nc arts aie grants webinar for a+ schools aie level 1
TRANSCRIPT
NC Arts AIE Grants Webinarfor A+ Schools
AIE Level 1
Guidelines on the Web
• www.ncarts.org– Grants – Grants for Organizations – Arts in
Education
AIE Residency Grants
• Professional artists in educational settings • Not a substitute for school’s arts ed program• AIE Level 1 and AIE Level 2• Review General Grant Information before
applying
AIE Level 1
• Pre-designed, 5-day, led by designated professional artists or groups
• Choose from roster• Days don’t need to be consecutive • Presented as described
Finding the Roster
Funding Criteria
• Commitment to coordinate school and student participation
• Residency and artist(s)/company skills meet goals/needs of school
• Appropriate racially/culturally diverse artists • Evidence of planning with artists, schools and
other key participants
Match
• No 1-to-1 required• Match = time (in $$)
for project coordinator, space, marketing/publicity, documentation and evaluation.
Funding Decisions
• Match of artist to school needs, priorities, geographic balance, range of artists and art forms, funds availability.
• Priorities:– A+ Schools– Title I schools receiving School-Wide Assistance– Applicants in Tier 1 and eastern counties
• NOTE: All grant funds go to artist fees
How to Apply
• Electronically through North Carolina ARTS Grants Online (AGO). (https://ncarts.cgweb.org/)
• Deadline: March 1, 2013, by 5 p.m.
Returning AGO Users
• Log in and update your profile• Forgot Username or Password? Click “Login”
and use feature to retrieve them
Returning AGO Users
• Don’t know email used to create profile or if your school has a profile?
• Contact Tanya McGuire, Arts Administrator (919) 807-6514 , [email protected]
New to AGO
• Never applied for NCAC grant? Create a profile in the sign-in page: “Click Here to create a new profile.”
Profile Prep
• What You’ll Need Before (and Who to Get it From):
– School’s FEIN/TAX ID number (finance/budget officer)
– Date the organization was formed (day, month, year)
– School’s end of fiscal year. Typically June 30 (finance/budget officer)
Profile Prep – Cont.
– School’s mission statement– School’s history - brief (when started, where,
how, when it became an A+ School, details to present).
– School system’s DUNS number - unique 9-digit identifier (central office. If they don’t have one, get it here: www.artsusa.org).
– Not sure if your system has a DUNS number? Contact Tanya.
Creating Your Profile
• Choose “Organization” (not Individual)• Primary Contact Information: person who can
enter into contracts on behalf of the school (principal, assistant principal, finance officer)– More on Project Coordinator later
• Copy Username and Password and keep in safe place!
Creating Profile Cont.
• Applicant Information: Your school– Organization Type: (elementary, middle, high)– Applicant Status: “Government County” if public,
“Government State” for charters– Applicant Discipline: “Multidisciplinary”– Grantee Race: “No single group”
• Click “Submit.” You’re done! • Back to sign in page.
Applying for a Grant
• Sign in with username and password• Go to “Current Programs and Applications”
Applying for a Grant
• Scroll to Artist Residency Level I 2013-14
• Read guidelines and remember criteria!
AGO - Project Contact
• Person responsible for project• Skip Fiscal Agent• Copy/paste mission and history from profile• “Save Work”: If not, changes will be lost. You
can come back to it later• “Did I Complete this Page?”: Will show
required fields you didn’t complete.
Personnel + Audiences
• Salaried staff: paid, dedicated arts staff in your school (arts educators and coordinators)
• Contract Personnel: artists on long-term contracts (not residencies).
• Audience: all students and adults attending all arts programs through the year at your school
• Audience percentages: school/county demographics. Must add to 100%.
Finances and Board
• Skip this one!
Project Info + Narrative
• Write in word and copy to AGO. Be BRIEF!!• # 1: Name residency selected from roster and
how it and the skills/experience of artist(s) meet school goals/needs
• #2: Describe planning process (people, dates, locations, purpose)
• #3: Intended participants – # of students, racial/cultural composition, how they will benefit from project
Project Info + Narrative
• Grant Request: residency cost listed in roster• Project Title: name of residency, artist, school,
grade levels, dates (if you have them).• Project Activity: 20 School Residency
Budget Expenses
• Grant Amount: – Artistic Fees (residency cost listed on roster)
• Applicant Cash Match:– Marketing: Cost to market residency (time in $$ +
materials) – Remaining Project Expenses: • Coordination (time in $$)• Documentation (time in $$)
Budget Expenses
Budget Expenses
Budget Income
• Charter: State/Regional Government Support • Public: Local Government Support
– Same amount as Applicant Cash Match Expense
Budget Income
• NCAC Grant Amount: Same as residency cost
Support Materials
• SIGNED Artist Letter of Intent – ONLY
Other Required Details
• Accessibility Page – Coordinator• Certification• Submit: – Click ONLY when finished; otherwise you’ll lock
yourself out of the application– By March 1, 2013.
Make Sure To:
• Mention school is A+ in narrative and history• Name artists for residency• Include required match in budget• Include signed letter of intent from artist
