NETC N6 Status Update NETC N6 Status Update to AIM FRBto AIM FRB

18 Sep 12

Bruce Bare, NETC, N62Tiffany Dombrowski, AIM Pgm Mgr,

NAWCTSD

OverviewOverview• Enterprise Training Management

Framework (ETMF) working group objectives

• ETMF status and progress• CeTARS: CMS and eTEM modules

ETMF Working Group CharterETMF Working Group Charter• ETMF Working Group objectives: document/analyze existing, “As-Is”

state of core business processes required to develop, manage and deliver training curricula, and analyze data to determine duplication, inefficiencies, process improvement opportunities to adjust business practices/rules to maximize IT support resources

• Business Opportunity: legacy systems for authoring/developing curricula, managing training resources, students and courses created as stand-alone systems, which, in many cases, do not share information requiring same information to be manually entered multiple times contributing to data entry errors and wasted man-hours of productivity

• Goal/Benefit: Maximize efficiencies by aligning legacy systems which support stand-alone processes into an integrated framework designed to effectively develop, manage, and deliver training to the end user – analyze high impact areas along the core value stream – identify 5 to 6 core processes which are target areas of value by making process improvement, reducing duplication, increasing data validity and training productivity

• Expected Outcome: list of high value core process/steps that can be improved and of non-value added/nonessential process/steps that can be killed

ETMF Status and ETMF Status and ProgressProgress

Enterprise Training Management Framework

(ETMF)

Naval Education and Training Command, Russ McNair,

NETC N62

18 Sept 2012

Unclassified 504/19/23

NETC Portfolio Management

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Design with the “To-Be” Solution in mind, “Without Architecture it doesn’t get built”

The PortfolioAn evolving set business solutions designed to

execute the strategy

Enterprise Architecture

Governance“If it doesn’t further the strategy,

it doesn’t get architected”

StrategySets the agenda for governance,

the foundation for all activity

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ETMF Overview1. Document and analyze the existing, “As-Is” state

Align Core E2E business processes required to develop, manage and deliver training curricula

2. Analyze the data to identify duplication, inefficiencies, opportunities for process improvement Improve the User Experience and apply best business practices to maximize IT support

resources

3. Assess current system design & interfaces between core training management systems

1. Determine most efficient alignment and identify opportunities to leverage best practices

4. Recommend strategies that support NETC’s ability to continue the quality and quantity of training

1. Create a plan to modernize the IT Systems while looking for funding offsets

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Integrated E2E Business Processes

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Ensure Student / Course Completions & Maintain

Instructor Certs and Quals

NETC Training Enterprise Asset Management End - to - End Process

AIMAIM

LMSLMS

CeTARSCeTARS

eTEMS / eTRMSeTEMS / eTRMS

HostLearning Content &

Forward course completions

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ETMF “As-Is” Baseline Actions

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“AS –IS” DATA FLOW BETWEEN END-TO-END PROCESSES & SYSTEMS

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ETMF Process Issues

• Poor Integration Exists Between ETMF Systems– eLearning /Content Delivery System is not currently integrated with the

Schoolhouse Management System– Training Content Management System is not automatically integrated

with the Schoolhouse Management System– The enterprise Scheduling System is not integrated with any other

Training System - (stand alone)

• Processes are Systems Centric– Legacy systems built to support separate business functions:(Course Development; Content Delivery; Student/Course Management and

Resource/Asset Management)

• Organization Aligned to Manage Systems Separately• SMEs are Typically 1-Deep12

Process Mapping: Value Stream Analysis

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ETMF Life Cycle Data Mapping

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• Course Master Schedule (CMS) Data – – Where is it used and by whom? – Which system is the authoritative? (If AIM change - Policy and Culture)

• Required Resource List (RRL) Data – Three distinct variations (RRL, ERL, ESL)

• Configuration/Change Management Policy (CCB)– SOP for producing standard work plan

• Assessments & Surveys – Multiple systems– Validate Requirements and capability analysis

• Course Completions & Man-day Accounting – Currently manually entered• Training Requirements Capacity/Feasibility – Time-consuming, manual process • Class Schedules – Multiple systems with same capabilities• Course Content Creation & Management – Content created & stored at LC/LS • CeTARS Course Entry & Manipulation – Manual, time-consuming, non-intuitive• More (?) - Based on SME Survey Results

Data Mapping: Authoritative Sources

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Future Integration Opportunities

• Immediate State - (Enhance) Improve Interfaces & Identify Services Perform Preliminary Open Architecture (SOA) Analysis

• Interim State - (Redesign) Expand CeTARS to include other system’s functionality and eliminate

redundancy and duplicate system functionality Improve the Graphic User Interface (GUI)

Future / Ideal State - (Modernize)Option 1 - Modernize ETMF (SOA Platform) w/Authoritative Data StoresOption 2 - Develop a Federated ETMF Roadmap

