SIS); rewind

II 01 OCT 2017

009-114 Mold Remediation; accomplish II 07 NOV 2013

009-115 Bearing Rebabbitting; accomplish II 30 JUL 2015

009-116 Auxiliary and Waste Heat Boiler

Sodium Nitrite Wet Lay-up;

accomplish

II 30 JUL 2015

009-117 Combat Systems Light-Off; support I 18 NOV 2016

009-118 CG Deck Loading; accomplish I 18 JUL 2014

009-120 Fact Finding and Critique of

Unplanned Event; manage

I 06 MAR 2018

009-121 Ship Assessment/Inspection;

accomplish

II 18 NOV 2016

009-122 Temporary Padeye; install and

remove

I 01 OCT 2017

009-123 Fiber Optic Component; remove,

relocate, repair, and install

II 01 OCT 2017

009-124 Thermal Spray NonSkid

Application;accomplish

06 MAR 2018

1 of 9 ITEM NO: 009-01

FY-19

NAVSEA

STANDARD ITEM

FY-19

ITEM NO: 009-01

DATE: 01 OCT 2017

CATEGORY: I

1. SCOPE:

1.1 Title: General Criteria; accomplish

2. REFERENCES:

2.1 Standard Items

2.2 40 CFR Part 61, National Emission Standards for Hazardous Air

Pollutants

3. REQUIREMENTS:

3.1 Report delays to the SUPERVISOR.

3.1.1 In the event difficulty is encountered or anticipated in

complying with the contract schedule dates, notify the SUPERVISOR immediately

by verbal means, followed on the next work day by an original and 2 copies of

a letter stating pertinent details. Receipt of this notification by the

SUPERVISOR is not to be construed as a waiver of the requirements, delivery

schedule by the Government, or waiver of rights or remedies provided by law or

under this Job Order or any other requirements in the Job Order relating to

jeopardy of contract schedule dates.

3.2 Reports:

3.2.1 When a Work Item does not require a report, and one is

determined to be necessary in order to produce a reliable or complete repair,

submit one legible copy, in approved transferrable media, of a report with

supporting data as early as possible in the contract period. The goal is to

have required work completed within the original contract period.

3.2.2 For reports required by 2.1 or the Work Item, that could

result in a change in work to be accomplished or additional material to be

procured, complete the preliminary work and submit one legible copy, in

approved transferrable media, of the report in a time frame to allow the

SUPERVISOR to initiate early action, but no later than the first 20 percent of

the availability.

3.2.3 Submit one legible copy, in approved transferrable media, of

the following to the SUPERVISOR one day prior to the weekly progress meeting:

2 of 9 ITEM NO: 009-01

FY-19

3.2.3.1 A report listing Government Furnished Material not

received, showing the associated Work Item number and title, material

description, expected delivery date, required delivery date, and action

proposed to resolve problems resulting from late delivery. Material with

expected delivery dates before the required delivery date need not be listed

in this report.

3.2.3.2 A report listing late or deficient Government

Furnished Information, showing the associated Work Item number, deficiency

description, and proposed corrective action.

3.2.3.3 A report of overdue contractor condition reports by

Work Item number and expected submission date. The report shall also include

those deficiency and condition reports for which Government response is

outstanding.

3.2.4 Dry dock related inspection reports shall be submitted no

later than the first 20 percent of the scheduled docking period. Dry dock

related reports which contain readings (final, thickness, etc.), clearances,

alignments, test results, or other such data for work that has to be completed

prior to pre-flood/undocking, shall be submitted to the SUPERVISOR within one

day after recording the data but no later than 4 days prior to pre-

flood/undocking, whichever occurs first.

3.2.5 Reports shall contain the following information:

3.2.5.1 Name and hull number of ship or craft, the Job Order,

Work Item, and paragraph numbers including Standard Item paragraph number if

applicable.

3.2.5.2 A description of the conditions found with supporting

data. Include annotated sketches, graphs, and photographs when necessary to

make a report clearly understandable to the SUPERVISOR. Identify actual

readings/dimensions taken.

3.2.5.3 Recommendations and/or a list of material required.

3.2.5.4 Data required by, signature, printed name, and title

of the contractor's representative, and submission date.

3.2.5.5 Reports written or submitted in NMD satisfy the

requirements of 3.2.5.4.

3.2.6 Prepare and submit one legible copy, in approved transferrable

media, of a listing of all reports and Process Control Procedures (PCP)

required by the CNO/CMAV Job Order to the SUPERVISOR no later than 15 days

prior to the start of the CNO/CMAV availability. The listing shall be

sequential by Work Item number, and include each applicable paragraph number,

PCP/report due date, completion date, submission date, and a provision for

adding report serial numbers from NMD. When the equivalent information is

provided in the Test and Inspection Plan (TIP) the report may be waived.

3 of 9 ITEM NO: 009-01

FY-19

3.2.6.1 The report shall be revised and provided weekly

throughout the availability to include additions, deletions, modifications,

progress, completions, and serial numbers from NMD (e.g., Contractor Furnished

Reports (CFR)) after numbers are assigned to the reports.

3.2.7 Where one legible copy of a report in hard copy or approved

transferrable media is required, or where sketches, graphs, or photographs are

required, the electronic methods and file format shall be as agreed to by the

SUPERVISOR.

3.2.7.1 Use NMD, or an approved web interface with NMD, for

contracts managed in NMD.

3.2.8 When a report is required to be submitted but no time

requirement is specified in the Standard Item or Work Item, it shall be

submitted no later than 4 days after completion of the event.

3.3 Accomplish tests and checkouts.

3.3.1 Complete work that requires tests in time to allow correction

of deficiencies prior to dock trials, sea trials, or other applicable

milestones established in the Job Order.

3.3.2 Do not operate new, existing, or repaired equipment on the

ship. Ship's Force will accomplish such operation when required for test,

maintenance, and checkout purposes. Such requirements will be coordinated by

the SUPERVISOR.

3.3.2.1 Exception will be on unmanned vessels when Ship’s

Force is not present.

3.4 Provide labor, material, equipment, and services (such as air, power,

water, etc.) which are required to complete the Work Item, including that

which is indicated on drawings or test specifications as being provided by

sources other than the contractor, unless specifically listed as Government

Furnished Material (GFM) in paragraph 5 of the Work Items.

3.4.1 When a performance specification (such as MIL-PRF) is

specified, the products approved to that specification are those listed on the

Government Qualified Products Database (QPD) for that performance

specification. If a Type, Class, Grade or other subcategory is listed, the

products approved for use are limited to those that meet that subcategory on

the performance specification’s QPD.

3.4.2 Manufacture parts that are not available from the

vendor/manufacturer, utilizing NAVSEA approved drawings, technical manuals,

templates, or sketches.

3.4.2.1 Verify latest revisions are correct via the

SUPERVISOR prior to start of manufacture.

4 of 9 ITEM NO: 009-01

FY-19

3.4.3 Submit one legible copy, in approved transferrable media, of a

status report, listing Contractor Furnished Material (CFM) required to

accomplish the work in Work Items that is not already on hand, to the

SUPERVISOR not later than 30 days after the Job Order award, or 2 days after

availability start date, whichever occurs first. Update the report and submit

revisions to the SUPERVISOR every 14 days up to availability start date,

within 10 days after availability start date, then monthly thereafter to End

of Availability (EOA). The reports are to contain the following:

3.4.3.1 Contract number

3.4.3.2 Contractor's purchase order number

3.4.3.3 Description of material

3.4.3.4 Quantity ordered

3.4.3.5 Date scheduled to be ordered

3.4.3.6 Date ordered

3.4.3.7 Date required to meet production schedule

3.4.3.8 Proposed receipt date

3.4.3.9 A summary listing any problem areas

3.4.3.10 Date submitted to the SUPERVISOR

3.4.3.11 Alteration number

3.4.3.12 Drawing and piece number

3.4.3.13 Manufacturer

3.4.3.14 Manufacturer's part number

3.4.3.15 Date received

3.4.3.16 Work Item number

3.4.4 Purchase Orders

3.4.4.1 Maintain a file of purchase orders for CFM for review

by the SUPERVISOR upon request.

