To supplement the OPIF Reference Guide

To enhance and modify guidelines under NBC 532 based on experiences encountered in the actual review

To serve as guide to the reviewer of MFOs, PIs and PAPs in the future

Consistency of MFOs with agency’s legal mandate

Description to be kept as brief as possible, but specific enough for the reader to understand the general nature of the MFO

Standardization of MFO description or statement across agencies for common MFO types (Examples: Policy Services, Technical Advisory Services, Regulation Services)

Standard ordering of MFOs: First, Policy Services, Second, Technical Advisory Services, Next, the core function MFOs, and last, Regulation Services

Complete set of PI for each MFO QuantityQualityTimelinessFinancial (not yet incorporated)

Targets to be stated separately from the PI description

Standard Common PI sets of similar MFOs across agencies

Number of PI sets and PI indicators may vary depending on the nature of MFO.

Policy MFOs require only 1 PI set Regulatory MFOs require 3 PI sets

namely: PI Set 1: Licenses/Permits Issuance PI Set 2: Monitoring PI Set 3: Enforcement

On Activity and Sub-activity Description

Activity and sub-activity descriptions should not refer to office/organizational structures, geographic locations or object of expenditure.

Where there is only 1 sub-activity under an Activity, then that description should be elevated to Activity level and previous Activity description deleted.

Existing Activity statements may be modified to make them clearer or more understandable.

New Activity statements may be allowed provided that no additional funding is required and the funding source in the existing GAA is accordingly identified

On merging and splitting of PAPs

Existing Activity statements or descriptions shall be maintained as far as practicable and appropriate to avoid major effect on the GMIS and BPMS

If one or more sub-activities can be identified with an MFO different from that of the head Activity, then they should be split out and recorded as a separate Activity under the appropriate MFO.

If an Activity’s resources are to be split between two or more MFOs, the Activity statement should not be duplicated.

Where a group of staff members’ time is to be split between two or more Activities, GMIS requires persons to be allocated against only one Activity Problems with resource allocation.

On GAS and STO

GAS should only include activities not directly related to the production of MFOs. It should only include those that are related to organizational administration (such as payroll services, general administration, budgeting, etc.)

Any activity/sub-activity that generate internal outputs that are used as inputs to generate the MFO are to be included in STO.

No STO shall be provided for Agencies with only one MFO. The activities under STO shall be included either under GAS or under the MFO, whichever is appropriate.

A prerequisite to an effective and facilitative review is complete knowledge and understanding of the “ins and outs” of the agency being reviewed by heart.

MARAMING SALAMAT PO!