NETLIPSE Foundation

Zurich, 20 October 2008

Stuart Baker

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1. NETLIPSE Most suitable organisation form

Criteria: Clear and sharp governance Effectiveness in case of acquisition and contracts

of IPAT and other services Effective management by a limited number of

formal board members.

Recommended decision: Foundation.

Note: There is an EU specific foundation, the EEIG (European

Economic Interest Grouping), but it is not recommended, because it excludes non EU-countries (such as Switzerland, Norway and Turkey).

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1. NETLIPSE FoundationCharacteristics

Not for profit. Open to many participants. Finance from subsidy and orders. Focus on knowledge development, as

well as knowledge exchange and on marketing (think of IPAT and training programme).

EC and EIB could be both a participant and a client.

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1. NETLIPSE FoundationArticle 2: Objectives

1. The objectives of the Foundation are: to initiate, promote and encourage the successful development, delivery and operation of large infrastructure projects throughout Europe, aimed at positively influencing the living environment and economy in Europe.

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1. OrganisationArticle 2: Objectives

2. The Foundation seeks to achieve these objects inter alia by: developing an Infrastructure Project

Assessment Tool (‘IPAT’) and training programmes and new research initiatives;

initiating, promoting and facilitating the development and exchange of knowledge on the management of large infrastructure projects;

promoting cooperation between public and private organisations and knowledge institutions,

other activities relating to these objectives.

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2. FinancesProposal to EC, June 2008

Total: € 1.9 million(TEN-T Annual Work Programme call, Part B.2, 6.):

EC : 50%: € 950.000,- Partners : 50%: € 950.000,-

Prerequisite: Member States and Government Agencies

across Europe to play a key role in the Foundation.

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2. FinancesFunding from partners: money or time

E.C.

€ 950.000

Partners:Donation in the formof chargeable timeand start up grant.

Important:1. Total amount of funding2. Cash flow

The funding from partners (i.e. € 950.000,-) proposes of partly cash and partly man hours (not charged). Current assumption: 50%-50%.

€ 950.000

This scheme assumes the current submission to EC is successful.

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2. FinancesFunding from partners: two levels 2008-2010

Two levels:1. Founding Fathers, Sponsors:

Organisations that fund a substantial amount of the start up funding (from around €70.000 – 100.000,-).

2. Participants:Pay a yearly contribution of approximately €5.000,- to €10.000,- per year.

A business plan is being developed. Income: potential contracts through

assessments and review of projects, training programmes, donations and other sources.

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2. FinancesPrinciples

Funding from ‘cash’ and ‘man hours’. Organisations invest in man hours:

Knowledge development. Participation in network meetings, special interest

groups etc.

Contributors to Netlipse work are reimbursed for: Contribution man hours exceeds agreed

commitment. Programme management. Expenses: Network meetings, accommodation etc. Support services to the Foundation: marketing,

communications and legal.

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3. OrganisationChart

Supervisory Board

Programme Management

Team

Clients, Sponsors

Support servicesAdministrationCommunication

Foundation

Scientific BoardAdvisory

Committee

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Main responsibility of the Supervisory Board: Formal governance of the NETLIPSE Foundation and

the accomplishment of its objectives (legally and properly);

authorise the annual plan and budget, as well as the annual report and the annual account;

appoint the Foundation Management; ensure specific client objectives are duly executed; be accountable for the formal governance of the

Foundation and the accomplishment of the objectives.

The Supervisory Board: must carry out an annual yearly review of activities,

achievements, financial statement and future objectives;

reports on the review at the annual yearly Foundation meeting (typically within a network meeting).

4. Supervisory Board

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4. Supervisory Board

The Supervisory Board consists of: 6 to 10 members. partly representing the spectrum across: countries,

organisations and activities.

2 options: a person or representative of an organisation.

→ Choice: Person.

Members Supervisory Board: Specially appointed members (because of

knowledge, network etc.). Members drawn from participating parties. An annual review of members is carried out by the

Supervisory Board.

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4. Supervisory Board

Initial members: Stuart Baker United Kingdom Leendert Bouter The Netherlands Hans-Rudolf Schalcher Switzerland Saverio Palchetti Italy Marian Hantak (tbc.) Poland (United

Nations) …

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The Foundation Management ensures the successful management of the Foundation and the realisation of its objectives: managing and improving the NETLIPSE

network; developing and marketing the IPAT.

The Programme Management Team provides the day-to-day management of the Foundation.

5. Programme Management Team

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5. Programme Management Team

The Programme Management Team is primarily responsible for five main activities:

No. Activity title

Activity 1 Establishing the Foundation

Activity 2 Expanding the NETLIPSE network and knowledge exchange

Activity 3 Developing the Infrastructure Project Assessment Tool (IPAT)

Activity 4 Developing Training Programmes

Activity 5 Overall administration

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Initial arrangements – people: Programme Director: Marcel Hertogh Business Co-ordinator: Mirjam Cauvern Network Manager: Pau Lian Staal-Ong

Website & Newsletter: Tony FrancisMarketing and Communications Team

Finance: Jan-Floor Troost-Oppelaar

5. Executive Team

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The Scientific Board is responsible for maintaining a high scientific level of all NETLIPSE products: guards the scientific level of all products realised; delivers scientific expertise; advises on specific deliverables (i.e. IPAT).

Chairman: Prof. Hans-Rudolf Schalcher, ETH Zurich

IPAT: Prof. Geert Teisman, Erasmus University,

Rotterdam (Lead for IPAT development)

6. Scientific Board

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Advisory Committee: Represents participants and founding fathers. Advises the Supervisory Board and the Programme

Management Team (PMT) as required. Gives advice on quality, progress, support,

acquisition.

Participants in the Advisory Committee: Representing the spectrum across: countries,

organisations and activities. Potential members of the Advisory Committee are

invited on a yearly basis by the Supervisory Board because of their position.

E.C., EIB and similar organisations: ex officio.

7. Advisory Committee

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Participants: Have access to the closed section of the website. Annual meeting to advise the Supervisory Board and

Programme Management Team. Have the first right to participate in the

development of services and participation in contracts.

7. Advisory Committee

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8. Next Steps

Main Activities forthcoming months: 21, 22 Oct. 2008 Network Meeting Zurich

Start Special Interest Groups? Nov./ Dec. 2008 Establishment of the

Foundation. Jan. 2009 Start development of IPAT. Feb. 2009 Bi-annual Newsletter 2009 #1 March 2009 Decision EC on Annual Call March 2009 Network Meeting in The

Netherlands April 2009 Start development general

training

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NETLIPSE Foundation