ncb_business_online_banking_application_form_-_sample.pdf

BUSINESS ONLINE BANKING APPLICATION FORM

1

E-FINANCIAL SERVICES AGREEMENT - BUSINESS1

We Sample Company XYZ (herein after being referred to as “we”, “us”, “our”) agree and acknowledge that this application, once accepted by National Commercial Bank Jamaica Limited (“the Bank”) shall form part of our NCB e-FINANCIAL SERVICES Agreement. We further agree that the NCB e-FINANCIAL SERVICES Agreement is and shall be governed by the NCB e-FINANCIAL SERVICES Terms and Conditions, which we have read and agreed to and which form an integral part of this Agreement. We acknowledge that the NCB E-FINANCIAL SERVICES has been explained to us. We further acknowledge that the products and the NCB e-FINANCIAL SERVICES Terms and Conditions may change from time to time, and that the products and Terms and Conditions in effect at any point in time will be available on the NCB e-FINANCIAL SERVICES website at www.jncb.com. We agree that if we maintain our NCB e-FINANCIAL SERVICES, or otherwise use, or benefit on our instructions from the use of, the NCB e-FINANCIAL SERVICES after the effective date of a change in the Terms and Conditions, we will by so doing be deemed to be aware of any such change or changes, and to indicate our agreement to it or them. In order to assist the Bank and its subsidiaries (the Bank and its subsidiaries are called “NCB”, which term refers to each or all of them) in providing us with accurate and up-to-date service, we agree to the sharing of the information set out in this Application within NCB, and we waive any rights of confidentiality in that regard. We agree that NCB may use the information in this Application in order to augment and update information currently held by each entity.

Date: January 2, 2014

John Brown Jane Brown Justin Brown AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE

John Brown – Director Jane Brown - Director Justin Brown – Company Secretary

NAME AND TITLE NAME AND TITLE NAME AND TITLE

1 Please affix company stamp or seal (where required)

Sample Company XYZ

Company Seal


2

SECTION A: NCB Business Online

COMPANY INFORMATION

Company Full Name Sample Company XYZ

Company Address Test Avenue P.O. Jamaica

Company Telephone No. 1-876-999-1111 Company TRN (if applicable) 000-123456789

Security Alert - Email Address [email protected] Company Email Address [email protected]

Business/Corporate Login Name (Corporate ID) *A combination of letters and numbers only are allowed.

SampleCompanyXYZ Company Date of Registration January 2, 2013

Company Date of Incorporation

BUSINESS CLASSIFICATION: Please tick below with () Sole Proprietorship Partnership Corporation Church Club & Association Other

BUSINESS ONLINE SERVICE2: Please tick below either () Read Only or Full Access

ACCESS OPTIONS: Enter the appropriate access option where: A: View Accounts, Cash Management and Request Services; B: Inter-Account Self Transfers, Bill Payments, Credit Card/Merchant Service; C: Electronic File Payments (e.g. Payroll/supplier payment & vendor collection; D: Company Self Administration – Company Super User; E: Third Party Transfers; F: Alerts; G:Wire Transfers: T: (Transaction Access - ALL - except Wire Transfer)

Name of User

User Login Name (ID)

(Letters and Numbers Only)

User Primary Email Address (Designated Company Email

Address)

User Alternate Email Address

(Designated Company Email Address)

User TRN Bank Account/Credit Card/Merchant

Number

Transaction Access Option

T A B C D E F G- Please list bank accounts to be used for the wire transfer transaction option.

Enterer One Enterer1

[email protected]

[email protected] 11222333 999888777 x x

Enterer Two Enterer2

[email protected]

[email protected] 22211133 555333444 x x

Enterer Three Enterer3

[email protected]

[email protected] 12345678 666444555, 999888777, 999888777 x

x

Enterer Four Enerer4

[email protected]

[email protected] 87654232 333222111, 555333444, 999888777 x X - 555333444, 999888777

Further we authorize the Bank to debit the account 999888777 representing the monthly access fee.


