ncura region ii · dear ncura friends and colleagues, welcome to beautiful saratoga springs, ny! on...

KEEP CALM

AND

RESEARCH ON

NCURA Region II

Gideon Putnam Resort Saratoga Springs, New York

April 30-May 3, 2017

Dear NCURA Friends and Colleagues,

Welcome to beautiful Saratoga Springs, NY! On behalf of the NCURA Region II Spring Planning Committee, I want to welcome you to the meeting. Our theme for the meeting is “Keep Calm and Research On” which is a very appropriate theme for how we deal with the world of Research Administration. We must be the face of calm for our Principal Investigators as we help navigate them through the many changing policies and regulations and through the uncertainty of our ever‐changing times. The workshops and sessions offered at the meeting will help guide you through this world. The Program Committee has worked diligently to put together a great program for all attendees to enjoy. We have the return of the Senior Forum with Denise Clark from the University of Maryland and Dick Seligman from the California Institute of Technology as moderators. Our plenary speaker on Monday is John McPherson, an internationally syndicated cartoonist, who is going to talk with us about keeping humor in our day‐to‐day work life and sharing with us some original cartoons. On Tuesday, we are going to have a “Washington Update” led by a panel that will discuss the Uniform Guidance (what is new since it was first published); the Research Terms & Conditions; Legislation enacted in the final days of the Obama Administration; Executive Orders; the FY 2018 budget; and predicting the future. Additionally, we have all of the wonderful sessions that came from our membership ranging from clinical trials to negotiating contracts to balancing your work/life relationships. We also have plenty of fun planned for the meeting as well. Our Sunday night reception will be a chance to sit back and relax and meet new colleagues or see old friends you have not seen in a while! We will also have a live band, Fenimore Blues, and will have speed networking in the Hospitality Suite later that night. On Monday night, the Fun Committee has planned a wonderful dinner at the Saratoga Casino Hotel. We also have many other surprises along the way! Stay tuned! I would like to take this opportunity to thank all of my wonderful Program Committee and Co‐Chair Charnel Bohn for all of their dedication and hard work this past year. I truly appreciate each one of you! I look forward to meeting you during the meeting. Thank you for choosing the Spring Meeting and for helping to make it a success! Best Regards,

Region II Spring Meeting Program Committee Chair

Room 3112 Lee Building

7809 Regents Drive

College Park, Maryland 20742‐5141

OFFICE OF RESEARCH ADMINISTRATION

Meeting Information

Definitions:

Concurrent Sessions are presentations that usually are PowerPoint‐based with question‐and‐answer time built

in.

Discussion Groups are facilitated sessions with a smaller number of participants than concurrent sessions.

Instead of a formal PowerPoint presentation, a topic is discussed and the facilitator(s) as well as the group’s

attendees share information.

The Senior Forum Discussion Groups are intended for experienced participants in management positions. No

PowerPoint presentations or handouts are used and it is assumed that current issues are known by the

participants.

Levels:

Advanced level sessions assume mastery of the subject and the sessions focus on in‐depth knowledge or a

broader range of topics. Sessions focus on mastering more difficult and complex scenarios.

Beginner level sessions assume some fundamental research administration knowledge.

Intermediate level sessions assume basic knowledge and the sessions introduce and develop topics that exceed

basic knowledge. Sessions focus on building competency.

Overview level sessions will provide a general review of a subject area from a broader perspective.

Other information:

Guidebook: Download the free NCURA Guidebook app and take advantage of all of the features, including the

full session schedule, “My Schedule,” which enables you to customize your own schedule, floor plans of the

hotel, online presentations and evaluations, and much more. Go to your app store, search for NCURA then

download the app. Once it is on your device, search for the Region II guidebook, download it, and the meeting

will be at your fingertips!

Evaluations: Your feedback is critical to the success of our meetings. Please take a moment to complete

evaluations for the sessions & workshops you attend, as well as for the meeting as a whole. Please complete the

evaluation for each session found in the NCURA Region II Guidebook.

Questions? During the meeting, stop by the Registration Desk during conference hours and someone will be

available to answer your questions. After the conference, feel free to email your favorite presenters (their

contact information is usually at the end of their PowerPoint presentation) or a member of the meeting

committee.

National Council of University Research Administrators

Region II Spring Meeting

“KEEP CALM AND RESEARCH ON”

SUNDAY, APRIL 30TH

7:00 A.M. – 4:30 P.M. REGISTRATION

8:30 A.M. – 4:30 P.M. ALL‐DAY WORKSHOP

Workshop 1: Senior Leadership Workshop

Workshop Faculty: Denise Clark, Associate Vice President for Administration and Chief of Staff, Division of

Research, University of Maryland, College Park; Dick Seligman, Associate Vice President,

Office of Research Administration, California Institute of Technology; Dennis Paffrath,

Assistant Vice President for Sponsored Programs Administration, University of Maryland

Baltimore

Description: This interactive full day workshop is targeted for individuals who are in leadership roles

at their institution, or aspire to move forward in a leadership role. A mixture of lecture,

exercises and interactive discussion will provide insights in building skills for strategic

management and leadership in a rapidly changing workplace world. Topics will include:

Developing Leadership Skills, Leadership Vs. Management, The Changing Workplace,

Strategic and Succession Planning. Join us as we explore the areas so critical in building

strong leadership skills.

Learning Objectives

Participants will gain insight how to develop their leadership skills

Participants will take away an understanding of the difference between leadership and management

Participants will be better informed on the impacts a changing workforce has on employee expectations and how that may translate into planning activities.

Room: Coesa

8:30 A.M. – 12:00 P.M. HALF‐DAY MORNING WORKSHOPS

Workshop 2: The Forgotten Contracts: How NDAs, MTAs, and Other Ancillary Agreements Affect

Sponsored Research

Workshop Faculty: Charles Bartunek, Associate Director, Johns Hopkins University Research

Administration, Johns Hopkins University; Jill Frankenfield, Associate Director, Office

Research Administration, University of Maryland

Description: During the life cycle of a sponsored project, other documents besides the proposal and funding mechanism may be necessary. At proposal stage, you may want to enter into a Teaming Agreement or a Non‐Disclosure Agreement. In the course of performing a sponsored project, it may become necessary to share information, data, materials, or other resources with a partner. What is the best way to accomplish the sharing of information? This workshop will examine the different types of ancillary research agreements, when and why they are necessary, problematic clauses, and negotiation tips and tricks.

Learning Objectives: Participants will learn

When an ancillary agreement may be necessary

Problematic terms in ancillary research agreements

Negotiation tips and tricks for ancillary agreements

Room: Hathorne

12:00 P.M. ‐ 1:00 P.M. LUNCH FOR WORKSHOP ATTENDEES SCHEDULED FOR THE ALL‐

DAY WORKSHOP OR A MORNING AND AFTERNOON WORKSHOP

1:00 P.M. – 4:30 P.M. HALF‐DAY AFTERNOON WORKSHOPS

Workshop 5: Managing Intellectual Property –Pre‐Award Office: What to Look for in Contract

Negotiations

Workshop Faculty: Gregory C Slack, PhD, Director of Research and Technology Transfer, Clarkson

University; George R. McGuire, Chairman Intellectual Property and Technology Practice

Group, Bond, Schoeneck & King, PLLC; Charles Bartunek, Associate Director, Johns

Hopkins University Research Administration, Johns Hopkins University

Description: As the competition for federal and state funding increases, Universities are seeking to

enhance their interactions with industry to secure a new source of sponsored funding.

