nedm data sets collected
DESCRIPTION
NEDM Data Sets CollectedIncludes all sets of data to be collected and stored on students. Common Core SLDSTRANSCRIPT
NEDM Data
http://nces.sifinfo.org/datamodel/eiebrowser/techview.aspx?instance=studentPostsecondary
Students - Postsecondary (studentPostsecondary)
Definitions
Source: NEDM An individual for whom instruction and/or services are provided in a postsecondary
institution.
Relationships
Entity Relationship Entity
Student Postsecondary type Client
Student Postsecondary hasAssociated Academic Award
Student Postsecondary hasAssociated Postsecondary Transcript
Student Postsecondary receivesServicesFrom Postsecondary Institution
Student Postsecondary receivesServicesFrom Course Postsecondary
Student Postsecondary participatesIn Course Postsecondary
Attributes
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Academic Delinquencies Academic Session Designator ACT Composite Score
Address Type Admission Status Admission Term Sought
Agency Assigned ID Alias Alien Regisration Number
Alien Registration Number Anticipated Graduation Date AP Credits Awarded
Apartment/Room/Suite Number Application Year Area City Code
Birthdate Building/Site Number Canadian National Student
Number
Canadian Social Insurance Number Citizenship Status City
City of Birth Class Rank Class Size
Composite Name Conditions Met Code Conditions Met Date
Conditions Met Date Country Code Country of Birth Code
Country of Citizenship Code Country of Residence
County FIPS (Federal
Information Processing
Standards) Code
County of Birth County of Residence Code Course Academic Grade
Credit Hours Attempted Credit Hours Earned Credit Hours for GPA
Credit Unit Degree Field of Study Degree Level Sought
Degree Seeking Status Degree/Certificate Seeking
Status Degree/Certificate Title
Diploma/Credential Award Date Directory Non-Disclosure Doctoral Semester Credit
Hourse Funded
Dual Credit/Dual Enrollment Credits
Awarded
Economically Disadvantaged
Status - Postsecondary Education Level
Electronic Mail Address Electronic Mail Address Type Entering Status
Entry Date-Postsecondary Entry/Grade Level Exit Date
Family Income Range Family Obligations Father's Educational Level
First Entry Date into the United States First Generation in College
Status First Name
First Time Full Time First Time in College Former Legal Name
Full-time/Part-time Status Generation Code/Suffix GPA Range Maximum
GPA Range Minimum Grade Point Average Grade Points Received:
Cumulative
Graduate Semester Credit Hours of
Seniors Within 12 Hours of
Graduation
Hispanic or Latino Ethnicity Identification Code
Identification System Immigration I20 Request
Indicator Immunization Date
Immunization Status Immunization Type International Code Number
Language Code Language Proficiency Language Usage
Languages Other Than English Last/Surname Last/Surname at Birth
Level of Degree/Certificate Completed Licensure Name Licensure Passage Date
Life Status Limited English Proficiency -
Postsecondary
Living in a Single
Parent/Guardan Home
Major Area of Concentration Marital Status Maternal Last Name
Middle Initial Middle Name Mother's Educational Level
Name of Country Name of Country of Birth Name of Country of Citizenship
Name of County Name of State Name of State of Birth
Name/Title National/Ethnic Origin
Subgroup Nickname
Non-Degree-Seeking Student Nonimmigrant Visa Issue Date Nonimmigrant Visa Number
Nonimmigrant Visa Status Change
Code
Nonimmigrant Visa Status
Change Date Nonimmigrant Visa Type
Number of People Living in
Household
Number of Semester Hours in
Math Developmental Education
Number of Semester Hours in
Reading Developmental
Education
Number of Semester Hours in Writing
Developmental Education Other Name Personal Title/Prefix
Phone Number Extension Postal Code Postsecondary Enrollment Status
Postsecondary Entry/Grade Level Postsecondary Good Student
Indicator Postsecondary Tuition Status
Primary Class Level Privacy Restriction Date Privacy Restriction Level
Race Religious Affiliation Required Forms Receive Date
Residency Status Code SAT Composite Score School-assigned Number
Score Results Semester Credit Hour Load -
Off Campus
Semester Credit Hour Load - On
Campus
Semester Credit Hours of Students
Enrolled in Dual Credit Courses. Sex Social Security Number (SSN)
State Abbreviation State of Residence Code State-assigned Code for
Institution
Status Change Date Street Number/Name Telephone Number
Telephone Number Type Telephone Status Thesis Dissertation Advisor
Thesis Dissertation Title Total Quality Points Transfer Student's Previous
Institution
Tribal or Clan Name US Study Forms Receipt Visa Expiration Date
Web Site Address (URL) Work Type Zip Code
Academic Delinquencies
Source: PESC The academic standing of the student upon transfer to the institution.
