network manual

Project Manual

Content

Performing Arts Playwrights 4

Productions 6

Festivals 10

Company Exchange 11

Play Fairs 12

Writers Competion 13

Visual Arts Exhibitions 14

Plein Air 16

Engagement Target Group 18

Stepping Exhibition 20

Youth Encounter (Schoolyard in Town)

23

Marketing Corporate Design 28

Internet Presentation 31

Newsletter / Yearbook 33

Marketing Tools 36

Network Structure of the network 39

Cooperation Agreement 43

Associated Partners 44

Finances Network Budget 47

Contribution 49

Refundable Costs 52

Forms (Excel sheets) 53

EURO- Exchange Rates 55

Evaluation (EU) 57

Association Friends of Platform 11+ 58

Budget 59

Timeline Timeline 60

Next Meetings 62

Current Deadlines 65

Engagement

(Education)

Performing

Arts

Visual Arts

New Media

3 pillars of PLATFORM

Playwrights

National Production Co-Production Final Production

Jun 09 - Apr 10

Play based on schoolyard research

��Engagement

Feb 10 - Apr 11

Co-Writing with one partner

May 11- Feb 12

participation in the final production

Sep 09 - Jun 10

Workshops with young people

��Engagement

Feb 10 - Apr 11


��Engagement

May 11- Feb 12


��Engagement

Feb 10

Presentation of texts on Festival in Oulu

Feb 10 - Apr 11


��Engagement

May 11- Feb 12


��Engagement

call for new plays

Feb 12

call for new plays in each country

��Writers competitionsSep 12

presentation of national competitions

Playwrights

3.-6. Jun 09 | Berlin Playwrights Meeting

4. – 8. Sep 09 | Budapest Annual Encounter 2009

22. – 28. Feb 2010* | Oulu Playwrights Meeting

Feb 10 – Oct 10 Co-Writing

15. – 18. May 2011 | Bratislava Meeting Literary Managers

N.N. on demand - final production

2012/13 | national Writers competition (festivals)

* The meeting will be for 3 days within this week – depending to the programming of the festival

Schedule for Playwrights / Literary Managers

Productions

National Production Co-Production Final Production Translated Production

till June 2010 till May 2011 May 2012 till Feb 2013

cast: no limitationcast: up to 3 people per

companycast: 1 artist per company cast: no limitation

! part of your repertoire

! no guest performances

obligatory

! presentation of the play

with a 15 min stage

reading (May ‘10)

! festival invitations

eligible

! bi-national-production

! rehearsals, opening

night and performances

at one of the theatres

! performances (at least

2) at co-producing

partner

! invitation to at least

another partner

! participation on Annual

Meeting June 2011


eligible

! common process of

story development

(Jun 2010 - Jan 2012)

! involvement of

playwrights, Visual

Artists

! each theatre is choosing

one play out of the

Database

! s. National Production

! part of your repertoire

! no guest performances

obligatory

! presentation of the play

with a 15 min stage

reading (May ‘10)


eligible

! bi-national-production

! rehearsals, opening

night and performances

at one of the theatres

! performances (at least

2) at co-producing

partner

! invitation to at least

another partner

! participation on Annual

Meeting June 2011


eligible

! rehearsals and opening

night in Pilsen (Jun 2012)

! tour to all partners in

two blocks (summer

2012 / autumn 2012)

! each theatre is choosing

one play out of the

Database

! s. National Production

Reference Production production of your repertoire to feedback your workReference Production production of your repertoire to feedback your workReference Production production of your repertoire to feedback your workReference Production production of your repertoire to feedback your work

Final Production Each theatre should be involved with an actor/actress at least.

Co-Production

3rd Annual Encounter Dresden3rd Annual Encounter Dresden14. - 19. Jun 2011 Presentation of all Co-Productions

Co-ProducingCo-ProducingSep. 10 / Jun 11 Rehearsal and Opening Night

Co-WritingCo-WritingMar. 10 / Dec 10 Exchange / Play(s)

Playwright | Literary Manager - MeetingPlaywright | Literary Manager - Meeting22.-28.2.2010 First agreements

Company ExchangeCompany ExchangeSep. 09 / Mar 10 Finding interest

Advisory Board Meeting

York | London 26.-29.3.2010

Annual EncounterPalmela

24.-28.6.2010

3 travels4 days

2 times14 days

3 people28 days

ExchangeExchangeApr 2011 / Dec 2011 Guest performances and Mini-Festivals

Advisory Board Meeting in London | March 2010

Agenda No. 3 – Co-Writing | Co-Producing

Brageteatret & TJG DresdenLiv Heløe

&Dramatic Adviser

2 casts (norwegian and german) = 2 productions = 1 rehearsal

Theater de Citadel & Teatro Elsinor Bouke Oldenhof 4 actors (3 I + 1 NL)rehearsals at both places

Teatro O Bando & Divadlo Alfa producing and writing Czech cast + 1 Portuguese actor

Theatre Oulu & EEA & Teatro O BandoJukka Heinänen,

Arjunan Manuelpillai and Rui Pina Coelho

Producing in Oulu (opening of next festival) and guest performance in London (?)