Industry/University relationships have the potential to benefit both parties provided the

sponsored projects office can negotiate through the differing expectations of each party

finding common ground. This must be accomplished while complying with state and

federal regulation that govern not‐for‐profit entities that grant IP rights and satisfying

the industry partner expectation to maintain control of IP developed through their

sponsorship. These two positions appear to be in direct conflict. This Workshop focuses

on the many challenges facing research administrator who manage intellectual

property, negotiate private industrial research agreements, and state and federal

awards.

Learning Objectives

What are intellectual property, copyrights, inventions, trademarks and plant varieties?

Research contract negotiating strategies for managing industry IP expectations.

The obstacles to colleges and universities prospectively granting intellectual property rights to inventions resulting from sponsored research.

Room: Hathorne

5:30 P.M. – 7:30 P.M. WELCOME RECEPTION AND NEW MEMBER RECOGNITION: GET

REACQUAINTED WITH NCURA REGION II MEMBERS AND WELCOME OUR NEW MEMBERS

WITH A LIVE BAND, DRINKS AND LIGHT HORS D’OEUVRES.

8:00 P.M. – 11:00 P.M. HOSPITALITY SUITE: JOIN US FOR A SPEED NETWORKING EVENT

WITH YOUR COLLEAGUES WHILE ENJOYING COMPLIMENTARY DRINKS AND SNACKS

MONDAY, MAY 1ST

6:15 A.M. – 7:15 A.M. YOGA WITH TARA BISHOP, NCURA

Yoga for All – Bliss for Body, Mind and Spirit

De‐stress and come back to your natural state of balance with this restorative yoga practice led by Tara Bishop,

NCURA Deputy Chief Executive and Chopra Center Yoga Certified Yoga and Meditation Teacher. Namaste

Room: Red


7:30 A.M. – 8:30 A.M. BREAKFAST

8:30 A.M. – 9:00 A.M. CONFERENCE WELCOME AND GUIDEBOOK TUTORIAL

9:00 A.M. – 10:30 A.M. PLENARY SESSION – JOHN MCPHERSON

Presenter: John McPherson, Internationally Syndicated Cartoonist

John McPherson is an internationally syndicated cartoonist whose Close to Home

appears in more than 700 newspapers from The Washington Post, The Los Angeles

Times, The Tokyo Times, to The Hanoi Daily News. He has published over 20 book

collections of his cartoons, has an award‐winning line of greeting cards, a yearly

block calendar, and numerous other licensed products. John is part of The HUMOR

Project’s Speakers Bureau and has been an active speaker for organizations, schools,

associations, hospitals, and human service agencies around the country. Born and

raised in Painted Post, New York (we’re not making this up), this former mechanical

engineer now has over 8,000 published cartoons to his credit. He has also been a

back‐by‐popular‐demand presenter 12 times at The HUMOR Project’s renowned annual international

conference on “The Positive Power of Humor and Creativity.” At recent conferences, John gave his highly

acclaimed presentations on “Healthy Humor,” “Drawing the Line: An Introduction to Cartooning,” and “The

Lighter Side of Work: Laughing Your Way Through Your Work Daze.”

10:30 A.M. – 10:45 A.M. BREAK

10:45 A.M. – 12:00 P.M. CONCURRENT SESSIONS

CTSA Award?: Lessons Learned, Tips and Tools from Successful Applicants

Presenters: Maija Neville‐Williams, Administrative Director, The Rockefeller University Center for

Clinical and Translational Science

Program Track: Medical/Clinical

Program Level: Beginner

Room: Coesa

Description: Understanding the CTSA application process. How to be successful and competitive for

applying, submitting, and receiving a CTSA award. Now what?

Introduction to 2CFR Part 200

Presenters: Justine Gordon, Director, Research Foundation for SUNY; Chris Wade, Senior Director,

Cost Accounting and Procurement; Research Foundation for SUNY

Program Track: Federal

Program Level: Overview

Room: Hathorne

Description: This introductory session will offer participants an exciting whirlwind tour through OMB

Uniform Guidance (2 CFR Part 200). Our adventure will begin with background

orientation for context. Next we will map out the organization and structure of the UG,

and navigate through the dynamic topical areas, all the while pausing to consider key

changes from previous regulations. We will top it all off by highlighting critical take

aways. Buckle up!

NIH Public Access Policy: Tips and Tools for the PI and Administrator

Presenters: Timothy Schailey, Director of Research Administration, Thomas Jefferson University;

Erin Bailey, Chief Financial Officer, CTSA, University at Buffalo

Program Track: General


Room: Blue

Description: This session will provide an overview of how grant‐funded publications are managed to

ensure an accurate and up‐to‐date list of publications (bibliography) that meets NIH

requirements for grant applications, progress reports, and public access. It also provides

and overview of setting up My NCBI, My Bibliography, adding new publications, linking

My NCBI account to an eRA Commons account and grants.

10:45 A.M. – 12:00 P.M. DISCUSSION GROUP

Research Development at PUIs: Increasing Research Capacity through Networking

Presenters: Jennifer E.B. Harman, Director, Sponsored Programs and Faculty Research, Nazareth

College of Rochester

Program Track: PUI

Program Level: Intermediate

Room: Garden

Description: PUIs are often synonymous with small offices, and sometimes limited resources for faculty, administrators, and students. This discussion group will focus on how we can leverage the resources we have to further develop research and scholarship though networking, consortiums, and partnerships. This discussion group will center on experiences with what has or has not worked, and what to consider when you are trying to grow and develop research within a PUI.

Recent Experiences in F&A Rate Development and Negotiations

Moderators: Denise Clark, Associate Vice President for Administration and Chief of Staff, Division of

Research, University of Maryland, College Park; Dick Seligman, Associate Vice President

For Research Administration, California Institute of Technology

Presenters: Jeffrey Silber, Sr. Director Sponsored Financial Services, Cornell University

Program Track: Senior Forum

Program Level: Advanced

Room: Estate

Description: The Uniform Guidance, along with recent compliance activity, has had an impact on the

F&A rate development landscape. Readily available rate extensions, the opening up of

the Utility Cost Allowance to all institutions, and questions about off‐campus rates are

among the pertinent topics of importance to those developing rates today. We will be

discussing recent national developments, along with Cornell’s recently negotiated rate

agreement.