John Brown - Director John Brown Jane Brown – Director Jane Brown

NAME AND TITLE AUTHORIZED SIGNATURE (seal/stamp) NAME AND TITLE AUTHORIZED SIGNATURE (seal/stamp)

2 Board Resolution must be submitted for businesses governed by a board and Partnership Letter must be submitted for Partnerships. The Business and User Limits form must also be completed for Transaction Access

(T, B, C, E & G). If user Transaction Access option contradicts Business & User Limits option, then the Business & User Limits will be applied. Transactions can only be done from bank accounts that a user has access to.

Sample Company XYZ

Company Seal


3

BUSINESS ONLINE SERVICE – Cont’d3:

ACCESS OPTIONS: Enter the appropriate access option where: A: View Accounts, Cash Management and Request Services; B: Inter-Account Self Transfers, Bill Payments, Credit Card/Merchant Service; C: Electronic File Payments

(e.g. Payroll/supplier payment & vendor collection; D: Company Self Administration – Company Super User; E: Third Party Transfers; F: Alerts; G:Wire Transfers: T: (Transaction Access - ALL - except Wire Transfer)

Name of User

User Login Name (ID)

(Letters and Numbers

Only)

User Primary Email Address

(Designated Company Email

Address)

User Alternate Email Address

(Designated Company Email Address)

User TRN Bank Account/Credit

Card/Merchant Number

Transaction Access Option

T A B C D E F G- Please list bank accounts to be used for the wire transfer transaction option.

Enterer Approver One

EntererApprover1

[email protected]

[email protected] 555666777 987654321 x

x

x

x

x – 987654321, 55333444, 999888777

Enterer Approver Two

EntererApprover2

[email protected]

[email protected] 777888444 999888777

x

x

x

x

x - 987654321, 55333444, 999888777

Enterer Approver Three

EntererApprover3

[email protected]

[email protected]

111777999 999888777 987654321 55333444

x x - 999888777

Approver One

Approver1

Approver@ samplecompanyxyz.com

[email protected]

999777111

999888777

x

x

x

x -999888777

Approver Two

Approver2

Approve2@ samplecompanyxyz.com

[email protected]

333555444

999888777 987654321 55333444

x

x - 987654321, 55333444, 999888777

Further we authorize the Bank to debit the account 999888777 representing the monthly access fee.




3 Board Resolution must be submitted for businesses governed by a board and Partnership Letter must be submitted for Partnerships. The Business and User Limits form (page 3) must also be completed for

Transaction Access (T, B, C, E & F). If user Transaction Access option contradicts Business & User Limits option, then the Business & User Limits will be applied. Transactions can only be done from bank accounts that a user has access to.

Sample Company XYZ

Company Seal


4

NCB Business Online - Business and User Limits

To be completed for all User assigned Transaction Access options (T, B, C, D, E or F): where: A: View Accounts, Cash Management and Request Services; B: Inter-Account Self Transfers, Bill Payments, Credit Card/Merchant Service; C: Electronic File Payments (e.g. Payroll/supplier payment & vendor collection; D: Company Self Administration - Super User; E: Third Party Transfers F: Wire Transfers: T: (Transaction Access - ALL - except Wire Transfer). Kindly indicate the business level limit below as well as the period. Please indicate () whether or not your Company Super User should be able conduct activities singly or jointly

4

COMPANY SELF ADMINISTRATION

Company Super User - Name User Name

Enterer Approver One EntererApprover1

Enterer Approver Two EntererApprover2

BENEFICIARY ADMINISTRATION

Please state the number of users that should be able to approve the addition of and the amendments to beneficiaries created for the Third Party and Wire Transfer Modules: 2. Please also note that any company user with access to these modules can approve the addition of and modifications to a beneficiary.