3.4.4.2 Submit one legible copy, in approved transferrable

media, of selected purchase orders to the SUPERVISOR upon request.

5 of 9 ITEM NO: 009-01

FY-19

3.5 When a Work Item references Class and Hull specific configuration and

Ship Alteration information, planning activity shall validate that reference

information (Ship Alteration drawings, LARS, "as built drawings", Test

Procedures, etc.) used is correct via the assigned Class Planning Yard.

3.6 Procure Military Specifications and Standards and Commercial

Specifications and Standards.

3.6.1 Procure unclassified NAVSEA Standard Plans, Military

Specifications and Standards, and Commercial Specifications and Standards

referenced in the Work Items.

3.6.2 Classified Military Specifications are available at the office

of the SUPERVISOR.

3.6.3 Work Items will normally reference the basic Government

Specifications, Standards, or NAVSEA Standard Plans, without suffix letters or

numbers which identify revisions or amendments. Unless otherwise specified,

the effective issue of these basic referenced documents, including revisions

or amendments, shall be the most recent issue at the date of solicitation for

a Job Order. Wherever specific dates for specifications, standards, and

publications or amendments, revisions, or alterations thereto are specified in

the Work Items, issues of those dates specifically shall apply in lieu of any

other issue. Where industry standards such as ASTM and ANSI are referenced,

the issue or revision in effect on the date specified for Government

publication applies.

3.7 Work Items may reference specific revision levels of equipment

technical manuals or drawings which are not NAVSEA Standard Plans. When these

references are listed in a Work Item without suffix letters or numbers which

identify revisions, change notices, or amendments, unless otherwise specified,

the effective issue of technical manuals, including revisions, change notices,

or amendments, shall be the most recent issue at the date of solicitation for

the Job Order.

3.8 Submit requests for deviations to the SUPERVISOR.

3.8.1 A deviation is defined as any action which is not in

conformance with the Work Item requirements, including references thereto, no

matter how minor.

3.8.2 Deviations from Work Items and references thereto will not be

considered by the SUPERVISOR without a written request from the contractor.


requests for deviations to the SUPERVISOR within one day of identifying the

deviation.

3.8.4 For technical deviations from the references of any Work Item,

include the following minimum information:

6 of 9 ITEM NO: 009-01

FY-19

3.8.4.1 Ship name

3.8.4.2 Hull number

3.8.4.3 Contractor/Subcontractor

3.8.4.4 Name of deviation requestor

3.8.4.5 Identification as an existing condition or result of

repair

3.8.4.6 Duration of repair with and without the deviation

3.8.4.7 System, component as indicated in the applicable

selected record drawing

3.8.4.8 Location by compartment, frame and deck

3.8.4.9 Description of the deviation and degree of non-

compliance

3.8.4.10 Document deviated from

3.8.4.11 Technical justification for the deviation

3.8.4.12 Alteration number if applicable

3.8.4.13 Proposed resolution

3.8.4.14 Date SUPERVISOR response is needed by

3.8.5 The Government does not have an obligation to approve any

deviation; it may elect to do so if benefit to the Government can be shown.

Accomplish deviation only when authorized in writing by the SUPERVISOR.

3.9 Submit documents (including procedures, required reports, plans,

forms) requiring SUPERVISOR review, approval, acceptance or direction via an

NMD Contractor Furnished Report (CFR) unless otherwise directed by the

SUPERVISOR.

3.10 Accomplish the requirements of the contract.

3.11 Comply with security requirements.

3.11.1 In the event that the work required by the Job Order requires

access to spaces or equipment that are classified, or use of technical

manuals, references, or drawings that are classified, the specific security

clearance requirements will be identified in the individual Work Item in

addition to the requirements provided in the Invitation for Bid/Request for

Proposal (IFB/RFP) by the Contract Security Classification Specification (DD

Form 254).

7 of 9 ITEM NO: 009-01

FY-19

3.11.2 Verify that personnel, including subcontractor's personnel,

are cleared for the required level of security classification for handling,

repair, installation, and testing of classified equipment and for access to

areas of the ship which require a specific security clearance.

3.11.2.1 After selection of a subcontractor, prepare in

triplicate a DD Form 254 for the subcontract and request the official

designated in Paragraph 14.b of the DD Form 254 for the prime contract to

approve and sign the DD Form 254 for the subcontract and to make the required

distribution. In preparing the DD Form 254 for subcontracts, extract

pertinent data from the DD Form 254 pertaining to the prime contract.

3.11.2.2 Prior to starting work on a Work Item that requires a

security clearance, submit a list in triplicate of the names, badge numbers or

other identification numbers, and security clearances of contractor and

subcontractor personnel who will require access to classified information or

areas in order to accomplish the work.

3.11.3 Verify that classified equipment removed from ship and

classified documents, such as drawings, technical manuals, and test

specifications, are marked or tagged and safeguarded at all times in

accordance with the National Industrial Security Program Operating Manual (DOD

5220.22-M).

3.12 Comply with applicable federal, state, and local laws, codes,

ordinances, and regulations in their entirety. Any reference to a specific

portion of a federal, state, or local law, code, ordinance, or regulation in

this or any other item shall not be construed to mean that relief is provided

from any other sections of the law, code, ordinance, or regulation.

3.12.1 Provide appropriate notification to regional United States

Environmental Protection Agency (EPA) in accordance with the requirements of

2.2. Also, comply with notification requirements of state and local air

pollution control laws.


notification required in 3.12.1 that has been provided to any regulatory

authority for work on board the vessel to the SUPERVISOR within 2 days of

providing such notice to the regulatory authority.

3.13 Maintain a current copy at the job site of the Safety Data Sheet

(SDS) for each hazardous material that will be utilized aboard the ship and/or

in a Navy facility during the performance of this Job Order. Submit one

legible copy, in hard copy or approved transferrable media, to the SUPERVISOR

upon request.

3.13.1 Each SDS requires a one-time submittal/acceptance unless the

SDS changes or this NAVSEA Standard Item and/or references change.

8 of 9 ITEM NO: 009-01

FY-19

3.14 Comply with applicable federal, state, local, and foreign contractor

host country requirements when using Nuclear Regulatory Commission (NRC)

licensed radioactive material, Agreement State licensed radioactive material,

and/or machine sources of ionizing radiation on Government property.

3.14.1 Do not commence operations using radioactive material or

machine sources of ionizing radiation on Government property until authorized

in writing by the SUPERVISOR.

3.14.2 Contract personnel shall not be used as operators under a Navy

Radioactive Material Permit (NRMP) issued to a naval facility. Navy personnel

shall not be used as operators under a Nuclear Regulatory Commission (NRC) or

Agreement State License issued to a contractor.


consolidated inventory of all ionizing radiation producing machines or

material that will be utilized aboard the ship and/or naval facility during

the performance of this Job Order to the SUPERVISOR, 5 days prior to the start

of work.


the applicable NRC or Agreement State License including procedures regarding

system process and operation for use of licensed radioactive material, to the

SUPERVISOR 5 days prior to the start of work. Agreement State licensees shall

provide evidence of NRC Form 241 (Report of Proposed Activities in a Non-

Agreement State) with the copy of the license for Agreement State licensees.


the applicable State license, authorization, or registration for machines that

produce ionizing radiation, to the SUPERVISOR 5 days prior to the start of

work.


formal Radiological Safety Plan which shall include operating and emergency

procedures pertinent to the items listed in 3.14.3, and actions to control

jobsite-boundary radiation exposures below those allowed for members of the

general public under NRC and OSHA standards, to the SUPERVISOR 5 days prior to

the start of work.