12:00 P.M. – 1:30 P.M. LUNCH

Region II Business Meeting

NCURA State of the Union Address, Shannon Sutton, NCURA Treasurer

Presentation of the Region II Distinguished Service Awards: Gregory C Slack, Clarkson University

Janet Simons, University of Maryland Baltimore

Presentation of the Region II Travel Awards: Christopher Juiliani, Syracuse University

Karina Havrilla, University of Maryland College Park

1:30 P.M. – 2:45 P.M. CONCURRENT SESSIONS

Using Forecasting to Meet Your Departments Goals

Presenters: Marchon Jackson, Director, Sponsor Programs Accounting and Compliance, University

of Maryland College Park; Keisha Prawl‐Woods, Assistant Director, National Foreign

Language Center, University of Maryland College Park

Program Track: Post‐Award


Room: Coesa

Description: The session will focus on tools and techniques involved in the forecasting process. In

addition, we will cover how the forecast process can be used to produce better reports

for sponsored research projects and department operating expenses and other types of

funding. Participants should leave this session with a basic understanding of the

fundamentals of forecasting and various reporting techniques.

All Things FDP

Presenters: Alexandra Albinak, Associate Vice Provost, Office of Research Administration, Johns

Hopkins University



Room: Hathorne

Description: The Federal Demonstration Partnership (FDP) is collaborative organization consisting of

both federal grant making agencies and institutional recipients of federal funds. It is a

unique forum for individuals from universities and nonprofits to work together with

federal agency officials to improve the national research enterprise. At this session, find

out about the latest news from the FDP, including an update on the subaward

templates, DATA Act implementation, and the Expanded Clearinghouse pilot, which

aims to streamline the subrecipient monitoring process. Come with questions!

1:30 P.M. – 2:45 P.M. DISCUSSION GROUPS

What We’ve Learned Along the Way That Works…and What We Wish We’d Known Earlier

Presenters: Sally J. Southwick, Director of Grants and Sponsored Research, Siena College; Roberta

Truscello, Director of Sponsored Programs, Hobart & William Smith Colleges; Nicole

Marshall, Director of Sponsored Programs & Institutional Grants, Union College

Program Track: PUI


Room: Blue

Description: This session will engage participants in a lively discussion that touches on key points along the spectrum of pre‐ and post‐award research administration. Facilitated by seasoned research administrators, the discussion will spark an exchange of ideas, best practices, perspectives, and the important but often unanticipated things learned through experience that make us more successful in our work. Specifically, this session will focus on three key areas: 1. Cultivating relationships with PIs; 2. Transitioning from pre‐ to post‐

award; and 3. Facilitating compliance and institutional change. Participants will leave with strategies and approaches to try at their home institutions.

Life Lessons in Persuasion and Positive Thinking for the Research Administrator

Presenters: Anita Mills, Solutions Consultant, Evisions; Justine Gordon, Director, Research

Foundation for SUNY; Garrett Sanders, Principal, AssistLeadership, LLC. and Executive

Vice President (retired), Research Foundation for SUNY



Room: Garden

Description: Communication is the heart of all relationships. Being persuasive can produce positive

results and can help to persuade. Developing the skill of persuasion is often an

overlooked skill in professional development. This session will talk about the basics of

persuasion and how using basic techniques such as a positive attitude can help you

achieve the positive results you want out of life. The panel will discuss tips, trick and

life lessons that have help them advance their careers in research administration.

Intellectual Property Management and How It Affects Contract Negotiations




Presenters: Gregory C Slack, PhD, Director of Research and Technology Transfer, Clarkson

University; George R. McGuire, Chairman Intellectual Property and Technology Practice

Group, Bond, Schoeneck & King, PLLC; Charles Bartunek, Associate Director, Research

Development, Johns Hopkins University



Room: Estate

Description: As the competition for federal and state funding increases, Universities are seeking to

enhance their interactions with industry to secure new sources of research support.

Industry/University relationships often look great on paper and have the potential to

benefit both parties in areas beyond sponsored research. In reality the differing

expectations of both parties puts the research administrators in a difficult situation

when negotiating agreements that comply with state and federal regulation.

This forum focuses on the many challenges facing research administrators who manage

intellectual property, negotiate private industrial research agreements, and state and

federal awards.

Thought Provoking Discussion Topics:

• Where are we heading in working with industry and the federal government on

intellectual property ownership?

• What are the changing philosophies and how are they affecting the business of

innovation?

• What are the risks of pushing the boundaries on the regulations that govern IP

management?

2:45 P.M. – 3:00 P.M. BREAK


Indirectly Speaking: Explaining F&A

Presenters: Jennifer Toll, Senior Research Service Analyst, Johns Hopkins University; Chris Wade,

Senior Director, Cost Accounting and Procurement; Research Foundation for SUNY



Room: Coesa

Description: How well do we really understand IDC rates? Are we allowing faculty to think of IDC as

"tax" on their work? How can we understand this cost category better, and

communicate its necessity to faculty? This session will look at the nuts and bolts of how

IDC rates are calculated, negotiated, and used. We will identify strategies and provide

guidance for teaching faculty that IDC monies are not "taxes," "fees," "profits," or

"slush," ‐ but necessary parts of the research enterprise.

Subrecipient Monitoring Under 2 CFR 200

Presenters: Cheryl Williams, Associate Director, Office of Research and Project Administration,

University of Rochester; Michele Cordero‐Boligitz, Manager, Subawards, Thomas

Jefferson University



Room: Hathorne

Description: This session will provide attendees an overview of subrecipient monitoring and its

federal regulations. We will highlight roles and responsibilities, discuss current issues,

provide best practices and share solutions that relate to risk assessments, subaward

agreements, subrecipient invoices and award closeout.

How to Effectively Manage Grant Submissions

Presenters: Elizabeth Large, Senior Research Administrator, Pre‐Award and Compliance Services,

University at Albany, SUNY; Christine McCrary, Senior Research Admnistrator, Pre‐

Award and Compliance Services, University at Albany, SUNY; Ashley Gardner, Junior

Research Administator, Pre‐Award and Compliance Services, University at Albany, SUNY;

Nicholas Yelich, Electronic Research Administrator, Pre‐Award and Compliance Services,

University at Albany, SUNY

Program Track: Pre‐Award


Room: Blue

Description: Do your weeks start with numerous faculty calls, emails or drop‐ins, informing you of their planned grant submission that is, " the opportunity of a lifetime” and they simply cannot pass up applying for? All the while, unbeknownst to them you already have a long list of other faculty who are thinking the exact same thing! Soon they all will be vying for your expert advice to get their grant submitted. How will you respond?

In this session, the aim is to provide you with real, down to earth, relatable tactics of strategic planning, and management of the stress that is involved in the grant application process. To provide our strategic planning methods each presenter with their own various perspectives and tenure will convey what has worked for them throughout their professional career, and some blunders they have had along the way. At the same time, adding in humorous anecdotes to guide you through what often feels like an insurmountable tsunami of grant applications.