Code Set:
• GoodStanding - Student was in good standing
• ProbationGPA - Student was on academic probation (because of low GPA)
• ProbationHours - Student was on academic probation (deficiency in credit hours)
• SuspensionGPA - Student was on academic suspension (because of low GPA)
• SuspensionHours - Student was on academic suspension (deficiency in credit hours)
• + 4 More Codes...
Academic Session Designator
Source: PESC The academic session for which the data are recorded and applicable (YearMonth - ccyy-mm)
Code Set:
• No option list available - N/A
ACT Composite Score
Source: NEDM The verified American College Test composite score for first-time undergraduate students.
Address Type (Common Attribute)
Source: Handbooks The type of address listed for an individual or organization.
Code Set:
• Mailing address - N/A
• Shipping address - N/A
• Physical location address - N/A
• Other home address - N/A
• Employer's address - N/A
• + 2 More Codes...
Admission Status
Source: NEDM The action taken by the institution in response to the student's application for admission.
Code Set:
• Accepted
• Accepted on provisional basis, met requirements
• Accepted on provisional basis, did not meet requirements
• Accepted, based on other criteria
• Rejected
• + 1 More Codes...
Admission Term Sought
Source: NEDM The expected term of entry for which the student seeks admission.
Code Set:
• Fall
• Summer
• Unknown
• not applicable
Agency Assigned ID
Source: PESC The ID assigned by an agency to the person (student or borrower).
Alias (Common Attribute)
Source: Handbooks An assumed name, or a name by which an individual is otherwise known.
Code Set:
• No option list available - N/A
Alien Regisration Number
Source: PESC The federal alien registration number assigned to legally authorized aliens by the Office of Immunization
and naturalization Service (INS).
Alien Registration Number
Source: PESC The federal alien registration number assigned to legally authorized aliens by the Office of Immunization
and naturalization Service (INS).
Anticipated Graduation Date
Source: PESC The date on which the student is or was expected to graduate.
AP Credits Awarded
Source: NEDM The number of credits awarded a student by the postsecondary institution based on successful completion
of advanced placement courses and/or advanced placement tests.
Apartment/Room/Suite Number (Common Attribute)
Source: Handbooks The apartment, room, or suite number of an address.
Code Set:
• No option list available - N/A
Application Year
Source: NEDM The year for which the admission is sought.
Area City Code
Source: PESC Regional dialing code.
Birthdate (Common Attribute)
Source: Handbooks The month, day, and year on which an individual was born.
Code Set:
• No option list available - N/A
Building/Site Number (Common Attribute)
Source: Handbooks The number of the building on the site, if more than one building shares the same address.
Code Set:
• No option list available - N/A
Canadian National Student Number
Source: PESC Canadian National Student Number Identifier Type.
Canadian Social Insurance Number
Source: Handbooks The Social Insurance Number issued by Canada is equivalent to the US Social Security Number and is used
in a similar manner to support data exchange between the countries.
Citizenship Status (Common Attribute)
Source: Handbooks The description that best identifies the status of an individual's citizenship and/or residency in the United
States.
Code Set:
• Dual national - An individual who is a citizen of one or more countries in addition to the United
States
• Non-resident alien - An individual who has been admitted temporarily to the United States as a
non-immigrant, but is not a citizen, including those granted student visas solely for the purpose of
study (e.g., alien students).
• Resident alien - An individual who has been admitted to the United States for permanent
residency, but is not a citizen of the United States.
• United States Citizen - An individual who is a citizen of only the United States regardless of how
this status was acquired.
• Other - N/A
City (Common Attribute)
Source: Handbooks The name of the city in which an address is located.
Code Set:
• No option list available - N/A
City of Birth (Common Attribute)
Source: Handbooks The name of the city in which an individual was born.
Code Set:
• No option list available - N/A
Class Rank
Source: PESC The student's class rank relative to other students in their academic cohort (e.g. class).
Class Size
Source: PESC The numeric size of the academic cohort (e.g. class).
Composite Name
Source: PESC The full name of the person in Last, First Middle order, comma after last name.
Conditions Met Code
Source: PESC Indicates whether and how conditions for the requirement have been attained.