Youth production in Palmela

Pilot & Teatro ElsinorRichard Hurford

&Giuditta Mingucci

Junges Schauspielhaus & Kolibri Lorenz Langenegger & Anna Papst& Àkos Németh Staged in schools

VAT Teater & Theatre Institute Marion Joepera / Kristina Jalasto & Michaela Zakatunska Cast VAT

VAT Teater & Kolibri Aare Toikka & Peter Horvath

Junges Schauspielhaus & ATINA Gabriel Chapo & Eva Rottmann

Schoolyard Crossing

Schoolyard Crossing are common network productions

Issue One: ! Budapest 2009 - Improvisation in Schoolyard

Issue Two: !! Palmela 2010 - Cross-over presentation of national ! ! production and Plein Air

Issue Three: !Dresden 2011 - Festival with 7 bi-national productions

Issue Four: !! Pilsen 2012 - Final multi-national production

Mini-Festivals | Feb 2011 - Jul 2011

Co-Production Theatre A & Theatre Brehearsals and performances by

Theatre A (producer)�

Co-Production travels to Theatre Band meets there Co-Production of

Theatre C & Theatre D�

Co-Production travels to Theatre Dand meets there Co-Production of

Theatre C & Theatre D�

All Co-Production will be shown at 3rd Annual Meeting in Dresden Jun 2011

Each co-production will be shown at 4 places at least• Producer [Theater A]• Co-Producer [Theater B | Mini-Festival 1]• another partner theatre [Theater D - Mini-Festival 2]• Annual Encounter [Dresden]

National-Festivals Sep 2012 - Mar 2013

Each Theatre is producinga translated play of a partner

At the opening night (and if wished at further performances )! presentation of Youth Event

(theatre and visual / new media arts)! PLAY FAIR

(own selection of plays out of PLATFORM 11+ and National Call)

! performance of own PLATFORM 11+ play (optional)

! Exhibition of „own“ work of artas shown in final exhib

At the National Festival each partner should present as much of his activities as possible and results of the National Call

�

National Call for New Play �

Festivals

Company Exchange | Artist in Residence

Company Exchange

Artist in Residence

Oct 2009 - Oct 2010 Oct 2010 - Mar 2011

to get to know each other

3 travels for 4 days

Visual Artists |

New Media

1 travel for 7 days

Play Fair

Oulu

Feb 2011

Palmela

Jun 2010

York

Apr 2010

Budapest

Sep 2009

Dresden

Jun 2011

Bratislava

May 2011

Tallinn

Oct 2010

Groningen

Nov 2012

Milan

May 2012

Drammen

Mar 2013

Pilsen

Jun 2012

London

Sep 2011

Zurich

???

Important marketing tool ��Marketing

Trade Fair for new PLATFORM-plays Stage Reading of approx. 1 1/2 h Addressed to experts (publishers, theatres, agencies)

Every Play Fair is different and specified on the theatre/town where it takes place

Summaries of plays will be presented. Extracts (scenes) will be read or performed.

Writers Competition

To start the transition period in 2012Call for new plays in each country Presentation of selected play (plays) on national festivals Project contribution for each partner: 4.000 € (at least)

as playwright award oras contribution to produce a awarded play

Selection of the best plays will added to Database

Exhibitions

National Exhibitions Plein Air (internat. Exhib.) Touring Exhibtion

till June 2010 June 2010 May 2012

! based on research with

young people

! related to the „national“ play

! opening in the frame of the

opening night ��Engagement

! one artist per company

! 3 weeks Plein Air

! each artist gets own „platform“

! result: international exhibition

in the frame of „Schoolyard

Crossing 2“ ��network activities

! collection of all exhibits of the

projects

! complemented with new exhibits

related to the final production

! and with exhibits of the young

people ��Engagementtill June 2011


! 3 weeks Plein Air






projects




people ��Engagement

! related to the „bi-national“ play

! opening in the frame of the

opening nights ��Engagement


! 3 weeks Plein Air






projects




people ��Engagement

! Internet Galleries each visual artist is presenting the exhibits in a virtual gallery! Internet Galleries each visual artist is presenting the exhibits in a virtual gallery! Internet Galleries each visual artist is presenting the exhibits in a virtual gallery

Co-Working

Goal is to involve Visual Artists in all processes, especially:

bi-national ��Production

and final production ��Production

with young people ��Engagement: (Stepping) Exhibitions

The artist in residence programme want to strength that process.