Improving Communication Between Central and Department Research Administrators – A Discussion About

Observations, Experiences, and Lessons Learned

Presenters: Bryan M. Cacciotti, Research Administrator, Department of Family Medicine (Primary

Care Research Institute), SUNY Buffalo; Brenda Kavanaugh, Associate Director, Office of

Research and Project Administration (ORPA), University of Rochester

Program Track: Departmental


Room: Garden

Description: There are two overarching and related NCURA Peer‐Reviewed Standards within the Institutional Infrastructure section: – Operational Structure and Communication, Outreach, and Education. The standard for Operational Structure requires an effective and supportive relationship between central and departmental levels and the standard for Communication, Outreach, and Education requires a routine, periodic, and predictable means utilized to communicate policies and procedures to faculty, deans, senior staff, department heads and other appropriate staff. Furthermore, there should be a sufficient level of understanding among central and departmental staff and a level of proficiency, support, and training to ensure effective operations. It would appear that inherent to achieving a high level of expertise within the Institutional Infrastructure section requires continual and meaningful communication between one’s central office RA and departmental RAs. Often this practice does not occur for a variety of reasons and as such, inconsistencies of practice develop leading to tension and conflict that might otherwise be avoided.

Creating a Research Administration Training Program




Presenters: Dennis Paffrath, Assistant Vice President for Sponsored Programs Administration,

University of Maryland Baltimore; Janet Simons, Director Research, University of

Maryland Baltimore



Room: Estate

Description: Training existing staff is just as important as training new staff in research

administration. Does your university have a training program? Has it been in existence

for a millennium? Or maybe your university doesn’t have a formal training program.

Every great leader knows that effective training is one of the keys to the success of your

office. This session will provide you with an example of how one university is revamping

their research administration training to provide better training to its campus staff.

What questions did we ask ourselves about our existing program and what did we want

to have in the future?

1. Why is a training program needed?

2. How much will a new training program cost?

3. Who will do all of the new training? Will a new hire be needed?

4:15 P.M. – 4:30 P.M. BREAK


What Every Department Administrator Needs to Know About Managing Federal Subawards

Presenters: Adriel Villegas‐Estrada, Administrator, Grants and Finance, Weill Cornell Medicine New

York‐Presbyterian Hospital; Mariana Rieke, Manager, Grants and Contracts, Office of

Grants and Contracts – Department of Psychiatry, University of Pittsburgh Medical

Center



Room: Coesa

Description: Department administrators have their plates full without even having any Federal

subawards. Add those in and you become the hall monitor for not only your department

but the institution and department of your subawardee. In this interactive session, you

will learn about budget development, the important of a clear, coherent statement of

work, as well as timely invoicing and payment.

CTSA Update – CTSA Supported Master Contracts Initiatives

Presenters: Brenda Kavanaugh, Associate Director, Office of Research and Project Administration,

University of Rochester



Room: Hathorne

Description: Clinical research studies are essential to translate knowledge gained in the laboratory

into interventions that improve human health. Multi‐site studies in particular are critical

because many diseases require the study of large numbers of participants to be truly

valid. Launching human studies in multiple institutions is complicated and can take

many months. There are many contributors to these time delays, but a prime cause is

the review and negotiation process for the various agreements associated with clinical

research activities. For each new study that a researcher or sponsor proposes, several

agreements may need to be reviewed, e.g., a confidential disclosure agreement (CDA), a

clinical trial agreement (CTA), a data use agreement (DUA), a material transfer

agreement(MTA), and perhaps even one or more subagreements. The Accelerated

Research Agreements initiative provides agreements that are acceptable to participating

institutions and organizations; when used, these will expedite the study initiation

process. https://www.ara4us.org In this session we will explore the agreements

currently available under the CTSA Supported Master Contracts Initiative, revisit the

history behind their existence, present new initiatives underway and explain how your

institution can join the partnership to reduce clinical trial contracting delays.

NSF Grant Awards and Cash Management Processes and Procedures

Presenters: Kirston R. Young, Financial Management Specialist, Cash Management Branch, Grantee

Cash Management Section, National Science Foundation (NSF)



Room: Blue

Description: This session will give you a better understanding of the grants award process at the

National Science Foundation (NSF). You will also learn more regarding the cash

management process and about developing protocols and rapport between the

University grantee Point of Contact and NSF.


FFATA Reporting A‐Z

Presenters: Mosi Skerritt, Analyst, Office of Research Administration, University of Maryland College

Park; Carrie MacCue, Subaward/Grant Specialist, Sponsored Programs, Research

Foundation for SUNY



Room: Garden

Description: In this session we will briefly discuss what FFATA is, expand on the different ways

institutions are submitting FFATA reports to FSRS.gov and discuss where that

information is going. We’ll share our processes on gathering, routing, and submitting

FFATA information. We invite you ask questions and to share your policies, procedures

and experiences to help others understand FFATA.

Trading Places/I Walk the Line




Presenters: Beth Brittan‐Powell, Director Joint Research Collaborations, Division of Research,

University of Maryland



Room: Estate

Description: The career path is a long and winding road for many. For PhDs, the road can dead‐end

quickly—in fact, “only about 26% of PhD students in the United States move into

tenured or tenure‐track positions” (Gould, 2015**). So, where do the other 84% end

up? Interestingly, the greatest area of growth is in non‐tenure track academic positions.

This session will discuss the dramatic changes in the research workforce and discuss

what our responsibility as administrators is to the development of an ever‐changing

workforce. It will use real life examples to demonstrate the growing need for the

development of educational materials focused on research administration for a

different audience.


• What is our added value to the development of the research workforce?

• Is the next step administrative ‘internships’ for PhDs?

• What ‘administrative’ courses could be developed to enrich the toolbox of

PhDs?

• What is our responsibility?

**Julie Gould How to build a better PhD, Nature, Dec 2, 2015.

6:00PM – 10:00PM DINNER & EVENING EVENT

JOIN US FOR A FUN NIGHT OF DINNER AND ENTERTAINMENT AT THE SARATOGA CASINO

HOTEL. IF YOU WISH TO PURCHASE ADDITIONAL TICKETS, PLEASE SEE THE REGISTRATION

DESK. ATTENDEES WILL RECEIVE $10 IN FREE SLOT PLAY.

TUESDAY, MAY 2ND

6:15 A.M. – 7:15 A.M. YOGA WITH TARA BISHOP, NCURA

Yoga for All – Bliss for Body, Mind and Spirit

De‐stress and come back to your natural state of balance with this restorative yoga practice led by Tara Bishop,

NCURA Deputy Chief Executive and Chopra Center Yoga Certified Yoga and Meditation Teacher. Namaste

Room: Red



9:00 A.M. – 10:30 A.M. “A WASHINGTON UPDATE” – PLEASE JOIN US FOR A DISCUSSION

ON THE UNIFORM GUIDANCE (WHAT IS NEW SINCE IT WAS FIRST PUBLISHED); THE

RESEARCH TERMS & CONDITIONS; LEGISLATION ENACTED IN THE FINAL DAYS OF THE

OBAMA ADMINISTRATION; EXECUTIVE ORDERS; THE FY 2018 BUDGET; AND PREDICTING

THE FUTURE

Panelists: Denise Clark, Associate Vice President for Administration and Chief of Staff, Division of

Research, University of Maryland, College Park; Dick Seligman, Associate Vice President,

Office of Research Administration, California Institute of Technology; Dennis Paffrath,

Assistant Vice President for Sponsored Programs Administration, University of Maryland

Baltimore; Mark Davis, Partner, Education, Nonprofits and Commercial Services, Attain

10:30 A.M. – 10:45 A.M. BREAK


NSF Update (webcast)

Presenters: Jeremy A. Leffler, Outreach Specialist, Policy Office, National Science Foundation



Room: Coesa

Description: This session will cover new developments at NSF – programs, policies, people and budgets. NSF Policy Office staff will provide a comprehensive review of what is new and developing at NSF.

