neflin: getting digitally organized (nov 2015)

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GETTING DIGITALLY ORGANIZED 2-Part Series for NEFLIN Presenter: Diana Silveira

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Page 1: NEFLIN: Getting Digitally Organized (Nov 2015)

GETTING DIGITALLY ORGANIZED

2-Part Series for NEFLINPresenter: Diana Silveira

Page 2: NEFLIN: Getting Digitally Organized (Nov 2015)

Agenda

Delete What You Don’t Need

Organize Your FilesOrganize Incoming

Knowledge

Image Source: https://goo.gl/jmlvvn

Page 3: NEFLIN: Getting Digitally Organized (Nov 2015)

Which Operating System are you running?

Page 4: NEFLIN: Getting Digitally Organized (Nov 2015)

How do you rate your

digitalorganization?

Image: http://goo.gl/oZoALN

Page 5: NEFLIN: Getting Digitally Organized (Nov 2015)

Image: http://goo.gl/k6ndPI

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Organize

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DELETE WHAT YOU DON’T NEED

http://goo.gl/nr6WDh

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Deleting = Good Try to keep 25% of your hard drive free

(on a 500GB hard drive, that’s 125GB free)

Less space = your computer works harder Become more productive

Quote sources: http://goo.gl/sQrAF1 http://goo.gl/vj1TeH

Page 9: NEFLIN: Getting Digitally Organized (Nov 2015)

Recycle Bin

• Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)

• Shift + Delete to bypass Recycle Bin• Clean out regularly

Page 10: NEFLIN: Getting Digitally Organized (Nov 2015)

Delete Duplicate Fileshttp://goo.gl/Tc3E0w CNET: http://goo.gl/Cqyr96

Duplicate Cleaner

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Duplicate Cleaner

Tip: To Preview Image Click on Image Name

Page 12: NEFLIN: Getting Digitally Organized (Nov 2015)

DupeGuru

http://www.hardcoded.net/dupeguru/

Page 13: NEFLIN: Getting Digitally Organized (Nov 2015)

CCleaner

https://www.piriform.com/CCLEANER

Page 14: NEFLIN: Getting Digitally Organized (Nov 2015)

Review/Delete

Installed Programs

• Control Panel > Programs > Uninstall Programs• Windows 10: Right click on program in start, and

choose “uninstall” • Settings > System > Apps & Features OR use control

panel

Page 15: NEFLIN: Getting Digitally Organized (Nov 2015)

Do you really need it?

Picture Source http://goo.gl/3z1HBa

Page 16: NEFLIN: Getting Digitally Organized (Nov 2015)

Organize Your Files

Page 17: NEFLIN: Getting Digitally Organized (Nov 2015)

Create Folders• Right Click on Desktop (or within

folder)• New > Folder• Name Meaningfully

Page 18: NEFLIN: Getting Digitally Organized (Nov 2015)

Everything Has a Place Decide on an organizational

methodology Create as many folders as

needed Folders Need Meaningful

Names Turn on preview (View >

Extra Large Icons) to see Drag items to folders in

sidebar

Page 19: NEFLIN: Getting Digitally Organized (Nov 2015)

Moving FilesPC:

• Hold Ctrl/Shift to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Right-click and drag to make sure you are moving

Mac• Hold Command to select Multiple Files• Click and drag to new folder

Page 20: NEFLIN: Getting Digitally Organized (Nov 2015)

Rename Files• Image003 v.

2011JulyGabrielPoolParty100

• F2 or Right Click > Rename

Page 21: NEFLIN: Getting Digitally Organized (Nov 2015)

Rename multiple Files

>

Shift or Ctrl to select multiple files

Rename all at once!

Page 22: NEFLIN: Getting Digitally Organized (Nov 2015)

Change Default Save Destination• Save to Desktop

• Not My Documents or Downloads (where things will just gather)

• In Chrome > Settings > “Show advanced settings”

Page 23: NEFLIN: Getting Digitally Organized (Nov 2015)

Never Let it Happen Again• When downloading, rename pictures and documents. Give a meaningful

name:– Date– Event– Person– Tag if possible

• Check EXIT data if unsure (Right click > properties)

Page 24: NEFLIN: Getting Digitally Organized (Nov 2015)

What is your organizationa

l system? tips?