3.14.7 Provide the SUPERVISOR with remedies to any radiation safety

shortcomings identified by the SUPERVISOR, to be rectified prior to commencing

operations.

3.15 Correct errors in record keeping by drawing a single line through the

error, recording the correct entry, initialing, dating, and printing the name

of the person making the correction.

3.15.1 Corrections to records shall be made by the individual that

made the original entry and/or signed for the accuracy and validity of the

record. If the individual is no longer in the contractor employ or not readily

9 of 9 ITEM NO: 009-01

FY-19

available at the time of correction the cognizant trade supervisor or

cognizant project superintendent shall make the correction.

3.15.1.1 Submit corrected report to SUPERVISOR.

3.16 Record and Certification Signature Block or signature shall be

legible and in ink. Erasures, write-overs, white-outs, ditto marks,

continuation arrows, signature stamps, etc., are not acceptable.

3.16.1 Copying records to "make them neat" is not allowed.

3.16.2 Electronic records shall utilize electronic signature controls

for certification of individual providing signature.

3.17 Do not commence operations that could compromise watertight integrity

during waterborne availabilities until confirmation by the SUPERVISOR that the

ship has at least one back-up power source immediately available for providing

power of minimum load to support firefighting and dewatering equipment in the

event of loss of shore power.

3.18 Protect the ship and its equipment from damage.

4. NOTES:

4.1 The term "day" means 24 hours prior to or after the scheduled event.

“Business day” is used to indicate Monday through Friday, otherwise “day”

means calendar day (Sunday through Saturday).

4.2 Known sources for unclassified military specifications and standards

are:

https://mercury.tdmis.navy.mil

https://assist.dla.mil

http://quicksearch.dla.mil

4.3 The term “SUPERVISOR” is defined as the local Government activity

responsible for the execution and contract administration of Navy maintenance

and modernization work.

4.4 The term "Job Order" is synonymous with the term "Contract" and “Task

Order”.

4.5 The term “approved transferrable media” is the form, system or

program for submitting reports required as agreed to by the SUPERVISOR.

4.6 The term “subcontract” means any contract as defined in the FAR,

Subpart 2.1, entered into by a subcontractor to furnish supplies or services

for performance of a prime contract or a subcontract. It includes but is not

limited to purchase orders, and changes and modifications to purchase orders.

https://mercury.tdmis.navy.mil/https://assist.dla.mil/http://quicksearch.dla.mil/

1 of 3 ITEM NO: 009-02

FY-19

NAVSEA

STANDARD ITEM

FY-19

ITEM NO: 009-02

DATE: 18 NOV 2016

CATEGORY: I

1. SCOPE:

1.1 Title: Environmental Compliance Report for Material Usage at Naval

Facility; accomplish

2. REFERENCES:

2.1 42 USC 7412(b), Clean Air Act, Section 112(b), List of Hazardous Air

Pollutants

3. REQUIREMENTS:

3.1 Submit one legible copy, in approved transferrable media, of an

Environmental Compliance Report for Material usage at Naval Facility as

follows:

3.1.1 Submit applicable permits for portable, registered, or rental

emission units to the SUPERVISOR prior to start of work.

3.1.2 Establish a record-keeping program to reflect the manner in

which the material records will be maintained and submitted to the

SUPERVISOR.

3.1.3 Maintain facility specific records to ensure accurate

reporting for all preservation, welding repairs, and fuel consumption for

each individual portable internal combustion engine or portable emission

unit. Provide the SUPERVISOR sufficient details to track usage of all

paints, solvents, adhesives, welding rods, and fuel used for each individual

portable internal combustion engine over 50-brake horsepower. Report any

other materials used which contain chemicals listed in 2.1.

3.1.4 Maintain current usage records of materials listed in 2.1.

3.1.5 Negative reports are required.

3.1.6 Reports shall contain the following items based upon category

of the material.

3.1.7 Paint, solvent, adhesive, and nonskid usage records are to be

submitted monthly and shall include the following:

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FY-19

3.1.7.1 Product manufacturer, identification or color

3.1.7.2 Net daily paint usage in gallons, paint application

method (airless spray, HVLP, brush, or roller) per paint type, amount of

paint disposed as hazardous waste; density of mixed paint; net daily onsite

solvent usage in gallons used for equipment cleaning and surface preparation;

net amount of adhesives in unit of measure (ounces, quart, gallons or pound)

3.1.7.3 Product Safety Data Sheet (SDS), technical data

sheet, VOC certification for paint and nonskid product

3.1.7.4 Government site location, applicable local Air

Pollution Control District (APCD) permit number, date, and ship's name

3.1.8 Abrasive blast grit materials used shall be submitted monthly

and shall include:

3.1.8.1 Manufacturer of abrasive blast grit and SDS

3.1.8.2 Abrasive blast grit usage certification if required

by the cognizant state or local authorities

3.1.8.3 Amount and hourly usage of the abrasive blast grit

3.1.8.4 Permit associated with the abrasive blasting

equipment if required by the cognizant state or local authorities

3.1.9 Welding operation report shall be submitted monthly and shall

include welding rod manufacturer, specific product used in welding

application, SDS, usage in pounds, and type of welding application.

3.1.10 Portable internal combustion (IC) engine greater than 50

brake horse power operation report shall be submitted monthly and shall

include:

3.1.10.1 Amount of fuel used in gallons and the hours of

operation

3.1.10.2 IC engine permit number and site location if

required by the cognizant state or local authorities

3.2 Submit one legible copy, in approved transferrable media, of each

report required by 3.1 to the SUPERVISOR no later than 10 days after the end

of the month throughout the availability.

4. NOTES:

4.1 Examples of paint and nonskid manufacturers may be Ameron,

International, American Safety Technology, or others as applicable.

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FY-19

4.2 Examples of American Welding Society Classifications for welding rod

may be E316-16, E7018-AL 308-16, or others. If there is no American Welding

Society (AWS) classification assigned, use the product name and circle the

product on the SDS.

4.3 Examples of welding applications may be Shielded Metal Arc Weld

(SMAW), Gas Metal Arc Weld (GMAW), Flux Core Arc Weld (FCAW), and others.

1 of 3 ITEM NO: 009-03

FY-19

NAVSEA

STANDARD ITEM

FY-19

ITEM NO: 009-03

DATE: 01 OCT 2017

CATEGORY: I

1. SCOPE:

1.1 Title: Toxic and Hazardous Substance; control

2. REFERENCES:

2.1 29 CFR Part 1915, Occupational Safety and Health Standards for

Shipyard Employment

3. REQUIREMENTS:

3.1 Identify materials that may contain toxic or hazardous substances as

listed in Subpart Z of 2.1 that are to be used, removed, or disturbed during

work operations.

3.1.1 Conduct and document an initial determination of potential

personnel exposure to these materials prior to the start of work.

3.1.1.1 Provide a copy of the documentation, signed by a

competent person as defined in 29 CFR 1915.4, to the SUPERVISOR upon request.

3.2 Ensure that work operations comply with the requirements of 2.1 for

the use of toxic or hazardous substances and removal or disruption of

existing toxic or hazardous substances.

