NC DKG Regional Directors Virtual TrainingJuly 27, 2020

9:00 – 9:30 am ~ Join the Zoom meeting and relax.~ Attendance is noted when joining the meeting.

Meeting Protocol~ Address the presenter by name to speak.~ State your name, chapter and region.~ “Unmute” to speak by clicking the

“microphone icon” at the bottom of your screen. By phone click its icon.

~ “Mute” when you are not speaking.~ In your controls click “More”. Click “Hide video panel”

for full screen view.

NC DKG Second Vice-President

2019-2021

Hilda A. Parlér Regional Directors

Coordinator

Roles and Responsibilities of NC DKG Regional Directors

Source: NC DKG Standing RulesSection 5: Organization Sub-Section 4: Regions, Pages 8-9

Qualifications-

1. She shall have been a member of Delta Kappa Gamma for at least five years.2. She shall have a good attendance record at meetings –chapter, regional, and state.3. She shall have served as chapter president and be well informed on structure, program, and policies of NC DKG and the Society.4. By January 15 of even-numbered years, each regional director shall submit to the second vice-president the name of a qualified candidate who has agreed to serve as regional director. These names shall be forwarded to the state president by February 1for appointment before the state convention.

Roles and Responsibilities

For RegionalDirectors

Part 1

NC DKGStanding Rules

Roles and Responsibilities of NC DKG Regional Directors

Part 2

• Effective communication strategies facilitate a successful Regional Director experience while mentoring chapter presidents.

• Profile Set Up on DKG website links members to DKG Society International and NC DKG.

• Informative oral and written communications link chapters to the state.

• Initiate contact with chapter presidents to learn about the chapter.

• Schedule chapter visits and share state news.• Encourage effective use of Eta Data , NC DKG News, NC

DKG website and DKG Resources: dkg.org• Respond in a timely manner to emails to facilitate

processes and encourage dialogue.

Roles and Responsibilities

For RegionalDirectors

Things toKnow and Do

Part 2

Roles and Responsibilities of Regional DirectorsPart 3

• Develop regional activities to involve members from all chapters.

• Regional Director History and Rotation tool (Cultivating the next RD begins today.)

• Monitor Attendance of Chapters at Executive Board Meetings.

• Important Dates and Reminders allow presidents to inform chapters.• Checklist of Chapter Reports should be completed as received.

• Annual Report (Due January 15 to 2nd VP in even #’d biennium years)• Expense Reimbursement/Direct Deposit Process (Leslie Black, NC DKG

Treasurer)

• 2020 Chapter Achievement Form (ncdkg.org.) Chapter presidents submit digitally to RD no later than March 1

• Supporting chapters with knowledge, experience, and resources equates to effective leadership and lasting relationships.

Roles and Responsibilities

For RegionalDirectors

Things toKnow and Do

Part 3

Our guest Regional Directors will share their experiences, tips, strategies and one highlight of the

2018-2020 biennium that will help our current Regional Directors be effective leaders.

Thank you for the privilege of your wisdom and time, ladies.

2018-2020Regional Directors

Esteemed Guest Presenters

~ Pamela Wright(Lambda, Region VI)

~ Rebecca Keesler(Alpha Theta, Region IX)

~ Patrice Higgins(Gamma, Region XI)

Pamela Teel WrightRegion VI

Regional Director2018-2020

Key Points

• Listening• Scheduling• Communicating• Responding• Always on the “Lookout”• Experiences

NC DKG Region IXConnection to region and state, 2018-2020

Note Highlighted info was given to me in the RD training, 2018, as a way to see chapters that might need encouragement. I have been pleased with the involvement of chapters during my biennium. As you can see though,

some are more connected to events “outside” their chapter than others.