Plein Air 1

opportunity for a Visual Artist to work on an open air site to create an installation / exhibition of their own work.

Inspired by both the schoolyard stories and characters, and by the outstanding landscape we hope to create a series of extraordinary artworks.

Each artist would then be joined by performers from each company who would rehearse their „Play contribution“ within the Art Exhibition.

Over a weekend during the process it is hoped that all artists would participate in a Master Class process – where they share their skills with each other and with young people from the area.

Plein Air 2

Plein Air June 6 till June 24 (Visual Artists will stay for Annual Encounter)

Along the path close to each of the platforms there are power supplies (little blocks of concrete with plugs, they shall be the centre of a 6 m circle where the visual artist is going to work (some of the spots also include a platform). O Bando also asks all the artists to create these blocks: the created / painted power block will stay for sure. Every artist will get a budget of 400 € to buy additional / special material. The artists will be accommodated in houses / villas which to be shared. They will have their own room to sleep in and share kitchen and living room with the others. Every house / villa will have a car. Two tankfuls will be covered by the project. A per diem of 15 € will be paid as the lunch will be provided by Teatro O Bando. More information about accommodation: http://www.palmelavillage.com/gca/?id=109Insurance: please negotiate the status of your artists; they all should be contracted by you the way that they also are insured. Platform 11+ will is not responsible for liability or health insurance.The national visual artist shall take care that he / she shall bring a picture / collage of the schoolyard of the partner schools. It might be done with the young people.

This sheet added at AB Meeting London (Mar 2010)

Education and Engaement (1)

The Education and Engagement programme for P-11-plus is wide ranging and hopes to embrace

Research and development of practice with the target age group 11-15, both stimulating plays / pieces of art by professional writers / visual artists for performance / exhibitions and in the encouragement of the creation of work by the young people themselves.

Participation in ongoing activities on the web-platform.

Additional Youth Exchange work with 15+ ��Schoolyard in Town

Creation of work

National Bi-national Multi-national

Sep 09 - Jul 10 Sep 10 - Jul 11 Sep 11- Jul 12

Creation on own play related to the national production

��Performing Art

Creation on own play related to the bi-national production

��Performing ArtHas to be invented in co-

operation with the development of the final production / exhibition��Performing Art

Creation on own piece of art related to the national exhibition

��Visual Art

Creation on own piece of art related to the bi-national

exhibition

��Visual Art

Has to be invented in co-operation with the

development of the final production / exhibition��Performing Art

Stepping ExhibitionStepping ExhibitionStepping Exhibition

Internet GalleriesInternet GalleriesInternet Galleries

Stepping Exibition

Source material: Character description ��Schoolyard Crossing 1

Master class of Visual Artist with target group: To visualise the characters.No limits: only exhibits should be easily taken on airplane

First Master class (Hungarian Visual Artists works with young people) in Budapest:Hungarian teacher is taking the exhibition to Milan

as a gift from Hungarian kids to a school in Milan.

Master class in Milan (see above)Italian playwright is taking the exhibition from Milan

as a gift from Italian kids to a school in Oulu.

and so on .... Exhibition is growing with the development of the project. Final collection of all pieces: in Drammen (Feb. 2013) and in internet

Internet Galleries

Young people create own Art-Galleries in the Internet ��Web-Site

Each year P-11-plus will call once or twice a year for artistic contributions.Start: Send in an image of the view out of your class-room window.

Call will ask for (examples):Text Describe a person, who might cross your schoolyard.

Comics Tell a story about .... (either photo story or sketches)

Photos, paintings The View out of your class-room window

Video Trailers, sound collages, podcasts, videos from sculptures etc.

Young people will report regularly from their home-towns / neighbourhoodsin a format of: Hello from ... each school will report 3 or 4 times a year

The web-platform will collect the exhibits of all national exhibitions.

Research kit

Each theatre will get a „research kit“

for engagement work with young people ��Web-Site

for „research work“ of playwrights and visual artists��Products

Agenda No. 6 – Youth Encounter Tallinn


TEXT AND PERFORMING ARTS

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Schoolyard in Town

The rules for each youth encounter are:

6-7 young people plus a teacher / educator per theatre;Not younger than 15 years; Minimum of 7 days;Each has to cover 30% of travel expendituresand a financial contribution (50 - 100 € / Pers.).

