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DISTRIBUTION STATEMENT A. Approved for Public Release

February 23, 2017

Shannon Seay

PMW-220 Program Manager

Navy Enterprise Business Solutions Update

DISTRIBUTION STATEMENT A. Approved for Public Release 2

Navy EBS Mission – We deliver essential business solutions across the Navy Enterprise.

Navy EBS Vision– A Navy Enterprise equipped with secure, functional, transparent and auditable business/IT tools and processes.

Navy Mission: To maintain, train and equip combat-ready Naval forces capable of winning wars, deterring aggression and maintaining freedom of the seas.

SPAWAR Mission: To develop, deliver and sustain communications and information capabilities for warfighters, keeping them connected anytime, anywhere.

PEO-EIS Mission: We provide the Department of Navy with capable, secure, affordable Enterprise Information Technology (IT) solutions.

Navy EBS Mission


Navy EBS Portfolio Overview

Navy Enterprise Resource Planning (Navy ERP) • Designated Acquisition

Category ACAT IAC (Major Acquisition Information System)

• One of the world's largest SAP implementations with 70,000+ users, $65B (52%) of the US Navy's Total Obligation Authority, and $36B of Inventory Managed

• Resource Sponsor: OPNAV N41

• Functional Area Manager (FAM): OPNAV N41

Standard Labor Data Collection and Distribution Application (SLDCADA)

• Provides web-based time keeping and labor data collection

• Has 102,000 users to include multiple Navy Echelon II commands, the Marine Corps and the Executive Office of the President (EOP)


• FAM: OCHR

Electronic Procurement System (ePS)

• Designated Acquisition Category ACAT IAM MAIS

• Will provide end-to-end contract writing and management capabilities

• Anticipate approximately 15,500 users across 445 DON sites (~ 5.5K contacting professional users and ~10K support staff users)

• Program will be base-lined at ATP; Awaiting RFP Release


• FAM: DASN A/P

Sustainment New Acquisition Sustainment

• PMW 220 - Navy EBS product lines handle approximately 200,000 users globally

• Program Office Location: Washington Navy Yard (1325 10th Street SE, Suite 400)

eBusiness

Sustainment

Standard Procurement System, Wide Area Work Flow, Workflow Hosting Facility

• Legacy E2E CWS • Resource Sponsor: N2N6


NAVY EBS FY16 Key Accomplishments

• Notice of Findings and Recommendations Phase 1 Audit Finding Submitted (Jun 2016)

• Gate 6 Held with Governance Established (Aug 2016)

• CYBERSAFE Grading Assessment Held (Aug 2016)

• IATO Achieved (Aug 2016)

• Successful Year-End-Close Completed (Sept 2016)

• Execution for Technical Upgrade (Ongoing)

• Stepping through RMF (Ongoing)

• Audit Efforts (Ongoing)

• Planning for SAP future platform (Initiated)

• Transition of Program to PMW220 Completed (Oct 2015)

• Notice of Findings and Recommendations Phase 1 Audit Finding Submitted (Jun 2016)

• Navy Decision Made for System to be 1 of 2 Time & Attendance Systems in the Navy IT Portfolio (Jul 2016)

• 3 Yr ATO Achieved (Aug 2016)

• Data Center Transition (Completing 1QFY17)

• Planning for RMF (Ongoing)

• Audit Efforts (Ongoing)

• Cloud Strategy Planning (Ongoing)

• System Requirements Review (SRR) Conducted (Mar 2016)

• Paper Gate 3 (Apr 2016) & Gate 4 (May 2016) Successfully Completed

• Independent Cost Assessment Completed (Aug 2016)

• Various Requests For Information Released and Industry Comments Addressed (2014-2016)

• Industry Day Held (Oct 2016 and December 2016)

• RFP Package Development (Ongoing)

• Acquisition Documentation (Ongoing)

Sustainment Sustainment New Acquisition


ePS Program Description

The ePS solution will provide the Department of Navy (DON) with standardized, seamless, end-to-end contract management (i.e. sourcing) of services, supplies, and construction to the estimated 15,500 contracting personnel

(5,500 critical users) within the DON Heads of Contracting Agencies (HCA).

Key Required Capabilities: • Implement e2e Procure-to-Pay (P2P)

process, aligned with DoD Business Enterprise Architecture (BEA)

• Data-centric vice paper-based

• Implement DoD Data Standards for Purchase Request Data Standard/Procurement Data Standards (PRDS/PDS)

• Capture data at the source (i.e., no redundant

data entry via touch labor)

• Enforce business process controls and system controls to support an unqualified audit opinion

• Business Intelligence for accurate, timely, and visible reporting

• Flexible solution that allows prompt and cost-effective changes

• Secure computing environment that implements critical security controls and capabilities

• Comply with Risk Management Framework (RMF) for DoD Cybersecurity Assessment & Authorization (A&A)

PROCUREMENT

DEVELOP

STRATEGY

PURCHASE

CREATE

REQUEST

PROCUREMENT

AWARD

INSTRUMENT

PROCUREMENT

ADMINISTER

INSTRUMENT

INSTRUMENT

PERFORM

CLOSEOUT

DON CONTRACTING

FINANCIAL MANAGEMENT

ENTERPRISE SERVICES &AUTHORITATIVE DATA

SOURCES

INDUSTRY

E L E C T R O N I C P R O C U R E M E N T S Y S T E M ( e P S )

445 SitesWorldwide

15,500Users


Service Synergies

Current Synergies/Collaboration Future Opportunities

Navy representative participating on Army Contract Writing System (ACWS) Source Selection Board (as Advisory Member)

Reviewed vendor questions from ACWS Industry Day

Reviewed ACWS Requirements Continued interaction and lessons learned

information sharing between ePS and ACWS program offices

ePS and ACWS Functional Team leads communicating to identify areas to be leveraged