3.3 Ensure that processes or procedures for work operations that can

expose personnel to toxic or hazardous substances comply with the

requirements of 2.1. At a minimum, address the following: exposure

monitoring, method of compliance, engineering and work practice

controls, respiratory protection, protective clothing, housekeeping, hygiene

facilities and practices, medical surveillance, employee information and

training, signs, and recordkeeping.

3.3.1 Submit one legible copy of process(es) or procedure(s), in

approved transferrable media, when requested by the SUPERVISOR.

3.4 Provide a notice to the SUPERVISOR and to the Commanding Officer's

designated representative at least 4 hours, but not more than 24 hours prior

to commencement of any work operation that requires establishment of a

regulated area in accordance with the requirements of 2.1 (i.e. cleaning of

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FY-19

spaces that have contained flammable or combustible liquids, lead work,

cadmium work, asbestos work, etc.)

3.4.1 Post the notice at the ship's Quarterdeck and at all entrances

to spaces where work operations will be performed that require posting of

warning signs, signs, or establishment of a regulated area.

3.4.2 The notice shall contain the following information:

3.4.2.1 Ship's name and hull number

3.4.2.2 Work Item number

3.4.2.3 Compartment or frame number

3.4.2.4 Identification of hazard

3.4.2.5 Date and time of work process

3.4.2.6 Identification of engineering and work practice

controls

3.4.3 Deliver notification of work planned over a weekend or Monday

following that weekend to the Commanding Officer's designated representative

not later than 0900 on the Friday immediately preceding that weekend.

3.4.4 Deliver notification of work planned on a Federal holiday and

on the day following the Federal holiday to the Commanding Officer's

designated representative not later than 0900 on the last working day

preceding the Federal holiday.

3.5 Provide for isolation and blanking of ship's ventilation systems in

work areas to prevent toxic or hazardous substance contamination of

ventilation systems or other compartments/spaces.

3.6 Establish regulated areas for monitoring and authorized personnel

entry whenever concentrations of the toxic or hazardous substance are in

excess of exposure limits as listed in 2.1.

3.7 Monitor the affected areas during work operations to ensure

compliance with 2.1. Monitoring shall include adjacent spaces to ensure the

work area containments and work practices are effective. Results of

surveillance shall be documented and documentation shall be made available to

the SUPERVISOR.

4. NOTES:

4.1 The term "hazardous substance" means a substance, which by reason of

being explosive, flammable, poisonous, corrosive, oxidizing, irritant, or

otherwise harmful is likely to cause injury.

3 of 3 ITEM NO: 009-03

FY-19

4.2 Consider ventilation cleaning debris to contain toxic or hazardous

substances.

1 of 11 ITEM NO: 009-04

FY-19

NAVSEA

STANDARD ITEM

FY-19

ITEM NO: 009-04

DATE: 01 OCT 2017

CATEGORY: I

1. SCOPE:

1.1 Title: Quality Management System; provide

2. REFERENCES:

2.1 Standard Items

2.2 ANSI/ISO/ASQ Q9001-2015, Quality Management Systems – Requirements

2.3 ANSI/NCSL Z540-3, Requirements for the Calibration of Measuring and

Test Equipment

2.4 ISO/IEC 17025, General Requirements for the Competence of Testing

and Calibration Laboratories

2.5 NAVSEA 04-4734, Navy and Marine Corps Calibration Laboratory

Audit/Certification Manual

2.6 SSPC QP1 Application, Instructions, and Program Rules

2.7 NAVSEA OD 45845, Metrology Requirements List (METRL)

3. REQUIREMENTS:

3.1 Establish, document, implement, and maintain a Quality Management

System (QMS) as a means of ensuring that product conforms to specified

requirements.

3.2 A written QMS Manual addressing all elements of 2.2 and

supporting documented procedures shall be submitted to the SUPERVISOR for

review and acceptance. Subsequent to SUPERVISOR acceptance, the written

QMS Manual is acceptable in each geographic location in which the

contractor maintains the same QMS. The contractor shall have an accepted

QMS, in accordance with this Standard Item, in place to receive an award of

a Job Order. Include the following documented procedures:

3.2.1 Support: Address all areas of Paragraphs 7.1.5, 7.2 and 7.5

of 2.2.

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FY-19

3.2.1.1 Calibration laboratories shall be accredited to

either 2.3 or 2.4 by a Commercial Accreditation Activity, or certified by a

Navy Certification Activity to 2.5, and the scope of accreditation must

cover the appropriate measurement parameters and ranges of the calibrations

performed.

3.2.1.2 Calibration intervals assigned to Measuring and

Test Equipment used by the contractor for acceptance testing shall meet

those recommended in 2.7 unless alternate calibration intervals are

established in accordance with 2.3.

3.2.2 Operation: Address all areas of Paragraphs 8.2, 8.4, 8.5,

8.6, 8.7 of 2.2

3.2.2.1 Verification of Purchased Product: Identify, in

the purchasing documents, verification arrangements at the subcontractor or

vendor location/premises. Purchasing documents shall contain the following

statement when the SUPERVISOR requests government inspection: "Government

Inspection is required prior to shipment from your plant. Upon receipt of

this order, promptly notify and furnish a copy to the Government

representative who normally services your plant so that appropriate

planning for government inspection can be accomplished. In the event the

government representative or office cannot be located, our purchasing agent

shall be notified immediately.

3.2.2.2 Unless otherwise specified in a higher tier

document, Receipt Inspection of contractor furnished materials shall be

based on supplier performance history and one or more of the following:

certificate of compliance, vendor material test certification data,

manufacturer's mill certificate, or testing using sampling techniques.

3.2.3 Performance evaluation: Address all areas of Paragraphs 9.2

and 9.3 of 2.2

3.2.4 Improvement: Address all areas of Paragraph 10.2 of 2.2.

3.2.5 The documented QMS shall include a matrix listing the

correlation between 2.2, 3.2 and the submitted documents.

3.3 The QMS shall be subject to audits by the SUPERVISOR throughout the

contract. Retain documented information to demonstrate the processes are

carried out as planned.

3.4 Submit one legible copy, in hard copy or approved transferrable

media, of any revisions to the accepted QMS identified in 3.2 to the

SUPERVISOR within 7 days of contractor approval.

3.5 Submittal of procedures and Process Control Procedures (009-09 of

2.1) invoked by NAVSEA Standard Items, MIL-STDs, drawings, technical

publications, and specifications, although an integral part of the QMS, shall

be submitted to and approved by the SUPERVISOR independent of the QMS a

3 of 11 ITEM NO: 009-04

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minimum of 14 days prior to start of required process for planned

availabilities, or as otherwise approved by SUPERVISOR.

3.6 The corrective action program shall require that a copy of the

written responses to contractor generated corrective actions will be provided

to the SUPERVISOR when requested.

3.7 Respond in writing to each SUPERVISOR issued Method B/C/D Corrective

Action (CA) within 3 business days unless otherwise specified by the

SUPERVISOR. Initial response shall include immediate corrective action taken

and a plan of action for CA completion. Final response shall include

preventive action for recurrence of identified nonconformance, root cause

analysis and Objective Quality Evidence (OQE) for corrective action

completed. All follow up responses shall be as specified by the SUPERVISOR.

3.7.1 Inform the SUPERVISOR when corrective actions are complete for

each SUPERVISOR issued Method A Corrective Action (CA). Response required

within 72 hours unless otherwise specified by the SUPERVISOR. Response shall

state that the non-conformance has been corrected.

3.7.2 Use NMD, or approved Web interface, to perform all CAR

functions for contracts managed in NMD.

