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TRANSCRIPT
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Neighborhood Watch
Training for Village Coordinators
Friday, June 14, 2019
AGENDA
I. NW Mission Statement
II. NW Website Home Page
III. Organizational Chart
IV. Board and Support Group
V. Annual Meeting Schedule
VI. Villages and Mail Stations
VII. Village Coordinator’s Responsibilities
VIII. Handbooks
IX. Coordinator’s Workbook
X. Review Chapter 3 of Handbook
XI. Section 4.03 – Key Points
XII. Main Duties
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XIII. Example of Completed Resident
Contact Information Form
XIV. Where to Find the Form?
XV. Get Organized
XVI. Chapter 5 – Key Policies
XVII. Welcome to the Neighborhood
XVIII. Chapter 6 – Key Sections
XIX. NW Forms
XX. Sign up for Alerts
XXI. NW Incident Report
XXII. Lost Pet Alerts Program
XXIII. Important Addresses
XXIV. Mail Station Break-Ins
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I. NEIGHBORHOOD WATCH
MISSION STATEMENT
• Strengthen Neighborhood Ties,
• Increase Personal Safety and Security Awareness,
• Be the “Eyes and Ears” of the Lincoln Police and Fire
Departments, and
• Encourage Emergency Preparedness
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Everybody is a Member of
NEIGHBORHOOD WATCH
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Neighborhood Watch Home Page www.sclhwatch.org
• Click on Events for meeting
information
• Click on Alerts to sign-up for
automatic alert email and
recent alert incidents
• Click on Highlights for NNO
pictures, Safety Symposium,
and NNO Kickoff Potluck Night
on the Nile
• Links to our SCLH organizations
& outside emergency services
II. NEIGHBORHOOD WATCH
WEBSITE HOME PAGE
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III. ORGANIZATIONAL CHART
Exhibit 2.02.01 CHAPTER 2 in Policies and Procedures Handbook6/14/2019
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IV. BOARD AND SUPPORT GROUP
Exhibit 2.02.02 Chapter 2 of Policies and Procedures Handbook 6/14/2019
V. ANNUAL MEETING SCHEDULE
Exhibit 2.02.01 Chapter 2 in Policies and Procedures Handbook6/14/2019
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78 Villages, 6,783 Houses Assigned to Directors
595 Mail Stations
VI. VILLAGES AND MAIL STATIONS
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VII. VILLAGE COORDINATOR’S
RESPONSIBILITIES
• Oversees a village
• Responsible for mail stations
• Guides and Assists Mail Box Captains
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VIII. HANDBOOKS
For Directors and Village Coordinators For Mail Box Captains 116/14/2019
IX. COORDINATOR’S WORKBOOK
ORGANIZER Table of Contents
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X. REVIEW CHAPTER 3
• Duties
• Coordinator’s List of Captains Report
• Importance of reviewing the Resident Contact
Information forms twice a year – due February 15 and
August 15
• Report MUST BE shared between Village Coordinator
and Mail Box Captain
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• Use BCC feature when sending emails
• Exhibit 4.03.02 - DialMyCalls.com – a free service
for residents without computers – max 25
recipients per message
• Section 4.03 #10 - Explanation of Blinking Light
Switch
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XI. SECTION 4.03
KEY POINTS
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XII. MAIN DUTIES
} Communicates and provides guidance to Mail Box
Captains
} Maintains Coordinator’s List of Mail Box Captain’s Report – see distribution list
} Receives a copy of the Resident Contact Information
form from the Mail Box Captain
} Becomes temporary Mail Box Captain if a vacancy
occurs
} Obtains backup person so two people retain a copy
of the form
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XII. A. Guidance & Support to
MAIL BOX CAPTAINS
• Helps new Mail Box Captains understand their duties
• Helps resolve issues within the village
• Helps Captains create a NW folder for their Resident Contact
Information forms
• Helps new Mail Box Captains create a group category to send email
addresses using BCC
• Holds small refresher sessions to train their Mail Box Captains
• Follows up with new captains to see how they are doing – they
need to learn from you!
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XII. B. Coordinator’s List of
Mail Box Captains Report
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XIV. WHERE TO FIND THE FORM?
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• Click on Documents,
then Forms
• Select “Coordinators
List MBC Doc”
• Save in your computer
• Fill in appropriate
contact information
Documents/Forms
sclhwatch.org/documents
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XV. GET ORGANIZED
• STEP 1: Become familiar with your duties and
responsibilities by reading Chapter 3 in your Policies
& Procedures Handbook.
