ncsc18 presenter prep webinar 2 -...

2018 National Charter Schools Conference(NCSC18)

Presenter Prep Webinar #2June 6, 2018

Hosted by Erin LeonardPresentation Manager

[email protected]

mailto:[email protected]

Agenda

About the Conference & Logistics Refresh

Requirements for Your Presentation

Delivering Your Session

Next Steps

Your Questions

National Charter Schools Conference

June 17-20, 2018Austin Convention Center500 E Cesar Chavez St.Austin, TX 78701

Hilton Austin Some breakouts, private meetings and events500 East 4th StreetAustin, Texas 78701[directly across the street from Convention Center]

About the Conference & Logistics Refresh

MIKE MARRINERCO-FOUNDER, ROADTRIP NATION

SYDNEY CHAFFEE2017 NATIONAL TEACHER OF THE YEAR

DR. BERNARD HARRISFORMER NASA ASTRONAUT FOUNDING BOARD MEMBER AND CEO, NATIONAL MATH & SCIENCE INITIATIVE

NINA REESPRESIDENT AND CEO, NATIONAL ALLIANCE FOR PUBLIC CHARTER SCHOOLS

RAVEN OSBORNESTUDENT SPEAKER

Conference Schedule

Sunday, June 171:00pm – 7:00pm Registration Open6:00pm – 8:00pm Welcome Reception

Monday, June 187:00am – 5:00pm Registration Open8:00am – 9:00am Breakout Sessions 19:15am – 10:15am General Session 110:15am – 6:00pm Exhibit Hall Open10:15am – 11:00am Coffee, Croissants & Networking11:00am-12:30pm Book Signings11:15am – 12:30pm Breakout Sessions 212:30pm – 2:00pm Lunch & Explore the Exhibit Hall2:00pm – 3:15pm Breakout Sessions 32:00pm – 4:00pm Intensive Breakout Sessions 13:30pm – 4:45pm Breakout Sessions 45:00pm – 6:00pm Happy Hour

Tuesday, June 197:00am – 5:00pm Registration Open8:00am – 9:00am Breakout Sessions 59:00am – 2:00pm Exhibit Hall Open9:00am – 10:00am Coffee in Exhibit Hall9:00am – 12:30pm Charter Talks10:00am – 11:00am Breakout Sessions 610:00am – 12:00pm Intensive Breakout Sessions 211:15am – 12:30pm Breakout Sessions 712:30pm – 2:00pm Lunch & Explore the Exhibit Hall2:00pm – 3:15pm Breakout Sessions 83:30pm – 4:45pm General Session 25:00pm – 6:15pm State Meetings6:30pm Group Meetings & Events

Wednesday, June 208:00am – 9:00am Breakout Sessions 99:30am – 10:45am Breakout Sessions 1011:00am – 12:00pm Closing Session

Austin Convention Center

Arriving at NCSCUpon arrival:

1. Check into hotel.2. Check in at NCSC Registration (Convention Center, Level1 near

Exhibit Hall 4). 3. Check in at Speaker Ready Room (13A Convention Center).

If you’re in a hurry, check in with us via email at [email protected]

4. If it’s available, check out your room and relax!5. Make sure you have your handouts prepared (no way to print on-site)6. Practice session and AV connection in Speaker Ready Room. Connect

with co-presenters.

Check in at the Speaker Ready Room at least 2 hours prior to your session to avoid cancellation.


Convention Center (Level 1)

Hilton Austin (6th Floor)

Book Signing & Charter Talk Setup

Book Signings: Monday, June 18, 11:00am-12:30pmCharter Talks: Tuesday, June 19, 9:00am-12:30pmLocation: Charter Talk Stage in Exhibit Hall

AV: Projector, screen, lavalier microphone, laptop pre-loaded with presentationRoom Set: TheatreRoom Capacity: 100-200 attendees

Attendees do not register for presentations; they attend as they please.

Presentations should be 14-15 minutes in length. Time yourself. Submit slides to Erin by Friday, June 15.

We will have an emcee, AV techs, and a stage manager on-site to manage flow. For Book Signings: Authors must manage their own book shipments and sales. We will provide a table and marker.

Breakout Room Set-Up

You will receive a follow-up email soon with your session’s room set and capacity.

Room Set: Theatre (no tables), classroom (long tables), rounds (round tables), fishbowl, or a combination thereof.

Room Capacity: Ranges from 80-250 attendees.

Attendees do not register for presentations; they attend as they please.

Room Set-Up

Theatre

Rounds Classroom

Fishbowl

Audio Visual

Provided AVHDMI projector, screen, high-top table with mic, table with mic (panels only), speakers, WiFi for speakers and participants

Bring with youLaptop and power adapter, handouts, resources, slide advancer, business cards, etc. We recommend having videos downloaded and accessible from your computer (not imbedded in slides and not played directly from YouTube or other streaming service)

AV you can order (for a fee)Slide advancer, laptop, flip charts and markers, hardline internet, etc.