Framing a Solid Faculty Development Program

Presenters: Heidi Moldenhauer, Senior Grants and Contracts Manager, Office of Sponsored

Programs, SUNY Fredonia; Jennifer E.B. Harman, Director, Sponsored Programs and

Faculty Research, Nazareth College of Rochester

Program Track: PUI


Room: Hathorne

Description: This session will be a concurrent session, but we hope to hear comments and ideas from the attendees. The session will cover research and scholarship from a PUI perspective, and identify means to encourage research and scholarship productivity for institutions that may be new to the potential. Questions to be explored include:

1. Why do we need to do research, our focus is teaching? 2. How does proposal writing differ from academic writing? 3. What type of development opportunities exist? 4. How will this impact my promotion and tenure?

How New Departmental Administrator Bonds/Builds Relationship with the Central Pre & Post Award

Presenters: Carmen Morrison, Senior Accountant, Sponsored Programs Accounting and Compliance,

University of Maryland College Park; Stephanie Swann, Contract Manager, Office of

Research Administration, University of Maryland College Park

Program Track: Post Award


Room: Blue

Description: Central pre‐ and post‐award offices are the crux of the research enterprise. Negotiating

the award to invoicing costs to the sponsor; everyone has a role and a job to get done.

But sometimes communicating across the departments can be a challenge when offices

are co‐located or not in the same building. This session will delve into ways participants

can foster open lines of communication and bridge the gap between post‐award

financial and non‐financial offices.

Meditation for Strategic Thinking

Presenters: Tara Bishop, Deputy Chief Executive, National Council of University Research

Administrators



Room: Garden

Description: Strategic thinking consistently rates as among the top two or three critical leadership

competencies in surveys of senior executives. Fundamental to all of these strategic

thinking elements is a leader's awareness. Ultimately, it is a leader's self‐awareness that

may most critically determine the rigor, quality, and effectiveness of an organization's

strategy. Deepening self‐awareness is at the heart of a regular meditation practice.

Meditation practitioners learn how to objectively observe physical sensations,

emotions, individual thoughts, and the larger thought patterns that make up

assumptions, beliefs, perspectives, and mindsets. As a leader's self‐awareness grows, so

does their ability to make better decisions, avoid unproductive patterns of thought and

behavior, understand the motivations of others, and anticipate the impact of new

initiatives. Join us for this introduction to meditation which will help you see the

benefits of a regular meditation practice, give you the practical information you need to

begin a meditation practice, and dispel some misconceptions about meditation...as in

you don't need to shut off your thoughts !

Learning Objectives

• Participants will learn the basics and benefits to beginning a meditation

practice.

• Participants will experience Group Meditation during session

10:45 A.M. – 12:00 P.M. DISCUSSION GROUPS

Data Use Agreements




Presenters: Jill Frankenfield, Associate Director, Office Research Administration, University of

Maryland ; Charles Bartunek, Associate Director, Johns Hopkins University Research

Administration, Johns Hopkins University; Stacey Bucha, Senior Negotiator, Penn State

University



Room: Estate

Description: With the inception of the requirement for data management plans and data sharing

policies, we are seeing a significant increase in “Data Use” agreements. What are the

common issues with these agreements for researchers and institutions? How will the

development of a standard template for data transfer and sharing facilitate this

process?

12:00 P.M. – 1:00 P.M. LUNCH


Contract Negotiation

Presenters: Jill Frankenfield, Associate Director, Office Research Administration, University of

Maryland ; Charles Bartunek, Associate Director, Johns Hopkins University Research

Administration, Johns Hopkins University



Room: Coesa

Description: This session will focus on contract negotiation and common negotiation problems.

Supporting Pennsylvania Department of Health CURE Grants

Presenters: Tania Johnson, Director of Sponsored Programs, Swarthmore College



Room: Hathorne

Description: Come to this session to learn more about CURE research programs and their intricate

application processes, ask questions and share lessons learned, and network with grant

professionals who represent Pennsylvania schools that may just be a future partner on

your institution’s CURE project! The CURE program funded more than $30 million in

formula grants to invited Pennsylvania institutions (based on levels of NIH and NCI

funding) as well as $14 million in competitive nonformula grants in 2014‐15. The former

grants fund biomedical, clinical, and health service research that will ultimately improve

health status and access; the latter are competitive funds that support the agency’s

current research priorities, most recently health care innovation, traumatic brain injury,

and big data in health research. Collaboration among different types of institutions is

encouraged by this program.

NIH UPDATE (Webcast)

Presenters: Samuel Ashe, Acting Director, Division of Grants Policy, Office of Policy for Extramural

Research Administration, National Institutes of Health



Room: Blue

Description: Don’t miss this opportunity to hear about what is new and being developed within the

National Institute of Health's (NIH) programs, policies, and budgets. In this

comprehensive review participants will learn about the newest policy updates and how

their respective institutions may be impacted. Upon completion of the presentation,

participants will have the opportunity to ask questions about new and existing policies

and procedures. Topics include recent and upcoming changes to NIH policy, compliance

requirements, and so much more!

Learning Objectives

• Participants will learn about NIH's budget priorities.

• Participants will learn about new policies and compliance initiatives.

• Participants will gain insight into current issues at NIH.

A PUI’s Perspective on Collaboration via Subawards

Presenters: Michal Woodbridge, Manager of Sponsored Research, Division of Research, Barnard

College; Jared Littman, Director, Office of Grants and Sponsored Research, St. John’s

University

Program Track: PUI


Room: Garden

Description: The Uniform Guidance essentially places the responsibility of monitoring Subawards on to the pass through entity. This is typically more manageable at large research institutions, with offices and personnel dedicated to managing subawards, and contract agreements. PUIs, often with fewer resources, need to be creative in finding ways to assess institutional risk, and monitor award spending and program compliance. This session focuses on the key steps sponsored research offices should take at the pre‐award stage, time of the award, and at award closeout. We will discuss ways of building partnerships across campus for establishing risk levels with collaborating institutions. The session will also offer tips for building a toolbox of subrecipient documentation, using resources during the risk assessment process, as well as for ongoing monitoring, such as the FDP website, FAPIIS, SAM, the Federal Audit Clearinghouse, etc. What do you do when a project may have low risk, but is complex? This session will also discuss ways of including protective measures in the subcontract agreement so the agreement is tailored to your subrecipient’s risks. The ultimate goal of the session is to offer guidance in developing and implementing institutional best practices for facilitating compliance and enjoying minimal risk with successful collaborations.

1:00 P.M. – 2:15 P.M. DISCUSSION GROUP

Data, Data, Data…Databases, Data Warehouses, Data Analytics!