4 The Company Super User joint approval functionality requires two users to approve ONLY.

Sample Company XYZ

Company Seal


5

BUSINESS TRANSACTION LIMITS

Indicate Business Level Limit

Company Limit (J$)

Period (select one option)

Daily Weekly Monthly

SampleCompanyXYZ 10,000,000 - -

Transaction Access Options

(T,B,C,E,G) User Name Maximum Entry Limit (J$)

Approval Type (select one)

Approval Limit (J$)

No. of additional approvals required Singly Jointly From To

B

Enterer1 5,000,000 - - - - -

C Enterer2 10,000,00 - - - - -

E Enterer3 5,000,000 - - - - -

G Enterer4 10,000,000 - - - - -

B,C,G

EntererandApprover1 10,000,000 0 5,000,000 -

5,000,001 10,000,000 1

C,E,G EntererandApprover2 10,000,000 0 600,000 -

600,001 10,000,000 1

T EntererandApprover3 10,000,000 0 10,000,000 -

B,E,G Approver1 0 8,000,000 -

8,000,001 10,000,000 1

T Approver2 0 10,000,000 -




Sample Company XYZ

Company Seal


6

Format of letter of mandate for debiting an external account5

(On the letterhead of External Account holder)

Date January 2, 2014 National Commercial Bank Jamaica Limited Oxford Place Branch Dear Sir/Madam,

Authority in favour of National Commercial Bank Jamaica Limited

to debit my/our account with National Commercial Bank Jamaica Limited (hereinafter called “NCB”) for the credit of

(Sample Company XYZ)

(NCB Business Online Customer Name)

I/we Sample Company XYZ Customer have a business relationship with Sample Company XYZ and have agreed to make regular

payments to the said company.

I/we hereby request and authorize NCB to link my/our account number 000999888 maintained at Oxford Place branch to the

account of Sample Company XYZ number 999888777 maintained at St. Jago branch under the NCB Business Online Banking facility.

I/we further request and authorize you to debit my/our above account in the amount of $4,000 - Four Thousand Dollars

weekly/fortnightly/monthly on the instructions of Sample Company XYZ using the NCB Business Online Banking facility commencing

February 2, 2014. These instructions are to remain in force until cancelled by me/us in writing.

I/we undertake to indemnify the Bank in respect of any actions, proceedings, claims, damages, costs and expenses whatsoever

arising in respect of all withdrawals from my/our account number 000999888 made pursuant to this letter of authorization and

accordingly I/we shall hold NCB harmless and indemnified and its interest protected as a result of acting on my/our above

instructions.

Samantha Customer Signature (External Account Holder) _______________________________ Signature (External Account Holder)

5 This form is required only when instructions to debit a NCB account is being sought. Not required for the application process.

Sample Company XYZ

Company Seal


7

SECTION B: FUNDS DIRECT COMPANY USER DETAILS AND TRANSACTION LIMITS FORM In line with our agreement to participate in NCB Funds Direct the following user roles and limits should be applied to transactions/batches files originated by us. Company Main Account Number: 123456789 Account Numbers: Please list all the company accounts to which settlement should be applied for origination of entries or settlement of return entries:

123456789 11122233 999888777 444555666 333444555 111888666

987654321 333222111 777999888 666444555 555333444 666111888

Transaction Maximum File Value $ Maximum Transaction Value $

Credit Origination $10,000,000 $4,000,000

Please indicate the number of company users who are required to approve a file/batch for example (1,2,3,4): _______2______

User Information and Role: Please choose one role per user where: B: Approver C: Batch Creator D: Auditor E: General User (will be able to create approve batches).

User Name User Login or ID User Role (B/C/D/E)

File Authorization6 Level

( For example 1, 2,3,4)

Entry Limit $ Approval Limit $

From To From To

Sample User One General E 2 0 10,000,000 0 10,000,000

Sample User Two BatchCreator C - 0 10,000,000 - -

Sample User Three Approver B 1 0 0 0 10,000,000

Sample User Four General E 1 0 10,000,000 0 10,000,000

All ACH files must be uploaded to Funds Direct one business day prior to the effective date and time. Additionally in the event that the customer has to deliver ACH files to the

bank using a removable media such as diskettes all files must be delivered by 2:00 pm one Business day prior to the effective file/batch date with a transmittal document with authorized company signatures. Date: January 2, 2014

John Brown - Director John Brown Jane Brown – Director Jane Brown NAME AND TITLE AUTHORIZED SIGNATURE (seal/stamp) NAME AND TITLE AUTHORIZED SIGNATURE (seal/stamp)

6 File Authorization Level refers to the ability for the company user to approve files singly or jointly. For example, if the company indicates that 2 users are required to approve a file/batch then each company user would be assigned with level 1.