Contact Brian Gordon at [email protected] to order additional AV (include “NCSC18” in the subject line)


Printing Onsite

There is no onsite business center. You can coordinate with nearby FedEx and other printers if interested.

You are responsible for your handouts/materials and getting them to your session.

We will not have a printer or copy available for your use. Sorry!

Shipping Handouts and Materials

Ship your materials to your attention at your hotel or pack with you.

You must pick up your handouts/materials and bring them to your session room.

You can also have them printed at a nearby FedEx on your own.

Handouts must also be posted to the conference app. We will ping you soon to upload!

Posting Handouts & Resources

App is launching soon!

We’ll prompt you to upload your handouts, materials. You can also add your photo, bio, etc.

We’ll share more in email, but plan to upload Friday, June 15 at the absolute latest!

• Download it and have on your computer (don’t rely on WiFi – it may be spotty)

• Keep videos to under 2 minutes; make sure it’s relevant

• Can use in-room sound; don’t need to bring speakers

Streaming Video

Presentation Requirements

Requirements

1. Register at presenter rate of $400 and attend the conference (do not cancel).

2. Check in at the Speaker Ready Room or via email at least two hours prior to your session – room 13A.

3. In the event of an emergency, get in touch with Erin and Shaina.4. Upload handouts and materials in the app, distribute handouts to

audience (if applicable).5. Engage audience and host required Q&A time (exception: Book talks

and Charter Talks).6. Tell audience to complete evaluation at end of session – hand out

evaluations and collect them – hand to staff person.7. DO NOT make a sales pitch.8. Clean and re-set your room at the end of your session.9. Get out quickly to allow next presenter to setup.

Q&A RequirementsSessions60 or 75 minutes• Include at least 15 minutes

Q&AMonday• 8:00am – 9:00am• 11:15am – 12:30pm• 2:00pm – 3:15pm• 3:30pm – 4:45pm

Tuesday• 8:00am – 9:00am• 10:00am – 11:00am• 11:15am – 12:30pm• 2:00pm – 3:15pm

Wednesday• 8:00am – 9:00am• 9:30am – 10:45am

Intensives2 hours• At least 30 minutes Q&A or

hands-on activityMonday• 2:00pm – 4:00pm

Tuesday• 10:00am – 12:00pm

Charter Talks & Book Signings15 minute presentations• No Q&A

Book Talks: Monday, 11:00am – 12:30pm Charter Talks: Tuesday, 9:00am – 12:30pm

Session Evaluation

We invite our best presenters back• Evaluations are critical for us to evaluate our content, presenters, and

the conference overall. • Seek to become one of our top 10 presenters – we automatically hold a

spot for top sessions, as rated by the audience. • We share with you all evaluation content from your session by the end

of August. • We need your help in making sure attendees evaluate your session, and

collecting feedback.

Evaluations printed out, handed out in advance of your session.• They may already be in the room.• Collect at the end, hand to staff person.

Session Evaluation

Strongly Agree to Strongly Disagree: • I will be able to apply lessons from this session to my job• I would recommend this session to my colleagues • This session met my expectations.

Yes/No/I Don’t Know:• Did you have an opportunity to discuss this topic as part of the presentation?• I would recommend this be presented again at NCSC19. • Were the presenters well prepared, knowledgeable, and organized? • Was a sales pitch made as part of this presentation? • Was the content provided too basic for your needs? • Was there a presenter from this session that you highly recommend? Please

provide his/her name:

Additional comments:

Delivering Your Session

Be engaging and give your audience time to ask questions, share, and respond to you.

We have an optional PowerPoint template we shared in an email last week. It’s also available on the conference website.

• Your attendees are using their valuable time to attend your session

• They don’t want to be lectured. They don’t want to read your slides (like this!)

• They’re seeking to engage with you and with each other and leave with the ability to implement change

• HONOR this agreement by engaging your audience and delivering in a way that resonates

Presenter/Attendee Agreement

Engage Your Audience

Icebreakers:• Introduce yourself to your neighbor• Tell your table why you’re here and at this session in

particular• Ask: Have you ever dealt with this problem before?

Stop every 10 minutes to ask attendees a question:• Show of hands, have you ever met a student like this?

Questions break up the act of listening and turn attendees’ minds to something else for a second – that helps make them better listeners, too!

Own the Room

• Be ready to go when attendees arrive

• Start on time – don’t worry about latecomers or people

who leave early (they may be splitting their time)

• Walk around the room, answer questions, share your

knowledge – engage attendees

• Create a safe environment where attendees can question,

ponder, agree, disagree, and inform

hide your things! screen with

crucial infoLet the

attendee focus on you

You can use an app to advance slides

The Great Presenter Setup

• Have Plan B for tech issues: don’t count on your slides or laptop, have talking points printed (AV is not why they’re there)

• If issues come up, resolve them. Make the most of everyone’s time

• Make the most of your and the participants’ time!

Don’t Get Flustered!