Presenters: Stephen Dowdy, Director, Research Systems and Integration, University of Maryland

College Park



Room: Estate

Description: Most universities have invested in electronic research administrative software packages

that handles a variety of pre/post award activities as well as many of our compliance

needs. Senior administrative officers at colleges and universities are moving beyond "a

list of" and are now trying to better analyze the data captured in these systems. How do

you leverage your data warehouse for these complex reporting needs? What keys might

you need to unlock data from other systems? How to you move beyond "a list of" into

the world of data analytics to make strategic decisions at your institution? How might

some of these tools help you survive an NSF Data Analytic audit?


• What does proposal success rate mean to you?

• Are you sure you are comparing apples‐to‐apples when a variety of staff use

electronic systems to input data?

• How do report award amounts from proposal amounts when agencies cut

the budget “just because” or when they incrementally fund at cycles not

based on proposed periods (like funding under continuing resolution)?

• What do you consider the important factors for a PI dashboard? For Central

Admin? For department research administrators?

• How do you help get over “big brother is watching me” when collecting

performance measures on your own staff? What about departmental

administrators?

2:15 P.M. – 2:30 P.M. BREAK


Human Resources Management and Best Practices for the Department Administrator

Presenters: William “Bill” F. Hoffman, Jr., Department Administrator, University of Maryland,

Baltimore – School of Dentistry Endodontics, Periodontics, & Prosthodontics (EPP);



Room: Coesa

Description: This session will cover all aspects of Human Resources Management for the Department

Administrator. This session will explore all pre‐employment processes and best practices

for the Administrator to get highly qualified candidates into their workplace. This

session will also cover various payroll and equity issues that the Department

Administrator may encounter. This will be a very interactive session between the

participants and presenter and use various "what is wrong with this case study

scenarios" to get everyone discussing how Human Resources Management is practiced

at various Universities/Institutes. The session will also cover hot topics such as

grievance/conflict resolution, VISA/International worker issues, FMLA, performance

evaluations, mentoring, FSLA, on‐boarding, and supervision styles/issues.

Best Practices for Negotiating Clinical Trial Agreements for Newbies

Presenters: Anthony Maranto, Contracts Associate, School of Medicine, Johns Hopkins University;

Margarita Cardona, Assistant Provost, Sponsored Research, University of Baltimore;

Cheryl Williams, Associate Director, Office of Research and Project Administration,

University of Rochester



Room: Hathorne

Description: This session will address some of the common issues facing new research administrators

in the field of clinical research and will provide guidance on navigating the complexities

of clinical research.


Post Award Stress Management: How to Deal with Increasing Workloads in Post Award Administration

Presenters: Lamar Oglesby, Assistant Director, Office of the Vice President for Research

Administration, Temple University; Jaquion L. Gholston, Assistant Director, Sponsored

Accounting, Stevens Institute of Technology; Ronna Abdo, Sponsored Programs

Coordinator, Office of Research Support, St. Christopher’s Hospital for Children



Room: Garden

Description: Volume is one of the biggest challenges in post award administration, as very often we

deal with deadlines and recurring tasks, while managing turnover, personnel education

and training. We often find ourselves working in passive environments, where we are

constantly putting out “fires”, versus working ahead and gaining a sense of

accomplishment. This can be a daily challenge for many of us in post award

administration. This discussion will provide techniques and methods in dealing with the

voluminous transactions of a robust post award administration office, including but not

limited to close‐outs, invoices, reports, training and so forth.

Working with Industry: From Initial Contact Through Successful Negotiations




Presenters: Stuart Taub, Director, Office of Sponsored Programs, Syracuse University; Justine

Gordon, Director, Grants & Contracts Administration, Research Foundation for SUNY;

Matt Mroz, Assistant Director, Innovation and Partnerships, Research Foundation for

SUNY



Room: Estate

Description: Pursuing a diverse sponsored project funding profile has become increasingly important,

especially as federal and state funding agencies are faced with uncertainty due to the

changes in administration. Encouraging and fostering faculty interest in working with

industry sponsors can help to provide some balance to the sponsored portfolio. This

session will explore the interests of industry partners, and compare those to the

interests of university research programs, and discuss how these very different

organizations can strike a balance and collaborate on innovative research programs. The

presenters will share tips from their respective institutions on how they achieve

successful industry contract negotiations, and will share the agreement models that

they use.


• How do your institutions engage with industry research partners?

• Who are the authorized negotiators in your institutions?

• What other offices do your negotiators consult with when a team approach is

required?

• What is your exception protocol when the industry partner won’t agree to

‘standard’ university research terms? How many will walk away vs. going back

and reevaluating the unique parameters of the project to the university or to

the PI?

• How closely do you involve your PI in the negotiation process?

• How do you measure successful industry negotiation processes at your

institutions?

• How important is ownership of IP to your institutions? Do you have a spectrum

of various acceptable models, or is university ownership of the IP it develops the

only acceptable option?

3:45 P.M. – 4:00 P.M. BREAK


Application Submission System & Interface for Submission Tracking (ASSIST): Guide to Learning All, Many,

Some of the Ropes of this System

Presenters: Takeia Bradley, Contract Manager, Office of Research Administration, University of

Maryland College Park; Mosi A. Skerritt, Research Analyst, Office of Research

Administration, University of Maryland College Park; Cheryl Williams, Associate

Director, Office of Research and Project Administration, University of Rochester



Room: Coesa

Description: Pre‐award research administrators continuously strive toward more effective ways to

support faculty in successfully preparing and submitting proposals for funding. With the

introduction of electronic proposal submission (NSF Fastlane in 2000), this quest has

become easier as sponsors develop and improve proposal systems, including supporting

software validation programs designed to facilitate an error‐free submission process. In

2012, the National Institutes of Health (NIH) developed ASSIST, in close partnership with

Grants.gov, to address common application submission challenges. ASSIST has expanded

since its early days, and is now a method of application submission to several NIH

programs.

The purpose of this session is to introduce participates to ASSIST, including the

preparation necessary to initiate an application, guidance on completing application

components, and submitting an application. While this session is not intended as a

comprehensive step‐by‐step training, participants will gain useful tips and tools for

working with ASSIST.

Learning outcomes:

1. Participants will learn the benefits of using ASSIST.

2. Participants will learn the basics of preparing an application in ASSIST.

Cash Flow and How to Keep it Flowing

Presenters: Jan Eden, Accounts Receivable Coordinator, Research Foundation for SUNY; Sue

Messenger, Senior Fiscal Specialist, Research Foundation for SUNY; Jane O’Clair,

Treasury Accountant, Research Foundation for SUNY



Room: Hathorne

Description: This session is aimed at enhancing the cash flow at your organization by more proficient billing. Some of the Federal billing systems that will be discussed are: iRAPT (Invoicing Receipt Acceptance Property Transfer), WAWF (Wide Area Work Flow), Tungsten and IPP (Invoice Processing Platform. These systems are used by various Federal Agencies and resources for links and contacts will be provided in the session.

Should I Be Using a Master Agreement for This? Presenters: Stephen Fisher, Associate Director, Johns Hopkins University; Ashley Hoover, Contracts

Associate, Research Administration, Johns Hopkins University Program Track: Pre‐Award Program Level: Intermediate Room: Blue

Description: This session will focus on the use and construction of master agreements of varying types, between universities, foundations, corporate, non‐profit and governmental sponsors. It will discuss when a master agreement is appropriate and when it is not.