Working with Army to provide feedback to DPAP on data standards

Army and AF representatives invited to participate on ePS Source Selection Board (as Advisory Members), ePS Governance Board, and Navy Gate reviews

Interoperability between the service’s contract writing systems through the use of DoD Data Standards (PRDS/PDS)

Leverage interface work on the DoD Clause Logic Tool

Share lessons learned on PRDS/PDS mapping efforts

Enterprise License agreement if Army and Navy select the same COTS tool

22 Federal and DoD interfaces are common between Army and Navy and efforts can be leveraged between the two services

Navy, Army, and Air Force have been collaborating throughout the program phases to identify potential areas for CWS synergy between the agencies


ePS Capabilities Roadmap

Limited Deployment Q4 FY18 – Q1 FY20

Release 1 Q1 FY20 – Q2 FY21

Release 2 Q1 FY21 – Q2 FY22

Functionality

COTS functionality

Functionality

Initial gap closure focusing on unique requirements needed

for NAVSEA, NAVAIR, SPAWAR, ONR, SSP, MSC, and USMC (IT Services, Grants, Shipbuilding,

SEAPORT)

Functionality

Final gap closure (100%) including unique requirements needed for NAVSUP, NAVFAC,

and the other HCA/BSOs (Auto-ordering, Construction)

Interfaces

Federal Integrated Acquisition Environment (IAE), DoD, and WAWF eBusiness Suite system

interfaces that come with the COTS out-of-the-box CWS

Financial Interfaces:

Navy ERP PR Builder

SABRS IMPS

Interfaces

Remaining Federal IAE, DoD, and WAWF eBusiness Suite

systems

Financial Interfaces:

MSC-FMS

Interfaces

Financial Interfaces: SYMIS/MAT

DWAS ieFACMAN 511R (AOL)

CFMS RIMS-FM FASTDATA

DMLSS STARS-HCM

STARS-FL

2,200 Critical Users 300 Users 300 Critical Users 3,000 Critical Users


Contract Strategy

February 2017

RFP release

• Full and open competition

• Maximize use of existing COTS products

• COTS Contract Writing System (CWS) + Enterprise Service Bus (ESB) + Gap Closure

Source Selection

(best value tradeoff)

• Go/No-Go Gate (Requirements Certification, CWS Deployment, Past Performance, Small Business Utilization)

• Product Capability via PD&E (vendor demos, training, and hands-on contract examples)

• Technical Proposals (Gap Closure, Technical Approach, Management Approach)

• Cost/Price

Q4 2018

Single Award

• Limited Deployment – 15 months; FPI (Firm Target)

• Full deployment (2 Releases) – 27 months; FPI (Firm Target)

• Sustainment – remainder of contract; FFP

• Licenses and software maintenance – all years; FFP

• Training – all years; FFP

• Engineering services – all years; CPFF

• ODCs (travel, facility rental); Cost only

• FedRAMP+ Cloud Hosting (Optional); FFP


RFP Executive Summary

• Scope:

– Product: COTS-based Contract Writing System (CWS) + ESB + Gap Closure

– Services: Interface development, Gap Closure, Configuration, Integration, Testing, Deployment, Training, & Sustainment

• Contract Vehicle:

– Single Award Contract

– 10 year contract: Base (Limited Deployment (LD) - 15 months), Option Periods (R1 & R2 - 27 months; Sustainment - 6 years) for a total of ten years.

• Contract Type: Hybrid contract with Firm Fixed Price (FFP), Fixed Price Incentive Fee (FPIF),

Cost Plus Fixed Fee (CPFF), and Cost Reimbursable Contract Line Item Numbers (CLIN)

• Competition Type: Full and Open

• Basis for Award: Best Value Tradeoff Analysis; evaluate using total contract price for entire

10 years

• Deployment:

– Using sequential deployments to reduce risk (LD, R1, R2)

– Transition to Sustainment By Release

• Tailoring: Tailored documentation strategy for RFP Release DAB and Authority-to-Proceed

(ATP) decision


PD&E Process

After the demo, Offeror 1 will provide 2-days of

training to all of the PD&E participants

When training is completed, the PD&E participants will have 3 weeks to enter the

contract examples that they have been assigned.

• Factor 1 (Product Capability) will use a Product Demonstration and Evaluation (PD&E) process to evaluate the products

• After proposals have successfully passed the Gate criteria, PD&E will begin at the same time as the review of the written proposals

• 14 calendar days prior to the start of each Offeror’s PD&E process, the government will provide final use cases and data for pre-population

• The Offeror’s solution will be accessed via the web to the vendor’s instance of the software

• Government provided use case scenarios

• Demo of gap closure techniques

• Each HCA will provide sample contracts that demonstrate requirements that are deemed critical by the HCAs

• The Offeror shall provide user support via phone throughout this process so that users can receive immediate assistance if errors, issues, or questions arise with the product.

• The Offeror shall provide any training guides or materials to assist users through the PD&E process

The process will be repeated for each Offeror.

Offeror 1 will provide a 3-day demo to the PD&E participants.

• COTS training and user guides will be provided


Navy EBS Mission – We deliver essential business solutions across the Navy Enterprise.

Navy EBS Vision– A Navy Enterprise equipped with secure, functional, transparent and auditable business/IT tools and processes.

Navy Mission: To maintain, train and equip combat-ready Naval forces capable of winning wars, deterring aggression and maintaining freedom of the seas.

SPAWAR Mission: To develop, deliver and sustain communications and information capabilities for warfighters, keeping them connected anytime, anywhere.

PEO-EIS Mission: We provide the Department of Navy with capable, secure, affordable Enterprise Information Technology (IT) solutions.

Navy EBS Mission

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