• Thank you = rule #1 (show appreciation)• Thank YOU for being here today! I’m hoping we can

have a lively discussion... • Reminder to set phones on vibrate• Share your contact info/any social media info in case

people want to post during or after your session• #NCSC18

Thank Your Audience + Open The Session

There are people out there. When you look up from your notes, you engage them!

Eye Contact

• Who is in your room?• What level of experience do they have? • Ask and find out! • Tailor your presentation to meet their level of

experience• Ask them to share information on the topic

throughout your session, if possible (lots of knowledge in the room!)

Know Your Audience

• Adjust your frequency to the audience• Tune your message to your audience• Focus on your audience’s learning, not just

delivering your presentation! • Participants will say THAT RESONATED WITH ME!

Your Job

Skip “About Me/About Us”

• Focus on the attendee’s perspective – “what’s in it for me?”

• A-OK to share your contact info (you’re encouraged to do this!)

• Shy away from “why we’re great”/“people love us”• Not about promoting your organization or you• No time to get into your like/dislikes or even your

job title unless it’s relevant to your presentation• Wastes your precious time!

You Are Not the Hero• Your audience is the hero!• Place then at the center of the action• Make it all about them

• Your success is dependent on them and their learning, not the other way around • Your role is that of the mentor• Your audience will do the heavy lifting to reach

learning objectives

Theories of Learning

Source: Jeff Hurt, Velvet Chainsaw

Engagement• You probably want to engage your audience, but

don’t know how to do it.• Engagement is the frequency in which learners

participate in activities that involve active interaction and thought.

• Engaged audiences take time to make meaning of information.

• Engaged audiences must be involved in active learning, not passive learning.

Engagement• Is this engagement?• Lecture/telling • NO!• 20% of lecture attendees retain anything• 8 minutes into a lecture, 15% are paying

attention• Discussion• Better! • Peer discussions have higher retention,

understanding, and active learning

Engagement• Learning is an acquired skill• Audience has to hear and understand you• Put it into practice• Reflect on what they currently do/could do better• Discuss with one another • Be able to question, agree/disagree, and share

ideas or fears

Where Do I Start?• Create a safe learning environment• Set expectations• Give control to audience• Declare safe space – let them question, practice, fail,

and learn from mistakes• Set 3 clear learning outcomes• 3 things you want to audience to remember• Plan your content around this

• Explain “what’s in it for me?” to your audience• Do at beginning when getting sense of them

Where Do I Start?• Consider slides and content carefully:• Is this necessary for the audience to know?• How will it improve what they do? • How can they implement this?

• Break content into 10 minute segments• Stretches, Q&A, ice breakers, discussion questions

or activities between• Identify 4-6 places for audience participation

• Layer content with stories or facts• Take questions throughout

Engagement Techniques (Easy)Icebreakers:• Introduce yourself to your neighbor• Tell your table why you’re here• Ask: have you ever dealt with this problem before?

Every ten minutes, ask a question: • Show of hands, have you ever met a student like this?• Questions break up the act of listening and turns attendees’

minds to something else for a second – that helps make them better listeners too.

Engagement Techniques (Easy)Small groups are great:

• Lets them practice, fail, and try again

• Fosters networking/sharing

• Improves learning

Alternatives:

• Pair and share

• Silent reflection and note taking

• Structured note taking

Panels Can Be Engaging Too!• Great moderator makes a difference!

• Asks tough questions, sparks debate, works in audience questions/dialogue

• Tailors questions to specific panel members

• As a panelist, don’t always chime in unless you have a unique perspective or something important to share!

• Let the audience ask questions throughout

• Ask questions back to the audience to solicit their input. Lots of knowledge in the room!

• DO NOT just talk for __ minutes each. In ANY format.

• Host prep calls, work together to determine content, learning goals, discussion questions

Share Tools and Resources• Print out any background info and leave it on tables

as they enter, skim, or skip in your presentation

• Upload resources to the app

• Share hand-outs of additional resources, examples, materials, or places you referenced

• You can use a sign-in sheet to collect emails of participants and stay engaged with them after your presentation

• Share before, during, and after your presentation

Overcome Resistance• Frequent communication and understanding of

rationale

• Provide encouragement; reduce anxiety

• Solicit feedback

• Display empathy

• Be mindful of politics – don’t open with a joke!

• Don’t try to convert everyone

Register with the discounted presenter rate of $400 through the Presenter Portal.

Once you log in, scroll down to a pink box with your custom registration link.

If the box is green, you’ve already successfully registered for the conference!

Note: The presenter rate is only available through your registration link in the Presenter Portal!

Next Steps

Book your hotel and travel!

Visit the NCSC18 website to book your hotel and for travel discounts and information.

Book your hotel ASAP.

Ship your handouts/resources (or pack with you).

Practice, practice, practice with co-presenters and time yourself.

http://ncsc.publiccharters.org/join-us-austin

Supplementary Materials

We will provide:

Via email:• Presenter prep webinar #1 & #2 recordings• PowerPoint template (not required)• AV order contact information

Your Questions

Send questions via the question box

We’re also always available to answer questions at [email protected]


ncsc18 presenter prep webinar 2 -...

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