Education and Engagement (2)

The Education and Engagement programme for P-11-plus is wide ranging and hopes to embrace

Structure a teacher training/development programme to run alongside the project in schools.

Opportunities and programme for the educators to develop and share practice.

Work with the Universities on the research and evaluation of the project.

Educators / Teachers

4. – 8. Sep 2009 | Budapest Educators‘ meeting

9. – 12. Oct 2009 | Milan Advanced Training Teacher

Autumn 10 | Tallinn Educators‘ meeting depending on additional funding

29.4. – 2.5. 2011 | Palmela Advanced Training Teacher

Winter 12 | York Educators‘ meeting depending on additional funding

Winter 13 | Groningen Educators‘ meeting depending on additional funding

7. – 10. Mar 2013 | Drammen Evaluation Conference

Logo

CD

Different version of the logo

The logo and the type

(META) you will find on CD.

Or short forms ...

With the support of the Culture Programme of the European Union

Please don‘t forget to mention

the support of the EU.

Please label Platform 11 plus

ProgrammesPostersFlyers, leaflet etc.

it‘s an obligation for all Platform-productions(reference and co-productions).

either with the logo or logo plus:

We are member of

and add to the list of your supporters

With the support of the Culture Programme of the European Union

.

Main information

Project Partners Activities

Portal (interactive)

Education Galleries Info-materials Publications

Summaries Links Playwrights

Database

Pictures Reports / Manual Registration

Back office

Start: February 2010

Structure of the website

Database

Summaries in English of (filled in by each partner)

all plays commissioned by P-11-plus-partners

recommended plays for target group (by P-11-plus-partners)

Search-function (topic, age, cast, author, translated etc.)

links to publishing houses, authors or theatre to get the play

Database will launched in June 2010.

Newsletter

Newsletter will inform of P-11-plus development and the companies (with interviews, briefly news, reviews, articles)

Twice a year (1st issue after London-Meeting in Sep. ‘09 )

Send out per email (linked to the website)

to decision makers in policy (local, regional, national, international)

to art organisation, other theatres, publishing houses etc.

to colleagues and subscribers (we‘ll get by the internet)

Newsletter

P-11-plus partners will send in information concerning production, workshopsand Education work

dates of opening nights, festival and special eventsinformation about the involved artists (playwright, visual artist etc.)

Partners will provide P-11-plus with email-addresses of receivers.

Newsletter will be published ...Newsletter will be published ...Newsletter will be published ...Newsletter will be published ...

October 2009 May 2010 November 2010 May 2011

November 2011 June 2012 November 2012 April 2013

Agenda No. 5 – Yearbook


Chapters2nd Annual Encounter Palmela! Presentation of the Visual Artists! Information/Cast of national presentation

Partner Presentation! Information on theatre, production (reference)! National play and playwright

Network Activities! 1st Annual Encounter Budapest! other meetings (in Berlin, Saló, London, Oulu) and Stepping Exhib.

Co-operation with Latin-America

National work with young people

Quotes „My Schoolyard Story“

Network-Timeline and Addresses

Deadline for texts:April 11

Marketing Tools

Product Date of Publication Notes

Leaflet (4)

1st Annual Meeting | Sep 2009

Co-Production | 2010

Final Production & Exhib | 2012

Education Conference

General information

Project

Production

Education

Yearbook (4)

2nd Annual Meeting | Jun 2010

3rd Annual Meeting | Jun 2011

4th Annual Meeting | Jun 2012

5th Annual Meeting | Feb 2013

Actives and productions

Youth Engagement

Company presentation

Reflection and Evaluation

Poster,

Postcard (6)

all Annual Meetings

Final ProductionGraphic designer of the hosting

company will design

the posters

Marketing Tools (2)

Product Date of Publication Notes

Books (3)

Anthology of plays – Oct 2010

(Europe and Latin America)

My Schoolyard Book – Mar 2012

(Research of Artists)

Catalogue – Jun 2012

(of all exhibits)

to document the work regarding

the 3 project‘s pillars (plays –

visual art – engagement)

Education pac (22)for every production

(national, bi-national, international)done by the theatres

DVD (6)documentation of all Annual Meetings

and the Final Production

done by the project to archive

the lively network

Marketing Tools (4)

International Book Fair

Frankfurt Main 6. - 10. Oct 2010

Platform 11 plus will present on the International Book Fair

the Anthology

„Schoolyard Stories in Europe and Latin-America“.