Rebecca “Becky” Keesler Region Report 2018-2020

Zeta Alpha Gamma Alpha Theta BetaMu

BetaNu

GammaDelta Gamma Psi Delta

ChiDelta Psi

President2018-20

Leslie BaldwinBarbara Geer Brenda Reese Jennifer Freeman Jan Standefer Cindy Neininger Susie

Miller Melva Edmisten Susan Kuenzel Andrea Byers EST. 2020

2020-22 Allie Mabe Brenda ReeseKimberly Shields Sonia Dickerson Bonnie Greco Leigh Humphrey Mandy Taylor Melva Edmisten Elizabeth Thornton

Tamarah Cornette Debbie Merritt

WS Watauga Surry WS WS Ashe/Alleghany Yadkin Wilkes Stokes

Officer List y y y y yCommittee Chairs y y y y

Meeting Dates y y y y yYearbook y y y y y

Chapter Rules 2020 2020 2020 2020 2018 2020 2020 2020Strat. Action Plan x y x x x y y x

Newsletters 2 8 8 5 0 8 8 42019 Ch. Achievement 375 670 460 200 - 700 390 5252020 Ch. Achievement 370 770 545 340 175 770 545 505

2017 Conv y y y x x y x x2017 Elon y y y ? x y x y2018 Conv y y y x? x y x y2019 Conv y y y y y y y y2020 Conv

2018 Training ? 4 3 x 1 4 4 42018 Elon x y y x x y y y2019 Elon y y y y y y y x

Roaring River Regional Event, Oct. 2019 0 7 8 3 5 4 6 0

Chap. Visit Sch Apr. 2020 Nov. 7, 2019 Apr, 2019 Nov. 9,2019 Sch. March, 2020 May 6,

2019 Nov. 3, 18 Sch March 30, 2020Charter Ceremony April 19, 2020

Treasured experiences from my biennium as Regional Director

• meeting other Regional Directors• visiting chapters in the region• attending state meetings• meeting other NC DKG leaders and members

Tips and strategies for Regional Directors

• get acquainted with the presidents• maintain a variety of communication methods• encourage participation in state and international activities and

projects• scout for potential state or regional leaders

Highlight of the biennium

• regional meeting in March of 2020Patrice “Patty” Higgins

Region XI

Regional Director2018 – 2020

~ Questions and Answers ~

Please follow meeting protocol.

2018-2020Regional Directors

Esteemed Guest Presenters

~ Pamela Wright(Lambda, Region VI)

~ Rebecca Keesler(Alpha Theta, Region IX)

~ Patrice Higgins(Gamma, Region XI)

Regional Directors

Region Map Project

Guidelines

“GROW” your creativity.

DueOct. 24 at Fall Executive Board Meeting

Use your NC DKG region map that shows the counties.

Create a tool/legend/table that will show the following:

Counties, cities, chapter names, and presidents/co-presidents

Mark *Major Cities that are near the chapters

Colleges and universities

Other landmarks and attractions

Insert your name, chapter, and email addressPurpose: To answer these kinds of inquiries quickly /easily

Someone contacts NC DKG and asks for a chapter in the Winston-Salem area. Can you recommend a chapter quickly?

Someone contacts NC DKG and says, “I am moving to NC to the Asheboro area. Can you recommend a chapter?”

Someone inquires about a member who has been honored-TOY- Marketing tool: brochures, chapter websites, ncdkg.org, social

media, chapter newsletters – to recruit new members

Regional Directors

Region MapProject

“Sample”

DueOct. 24 at Fall

Executive BoardMeeting

2020-2022 NC DKG Region III Map

Name: Chapter:Email Address:

Region III has ten (10) Chapters:

Alpha Beta, Alpha Omicron, Beta, Delta

Delta, Gamma Chi Gamma Eta, Gamma

Iota, Gamma Omicron Gamma Tau, Gamma

Theta

CountyCity

(*Major) College/Universities/Landmarks Chapters/Presidents

Franklin Louisburg Louisburg CollegeVance-Granville Community College

Gamma TauTrenance Gilmore

Wake *RaleighCary

Meredith College, NCSU, etc. Alpha BetaTrudy Farnell

~ NC DKG Contributors ~

Communications and Marketing CommitteeCarol Bostian, NC DKG News, Editor

Susan Keunzel, Eta Data, EditorBeth Winstead, NC DKG Webmaster

Headquarters CommitteeMary Beth Daily, Chair

NC DKG Educational FoundationSheila Groves, Board Chair

Reimbursement/Direct Deposit ProcessLeslie Black, NC DKG Treasurer

AdditionalInformation

Thank you, ladies!