Once two persons approve the file/batch the approval process would be complete. However, if the same company requires a senior company user to approve a file/batch singly then said company user would be assigned with level 2.

Sample Company XYZ

Company Seal


8

NCB FUNDS DIRECT NCB ELECTRONIC FUNDS TRANSFER SYSTEM

EXPOSURE LIMIT DISCLOSURE-DEBIT ORIGINATION FILES

In line with our agreement to participate in NCB Funds Direct the following limits should be applied to transactions/batches/files originated by us.

DEBIT ORIGINATION $

Maximum File Value 10,000,000

Maximum Transaction Value 2,000,000

BATCH CREATOR

Name: Sample User One DR File Limit 10,000,000

Name: Sample User Two DR File Limit 10,000,000

Name: Sample User Four DR File Limit 10,000,000

APPROVER

Name: Sample User One DR File Limit 10,000,000

Name: Sample User Three DR File Limit 10,000,000

Name: Sample User Four DR File Limit 10,000,000

These limits will remain in force until cancelled by us in writing.

John Brown - Director John Brown Name AUTHORIZED SIGNATURE (Seal/Stamp)

Jane Brown - Director Jane Brown Name AUTHORIZED SIGNATURE (Seal/Stamp)

Bank Use Only: Approval by Credit & Risk Management for Debit Origination of files.

_________________________________

Authorized Signatures & Date

_________________________________ _____________________________________

Authorized Signatures & Date Division Stamp

Sample Company XYZ

Company Seal


9

SECTION C: SAMPLE COMPLETED REAL TIME GROSS SYSTEM (RTGS) ONLINE

In order to access the RTGS Online Application via your existing NCB Business Online account, you must indicate two (2) of your current NCB Business Online users to be

designed as a System Administrator. Please complete the form below to indicate your choice of System Administrator.

Please state your Corporate ID: SamplecompanyXYZ

Name of User Login Username

Approver Two

Approver2

Enterer Approver Three

EntererandApprover3

We hereby request that the above named person/s be designated as our System Administrator for the NCB RTGS Online Application. By doing so we understand that this person

will be able to:

1. Register and delete other RTGS users and system administrators.

2. Credit and edit RTGS user profiles and authority levels.

3. Set user transaction limits.

4. Determine the number of persons required to approve transactions.

5. Accept Terms and Conditions on line.


John Brown – Director John Brown

NAME AND TITLE AUTHORIZED SIGNATURE (Seal/Stamp)

Jane Brown – Director Jane Brown

NAME AND TITLE AUTHORIZED SIGNATURE (Seal/Stamp)

Sample Company XYZ

Company Seal


10

COMPANY

AUTHORITY AND INDEMNITY

FOR ELECTRONIC MAIL and FACSIMILE INSTRUCTIONS

THIS DEED OF AUTHORITY AND INDEMNITY is made the 2 day January 2014, BETWEEN Sample Company XYZ

with registered office situate at Test Avenue P.O. Jamaica.

in the parish of Kingston (hereinafter called ‘the Customer”) of the FIRST PART, and NATIONAL COMMERCIAL BANK

JAMAICA LIMITED, with registered office situate at “The Atrium”, 32 Trafalgar Road, Kingston 10, in the parish of Saint

Andrew, (hereinafter called “the Bank”) of the OTHER PART.

WHEREAS:

The Customer has requested that the Bank honour its instructions sent by means of electronic mail and facsimile

transmission to the Bank from time to time in relation to any and all of the Customer’s existing accounts, facilities and

other arrangements with the Bank and any accounts, facilities and other arrangements which the Customer may now or in

the future have with the Bank (instructions sent by such transmissions being hereinafter referred to as “electronic mail or

facsimile instructions”).