Conditions Met Date
Source: PESC Date requirement was met.
Conditions Met Date
Source: PESC Date requirement was met.
Country Code (Common Attribute)
Source: Handbooks The unique two digit International Organization for Standardization (ISO) code for the country in which an
address is located. (Note: A list of countries and codes is currently maintained and updated by the ISO as
ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)
Code Set:
• AS - American Samoa
• GU - Guam
• PR - Puerto Rico
• AF - Afghanistan
• AX - Aland Islands
• + 238 More Codes...
Country of Birth Code
Source: Handbooks The unique two digit International Organization for Standardization (ISO) code for the country in which an
individual is born. (Note: A list of countries and codes is currently maintained and updated by the ISO as
ISO 3166 on its website: http://www.iso.org/iso/en/prods-services/iso3166ma/index.html.)
Code Set:
• AS - American Samoa
• GU - Guam
• PR - Puerto Rico
• AF - Afghanistan
• AX - Aland Islands
• + 238 More Codes...
Country of Citizenship Code (Common Attribute)
Source: Handbooks The unique two digit International Organization for Standardization (ISO) code for the country to which an
individual acknowledges citizenship. (Note: A list of countries and codes is currently maintained and
updated by the ISO as ISO 3166 on its website http://www.iso.org/iso/en/prods-
services/iso3166ma/index.html.)
Code Set:
• AS - American Samoa
• GU - Guam
• PR - Puerto Rico
• AF - Afghanistan
• AX - Aland Islands
• + 238 More Codes...
Country of Residence
Source: Handbooks (rc8) The unique two digit International Organization for Standardization (ISO) code for the country in which an
individual is a resident.
Code Set:
• AS - American Samoa
• GU - Guam
• PR - Puerto Rico
• AF - Afghanistan
• AX - Aland Islands
• + 238 More Codes...
County FIPS (Federal Information Processing Standards) Code (Common Attribute)
Source: Handbooks The Federal Information Processing Standards (FIPS) numeric code for the county issued by the National
Institute of Standards and Technology (NIST). Counties are considered to be the `first-order subdivisions`
of each State and statistically equivalent entity, regardless of their local designations (county, parish,
borough, etc.). Counties in different States will have the same code. A unique county number is created
when combined with the 2-digit FIPS State Code.
Code Set:
• No option list available - N/A
• 01001 - Autauga
• 01003 - Baldwin
• 01005 - Barbour
• 01007 - Bibb
• + 3277 More Codes...
County of Birth (Common Attribute)
Source: Handbooks The name of the county, parish, borough, or comparable unit (within a state) in which an individual was
born.
Code Set:
• No option list available - N/A
County of Residence Code
Source: Handbooks (rc8) The name of the county, parish, borough, or comparable unit (within a state) in which an individual is a
resident.
Code Set:
• No option list available
Course Academic Grade
Source: PESC The final grade awarded for participation in the course.
Code Set:
• No option list available - N/A
Credit Hours Attempted
Source: PESC The total value of credit hours attempted whether or not included in the hours for GPA or hours earned.
Credit Hours Earned
Source: PESC The total value of credit hours successfully completed or earned.
Credit Hours for GPA
Source: PESC The total value of credit hours used to calculate the Grade Point Average.
Credit Unit
Source: PESC The type of credit (unit, semester, or quarter) associated with the credit hours earned for the course.
Code Set:
• NoCredit
• Quarter
• Semester
• Units
• ClockHours
• + 3 More Codes...
Degree Field of Study
Source: NEDM The student's main field of study.
Degree Level Sought
Source: NEDM The level of degree sought.
Code Set:
• Associate
• Bachelor's
• Master's
• Doctorate
• Law (LLB or JD)
• + 8 More Codes...
Degree Seeking Status
Source: NEDM An indication that the student is attending school with the intention of completing a degree.
Code Set:
• Yes
• No
Degree/Certificate Seeking Status
Source: NEDM An indication that the student is enrolled in courses for credit and recognized by the institution as seeking a
degree, certificate, or other formal award. A high school student enrolled in postsecondary courses for
credit is not considered degree/certificate-seeking.
Code Set:
• Yes
• No
Degree/Certificate Title
Source: NEDM The name of the degree or certificate earned by an individual. This includes honorary degrees conferred
upon an individual.
Diploma/Credential Award Date
Source: Handbooks The month, day, and year on which the diploma/credential is awarded to a student in recognition of his/her
completion of the curricular requirements.