Carol BostianNC DKG News

Editor

Communications & Marketing

~ Send chapter or member news at any time• Limit chapter event articles to 125-150 words• Limit chapter members news to 50-75 words• Send photos as jpg files attached to your message

~ Due dates for NC DKG News articles: August 1, November 1, February 1, May 1

~ Send chapter newsletters to Teresa Cowan - president, Dedra Davis -C&M chair, & Carol Bostian – editor

~ Respond to all email messages!

~ Share state and international newsletters with your chapter• Do not forward the message –

copy and paste information in a new message

Susan KuenzelEta Data

Editor

Communications & MarketingEta Data

~ Monthly newsletter posted on website

~ State and international due dates, news and events

~ Target audience: chapter presidents and editors (not all chapter members)

~ Arrives via email on 15th of every month

~ Verify you can open the link before responding

~ Please respond only to me and not all ~ Please do not change the subject line (it has region

and groups emails for easier check-off of responses)

Beth Winstead

NC DKG Webmaster

• Chapter websites – Member information and Outreach ▪ International compliance

complete by Oct. 2020▪ Avoid any copyrighted material ▪ Pictures are a great attention grabber▪ Highlight member accomplishments

• State website – updated frequently with State news▪ Weebly based

▪ Promotes accomplishments of members & chapters▪ Full directory of officers, committees & appointed

personnelis password protected

▪ Forms page includes State and some International forms forfor easier access

• International – must login to access using member numberDO NOT SHARE YOUR DKG PASSWORD WITH ANYONE and in PRINT

Communications & Marketing

Mary Beth DaileyNC DKG Headquarters

Committee Chair

~ Headquarters is always available for committees, chapters and members to use by reservation.

Headquarters805 NC Hwy 42S, Asheboro, NC 27205

~ Available for use for up to three groups of 10 to 50 persons

~ WiFi is available.

~ When entering facility see check off sheet on kitchen table for directions for proper usage of facility.

~ Register of attendance is near entry and should be signed.

~ To reserve Headquarters, see NCDKG website. Email contact person, Mary Beth White, to be placed on reservation schedule. mbwhite@triad.rr.com

~ Chapter and personal contributions to the Headquarters budget are necessary to pay upkeep expenses such as power, HVAC, yard work, etc.

Did you know …All of us are members of The NC DKG Educational Foundation!

We can serve on Foundation committees and be elected to the Board of Directors!

Grants & scholarships are available to members andnon-members!

Our Educational Foundation supports excellence in education across North Carolina through…• Learning and Literacy grants for classroom, school,

and community projects• Continuing education grants for personal /

professional growth• Scholarships for elementary and music education

degrees

Help the Foundation grow by …• Sharing Foundation information with family and friends

• Supporting Foundation fundraisers

• Making tax deductible donations

• Establishing chapter or individual endowments

Leslie BlackNC DKG News

Treasurer

Submit Direct Pay Formhttps://bit.ly/DirectPayForm

Complete the form and send to Leslie using a secure method.

To receive reimbursement:Complete the NC DKG Expense

Reimbursement Formhttp://bit.ly/NCDKGExpenseForm

Information from your State Treasurerdkgnctreasurer@gmail.com

Check out theTreasurer Tips website

http://bit/ly/2lGXCTx

“Bon Appetit.”

Noon – 1 p.m.

Agenda - Afternoon Session – Welcome Back!

1:00 – 1:30 – Rejoin Zoom meeting.- Attendance Noted - Meeting Protocol

1:30 – 3:30 – Membership CommitteeDr. Susan Blackburn, Presenter2020 – 2022 Regional Director

Delta Chi, Region IX

3:30 -3:50 – Questions and Answers

3:50 – 4:00 - Closure – Adjournment

Thank you all for your attendance and participation.Stay well, informed and have a successful biennium.

E-Training Manuals will be digitally distributed.

Leave the Zoom meeting.

NC DKG Second Vice-President

2019-2021

Hilda A. ParlérRegional Directors

Coordinator