(Spanish / English)

Decission in London (Mar 2010):

The book will be presented on the World-Assitej Congress in May 2011

Advisory Board

A R T I S T I C

1 representative from each theatre (12)plus #Project Leader # Literary Manager# Co-ordinator

Management Team

• Project Leader • Literary Manager• Co-ordinator• Educator (co-ordinator)• Assistants (part-time)

O R G A N I S A T I O N

Task Forces• Playwright • Visual Art • Education • Performance

Leading OrganisationContract

Structure of Platform-11-plus

Co-

oper

atoi

n ag

reem

ent

Friends of P-11-plus

Association under German Law

11 co-beneficiary and associated partners

Advisory Board Meetings

Each theatre is sending one person to Advisory Board

Advisory Board Meetings are also at every Annual Meeting

26. - 29. Mar 2010 York and London

29. - 31. Oct 2010 Tallinn

21. - 27. Feb 2011 Oulu

9. - 11. Sep. 2011 London

18. - 20. May 2012 Milan

23. - 25. Nov. 2012 Groningen

Performing Arts

Playwrights / Play Fairs

Visual Arts / New Media

Engagement

PR - Database

Evaluation / Reports

Terje Hartviksen Dirk Neldner / Sven Laude

Giuditta Mingucci Odette Bereska

Andrew Siddall Sven Laude

Mandy Smith Dirk Neldner / N.N.

N.N. (Oulu) Odette Bereska

N.N. (Agder) Dirk Neldner / Odette Bereska

Task Forces

Advisory Board delegates members

Management Team is organising and supporting Task Forces

Dirk Neldner Odette Bereska Sven Laude N.N. (Norway)

Engagement

Performances/Meeting

Evaluation

Associated Members

Finances

Playwrights / Play Fair

Newsletter / Yearbook

Evaluation

Logistic / Booking

Visual Arts

Youth Encounter

Educator-Teacher-Networking

Management Team

Management Team is „permanent part-time“ ...

... and will be supported by assistants for the major events

Co-operation Agreement

co-operation agreement page 1 of 6

Co-Operation Agreement

The 12 partner of the Network Brageteatret, Drammen, NO hereinafter referred to as: ‘the Applicant’

Oulun Kaupungin Teatteri, Oulu, FI hereinafter referred to as: Partner 1

Theatre Kolibri, Budapest, HU hereinafter referred to as: Partner 2

Pilot Theatre Company, York, UK

hereinafter referred to as: Partner 3 Theater De Citadel, Groningen, NL hereinafter referred to as: Partner 4

Alfa Theatre, Plze!, CZ hereinafter referred to as: Partner 5

Elsinor Teatro Milan, IT hereinafter referred to as: Partner 6

Teatro O Bando, Pamela, PT hereinafter referred to as: Partner 7

VAT Teater, Tallinn, EE hereinafter referred to as: Partner 8

Emergency Exit Arts, Greenwich, UK (hereinafter referred to as: Partner 9

Theater Junge Generation, DE hereinafter referred to as: Partner 10

Slovakian Theatre Institute, Bratislava, SK hereinafter referred to as: Partner 11

hereby agree at 2008, September 13 the following:

1. Preamble

PLATFORM 11+ (P11+) is a multidisciplinary cultural effort of 12 European theatre companies targeted at

young people aged 11 till 15. Adolescents of this age category are so called „Lückekinder“: too mature for fairy

tales and not mature enough for adult cultural activities. So far in Europe there have been few initiatives in the

arts to take the young peoples’ specific need into consideration, which is to discover their environment via the

arts. During adolescence however, dealing with the subject art can have a lasting impact on personality

development and world outlook.

The new network intends to link on a European level the collective school experiences of each

generation. It aims to make these specific stories/memories the starting point of multidiscipli-

nary artistic developments for professionals and non-professionals.

All artists (playwrights, artists of the performing and visual arts) work in 3 phases, which are process-oriented

and successive. They start by describing their own roots (national), then they go on to reflect a partner (bi-

national) and finally participate in a pan-European context (multi-national). The integration of artists coming

from different origins, education and orientation guarantees in a European frame high quality works in refer-

ence to content and esthetic diversity.

The artists meet Europe-wide on a regular base to exchange their work results and discuss experiences made.

They exchange their perspectives concerning the expertise of singular partners during workshops, artists in

residences, company exchanges, annual meetings and education conventions. At these meetings they encoun-

ter local artists and cultural institutions. Hereby the relationships among the participants strengthen and lead

to the establishment of a cultural network. Beyond the project’s duration, it will act as an intermediary to link

artists and contacts, plays, productions and art works/exhibitions.