Directory Non-Disclosure
Source: Handbooks (rc8) An indication that the student has notified the institution of his/her refusal to have "directory information"
disclosed.
Code Set:
• Yes
• No
Doctoral Semester Credit Hourse Funded
Source: NEDM The semester credit hours attempted in doctoral level courses that are funded at the doctoral rate.
Dual Credit/Dual Enrollment Credits Awarded
Source: NEDM The number of credits awarded a student by the postsecondary institution based on successful completion
of dual credit/dual enrollment courses.
Economically Disadvantaged Status - Postsecondary
Source: NEDM An individual from an economically disadvantaged family is one who is determined to be low income
according to the latest available data from the Department of Commerce. Postsecondary level identification
may be made by the following: - Recipient of a Pell Grant, BIA Grant, or comparable State program of
need-based financial assistance. - Annual income of the individual or family is at or below the national
poverty line. - Participant or participant's family is a recipient of public assistance. - Participant is eligible
for participation in programs assisted under the Workforce Investment Act.
Code Set:
• Currently meets one or more of the definitions for economically disadvantaged
• Currently does not meet one or more of the definitions for economically disadvantaged
• Ever met one or more of the standards for economically disadvantaged
Education Level
Source: PESC The extent of formal instruction received.
Code Set:
• None Elementary
• Middle School
• Junior High School
• Secondary School
• High School Attended
• + 12 More Codes...
Electronic Mail Address (Common Attribute)
Source: Handbooks The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to
which the individual or organization belongs.
Code Set:
• No option list available - N/A
Electronic Mail Address Type (Common Attribute)
Source: Handbooks The type of electronic mail (e-mail) address listed for an individual or organization.
Code Set:
• Home/personal - N/A
• Work - N/A
• Organizational (school). - N/A
• Other - N/A
Entering Status
Source: NEDM An indication of previous college work done for level of award sought.
Code Set:
• No previous college work for level of award sought
• Transfer
Entry Date-Postsecondary
Source: NEDM The month, day, and year on which an individual entered and began to receive instructional services at a
postsecondary institution for the first time.
Code Set:
• No option list available - N/A
Entry/Grade Level
Source: Handbooks The grade level or primary instructional level at which a student enters and receives services in a school or
an educational institution during a given academic session.
Code Set:
• Adult - N/A
• Infant/toddler - N/A
• Preschool/Prekindergarten - N/A
• First grade - N/A
• Second grade - N/A
• + 16 More Codes...
Exit Date
Source: PESC The date on which the student officially withdrew or graduated.
Family Income Range
Source: Handbooks The category which best represents the total combined income during the past 12 months of all members of
the family who share financial responsibility in a household. This includes money from jobs, net income
from business, farm or rent, pensions, dividends, interest, social security payments and any other money
income received by members of the family.
Code Set:
• $0-2,999 - N/A
• $3,000 to 5,999 - N/A
• $6,000 to 8,999 - N/A
• $9,000 to 11,999 - N/A
• $12,000 to 14,999 - N/A
• + 10 More Codes...
Family Obligations
Source: NEDM An indication of whether family obligations preclude participation in extracurricular activities.
Code Set:
• Yes
• No
• Unknown
• not applicable
Father's Educational Level
Source: NEDM The action taken by the institution in response to the student's application for admission.
Code Set:
• Preschool/Prekindergarten - N/A
• First grade - N/A
• Second grade - N/A
• Third grade - N/A
• Fourth grade - N/A
• + 27 More Codes...
First Entry Date into the United States
Source: Handbooks The month, day, and year of an individual's initial arrival into the United States in order to establish
residency.
First Generation in College Status
Source: NEDM An indication of the level of education of the student's parents.
Code Set:
• First generation
• One or more parents have some college
• One or more parents have a bachelor's or advanced degree
First Name (Common Attribute)
Source: Handbooks The full legal name given to an individual at birth, baptism, or through legal change.
Code Set:
• No option list available - N/A
First Time Full Time
Source: NEDM An indication that the student is a first time freshman attending school full time.
Code Set:
• Yes
• No
First Time in College
Source: NEDM An indication that the student has never attended college or other postsecondary institution and has
completed his/her high school work.
Code Set:
• Yes
• No
Former Legal Name (Common Attribute)
Source: Handbooks A previously recognized legally accepted name that is no longer valid.
Code Set:
• No option list available - N/A
Full-time/Part-time Status
Source: Handbooks The status given to a student in relation to the course load that he or she is carrying.