• STEP 2: Create a Neighborhood Watch file folder to
keep your Neighborhood Watch information and
forms together. Forms can be downloaded from the
website at www.sclhwatch.org.
• STEP 3: Create a simple group category in your
contacts list to add your captains’ email addresses
and, if temporary Mail Box Captain, your residents’
email addresses as well. 20
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XVI. CHAPTER 5
KEY POLICIES
• Section 5.07 – Dissemination of Information
• Section 5.08 – Document Destruction Policy
• Section 5.10 - Observe and Report Policy
• Section 5.11 – Resident Renters
• Section 5.13/14 – Neighborhood Watch Volunteer
Honor Roll and Executive Director’s Recognition Award
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• Easily peels off static cling decals – not glued
on
• Deters bad guys and break-ins
• Golf course or open space lots allowed one
additional decal for the back yard.
• Place no higher than 56” from interior floor
line or lower portion of garage window
• Contact Treasurer Pat Sladky at 916 543-3203
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• Privacy Concerns about sharing personal
information expressed by residents
• Emergency Information may be compromised
• Resident information is to be shared only between
Coordinator and Mail Box Captain
• Neighborhood Watch information to remain
confidential and safe
• Concerns also due to identity theft
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• Informal (means non-Neighborhood Watch) sharing
of personal information among residents is highly
encouraged
• Highly likely that a neighbor or friend will be among
the first responders
• Residents are free to share with family, friends
outside of Neighborhood Watch
• Give son or daughter the name of a neighbor or
two in case they cannot reach you
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XVII. Welcome to the Neighborhood
Exhibit 4.04.03
Exhibit 4.04.0325
Key Points
• Captain enters his or her
name, telephone number
and address
• Can leave the form with
the resident to pick up later
or mail to Captain
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XVIII. CHAPTER 6 – KEY SECTIONS
• Two Alerts Systems – Safety/Security and Pets
• Section 6.04 - How to Access and Subscribe to Alerts
• Section 6.06 – Calling 911, Reporting Alerts, and
916 645-4040 for non-Emergency Calls, and Mail
Station Break-ins
• Section 6.08 – Red/Yellow Disaster Alert Cards
• Section 6.09 – Vacation Home Check by LPD
• Section 6.10 – Association’s Curator Security
• Section 6.16 – Sign up for Placer Alerts Emergency
Notification System
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• Sections 10.01 and 10.02 are the same in both
Handbooks
• In the Captain’s Handbook, it is listed under Tab 7
• Neighborhood Watch Forms on our website at
www.SCLHWatch.org
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XIX. Neighborhood Watch Forms,
Safety & Security Flyers
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XX. SIGN UP FOR ALERTS
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www.SCLHWatch.org
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XXI. NEIGHBORHOOD WATCH
INCIDENT REPORT
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www.SCLHWatch.org
XXII. LOST PET ALERTS PROGRAM
Team Members
• Mary Shelton, Coordinator
Has a Microchip Reader
916 409-9923
• Teresa Tanin
Has a Microchip Reader
530 530 400-8526
• Lance & Judy Presnell
916 587-3328
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XXIII. IMPORTANT ADDRESSES TO ADD TO
YOUR CONTACTS LIST
Contact Alerts Coordinator to report an incident
Lost Pet Alerts Coordinator* and Team Members to report
found or lost pets
Mary Shelton * 916 409-9923
Teresa Tanin 530 400-8526
Lance/Judy Presnell 916 587-3328
Mary and Teresa have a Microchip Reader to scan found pets.
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XXIV. MAIL STATION BREAK-INS
• Notify Postal Inspectors at 1 877 876-2455.
• Notify Lincoln Post Office at 916 434-8144.
• Notify Lincoln Police at 916 645-4040, Barry Johnson, NW Public
Safety Liaison at 916 434-6538 as well as your Village Coordinator
and Mail Box Captain.
• Damaged mail station will be reported to your Mail Carrier. Secured
mail station locations and last collection times are Lincoln Post
Office (M-F 5pm S 3:15pm); blue boxes at main entrance to OC
Parking lot first right and in front of Lincoln Market in shopping
center across from OC Lodge (both M-S 12:30pm); and, Raley's
Customer Service (M-F 5pm S 3pm).
• Never leave outgoing mail in your mail station overnight!
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S H R E D Y O U R P A P E R
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• Contact Linda Minor, Executive Director
707 235-0778 or [email protected]
• Contact Pauline Watson, Secretary at
916 543-8436 or [email protected]
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