3.8 Attend fact-finding/investigative meetings when requested by the

SUPERVISOR. (See 4.4)

3.9 Develop a Test and Inspection Plan (TIP) incorporating each Work

Item in the job order, LOA Chits or Statements of Work (SOW). The initial

TIP shall include all inspections and tests required by zero-tier references

and first tier references, as well as symbols (I)(V)(Q) test/inspections and

(G) government notification identified in the Work Item, and any additional

tests and inspections the contractor deems necessary to substantiate product

conformance.

3.9.1 Submit one legible copy, in hard copy or approved

transferrable media, of initial copy of the TIP to the SUPERVISOR prior to

start of productive work for non-CNO availabilities and no later than 5

days prior to the availability start date for CNO availabilities.

3.9.1.1 Submit one legible copy, in hard copy or approved

transferrable media that can be sorted (e.g., Excel spreadsheet) of an

updated TIP when requested by the SUPERVISOR.

3.9.2 A TIP shall:

3.9.2.1 Be revised prior to the start of productive work and

updated as work proceeds on each Work Item. It shall be available upon

request by the SUPERVISOR. Supporting data for tests and inspections

requiring government notification (G), including accept/reject criteria,

shall be available at the location of each test and inspection. Include

4 of 11 ITEM NO: 009-04

FY-19

provisions for documenting the date, time, and identification of the

SUPERVISOR's representative notified and government representative attending

each (G)-Point on the TIP. The TIP shall annotate the relationship to a

specific key event. The following key events shall be considered at a

minimum (as applicable): Undocking, Production Completion Date (PCD),

Command, Control, Communications, Computer, Combat Systems, and Intelligence

(C5I) Light-Off (C5ILO), Dock Trials (DT), Fast Cruise (FC), Sea Trials (ST),

and Availability Completion (AC).

3.9.2.2 Each test and inspection shall be identified by its

respective Work Item number and Work Item paragraph number, including

Standard Item paragraph number, and shall include inspection symbols (I)(Q)

and (V), and the government notification (G) Point symbol where applicable.

3.9.2.3 Provide identification of the item to be inspected by

name, number, and location (e.g., number 3 main feed pump, 5-180-0-E).

3.9.2.4 Provide identification of each characteristic of the

items to be inspected and provide the criterion for acceptance for each

characteristic (e.g., air test; 2 PSIG for 10 minutes; no drop).

3.10 Test and Inspection records shall:

3.10.1 Include the ship's name and hull number, Job Order and Work

Item number, applicable PCP number, paragraph number, component

identification, accept/reject criteria, date, time, and signature of the

contractor's authorized representative who witnessed or performed the test or

inspection. The signature occurs after the checkpoint is determined to be

satisfactory or unsatisfactory and any exceptions are documented.

3.10.2 Be maintained at a contractor location accessible to the site

of the work required by the Job Order.

3.10.3 Be documented within one day of accomplishment or prior to the

subsequent tests or inspections, whichever is less. The records shall

indicate the results of the test and or inspection accomplished. Records

shall be incorporated into the TIP within 4 days after completion of each

test or inspection.

3.10.3.1 For tests and inspections involving (G)-points,

records shall be documented upon acceptance or rejection and a hard copy (or

electronic copy as authorized by the SUPERVISOR) provided to the SUPERVISOR

at the conclusion of each (G)-Point. For tests and inspections utilizing

Coating QA Tool Kit (CQATK) paperless QA program in accordance with 009-32 of

2.1, the data must be downloaded into the computer at the time and location

of inspection. (See 4.5)

3.10.4 Required reports resulting from tests or inspections shall

include the appropriate design criterion for each attribute or measurement

required by the Work Item.

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3.11 The SUPERVISOR will consider the Work Item incomplete if the

contractor's documentation and records are not complete.

3.12 Accomplish (I), (V) and (Q) tests/inspections that do not have

associated (G)-points, with qualified and/or currently certified personnel

where required by the technical documents (e.g., NBPI, NACE, nondestructive

testing, electrical cableway inspection, etc.) as follows:

3.12.1 (I) inspections require verification and documentation by a

separate individual, other than the person who has accomplished the work, who

is qualified as an inspector.

3.12.2 (V) inspections require verification and documentation by the

qualified tradesperson, trade supervisor, or inspector.

3.12.3 (Q) inspections require verification and documentation by a

qualified Technical Representative in accordance with 009-90 of 2.1 and

associated PCP requirements.

3.12.4 The authority to accomplish, document, accept and reject (I)

and (V) inspections may be delegated to qualified subcontractor personnel,

without regards to geographical location, subject to SUPERVISOR approval.

3.13 Accomplish (G)-Point (government notification) as follows:

3.13.1 (G) is a symbol inserted in a Work Item to establish a point

in the sequence of accomplishment of work at which time the SUPERVISOR shall

be notified by the prime contractor in all cases to permit observation of a

specific test or inspection (I)(V) by the government. When the symbol (G)

precedes tests or inspections in a Work Item which are applicable to more

than one action, the symbol (G) shall identify the action required, e.g., (G)

"HYDROSTATIC TEST". When more than one unit is involved, the (G)

notification requirement applies to each unit. Pre-inspection by the

contractor prior to a (G)–Point is neither required nor desired.

3.13.2 Notify the SUPERVISOR's designated representative via FAX,

hard copy, or by electronic method, as directed by the SUPERVISOR.

3.13.2.1 Notify the SUPERVISOR during normal day shift working

hours, at least 4 hours, but not more than one day, prior to commencing the

specific requirements in the paragraph annotated with the symbol (G). Notify

the SUPERVISOR to cancel a scheduled test or inspection as soon as known, but

no later than 30 minutes prior to the scheduled event.

3.13.2.2 Notify the SUPERVISOR not later than 4 hours before

the end of the last preceding day shift when tests or inspections following a

(G) Point are scheduled after normal day shift working hours, on a weekend,

or on a federal holiday.

6 of 11 ITEM NO: 009-04

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3.13.2.3 Notify the SUPERVISOR at least 48 hours, but not more

than 72 hours, prior to commencing (G)-Points at contractor's/subcontractor's

plants located in excess of 50 miles by the most direct roadway nearest to

the place of performance of the contract. Document the date, time, and

identification of the SUPERVISOR's representative notified.

3.13.2.4 For (G)-Points scheduled after normal day shift

working hours, on a weekend, or a Federal holiday, notify the SUPERVISOR to

cancel a scheduled test or inspection as soon as known, but no later than 2

hours prior to the scheduled event.

3.13.3 Proceed with the test or inspection if the SUPERVISOR is not

present, provided the required advance notice has been furnished to the

SUPERVISOR and the contractor has completed and documented the preceding

tests and inspections.

3.13.4 A partial test or inspection requiring (G) notification may be

accomplished in the event that all work cannot be completed and work progress

would be delayed in waiting for total completion of work. Comply with the

requirements of 3.13.2 when the incomplete work is completed and ready for

the remainder of the test or inspection. Note partial inspections on the

test or inspection form.

3.13.5 Invoke (G) notification requirements for tests or inspections

involving a subcontractor in purchase orders such that the requirements of

3.13.2 are met.

3.13.6 A qualified contractor representative shall be present to

accomplish, accept or reject and document tests or inspections associated

with the symbol (G).

3.13.6.1 The authority to witness or perform, document and

accept/reject (I)(G), (Q)(G), and (V)(G) tests and inspections is a prime

contractor's responsibility but, subject to SUPERVISOR approval within a 50-

mile radius of the contractor’s plant nearest to the place of performance of

the contract, may be delegated to subcontractors who are MSRA or ABR

agreement holders, SSPC QP1 certified, NDT certified, or have a current QMS

accepted by the SUPERVISOR.