Code Set:
• Full-time student - A student who is carrying a full course load as determined by the state, local
education agency, or educational institution.
• Part-time student - A student who is carrying less than a full course load as determined by the
state, local education agency, or educational institution.
Generation Code/Suffix (Common Attribute)
Source: Handbooks An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III).
Code Set:
• No option list available - N/A
GPA Range Maximum
Source: PESC The maximum possible GPA.
GPA Range Minimum
Source: PESC The minimum possible GPA.
Grade Point Average
Source: PESC The value of the total quality points divided by the Credit Hours for Grade Point Average.
Grade Points Received: Cumulative
Source: Handbooks The cumulative number of grade points an individual earns by successfully completing courses or
examinations during his or her enrollment in the current school as well as those transferred from schools in
which the individual had been previously enrolled.
Graduate Semester Credit Hours of Seniors Within 12 Hours of Graduation
Source: NEDM The number of semester credit hours attempted in graduate classes of senior students who are within 12
hours of their first baccalaureate.
Hispanic or Latino Ethnicity (Common Attribute)
Source: Handbooks An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central
and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used
in addition to "Hispanic or Latino."
Code Set:
• Yes - N/A
• No - N/A
Identification Code (Common Attribute)
Source: Handbooks A unique number or alphanumeric code assigned to a space, room, site, building, individual, organization,
program, or institution by a school, school system, a state, or other agency or entity.
Code Set:
• No option list available - N/A
Identification System
Source: Handbooks A coding scheme that is used for identification and record-keeping purposes by schools, social services, or
other agencies to refer to an individual, organization, program, or institution.
Code Set:
• Social Security Administration number
• School-assigned number
• District-assigned number
• State-assigned number
Immigration I20 Request Indicator
Source: PESC Indication that the institution issued an Immigration I-20 form on behalf of the student.
Immunization Date
Source: Handbooks The month, day, and year on which an individual receives an immunization.
Immunization Status
Source: Handbooks The current immunization status as well as an indication of circumstances or situations affecting the
immunizations of an individual.
Code Set:
• First inoculation - N/A
• Second inoculation - N/A
• Third inoculation - N/A
• Fourth inoculation - N/A
• Fifth inoculation - N/A
• + 9 More Codes...
Immunization Type
Source: Handbooks An indication of the type of immunization that an individual has satisfactorily received. (Note: The
International Classification of Diseases (ICD) is maintained by the World Health Organization. The ICD is
revised periodically to incorporate changes in the medical field, the most updated and detailed list of
International Statistical Classification of Diseases and Related Health Problems can be found at
http://www.who.int/classifications/apps/icd/icd10online).
Code Set:
• Intestinal infectious diseases - N/A
• Tuberculosis - N/A
• Certain zoonotic bacterial diseases - N/A
• Other bacterial diseases - N/A
• Infections with a predominantly sexual mode of transmission - N/A
• + 199 More Codes...
International Code Number (Common Attribute)
Source: Handbooks The international code for the telephone number.
Code Set:
• No option list available - N/A
Language Code (Common Attribute)
Source: Handbooks The code for the specific language or dialect that an individual uses to communicate. (Note: A list of
languages and codes is currently maintained and updated by the ISO as ISO 639.2 on its
websitehttp://www.iso.org/iso/iso_catalogue.htm).
Code Set:
• abk - Abkhazian
• ace - Achinese
• ach - Acoli
• ada - Adangme
• ady - Adygei; Adyghe
• + 480 More Codes...
Language Proficiency
Source: PESC Adeptness in comprehending and using the language.
Code Set:
• Excellent
• Good
• Fair
• Poor
• Unacceptable
• + 1 More Codes...
Language Usage
Source: PESC Indication of person's use of the language.
Code Set:
• SpokenAtHome
• Reading
• Writing
• Speaking
• Native
Languages Other Than English
Source: Handbooks An indicator that an individual speaks or uses a language other than English.
Code Set:
• Yes - N/A
• No - N/A
Last/Surname (Common Attribute)
Source: Handbooks The full legal name borne in common by members of a family.
Code Set:
• No option list available - N/A
Last/Surname at Birth (Common Attribute)
Source: Handbooks The original surname of an individual as identified at birth before any subsequent changes.
Code Set:
• No option list available - N/A
Level of Degree/Certificate Completed
Source: NEDM The level of degree completed.