IN CONSIDERATION of the Bank agreeing to accept electronic mail or facsimile instructions from the Customer as

aforesaid, the Customer agrees:

1. that the Bank may act on any electronic mail or facsimile instructions given by the Customer from time to time,

and the Customer voluntarily and with full knowledge takes and assumes any and all risks, associated therewith;

2. that once electronic mail or facsimile instructions have been sent to the Bank purportedly by the person (or by any

of the persons, if more than one) authorized from time to time to sign in accordance with the mandate or other

valid instructions from the Customer to the Bank, the Bank shall have no obligation to check or verify the

authenticity or accuracy of such electronic mail or facsimile instructions purporting to have been sent by the

Customer (regardless of whether the Bank may have, or may in the future, choose to so check or verify) and may

act thereon as if same had been duly given by the Customer;

3. that in acting on electronic mail or facsimile instructions the Bank shall be deemed to have acted properly and to

have fully performed all obligations owed to the Customer, notwithstanding that such electronic mail or facsimile

instructions may have been initiated, sent or otherwise communicated in error or fraudulently, and the Customer

shall be bound by such electronic mail or facsimile instructions on which the Bank may act if the Bank has in good

faith acted in the belief that such electronic mail or facsimile instructions were given by the Customer;

4. the Customer shall not provide the Bank with written instructions bearing original signature(s) where prior

instructions to effect the same transaction have been sent to the Bank by electronic mail or facsimile. The

Customer acknowledges that where electronic mail or facsimile instructions are followed by subsequent written

instructions bearing original signature(s) contrary to the above, this may lead to the Bank giving effect to these

instructions more than once. The Customer acknowledges that in such event it shall bear the risk of such

duplication occurring and shall indemnify and hold the Bank harmless against all losses, liabilities, claims or

damages which may arise as a result of the Bank acting more than once on such duplicated instruction.

5. that the Bank may, in its absolute discretion, decline to act on or in accordance with the whole or any part of

electronic mail or facsimile instructions pending further enquiry to or further confirmation (whether written or

otherwise) by the Customer, so however that the Bank shall not be under any obligation to so decline in any case,

and the Bank shall in no event or circumstances be liable in any respect for not so declining; and

6. to release the Bank from and indemnify the Bank against all claims, losses, damages, costs and expenses

howsoever arising in consequence of, or in any way related to, the Bank having acted in accordance with the

whole or any part of any electronic mail or facsimile instructions or having exercised (or failed to exercise) the

discretion conferred upon the Bank in Clause 5 above.

Dated this 2nd

day of January 2014

EXECUTED UNDER THE COMMON SEAL )

OF SampleCompanyXYZ ) ………………………………………

By John Brown )

A Director and Justin Brown ) ………………………………………

The Secretary SIGNED by the said )

)

in the presence of:- )

…………… Mark Twain …………………………

Justice of the Peace

FOR BANK USE ONLY

Authenticated by

---------------------------------------------

Authorized Signatory

Sample Company XYZ

Company Seal


11

CHECKLIST ( for official use only)

Name and Address of Customer

Business/Corporate Login Name and Business Classification (type of Business entity)

Full User Name, their Login Name, Communication details and Access options

Business Account Numbers, Credit Card or Merchant Number, if applicable (NO PERSONAL ACCOUNTS ACCEPTED)

At least two directors and/or authorized signatories have authenticated the Business Online Banking Application Form

The same should be affixed with, “For – Authority Signatory” stamp.

Business and User Limits for transactions and work flows for Full Access.

The Authority and Indemnity Form for Electronic Mail and Facsimile Instructions. Please note that same is not mandatory for access to NCB Business Online Banking.

Letter of mandate for Debiting external accounts, required if an external account for debiting has no link to the customers login ( For e.g. vendor collection or Pre-Authorized Payments).No mandate letter is needed for payments by a company to its suppliers or employees (For e.g. salary).

Confirmed that the following documents have been enclosed (please check)

E-Financial Services Agreement duly signed.

Certified true copy of the Board resolution signed by two Directors/Chairman/Company Secretary.

In case of Partnership, a Partnership Letter signed by all the partners.

Funds Direct Terms and Conditions Agreement

RTGS Terms and Conditions Agreement

Customer has met all the KYC requirements and is compliant.

ALL AGREEMENTS SHOULD BE RETAINED IN BRANCH ON THE CUSTOMER’S FILE.

Date:_____________________________________________ _______________________________________

SIGNATURE OF MANAGER/BRANCH OFFICIAL

Branch Stamp/Seal

ncb_business_online_banking_application_form_-_sample.pdf

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