3.13.6.2 The contractor may delegate responsibility to

subcontractors to perform, document and accept/reject (I)(G) and (V)(G) tests

and inspections performed at plants located outside a 50-mile radius of the

contractor's plant nearest to the place of performance of the contract

subject to SUPERVISOR prior approval.

3.13.6.3 Associated (G)-Point notification requirements shall

not be delegated.

3.14 For work being performed outside a 50-mile radius of the place of

contract performance, the prime contractor shall submit one legible copy, in

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hard copy or approved transferrable media, of purchase orders to the

SUPERVISOR within 2 days or otherwise as directed by the SUPERVISOR, prior to

issue of purchase order and shipment of equipment. For contractors who do not

utilize purchase orders as a vehicle for accomplishing work within their

company, a report identifying the delineation of the specific Work Item

requirements, in lieu of the purchase order shall be submitted to the

SUPERVISOR.

3.15 Maintain a current list for reference by the SUPERVISOR, designating

the contractor's qualified and currently certified inspectors who witness or

perform and sign for symbol (I) inspections, indicating the type of tests and

inspections for which each inspector is qualified and currently certified.

When subcontractors are delegated responsibility, the subcontractor's

qualified and currently certified inspectors shall be included on this list.

3.16 Submit one legible copy, in hard copy or approved transferrable

media, of the most recent contractor's/subcontractor's SSPC QP-1 audit

results to the SUPERVISOR, no later than 10 days after

contractor's/subcontractor's receipt of the final audit report.

3.17 Contractor/subcontractor shall notify the SUPERVISOR within one day

when aware of any preliminary SSPC audit findings for critical audit items

that result in a rating of one (1) (i.e., major CAR or deficiency) as

referenced in 2.6. These notifications shall be submitted, as required, in

addition to the final SSPC audit report.

3.18 Certify to the SUPERVISOR that work is completed technically correct

with all required OQE. All supporting documentation shall be submitted in

support of the following Key Events: Undocking (if applicable), PCD, C5ILO,

|DT, FC, ST, and CA.

3.18.1 As required by 009-60 of 2.1, each Work Item to be

accomplished during the availability shall be evaluated and properly tied to

the appropriate Key Event in a predecessor/successor methodology and

documented in the Integrated Production Schedule (IPS) and tracked via the

Event Readiness List. Key Event ties shall also be annotated for each item

in the TIP as required by 3.9.2.1.

3.18.2 Notify the SUPERVISOR of the condition and status of each

individual Work Item in the availability within 3 days of Work Item

completion or a minimum of 5 days prior to the scheduled Key Event to which

that item is tied, whichever occurs first, by either of the following

methods:

3.18.2.1 Completion and submission of one legible copy of

Attachment A, in hard copy or approved transferrable media. Submission

of Event Readiness List (ERL) may substitute for Attachment A when authorized

by the SUPERVISOR.

3.18.2.2 Signature on a centralized signature sheet or record

book maintained by the SUPERVISOR if Work Item is complete. If work is

incomplete or complete with discrepancies, supporting rationale and impact

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statement with recovery plan shall be provided to the SUPERVISOR via

submission of one legible copy of Attachment A, in hard copy or approved

transferrable media. Upon completion of work or correction of discrepancies,

a revised Attachment A with the updated status shall be submitted to the

SUPERVISOR in hard copy or approved transferrable media.

4. NOTES:

4.1 ANSI/ISO/ASQ Q9001:2015 commercial third party registrar certification

is not required.

4.2 The QMS submitted in 3.2 requires a one-time submittal/acceptance unless this NAVSEA Standard Item and/or references change or contractor's

status changes.

4.3 A "zero-tier reference" is a specification, standard, drawing, test

memo, planning/design memo that is cited in the contract (including its

attachments). A "first-tier reference" is either: (1) a specification,

standard, or drawing cited in a zero-tier reference, or (2) a specification

cited in a first tier drawing. All zero-tier and first tier references are

mandatory for use. All lower tier references shall be used for guidance

only.

4.4 Contractor-run critiques or fact findings are accomplished in

accordance with 009-120 of 2.1.

4.5 A partial (G)-point may be accomplished for a fraction of the work

specification components. When elected, the contractor is responsible to

account for the inspection status of each component. A final (G)-point is

required for the last remaining component(s).

4.6 ISO compliant Quality Management Systems typically follow a 4-tiered

hierarchy comprised of:

a. The “first-tier” document related to the QMS is the Quality Manual,

which is the high-level document that is authored and approved by

upper management of the organization and is the guiding

organizational document for which all subsequent tiers within the

system should be aligned with.

b. The “second-tier” documents are the Quality Procedures making up the

center of the documentation system. These procedures span all the

required processes and practices within the organization and should

include references both upward to the Quality Manual and downward to

the Work Instructions associated with each process.

c. The “third-tier” documents are Work Instructions comprised of

instructions that describe the specific actions required to achieve

a quality product.

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d. The “fourth-tier” documents are the Quality Records which capture

all the data, information, records, forms and become the objective

evidence which will prove the QMS is being executed per procedure.

4.7 NAVSEA 04RM3 Approved list of Accrediting Bodies (AB).

. ANSI-ASQ National Accreditation Board (ANAB), http://anab.org/

. Laboratory Accreditation Bureau (L-A-B), http://l-a-b.com/

. Perry Johnson Registrars (PJLA), http://www.pjr.com/

. The American Association for Laboratory Accreditation (A2LA),

https://www.a2la.org/

. National Voluntary Laboratory Accreditation Program (NVLAP),

https://www.nist.gov/nvlap

. International Accreditation Service (IAS), http://www.iasonline.org

Contact NAVSEA 04RM3 for information on commercial accreditation in

accordance with 2.3 and 2.4 by NAVSEA approved commercial Accrediting Bodies

(AB).

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Attachment A

Work Completion Certification

SHIP’S NAME : HULL NO.:

WORK ITEM NO: SSP NO.:

KEY EVENT:

Undocking (UD)

Production Completion Date (PCD)

Dock Trials (DT)

Fast Cruise (FC)

Sea Trials (ST)

Availability Completion (AC)

Command, Control, Communications, Computer, Combat

Systems, and Intelligence Light-Off (C5ILO)

Other ______________________

1) All contracted production work (original, new and growth) has been

satisfactorily reviewed, accurate and complete. All non-conformances have

been corrected and corrective action request (CAR) are at an acceptable level

of completion.

RESULTS/STATUS:

Complete

Complete w/ Discrepancies

Incomplete

Note: If work is incomplete or complete with discrepancies, supporting

rational and impact statement with recovery plan in the Comments block below.

Comments:

Print and Sign

Name: Date:

Position and

Responsibility:

2) All Tests and Inspections have been completed satisfactorily reviewed,

accurate, complete and properly documented in the T&I Plan.

11 of 11 ITEM NO: 009-04

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RESULTS/STATUS:

Complete


Incomplete


rational and impact statement with recovery plan in the Comments block below.

Comments:

Print and Sign

Name: Date:

Position and

Responsibility:

3) All required reports and all accompanying required data have been

submitted, reviewed, accurate, complete and satisfactory.

RESULTS/STATUS:

Complete


Incomplete


rational and impact statement with recovery plan in the Comments block

below.

Comments:

Print and Sign

Name: Date:

Position and

Responsibility:

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FY-19

NAVSEA

STANDARD ITEM

FY-19

ITEM NO: 009-05

DATE: 18 NOV 2016

CATEGORY: II

1. SCOPE:

1.1 Title: Temporary Access; accomplish

2. REFERENCES:

2.1 Standard Items

2.2 MIL-STD-1689, Fabrication, Welding, and Inspection of Ships

Structure

2.3 29 CFR 1915, Occupational Safety and Health Standards for Shipyard

Employment

3. REQUIREMENTS:

3.1 Submit one legible drawing or sketch of each proposed temporary

access cut to the ship structure or engine enclosure and a list of each

proposed bolted/riveted access removal to the SUPERVISOR 3 days prior to

making the cuts or removing the bolted/riveted access. For a nuclear-powered

vessel, submit drawing/sketch of each proposed temporary access cut to the

SUPERVISOR 5 days prior to making cut or removing the bolted/riveted access.