Code Set:
• IPEDS Level Code
• Less than 1-Year Certificate/Diploma
• Less than 2-Year Certificate/Diploma
• Associates Degree
• Certificate/Deiploma Greater than 2-Year and Less than 4-Year
• + 1 More Codes...
Licensure Name
Source: PESC Free-form name of license or certification.
Licensure Passage Date
Source: PESC Date of licensure or certification passage.
Life Status
Source: Handbooks The condition of being living or deceased.
Code Set:
• Deceased - N/A
• Living - N/A
Limited English Proficiency - Postsecondary
Source: NEDM The term "individual with limited English proficiency" means a secondary school student, an adult, or an
out-of-school youth, who has limited ability in speaking, reading, writing, or understanding the English
language AND whose native language is a language other than English; OR who lives in a family or
community environment in which a language other than English is the dominant language.
Code Set:
• Currently meets standard for limited English proficiency
• Currently does not meet standard for limited English proficiency
• Ever met the standard for limited English proficiency
Living in a Single Parent/Guardan Home
Source: NEDM An indication that the student is living in a single parent or guardian home.
Code Set:
• Yes
• No
• Unknown
Major Area of Concentration
Source: NEDM The major area of concentration.
Marital Status (Common Attribute)
Source: Handbooks The condition of an individual with regard to marriage.
Code Set:
• Legally separated - N/A
• Married - N/A
• Not married - Not married including never married, legally divorced, widowed, or marriage
annulled.
Maternal Last Name
Source: Handbooks The last name of the female parent.
Middle Initial (Common Attribute)
Source: Handbooks The first letter of the secondary name given to an individual at birth, baptism, or during another naming
ceremony.
Code Set:
• No option list available - N/A
Middle Name (Common Attribute)
Source: Handbooks A full legal secondary name given to an individual at birth, baptism, or through legal change.
Code Set:
• No option list available - N/A
Mother's Educational Level
Source: NEDM The highest level of formal instruction received by the student's mother or female guardian.
Code Set:
• Preschool/Prekindergarten - N/A
• First grade - N/A
• Second grade - N/A
• Third grade - N/A
• Fourth grade - N/A
• + 27 More Codes...
Name of Country (Common Attribute)
Source: Handbooks The name of the country in which an address is located.
Code Set:
• No option list available - N/A
Name of Country of Birth
Source: Handbooks The name of the country in which an individual was born.
Name of Country of Citizenship
Source: Handbooks The name of the country to which an individual acknowledges citizenship.
Name of County (Common Attribute)
Source: Handbooks The name of the county, parish, borough, or comparable unit (within a state) in which an address is located.
Code Set:
• No option list available - N/A
Name of State (Common Attribute)
Source: Handbooks The name of the state (within the United States) or outlying area in which an address is located.
Code Set:
• No option list available - N/A
Name of State of Birth (Common Attribute)
Source: Handbooks The name of the state (within the United States) or extra-state jurisdiction in which an individual was born.
Code Set:
• No option list available - N/A
Name/Title
Source: PESC The rank, title or credential that follows the name.
National/Ethnic Origin Subgroup (Common Attribute)
Source: Handbooks The national or ethnic subgroup of a person other than "American." Examples for Asian include: Chinese,
Japanese, Korean, Filipino, Vietnamese, or Asian Indian. For Native Hawaiian or Other Pacific Islander,
examples include: Samoan, Hawaiian, or Guamanian. For Hispanics, examples include: Puerto Rican,
Mexican-American, Cuban, Argentinean, Dominican, Colombian, Nicaraguan, Salvadoran, or Spaniard.
Tribal registration could be listed for Alaska Natives or American Indians (e.g., Navajo).
Code Set:
• No option list available - N/A
Nickname (Common Attribute)
Source: Handbooks A familiar form of a proper name, a descriptive name, or other colloquial name given instead of or in
addition to an individual's formal name.
Code Set:
• No option list available - N/A
Non-Degree-Seeking Student
Source: NEDM An indication that the student does not plan to pursue a degree at this institution.
Code Set:
• Yes
• No
Nonimmigrant Visa Issue Date
Source: PESC The date on which the Nonimmigrant Visa was issued.
Nonimmigrant Visa Number
Source: PESC The number of the Nonimmigrant Visa issued.
Nonimmigrant Visa Status Change Code
Source: PESC An indication of a change that occurred in the nonimmigrant (Visa) classification.
Code Set:
• No Change
• Status Change
Nonimmigrant Visa Status Change Date
Source: PESC The date on which an official change to the nonimmigrant (visa) status occurred.