Page 25: NEFLIN: Getting Digitally Organized (Nov 2015)

The Key: Clear Your Desktop Regularly

Page 26: NEFLIN: Getting Digitally Organized (Nov 2015)

Organize incoming knowledgeMaximize the time you have

Avoid becoming overwhelmed

Page 27: NEFLIN: Getting Digitally Organized (Nov 2015)

Consider an Information Diet

Page 28: NEFLIN: Getting Digitally Organized (Nov 2015)

Twitter, Email, RSS, Facebook, Google+, Pinterest, LinkedIn

BE AWARE OF NETFLIX QUEUE

SYNDROME

Page 29: NEFLIN: Getting Digitally Organized (Nov 2015)

Consider Dumping

Redundant News Sources Those you are “saving” for

later Topics no longer of interest

Page 30: NEFLIN: Getting Digitally Organized (Nov 2015)

Social Media Follow in ONE place Why are you

following them? If you skim or skip

them 70% of the time – delete, hide or unfollow

Page 31: NEFLIN: Getting Digitally Organized (Nov 2015)

Cleaning Up Facebook Delete your “likes” “Unfollow” annoying family “Unfriend” a few people Create lists of close

friends/family

Page 32: NEFLIN: Getting Digitally Organized (Nov 2015)

Clean Up Facebook

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CustomizeYour Feed

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Page 35: NEFLIN: Getting Digitally Organized (Nov 2015)

Look through Likes & Following

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Email Management

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CLEANING UP YOUR INBOXImage: https://goo.gl/I1i5xz

Page 38: NEFLIN: Getting Digitally Organized (Nov 2015)

Unroll.me

Page 39: NEFLIN: Getting Digitally Organized (Nov 2015)

Boomerang

Page 40: NEFLIN: Getting Digitally Organized (Nov 2015)

Additional Tips • Schedule times to read email

• Delete without opening• Action: Reply, Do, Delete• Pick up the phone• Turn off Push Notifications on Phone• Minimize the CC/BCC• Canned Responses!

Image http://goo.gl/lcBDnu

Page 41: NEFLIN: Getting Digitally Organized (Nov 2015)

Challenge• Try out one of the tips mentioned in this

presentation• E-mail me ([email protected]) which tool

and your experienceEx: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”

Page 42: NEFLIN: Getting Digitally Organized (Nov 2015)

GETTING DIGITALLY ORGANIZED: PART 2

2-Part Series for NEFLINPresenter: Diana Silveira

Page 43: NEFLIN: Getting Digitally Organized (Nov 2015)

QUESTIONS & FOLLOW-UP FOR

WEEK 1

Page 44: NEFLIN: Getting Digitally Organized (Nov 2015)

What did you try & what was your biggest

surprise?

• Ccleaner• Duplicate Files• Unroll.me

Page 45: NEFLIN: Getting Digitally Organized (Nov 2015)

CLOUD COMPUTING

Page 46: NEFLIN: Getting Digitally Organized (Nov 2015)

What is Cloud Computing?

Image: https://goo.gl/Q2HykD

Page 47: NEFLIN: Getting Digitally Organized (Nov 2015)

What cloud services do you use?

Page 48: NEFLIN: Getting Digitally Organized (Nov 2015)

Remote File

Storage

Dropbox keeps 30 days – back-

up so I can restore

accidently deleted files.

Phew!

Page 49: NEFLIN: Getting Digitally Organized (Nov 2015)

Syncing Different Devices

o Desktop Version of Dropbox and keep all documents/folders stored there.

o Download the Appo Web-based access

Page 50: NEFLIN: Getting Digitally Organized (Nov 2015)

Auto-Sync Mobile Phone Pictures and Desktop Uploads

Page 51: NEFLIN: Getting Digitally Organized (Nov 2015)

Sync Your Ebooks

www.gutenberg.org/

o Open Dropbox on device and read away

o Automate – and send to your Kindle wappwolf.com

Page 52: NEFLIN: Getting Digitally Organized (Nov 2015)