Preparing for an Audit at a PUI

Presenters: Margarita Cardona, Assistant Provost, Sponsored Research, University of Baltimore

Program Track: PUI


Room: Garden

Description: This session will address how to get ready for and how to be your best advocate during

an audit at a PUI or small institution. Participants will learn:

1. How to respond to desk audits and other auditor requests

2. What supporting documentation should be obtained and stored

3. What to expect during and after the visit

4. How to respond to audit findings


Can Being Conflicted Really be a Good Thing?




Presenters: Nancy S. Daneau, CRA, Director, Office of Sponsored Programs, New York University



Room: Estate

Description: Can being conflicted really be a good thing? Individual and organizational conflicts of

commitments and financial interests. Following the implementation of the PHS'

regulations on objectivity in research, institutions have had to modify policies and

practices to ensure they identify and then eliminate, reduce or manage significant

financial interests for PHS and other agencies who adopted the PHS regulations. Some

universities have centralized COI committees and some rely on the academic units to

identify and manage conflict of commitment and conflict of interest issues, but many of

us wonder if we're meeting our review, management and reporting obligations and

more important, if our faculty understand the principles and importance of disclosure.

We'll engage in discussion about different models and best practices at various

institutions with different views on the challenges that incorporating an

"entrepreneurial spirit" into the institutional fabric brings

8:30 P.M. – 11:30 P.M. HOSPITALITY SUITE: NETWORK WITH YOUR COLLEAGUES WHILE

ENJOYING COMPLIMENTARY DRINKS AND SNACKS

WEDNESDAY, MAY 3RD

7:00 A.M. – 10:00 A.M. REGISTRATION


8:30 A.M. – 9:45 A.M. CONCURRENT SESSIONS

Strategies for Success: Managing Faculty Compensation and Funding Streams

Presenters: William “Bill” F. Hoffman, Jr., Department Administrator, University of Maryland,

Baltimore – School of Dentistry Endodontics, Periodontics, & Prosthodontics (EPP);

Dominic Esposito, Director, Sponsored Programs and Research (Grants), Baruch College

CUNY



Room: Coesa

Description: From inception to close‐out, it is a long and arduous process for the Research and/or the

Department Administrator to watch closely their Researcher's/ Faculty's funding

sources. With many grants ending before new ones begin, an Administrator must

sometimes become "creative" to keep their Faculty getting regularly paid.

Administrators must demonstrate additional resourcefulness for expenses other than

personnel services, especially when funding sources are in a "use or lose" situation.

Where do you find these "bridging funds"? When should an Administrator use them?

How are Faculty paid at your Institution? This presentation will help Administrators

decide when to make salary cost transfers and from which sources they should use

(State, grant, DRIF, Foundation/Benefactor, Clinical revenue sources, etc.). This

presentation will also demonstrate the importance of taking a "big picture"

approach when using various sources for purchasing, effort report monitoring and how

effort reporting and faculty funding are directly related.

Clinical Trial Agreement Jeopardy!

Presenters: Christina Stanger, Director, Office of Contracts and Grant Management, MedStar Health

Research Institute; Emily Paku, CTSA Program Coordinator, MedStar Health Research

Institute



Room: Hathorne

Description: Come and play Clinical Trial Agreement Jeopardy! Join us to discuss basic terms and conditions of a clinical trial agreement in a style based on the famous Jeopardy game show. We’ll provide a description of the contract term and you tell us what clause this falls under. Along the way, we’ll discuss what are industry standard terms and what to watch out for during your negotiations.

Understanding Single Audit

Presenters: Ryan Farrell, Interim Vice President, Internal Audit Services, Research Foundation for

SUNY; Jamie Cote, Principal, The Bonadio Group



Room: Blue

Description: One of the keys to ensure an audit doesn’t cause you trepidation is when you have a

solid understanding of the audit process and the expectations of the auditor. This

session will provide participants with a general overview of the single audit by tracing

the typical steps an auditor would follow and highlight key areas of focus from an audit

perspective.

8:30 A.M. – 9:45 A.M. DISCUSSION GROUPS

Work Life Balance

Presenters: Sandra Collier, Faculty Assistant, Maryland Neuorimaging Center, University of

Maryland College Park; Anthony Maranto, Contracts Associate, School of Medicine,

Johns Hopkins University



Room: Garden

Description: Having trouble finding the proper work life balance? Come join us for a discussion into

the best practices for stress reduction, exercise, mental health, and relaxation. We’ll

share some of our best tips and look for new ones from the group! We plan on making

this as active as can be so come ready to laugh, relax and move!

RACE Towards the Goal of Shared Service




Presenters: Brian Squilla, Vice President of Administration and Chief of Staff, Office of the Provost,

Thomas Jefferson University, Tim Schailey, Director, Research Administration, Thomas

Jefferson University; Sam Diianni, Director, Research Administration Center of

Excellence, Thomas Jefferson University



Room: Estate

Description: Is your institution thinking about implementing a shared service to deliver the service

research faculty really need? If so, discover why some institutions are turning toward

the idea of shared services as a model for supporting research administration and hear

the story of how one institution created the Offices of Research Support Services. A

research shared services organization has the potential to bring a consistent and high‐

level of service to PIs, while also minimizing compliance risk. This is accomplished

through partnerships with one’s central Office of Research Administration and research

faculty. Given budget cuts across academic institutions, this session will highlight the

benefits of pursuing a shared services model specific to research administration.


• How can the adoption of a shared service model reduce/eliminate a

duplication of effort?

• What solutions can be established in order to optimize and streamline various functions executed by staff?

• How can the establishment of Service Level Agreements ensure consistent accountability?

• Does the active engagement of key stakeholders offer opportunities to improve the overall level of service?

9:45 A.M. – 10:00 A.M. BREAK

10:00 A.M. – 11:15 A.M. CONCURRENT SESSIONS

When Personnel Problems Get Personal

Presenters: James Rose, Grants Administrator, Sponsored Programs & Research, Stevenson

University



Room: Coesa

Description: Discuss ways to identify and address personal problems experienced by personnel, and

how they may impact job performance. Issues to be discussed include depression,

alcoholism, drug use, marital problems, sickness, and others. When is it appropriate for

supervisors to intervene, and what are appropriate ways to intervene? What resources

are available to staff, and when is it appropriate to make a referral?

The Ins and Outs of Grants.gov

Presenters: Roger Wood, Associate Vice President, InfoEd Global; Cheryl Williams, Associate

Director, Office of Research and Project Administration, University of Rochester



Room: Hathorne

Description: The goal of this session is to instill confidence in attendees so that they can have a

better understanding in using Grants.gov.

Successful Process Improvement and Implementation

Presenters: Mariana Rieke, Manager, Grants & Contracts, University of Pittsburgh; Thomas

Berkhoudt, Director, Grants & Contracts, University of Pittsburgh



Room: Blue

Description: Process Improvement is essential to maintain efficiency and adapt to constant changes.