Nonimmigrant Visa Type
Source: NEDM A code specifying the type of nonimmigrant visa that a non-resident alien holds.
Number of People Living in Household
Source: Handbooks (rc8) The number of persons living in the household of the student.
Number of Semester Hours in Math Developmental Education
Source: NEDM The number of semester credit hours in which the student has been in math developmental education during
the reporting period.
Number of Semester Hours in Reading Developmental Education
Source: NEDM The number of semester credit hours in which the student has been in reading developmental education
during the reporting period.
Number of Semester Hours in Writing Developmental Education
Source: NEDM The number of semester credit hours in which the student has been in writing developmental education
during the reporting period.
Other Name
Source: NEDM Previous, alternate or other names or aliases associated with the individual.
Code Set:
• None
Personal Title/Prefix (Common Attribute)
Source: Handbooks An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr.,
Colonel).
Code Set:
• No option list available - N/A
Phone Number Extension
Source: PESC The extended telephone addressing information used in addition to phone number such as a PBX extension,
a pager PIN, or FAX sub-address.
Postal Code
Source: NEDM A number that identifies each postal delivery area in the United States used as a portion of an address.
Code Set:
• None
Postsecondary Enrollment Status
Source: NEDM The status given to a student in relation to the course load that he or she is carrying.
Code Set:
• F - Full-Time
• H - Half-Time
• L - Less Than Half-Time
• W - Withdrawn
• G - Graduated
• + 2 More Codes...
Postsecondary Entry/Grade Level
Source: NEDM The grade level or primary instructional level at which a student enters and receives services in an
educational institution during a given academic session
Code Set:
• Freshman
• Sophomore
• Junior
• Senior
• Post-Baccalaureate
• + 3 More Codes...
Postsecondary Good Student Indicator
Source: NEDM An indication that the student is eligible for good student discounts based on academic performance. Ths
includes students with a GPA of “B” or higher for the most recent term, or a cumulative GPA of “B” or
higher, or student is on the Deans List or in the top 20 percent of their class.
Code Set:
• Yes
• No
Postsecondary Tuition Status
Source: NEDM The status of the student for tuition purposes.
Code Set:
• Resident Tuition (regular)
• Non-Ressident Tuition
• Tuition Exemption for State Resident
• Thesis or Dissertation
• Law (resident)
• + 5 More Codes...
Primary Class Level
Source: NEDM The student’s class level for their primary program.
Code Set:
• F - Freshman (Undergraduate)
• S - Sophomore (Undergraduate)
• J - Junior (Undergraduate)
• R - Senior (Undergraduate)
• C - Certificate (Undergraduate)
• + 6 More Codes...
Privacy Restriction Date
Source: PESC The date the person placed a restriction on the release of information.
Privacy Restriction Level
Source: PESC The type of restriction placed on the release of information.
Code Set:
• 00 - No restrictions have been placed on the release of information
• 01 - Student has requested that no directory information be released without prior consent
• 02 - Student has requested nonrelease of specific information items
• 03 - Student has requested nonrelease of information in specific formats (book, electronic, etc.)
• 04 - Student has requested nonrelease of information to specific people, entities
• + 1 More Codes...
Race (Common Attribute)
Source: Handbooks The general racial category which most clearly reflects the individual's recognition of his or her community
or with which the individual most identifies. [The way this data element is listed, it must allow for multiple
entries so that each individual can specify all appropriate races. An alternative would be to list the options
as separate data elements and have a yes/no option for each one].
Code Set:
• American Indian or Alaska Native - A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains cultural identification
through tribal affiliations or community recognition.
• Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or
the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea,
Malaysia, Pakistan, Thailand, and Vietnam.
• Black or African American - A person having origins in any of the black racial groups of Africa.
Terms such as "Haitian" or "Negro" can be used in addition to "Black or African-American."
• Native Hawaiian or Other Pacific Islander - A person having origins in any of the original
peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• White - A person having origins in any of the original peoples of Europe, North Africa, or the
Middle East.
Religious Affiliation (Common Attribute)
Source: Handbooks The religion or religious group (e.g., the specific unified system of religious expression) with which the
individual or institution most identifies.
Code Set:
• Amish - N/A
• Assembly of God - N/A
• Baptist - N/A
• Buddhist - N/A
• Calvinist - N/A
• + 24 More Codes...
Required Forms Receive Date
Source: PESC The date on which the institution received the required forms from an international student associated with
postsecondary study in the United States.