ALTERNATIVES TO DROPBOX/

PRODUCTIVITY TOOLS

Page 53: NEFLIN: Getting Digitally Organized (Nov 2015)

Google Drive

Image: http://goo.gl/V1y84

Page 54: NEFLIN: Getting Digitally Organized (Nov 2015)

Evernote

Page 55: NEFLIN: Getting Digitally Organized (Nov 2015)

Other Cloud

Services

o Amazon Cloud Playero Microsoft OneDrive

Page 56: NEFLIN: Getting Digitally Organized (Nov 2015)

IFTTT

Page 57: NEFLIN: Getting Digitally Organized (Nov 2015)

IFTTT

www.ifttt.com

Page 58: NEFLIN: Getting Digitally Organized (Nov 2015)
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Page 60: NEFLIN: Getting Digitally Organized (Nov 2015)

RSS READERS

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FEEDLY

Page 62: NEFLIN: Getting Digitally Organized (Nov 2015)

FLIPBOARD

Page 63: NEFLIN: Getting Digitally Organized (Nov 2015)

Organize your technology to ensure data security, back-ups, & other important

processes are running at full efficiency.

Page 64: NEFLIN: Getting Digitally Organized (Nov 2015)

Analyze Your Settings

Page 65: NEFLIN: Getting Digitally Organized (Nov 2015)

Browser ExtensionsEssentialsGoog.gl (Chrome)/To.ly (Firefox)LastPassPinterestGetPocket/EvernoteLinky

Firefox – Privacy EssentialsLightbeamTerms of Service

ad block plus https://friendsplus.me/

Page 66: NEFLIN: Getting Digitally Organized (Nov 2015)

Uninstall Programs

• Located in: • Windows: Control

Panel/Settings• Mac: Go > Applications >

Click & Drag to Trash

Page 67: NEFLIN: Getting Digitally Organized (Nov 2015)

Turn off items on start

• Windows: Found in Task Manager• Mac: System Preferences > Users & Groups > Login Items

Page 68: NEFLIN: Getting Digitally Organized (Nov 2015)

What tools do you use?What are your organizational Tips?

Page 69: NEFLIN: Getting Digitally Organized (Nov 2015)

Staying Safe

Page 70: NEFLIN: Getting Digitally Organized (Nov 2015)

Spyware/Antivirus

Page 71: NEFLIN: Getting Digitally Organized (Nov 2015)

GetPocket

Page 73: NEFLIN: Getting Digitally Organized (Nov 2015)

SpybotAVGPanda Free

http://www.safer-networking.org/More at: http://goo.gl/xNqFG

Free Malware Scanners

Page 75: NEFLIN: Getting Digitally Organized (Nov 2015)

Security Tipso Complex & Different Passwords

o Phishingo Hacked/Spoofing

Page 76: NEFLIN: Getting Digitally Organized (Nov 2015)

Beware of “Add-ons”

Page 77: NEFLIN: Getting Digitally Organized (Nov 2015)

Passwords

• Change Everything Regularly! • One word is not enough – words, symbols,

numbers, capitalization• Longer the better• 2-Step Authentication when possible Great infographic:

http://goo.gl/zadn2M

Page 78: NEFLIN: Getting Digitally Organized (Nov 2015)

Look into Password Managers

• Features:– Multi-browser– Multi-device– Password Generators

LastPass, Norton, Browsers

Page 79: NEFLIN: Getting Digitally Organized (Nov 2015)

Security Questions

LIE!!!!!!!!!

Mother’s Maiden Name?

First Pet?

First Concert?

Favorite Book?

Grandmother’s Maiden Name?

First Car?

Page 80: NEFLIN: Getting Digitally Organized (Nov 2015)

Backing Up and Syncing

Data

Image source: http://goo.gl/PK7f8L

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Backups

Page 82: NEFLIN: Getting Digitally Organized (Nov 2015)

DISCUSSION & QUESTIONS

Page 83: NEFLIN: Getting Digitally Organized (Nov 2015)

DTSEARCHWIKI

Class Recommended

Page 84: NEFLIN: Getting Digitally Organized (Nov 2015)

[email protected]/dee987

Diana Silveira

www.learnsurge.comwww.novarelibrary.com