P11+ is eager to contribute to a development of a European identity. It intends to intervene in those areas

where identity formation takes place. Among students, in particular, the involvement of “Lückekinder” is of

great importance. In most art forms this age group does not attract much interest. When students of these

age groups meet on the schoolyard, they still represent the microcosm of the surrounding society. On the

schoolyards you will yet find in this age group a blend of different ethnic and social groups (before the subse-

quent separation and the isolation of the elite groups).

The project promotes the development of individual self-conception and multicultural interest through artistic

activities. Only confident citizens can be successful in constructing Europe’s future by linking creatively cultural

plurality and national identity.

Changes in the contract

Page 4 – 7. Advisory Board – Permanent members of Advisory board:we changed: Joao Brites !in Andrew Siddall

Page 5 – 8. communication planwe changed: -each partner will be actively involved in a „Communication Task Force“ (with meeting in March 2009 in Plzen) ...in: ... (with meeting in London Oct.09 ) ...

Page 5 – 9. Scope of Agreementwe changed: ... project named „European Schoolyard Stories – A crossover Network for Artistic Discoveries on European Schoolyards “...in: ... project named „Platform11plus – Artistic Discoveries in European Schoolyards“ ...

Schoolyard Stories in South-America

10 playwrights: research and short-play

Producing at least one show

Directors workshop in Argentine (with European directors)

Anthology of European and South-American plays

Participating in one of the Platform 11+ festivals (2010/11)

Participating in the youth work (internet)

Optional: Invitation to a festival in South-America (Oct. 2011)

(��Schoolyard Stories in South-Am.)

Associated partner

partner in South-America: ATINA Asociación de Teatristas Independientes para Niños y Adolescentes | Buenos Aires

in co-operation with the ASSITEJ Argentine.

Draft Schedule of Exchange with South AmericaDraft Schedule of Exchange with South AmericaDraft Schedule of Exchange with South America

4. – 8. Sep 09 | Budapest Playwright and Organiser Annual Encounter 2009

Mar 10 | Buenos Aires European Directors Directors Workshop

6. – 10. Oct 2010 | Frankfurt (M)

Playwright and Organiser International Book Fair

Jun 11 | Dresden 1 Production Annual Encounter 2011

Oct 11 | South America Platform-Co-Production Festival participation

Associated partner

50%

50%

MobilityMeetings / WorkshopsDocumentationManagementOverhead costs

ProductionsSalaries / FeesNational Youth Groups

Paid by the EU-Grant

Paid by each Partner

Network - Budget

50%

The only fees* the project will pay

* the refund is depending to national income level.

Network - Budget

Season 09/10

Workshop Visual Artistup to 1.500 €

Season 10/11

Plein Air Visual Artistup to 1.500 €

Season 10/11

Co-Writingup to 1.000 €

Season 11/12

Workshop Touring Exhib.up to 1.500 €

Playwrights competition up to 4.000 €

Translation of all summariesTranslation of all summaries

Translation of two plays into your languageTranslation of two plays into your language

Translation: We have to ask for additional funds to discharge the budget.

Contribution

50%

Expenditures for productions (��Performing Art)

and expenditures for „reference productions“

Income: 2.000 € per year. Confirmation.

total amount of 183.000 €* for 4 years (each year: 45.750 €)* 138.000 ! for VAT and Theatre Institute

settlement every year (first deadline: 1. Apr. 2010)

Excel sheets to fill in and scans out of yourbook-keeping-files

Daily Allowance: We will pay a daily allowance of 25 - 35 EUR per person for „company exchange“, „artists in residence“ or „co-productions“

Allowable expenditures to contribute

Contribution

Artists fee

Director, Set Designer, Musician, Actor etc.

Playwrights fee

and literary manager (Dramaturg) or Board Member

Educators fee

or an additional actor, who did the Education work

Technician fee

in relation to the fees of artists (not more than 10%)

Expenditures for Set and Costumes

only material

Expenditures for Advertisement (PR)

incl. expenditures for printing programme, poster50%

Forms will be available in the internet


Agenda No. 4 – Financial Report : Yearly Contribution

Artists‘ Fee

National or Reference ProductionNational or Reference Production

Director 5.000!"

Set/Costume Designer 3.000!"

Actors 9.000!"

Playwright 3.000!"

Dramatic Advisor 2.500!"

Educator 4.000!"

Visual Artist 2.500!"