In this session, we will share the steps we take from identifying the need of change to a

successful implementation.

10:00 A.M. – 11:15 A.M. DISCUSSION GROUPS

Cooperative Agreements with USAID: Navigating Global Projects, Inside and Outside your Institution

Presenters: Edward “Ted” Fehskens, IV, Senior Contracts and Grants Associate, Johns

Hopkins University; Eva Lenoir, Sponsored Projects Specialist, Johns Hopkins University



Room: Garden

Description: Universities and NGO’s can encounter unique situations when they receive grants and cooperative agreements from USAID. Often, the timing is critical on these projects, with aggressive start dates, complex agreements with unique terms and the ‘partnership’ model of a cooperative agreement. Subawards under these USAID agreements require non‐FDP, non‐standard templates and need to be carefully analyzed for relevant flowdowns. Add on non‐disclosure agreements, pre‐teaming and teaming agreements, all under a prime award mechanism with substantial agency involvement, and the process and management can really be a moving target. How can we optimally work together, USAID, Departments and Research Administration, particularly through problematic clauses like substantial involvement, prior approvals, open data, and insurance? How do we navigate the regulations, Uniform Guidance, mandatory standard provisions, and budgetary approval? How do we effectively and fairly flow these down to our subawardees? How can we address the possible political spotlight while recognizing that our subawardees pose a high risk? We will also discuss managing big departments involved in large, sensitive international projects, and our initiatives to find practical solutions to streamline processes.

Emerging Technologies and Regulatory Compliance




Presenters: Paul E. Fredette, PhD, CUSECO, ECoP, Advisor to the General Counsel, Rensselaer

Polytechnic Institute; Richard E. Scammell, Director, Research Administration,

Rensselaer Polytechnic Institute



Room: Estate

Description: Emerging technologies are often trailed by new federal regulations and requirements

from the funding agencies. Universities are at the forefront of technology development

and this creates a challenge administering research that is subject to changing

regulations. We will discuss some of these big ticket emerging technologies and how

institutions are managing the dynamic regulatory burdens associated with them.

11:15 A.M. – 11:20 A.M. BREAK


Contract Negotiation for the Department Administrator

Presenters: Adriel Villegas ‐ Estrada, Research Administrator, Weill Cornell Medicine; Charles

Bartunek, Associate Director, Johns Hopkins University Research Administration, Johns

Hopkins University



Room: Coesa

Description: Prolonged contract negotiations can frustrate department administrators and their

investigators. In this interactive session we will explore the contract negotiation process

from a department administrator's and central administrator's perspective.

Understanding the contract negotiation process can facilitate the review and approval

process, keep you and your investigator up‐to‐date and ensure that

you are able to comply with the requirements.

The Role of Research Administration in the Data Driven Accreditation Process

Presenters: Dominic Esposito, Director, Sponsored Programs and Research (Grants), Baruch College

CUNY



Room: Hathorne

Description: During the accreditation process, the Council for Higher Education Initiatives (CHEA)

asks colleges and universities “Is the institution fulfilling its mission and achieving its

goals?” The answer to this question lies within both academic and administrative units

campus wide. Goals must be related to the institution’s overall strategic plan and must

be measurable. Sponsored Programs offices are no exception to this process and many

research administrators are now being asked to present their yearly objectives in a

strictly quantifiable manner. This is a change for many, and impacts everything from

staff evaluations to application and award projections. This interactive session, for those

who have and will go through this process, will provide useful tips for successfully

meeting institutional needs.

Bigger and Better or Spry and Nimble?? Research Compliance: RU vs. PUI

Presenters: Laura L. Salvati, Director, Grants Administration, Albany College of Pharmacy and Health

Sciences; Mary Louise Healy, Associate Director, Krieger School of Arts & Sciences,

Johns Hopkins University

Program Track: PUI


Room: Blue

Description: A fun, fast paced session comparing the many challenges of research compliance at a

research university and at a predominantly undergraduate institution. Although the

guiding principles are the same for both, the application can look very different. Bigger

is not necessarily better and the ability to react and change direction quickly is an asset.

11:20 A.M. – 12:30 P.M. DISCUSSION GROUPS

Mentor Me: An Experience Like None Other and Becoming More Involved in the Region

Presenters: Cheryl Williams, Associate Director, Office of Research and Projects Administration

(ORPA), University of Rochester



Room: Garden

Description: Enhance your skills and knowledge of research administration as well as your career. Be

mentored one on one. Also, learn the benefits of becoming more involved within the

region and how this will support your career in research administration.

Hot Topics in Post Award Administration




Presenters: Erin Bailey, Chief Financial Officer, CTSA, University at Buffalo, Tim Reuter, Director,

Office of Sponsored Research, Post Award Operations, Stanford University



Room: Estate

Description: Interactive discussion related to important sponsor news, updates and management of

sponsored projects.

Bring your case studies for group discussion.


What are current hot topics and how do you know what auditors are looking for

“down the road.”

How do you change institutional policies that may prove to be an audit risk

without upsetting leadership?

12:30 P.M. MEETING ADJOURN

REGION II Spring 2017 Meeting Committee

Katie McKeon – Chair – University of Maryland College Park

Charnel Bohn – Co‐Chair – Rutgers, The State University of New Jersey

Program Committee

Anne Albinak – Johns Hopkins University Erin Bailey – University at Buffalo

Charles Bartunek – Johns Hopkins University Victoria Berry – University of Maryland College Park Danette Boone – University of Maryland, College Park Takeia Bradley – University of Maryland College Park

Heather Bragg – University of Pittsburgh Beth Brittan‐Powell – University of Maryland College Park

Margarita Cardona – University of Baltimore Denise Clark ‐ University of Maryland, College Park Sandra Collier – University of Maryland College Park

Michele Cordero‐Boligitz – Thomas Jefferson University Anna Marie Dawley – Clarkson University Ted Fehskens – Johns Hopkins University

Jill Frankenfield – University of Maryland, College Park Justine Gordon – Research Foundation for SUNY

Adam Greenberg – The City University of New York Jennifer Harmon – Nazareth College

Carolyn Hunt – SUNY Empire State College Stan Jackson – University of Maryland Baltimore County

Donna Kiley – Research Foundation for SUNY Laura Kingsley – University of Pittsburgh

Lamar Oglesby – Temple University Catherine Parker – George Washington University

Mariana Rieke – University of Pittsburgh Medical Center Tim Schailey – Thomas Jefferson University

Greg Slack – Clarkson University Laura Tyler – Johns Hopkins University

Adriel Villegas‐Estrada – Weil Cornell Medical Cheryl Williams – University of Rochester

SEE YOU AT THE REGION II FALL MEETING NEXT YEAR! WHEELING, WEST VIRGINIA

If you would like to volunteer to be on the Fall Meeting Planning Committee for

2018, please contact Charnel Bohn at [email protected]

Many thanks to our Sponsors, Exhibitors, and Advertisers

for your support of this meeting!

Please visit our Region II website for the most up‐to‐date information at: http://ncuraregionii.org/

ncura region ii · dear ncura friends and colleagues, welcome to beautiful saratoga springs, ny! on...

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