Residency Status Code
Source: PESC Residency classification within a state used to assess tuition and other changes.
Code Set:
• Resident
• Nonresident
• Not Reported
SAT Composite Score
Source: NEDM The verified Scholastic Aptitude Test composite score for first-time undergraduate students.
School-assigned Number
Source: Handbooks The number assigned to the individual by the school.
Score Results
Source: Handbooks The grade level or primary instructional level at which a student enters and receives services in a school or
an educational institution during a given academic session.
Semester Credit Hour Load - Off Campus
Source: NEDM The number of off-campus semester credit hours for which the student is registered in the current semester.
Semester Credit Hour Load - On Campus
Source: NEDM The number of on-campus semester credit hours for which the student is registered in the current semester.
Semester Credit Hours of Students Enrolled in Dual Credit Courses.
Source: NEDM The number of dual credit hours attempted in which the student receives both high school and college
credit.
Sex (Common Attribute)
Source: Handbooks The concept describing the biological traits that distinguish the males and females of a species.
Code Set:
• Female - A woman or a girl.
• Male - A man or a boy.
Social Security Number (SSN) (Common Attribute)
Source: Handbooks The nine-digit number of identification assigned to the individual by the Social Security Administration.
Code Set:
• No option list available - N/A
State Abbreviation (Common Attribute)
Source: Handbooks The abbreviation for the state (within the United States) or outlying area in which an address is located.
Code Set:
• AL - Alabama
• AK - Alaska
• AZ - Arizona
• AR - Arkansas
• CA - California
• + 54 More Codes...
State of Residence Code
Source: Handbooks (rc8) The Federal Information Processing Standards (FIPS) numeric code for the state of residence.
Code Set:
• 01 - Alabama
• 02 - Alaska
• 60 - American Samoa
• 04 - Arizona
• 05 - Arkansas
• + 54 More Codes...
State-assigned Code for Institution (Common Attribute)
Source: Handbooks A unique number or alphanumeric code assigned by the state for the institution.
Code Set:
• No option list available - N/A
Status Change Date
Source: NEDM The month, day, and year on which an individual's status changed.
Street Number/Name (Common Attribute)
Source: Handbooks The street number and street name or post office box number of an address.
Code Set:
• No option list available - N/A
Telephone Number (Common Attribute)
Source: Handbooks The telephone number including the area code, and extension, if applicable.
Code Set:
• No option list available - N/A
Telephone Number Type (Common Attribute)
Source: Handbooks The type of communication number listed for an individual.
Code Set:
• Facsimile number - N/A
• Home phone number - N/A
• Work phone number - N/A
• Mobile phone number - N/A
Telephone Status (Common Attribute)
Source: Handbooks A description of preferred communication type or special circumstances which affect communication to an
individual, organization, or institution via telephone (e.g., no telephone connection, TTY used, no one
available to answer the telephone during certain hours).
Code Set:
• No option list available - N/A
Thesis Dissertation Advisor
Source: PESC The advisor (Major Professor) supervising the Thesis or Dissertation on behalf of the student earning the
degree.
Thesis Dissertation Title
Source: PESC The title of the thesis or dissertation.
Total Quality Points
Source: PESC The total value of quality points used for the calculation of the Grade Point Average.
Transfer Student's Previous Institution
Source: NEDM The code for the institution of higher education from which the student transferred.
Tribal or Clan Name (Common Attribute)
Source: Handbooks A name borne in common by members of a tribe or clan (e.g., the Matai name in Samoa).
Code Set:
• No option list available - N/A
US Study Forms Receipt
Source: PESC An indication of the institution's receipt of forms or documents needed from non-american citizens for
postsecondary study in the United States.
Code Set:
• I20 - Certificate of Eligibility for F-1 or M-1 status
• IAP66 - Certificate of Eligibility for J-1 status
• I94 - Arrival-Departure record
• Educational Costs - Statement of Educational Costs
• I134 - Affidavit of Support or Financial Resources
• + 4 More Codes...
Visa Expiration Date
Source: PESC The expiration date of the Visa.
Web Site Address (URL) (Common Attribute)
Source: Handbooks The Uniform Resource Locator. The unique address of a Web page.
Code Set:
• No option list available - N/A
Work Type
Source: Handbooks A description of the work or occupation in which an individual is currently engaged.
Zip Code (Common Attribute)
Source: Handbooks The five or nine digit zip code portion of an address.
Code Set:
• No option list available - N/A