Total 29.000 €• You might bring in your Member of the Advisory Board as Dramatic Advisor.• The sums for the artists‘ fee are only examples. But you should have the total amount.

Production

National or Reference ProductionNational or Reference Production

Material for Set 6.000!"

Material for Costumes 1.000!"

Technicians 2.500!"

Advertisement for Production 4.750!"

Printing (Poster, Flyer etc) 2.500!"

Total 16.750 €• The sums for the production are only examples. But you should have the total amount.

Time period for receipts: 2009, Mai 1 till 2010, April 30. VAT Theatre and Theatre Institute Bratislava have a yearly contribution of: 34.500 EUR. Please send in for Artists‘ Fee: 24.000 EUR and for Production: 10.500.

Refundable costs

Company pays on behalf of P-11-plus - expenditures will refunded

if, A there was a written confirmation (email forms)

B scan or copies of the receipts was sent in

C expenditures are listed in a form (A + C available on the website)

Refund will be made by Brageteatret

Invoice No. or

Reference

Date of issue

(dd/mm/yyyy)

Date of the actionDate of the actionName of the organisation Name of the organisation Purpose of the expense /

Description of either goods or services

Supplier of either goods or services

Invoice No. or

Reference

Date of issue

(dd/mm/yyyy)

Date of the actionDate of the action

Country(ISO code)

also the name of persons/production concerned (when

applicable)

Purpose of the expense / Description of either goods or

services


Invoice No. or

Reference

Date of issue

(dd/mm/yyyy)

Starting Date

(dd/mm/yyyy)

Finishing Date

(dd/mm/yyyy)

Country(ISO code)


applicable)


services


ED12345 27.08.2009 01.05.2009 30.06.2010 HU Kolibri / Red shoes steel for set Bauhaus

Reference P. 01.05.2009 30.06.2010 DE TJG / Tagträumer Director Phillip Besson

National P. 01.09.2009 30.06.2010 & title of prod.

Amount in National currency(only if other than EURO - !)

only: Pilot / EEA / Alfa / Kolibri / Brageteatret / VAT




only: Pilot / EEA / Alfa / Kolibri / Brageteatret / VAT EURO - !exchange rate

National/!

Amount in EURO - !Amount in EURO - ! REIMBURSED/PAID by a partner from the EURO - ! area"

tick here if appropriate

PAID

Currency(ISO code) NET amount

VAT(only if not able to

recover)

EURO - !exchange rate

National/!NET amount


recover)

REIMBURSED/PAID by a partner from the EURO - ! area"

tick here if appropriate Date of payment(dd/mm/yyyy)

HUF 26.500,00 261,224 101,45 10.09.2009

1.200,00 288,00 x 10.09.2009

Agenda No. 4 – Reporting Forms Expenditures Production


http://ec.europa.eu/budget/inforeuro/index.cfm?language=en

Invoice No. or

Reference

Date of issue

(dd/mm/yyyy)

Date of the actionDate of the actionName of the organisation Name of the organisation Purpose of the expense /

Description of either goods or services


Invoice No. or

Reference

Date of issue

(dd/mm/yyyy)

Date of the actionDate of the action

Country(ISO code)


applicable)


services


Invoice No. or

Reference

Date of issue

(dd/mm/yyyy)

Starting Date

(dd/mm/yyyy)

Finishing Date

(dd/mm/yyyy)

Country(ISO code)


applicable)


services


ED12345 27.08.2009 01.05.2009 30.06.2010 HU Kolibri / Red shoes steel for set Bauhaus

Company Exchange 01.09.2009 30.06.2010

Co-Writing 01.03.2010 31.08.2010

Co-Production 01.06.2010 30.06.2011






only: Pilot / EEA / Alfa / Kolibri / Brageteatret / VAT EURO - !exchange rate

National/!

Amount in EURO - !Amount in EURO - ! REIMBURSED/PAID by a partner from the EURO - ! area"

tick here if appropriate

PAID

Currency(ISO code) NET amount


recover)

EURO - !exchange rate

National/!NET amount


recover)

REIMBURSED/PAID by a partner from the EURO - ! area"

tick here if appropriate Date of payment(dd/mm/yyyy)

HUF 26.500,00 261,224 101,45 x 10.09.2009

Agenda No. 4 – Reporting Forms Travels & Subsistence


http://ec.europa.eu/budget/inforeuro/index.cfm?language=en

Short name of the

organisation & country (ISO code)