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System Integration: Concept of Operations

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ETMF Next Steps

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CeTARS: CMS ModuleCeTARS: CMS Module• AIM I/II CMS re-engineering recently

completed per requirements from FRB Working Group– Expanded functionality– Extended from CIN level to CDP level

• NAVEDTRA 136/CPM– RIS in process for updates– Key integration with ongoing CPM/LO Module

enhancement for versioning

eTEM Status and eTEM Status and ProgressProgress

Enterprise Training Equipment Management (eTEM)

Bruce Bare (N62)Naval Education and Training Command

07 SEPT 2012

Unclassified

eTEMVision Statement

Create an authoritative data source for NETC’s training equipment, focused towards providing NETC staff with real-time current inventory analysis tools

Provide Learning Centers and their direct report commands with the inventory management tools to Assess their ability to meet equipment requirements Conduct inventory control functions Track inspection/rework planning and results Collect and report trainer utilization Support physical inventory custody requirements

Information Flow- “Configuration Management

Plus”

Learning Center

eTEM Functionality

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eTEM Functionality

Course Configuration Tracking CIN C2M2 Oversight and Equipment Tracking by Course

Impacts To Training Or Training Deficiencies Track impacts and abatements, deficiency types, material/equipment

shortagesInventory Management

Equipment Lists and Asset Tracking,Equipment Requirements (RRL) Management

Authoritative Identification, Referenced by CIN, Resolution TrackingCustody Management

Track on-hand material, sub-custody items, authorized borrowersTrainer Configuration & Support Management

Track trainer configurations, PIT Designations, Trainer Overhaul/Rework and Inspections

Publication Management Tracking, Monitoring, Maintaining Publications

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eTEM Draft AIM Change Request Language

Implement changes to Content Planning Module (CPM)To provide capability of importing training

equipment requirements data into the RRLRRL section of CPM/LO TPP process model

exists within the current AIM II application via the current 'CNATT ERL Import' feature.

CeTARS: eTEM ModuleCeTARS: eTEM Module

AIM I/II- PPP/TPS (AIM I)

- CTTL (AIM II)- LP/TG/test items

- RRL- TPP/TCCD

CPM- JDTA

- learning objectives

- curr. outline of instr.

- TPP/TCCD- RRL

Classroom Management (CIN/CDP)

Student Mgmt and Schedule

Training Asset Management

ATEM (current)eTEM (in dvlp)

Training & Student Management(CeTARS)

ERL

ERL

Proposed eTEM Web service interface

Existing ATEM and eTEM flat file interface

Legend

Curriculum Development

(AIM)

Planned eTEM flat file interface

Questions?Questions?

Backup SlidesBackup Slides

ETMF Back-up Slides

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Charter Tasking

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“This project will involve documenting and analyzing the existing, "As-Is" state of the core business processes required to develop, manage and deliver training curricula, and analyze the data to determine any duplication, inefficiencies, and/or process improvement opportunities to adjust business practices and/or rules to maximize IT support resources. “

(Supports NETC Integrated Business Plan (IBP) 2.4.2, 3.1.1, and 3.1.2)

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All changes require Executive Sponsor approval

Demand Signals

• Functional requirements (Users)– Changes to functionality

• Technical requirements (FAM, NETWARCOM)– Compliance driven requirements (IAVA, version change)

• Policy & Procedures (Stakeholders, OPNAV)– Changes to the guidance for using an application or

system.

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NETC Information Governance

• Our Thinking About Governance Is Too Narrow– Too Focused on Information Systems (esp CeTARS) – Not Focused Enough On Information– Much More Than Managing System Change Requests

• NETC Problems With Training Management Functions, Processes and Business Rules Affect Information Management– Lost Corporate Knowledge, – Processes and Business Rules With RIT, Multiple Reorganizations (e.g. The

“TPC” Function)– Production And Quality Of Information– System Functional & Technical Requirements Not Effectively Specified

• NETC Information Governance Should Incorporate:– Support For EIM And Data Stewardship, – Incorporate FRB/CCB Structure– Address Functional Area Policy

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eTEM Back-up Slides

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eTEMEnvisioned Features & Advantages

• For Naval training staff-members who need to access or update information about training equipment, the CeTARS “enterprise Training & Equipment Management (eTEM)” module delivers real-time access to an authoritative data source of training equipment located throughout the NETC claimancy.

• By providing Headquarters, Learning Center and Learning Site managers with software tools to analyze, manage, monitor and report on inventory oversight responsibilities, eTEM breaks the paradigm of other schoolhouse inventory systems by linking the equipment data to the Courses managed within each activity.

• eTEM will allow users to determine equipment requirements for the commands training curriculum and, using on-hand inventory levels, find equipment shortages and excess materials.

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