3.1.1 Submittal of drawing or sketch is not required for those

access cuts authorized on a NAVSEA-approved drawing.

3.1.2 The drawing or sketch shall include, as a minimum, the

following information:

3.1.2.1 A plan and elevation view specifying the location of

the access by deck, frame, and distance from the center line or deck edge and

showing location of adjacent penetrations, bulkheads, framing, welds, and

riveted joints within 12 inches of the proposed cut.

3.1.2.2 Location and number of previous cuts visible in each

plate and the cutback of existing welds as required by 2.2.

3.1.2.3 Temporary structural reinforcement required to

prevent distortion of ship structure.

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FY-19

3.1.2.4 Thickness and type of material of plating and

structural members to be cut. Include source or document/drawing number

which identifies material requirements.

3.1.2.5 A description of the temporary access closure or

enclosure.

3.1.2.6 Include a copy of the weld procedure or approved

weld procedure number with the proposed access sketch.

3.1.3 List of bolted/riveted access covers shall include location,

designation, and classification as identified on ship's damage control book.

3.1.4 Provide all drawing titles and numbers (including applicable

sub-tier), and technical documentation used to accomplish the requirements of

3.1.

3.1.5 Temporary accesses include access plates, small access

plates, and closure plates as defined in Paragraph 3.33 of 2.2.

3.2 Ensure that access cut boundaries conform to the requirements of 2.2

and the following:

3.2.1 Boundaries may extend across one or more frames as required

for size of opening.

3.2.2 Are sized and located to accomplish the requirements of the

Job Order.

3.2.2.1 Verify access requirements on NAVSEA drawings

conform to these same requirements.

3.2.3 Weld riveted plates using a single V-weld with glass cloth

conforming to MIL-C-24576, Type One, Class One, to prevent fusion between

backing member and plate.

3.2.3.1 Remove existing rivets within 6 inches of a cut and

install new rivets in accordance with 2.2.

3.2.3.2 Round patches 2 feet in diameter or less shall be

dished 1/16-inch to 1/8-inch.

3.2.4 Minimum width of small access plates shall be at least 4 times

the material thickness of the plate being cut or 3 inches, whichever is

greater.

3.2.5 Corners of small access plates between 3 inches minimum to 6

inches maximum in width shall have a radius of one-half the width. Exception

to this corner radius criterion is where a boundary terminates on an existing

hull longitudinal seam or transverse butt joint.

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FY-19

3.2.6 Corners of small access plates greater than 6 inches in width

shall have a radius of 2 times the material thickness of the plate being cut

or 3 inches, whichever is greater. Exception to this corner radius criterion

is where a boundary terminates on an existing hull longitudinal seam or

transverse butt joint.

3.2.7 Corners of access plates shall have a minimum radius of 6

inches. Exception to this corner radius criterion is where a boundary

terminates on an existing hull longitudinal seam or transverse butt joint.

3.2.8 Utilize the same boundaries as used for prior cuts unless the

requirements of this Standard Item have been violated.

3.2.8.1 Annotate violations on the drawing or sketch

required by 3.1.

(V)(G) "INSPECT LAY OUT"

3.3 Lay out access on both sides of the structure to be cut, in

accordance with the approved drawing or sketch.

3.4 Prior to cutting access in the ship/vessel's structure and after

layout checkpoint, accomplish positive verification by drilling a pilot hole

in the path of the cut to be accomplished.

3.5 Center punch access layout upon completion of verification in 3.4.

3.6 Accomplish the requirements of 2.3 for guarding of access openings.

3.6.1 Remove temporary guarding after installation of access

plates. Chip and grind surfaces flush in way of removals.

3.7 Install a temporary coaming with a minimum height of 4 inches around

access cuts through decks. Tack-weld the coaming to the deck and seal the

deck joint with caulking compound.

3.7.1 Remove the temporary coaming after installation of access

plate. Chip and grind surfaces flush in way of removals.

3.8 Cut access in accordance with the approved drawing or sketch.

3.9 Remove bolted/riveted access.

3.9.1 Clean and preserve gasket faying surfaces.

3.9.2 Chase and tap exposed threaded areas.

3.10 Protect ship from weather and contamination.

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FY-19

3.10.1 Fabricate temporary closures using fire retardant material,

prior to removing plates or cutting access openings.

3.10.1.1 Closures shall be constructed to protect the access

from inclement weather and entry of contaminants.

3.10.1.2 Horizontal deck closures shall support a minimum of

150 pounds per square foot.

3.10.1.3 Closures shall be fitted with fasteners that permit

rapid installation and removal.

3.10.2 Install closures whenever access is not in use.

3.11 Maintain watertight integrity of waterborne ship.

3.11.1 Fabricate and install watertight enclosures prior to removing

plates or cutting access openings that do not provide a minimum of 4 feet of

freeboard.

3.11.1.1 Maintain watertight integrity to a level 4 feet

above the maximum calculated draft.

3.12 Maintain watertight integrity of ship in dry dock.

3.12.1 Provide temporary access closure plates and fasteners prior

to removing plates or cutting access openings below 4 feet of waterborne

freeboard.

3.12.1.1 Closure plates shall be available on short notice

for emergency sealing of the temporary access openings.

3.12.2 Seal access openings with closure plates when conditions

warrant.

3.12.3 Secure openings at the end of each shift not immediately

followed by another shift engaged in dry dock work.

3.13 Remove the temporary closures when no longer required.

3.14 Reinstall the temporary access removed in 3.8 in accordance with the

approved drawing or sketch.

3.14.1 Accomplishment of welding, fabrication, and inspection

requirements to support installation of a temporary access shall be in

accordance with NAVSEA Standard Items (See Note 4.2)

3.14.2 Install the bolted/riveted access.

3.14.2.1 Use new gasket material conforming to MIL-PRF-900.

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FY-19

3.14.2.2 Install new rivets for riveted access plates in

accordance with 2.2.

(V) "CHALK TEST"

3.15 Accomplish a chalk test on structural closure in way of temporary

access. Chalk imprint shall be centered with 100-percent contact.

3.16 Accomplishment of structural boundary testing (e.g., cofferdam,

vacuum box, air hose, water hose) of each watertight/airtight temporary

access closure shall be in accordance with NAVSEA standard items (See Note

4.3).

4. NOTES:

4.1 Maximum Calculated Draft (MCD) – The maximum draft, calculated

during the period in which ship’s draft is affected due to evolutions which

add, remove, or change weight. It represents the “worst case” cumulative

effect at any one time on trim, list, or draft for the proposed weight

changes throughout the period that hull penetrations are in a non-standard

configuration. MCD shall be known and utilized by the SUPERVISOR and Ship’s

Force in scheduling work and testing during waterborne maintenance periods.

4.2 If welding, fabrication, or inspection for installation of a

temporary access of 3.14.1 is required; the use of Category II Standard Item

009-12 “Welding, Fabrication, and Inspection Requirements; accomplish” of 2.1

will be specified in the Work Item.

4.3 If a structural boundary test (e.g., cofferdam, vacuum box, air

hose, water hose) to support testing of a watertight/airtight temporary

access closure is required; the use of Category II Standard Item 009-25

“Structural Boundary Test; accomplish” of 2.1 will be specified in the Work

Item.

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FY-19 CH-1

NAVSEA

STANDARD ITEM

FY-19 CH-1

ITEM NO: 009-06

DATE: 06 MAR 2018

CATEGORY: I

1. SCOPE:

1.1 Title: Maintaining Protection and Cleanliness from Non-Radioactive

Operations; accomplish

2. REFERENCES:

2.1 Standard Items

2.2 MIL-STD-1623, Fire Performance Requirements and Approved

Specifications for Interior Finish Materials and Furnishings (Naval

Shipboard Use)

2.3 NFPA Standard 701, Standard Methods of Fire Tests for Flame

Propagation of Textiles and Films

3. REQUIREMENTS:

3.1 Observe the following requirements, in addition to the specific

requirements of the Job Order, for maintaining protection and cleanliness

from non-radioactive operations on the ship, ship's equipment, components,

and spaces for the duration of the availability.

3.1.1 Accomplish an inspection of the work area prior to

installation of protective covering to identify the current condition of

equipment, systems, and components, including any exposed cables,

penetrations, stuffing tubes, bolted cover plates, and antennas.

3.1.1.1 Submit one legible copy, in hard copy or approved

transferrable media, of a report listing results of the requirements of 3.1.1

to the SUPERVISOR.

3.2 Prevent contamination and damage of the ship's equipment,

components, and spaces during contamination-producing operations.

3.2.1 Plug, blank, wrap, cover, seal, and mask equipment,

components, cables, wireways, boots, and openings using fire retardant/water

repellent material, and prevent entry of contaminants to components, systems

and equipment.

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3.2.1.1 Ensure plugging and blanking does not result in

flooding or damage to ship's equipment.

3.2.1.2 Install Herculite or canvas covering conforming to

A-A-55308, and/or fire retardant plywood conforming to Category 2, Type II,

of MIL-L-19140, or other NAVSEA-approved fire retardant industrial protective

material.

3.2.2 Install fire retardant industrial filter material meeting the

minimum requirements of UL 900 Class 1, non-fire contributing material, on

the intake of supply and exhaust end of ventilation systems that will be in

use.

3.2.2.1 Remove existing and install new filter or clean the

filter material when air flow is restricted.

(V) "VERIFY PROTECTIVE MEASURES"

3.2.3 All protective measures are to be in place prior to start of

any contamination-producing operations and shall remain in place until the

contamination-producing operations are complete.

3.2.4 Install double curtain baffles at the entrance of each access

door where airborne contamination could occur during contamination-producing

operations. Install a dirt collecting mat on the deck directly inside each

door. The SUPERVISOR will select a maximum of 4 doors. Secure and mark

doors not designated for access.

3.2.5 Temporary coverings shall not be removed during

contamination-producing operations without permission of the SUPERVISOR.

(V) "INSPECT PROTECTIVE COVERING"

3.3 Inspect the integrity of the protective covering at the beginning of

each shift in which contamination-producing operations will be accomplished.

Ensure that equipment and machinery have not been infiltrated by

contaminants. Notify the SUPERVISOR immediately by verbal means, followed on

the next day in writing, if contamination or surface damage has occurred.

Reseal to prevent further entry of contaminants or surface damage.

3.4 Maintain cleanliness of the work site, including bilges, free from

accumulation of industrial debris caused by contractor and/or subcontractor

employees on a continuous basis throughout the availability. Work spaces

include those areas immediately under and adjacent, and those areas where

service lines are run, and bilge areas in vicinity of the work site.

3.4.1 Cleaning shall be accomplished no later than at the end of

each shift at a minimum, on a daily basis.

3.4.2 Remove and dispose of industrial debris from the ship at the

end of each shift at a minimum, on a daily basis.

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FY-19 CH-1

3.4.3 Vacuum cleaners shall be emptied of all debris at the end of

each shift at a minimum, on a daily basis.

3.4.3.1 Use metal canister vacuum cleaners aboard the ship,

except those used for regulated and controlled radiological and hazardous

waste or hazardous material.

3.4.3.2 Permanently and legibly mark each vacuum cleaner

with a company name or unique identifier.

3.4.4 Plastic trash cans are prohibited for trash collection

onboard in spaces where industrial work is being performed. Plastic trash

bags may be used onboard as a liner for metal trash cans.

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(V)(G) "FINAL CONTAMINATION/DAMAGE INSPECTION"

3.5 Remove protective covering installed in 3.2 upon completion of

contamination-producing operations. Accomplish a final inspection of the

work area to identify the presence of contamination and/or damage created by

contamination-producing operations. Contamination/damage shall be documented

on the inspection record.

3.5.1 Presence of contamination and/or damage created by

contamination-producing operations is unacceptable and shall be corrected.

3.6 Remove from the ship and dispose of debris and foreign matter

generated as a result of work being accomplished at the end of each shift at

a minimum, on a daily basis. Comply with the requirements of federal, state,

and local laws, codes, ordinances, and regulations or as specified elsewhere

in the Job Order.

3.7 Non-fabric material used onboard for containment or as protective

coverings shall be in accordance with 2.2. Fabrics used onboard for

containment or as protective coverings shall be tested in accordance with and

meet the requirements of 2.3 or be listed as an acceptable "Drapery or

Curtain" in 2.2.

4. NOTES:

4.1 Definitions:

4.1.1 Cleanliness means the removal of all industrial debris

(industrial trash, waste material, weld rods/tips, fasteners, rags, lagging

waste, job scrap, wire, litter, rubbish, etc.) at the end of each shift,

leaving the areas broom clean and electronic spaces vacuum clean.

Adjacent/surrounding machinery, equipment, etc., shall be cleaned free of all

resulting debris.

4.1.2 Daily means at least once per every calendar day.

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FY-19 CH-1

4.1.3 Non-radioactive operations include but are not limited to:

4.1.3.1 Operations liable to produce particulates to become

airborne during accomplishment of the work scope, i.e., abrasive blasting,

mechanical cleaning, spray painting, hot work operations, and air blowdowns.

4.1.3.2 Operations liable to produce fluid contamination of

equipment as a result of external leakage of piping systems during testing.

4.1.3.3 Operations liable to produce fluid contamination of

equipment as a result of external leakage of piping systems during

waterjetting.

4.1.3.4 Operations liable to produce industrial debris such

as, but not limited to, industrial trash, waste material, weld rods/tips,

fasteners, rags, lagging waste, job scrap, wire, litter, rubbish, etc.

4.2 The SUPERVISOR will coordinate operation of ventilation systems, as

requested by the contractor, to maintain a positive pressure within the

vessel's envelope and to create an outward flow of air through crevices or

around penetrations.

4.3 The cleanliness goal is to turn over all areas of the ship in the

same condition or better as at beginning of the availability.

4.4 Ship's Force responsibility:

4.4.1 Ship's Force is responsible for dust that collects as a

matter of course throughout the availability and for any Ship's Force job

site maintenance including monitoring job sites being worked by intermediate

maintenance activities, Alteration Installation Teams (AIT), and any

contractor services that the ship has arranged.

4.4.2 Ship's Force is responsible to maintain cleanliness of their

areas of responsibility broom clean at the end of each shift, on a daily

basis.

4.4.3 Ship's Force will report cleanliness concerns to the

SUPERVISOR for contractor responsible areas.

4.4.4 Ship's Force will work continually throughout the

availability to keep bilges and other general areas of the ship clean where

the Contractor is not working.

4.5 Ship's Force and the Contractor will familiarize each other with

their scope of work (any other work being performed on board the ship not

pursuant to contractor authorized work under the Job Order is considered

Ship's Force work). The affected locations and aspects of the work and/or

ship co

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