The name of the person

travelling

Name of the Activity & place of

depaurture/arrival: city & country

Means of travel (air,

train, car, bus) & transport company or travel agency used or name of hotel

and/or restaurantcar = 0,22 EUR/km

Oulu / FI Ahonen Company Exchange: Oulu - London

Air - SAS

Elsinor / IT Braschi Co-Production: Groningen Baker - Hotel de Luxe

Pilot / UK Romer Airport York - MAN & retour car - 230 km

Agenda No. 4 – Exchange Rate http://ec.europa.eu/budget/inforeuro/index.cfm?language=en


Agenda No. 4 – Exchange Rate http://ec.europa.eu/budget/inforeuro/index.cfm?language=en


Use the Date of your Payment

Agenda No. 4 – Evaluation Form


PART THREE (to be filled in by each co-organiser)

EVALUATION OF COOPERATION AMONG PARTICIPATING ORGANISATIONS

(between 0,5 and 2 pages for each co-organiser)

Please provide a qualitative evaluation of the overall cooperation between the coordinator and the co-organisers of the project written by each co-organiser. Co—organiser n°: 09 Organisation name : Emergency Exit Arts

1. Was the cooperation equal and balanced? 2. Did the cooperation meetings result in a constructive progress of the common activities? 3. Were the means of communication sufficient? 4. Did you dispose of sufficient means of translation? 5. Did the financial coordination work well? 6. Did you face any problems in the cooperation? If yes what were they? 7. Are the results of the cooperation satisfying? Add rows if necessary

Deadline: June 1

Financial Forms & Receipts & Evaluation form

each theatre pays a yearly membership fee

to support youth encounters (��Schoolyard in Town)

to support Non-European connections (��Schoolyard Stories in South-Am.)

to realise additional activities

to cover unexpected expenditures

to hedge Brageteatret against receivables of the EC

Association » FRIENDS of P11+«

Association » FRIENDS of P11+«

Estimated Budget: First year 2009/2010

Expenditures to implement P11+ 5.000 !

Annual Encounter Budpaest 5.000 !

Additional Activities 10.000 !

Travel expenditures out EU 6.000 !

Overhead costs 5.000 !In Total 31.000 !

Meetings

Performing Arts Visual Arts Youth | Education 22. – 25. Advisory Board (Drammen) May ‘09 3. – 6. Playwright Meeting (Berlin) Jun ‘09 Jul - Aug ‘09 4. – 8. 1st Annual Encounter ☀ Schoolyard Crossing 1 | Play Fair | Education Conference | AB (Budapest)

Sep ‘09

Oct ‘09 9. – 12. Advanced Training Teacher (Milan) Nov ‘09 18. – 20. Marketing – Meeting (London) Dec ‘09 Jan ‘10 24. – 27. Playwrights meeting | Play Fair (Oulu) Feb ‘10 16. – 21. Directors Workshop Buenos Aires ☀ 26. – 29. 3. Advisory Board | Play Fair (London)

Mar ‘10

Apr ‘10 6.6. – 28.6. Plein Air (Palmela) May ‘10 23. – 28. 6. 2nd Annual Encounter European Nights - Schoolyard Crossing 2 | Play Fair | AB (Palmela)

Jun ‘10

Jul - Aug ‘10

Sep ‘10 29. – 31. Advisory Board | Play Fair (Tallinn) Oct ‘10 23. – 31. 10. Schoolyard in Town 1 (Tallinn) Nov ‘10 Dec ‘10 Jan ‘11 21. – 27. Oulu Theatre Festival ☀ Advisory Board | Play Fair | Perform. Feb ‘11 Mar ‘11 Apr ‘11

15. – 18. Meeting Literary Manager Play Fair | AB (Bratislava) 20.–29. World Assitej Congress Copenhagen ☀

May ‘11 29.4. – 2.5. Advanced Training Teacher (Palmela)

14. – 19. 3rd Annual Encounter ☀ Platform-Festival and Exhibition | Play Fair | AB (Dresden)

Jun ‘11

Jul - Aug ‘11

Meetings

Performing Arts Visual Arts Youth | Education

9. – 11. Advisory Board | Meeting Directors and Visual Artists (London) Sep ‘11

! Festival in Latin America Oct ‘11

Nov ‘11

Dec ‘11

Jan ‘ 12

20. – 26. 2. Festival Oulu Feb ‘12

Mar ‘12 Apr ‘12 Schoolyard in Town 2 (York) 18. – 20. Advisory Board | Play Fair (Milan/Florence/Forli) May ‘12

1.6 - 18.6. Rehearsal Final Production (Pilsen) 18. – 21. 4th Annual Encounter Schoolyard Crossing 3 | International Exhibition | Play Fair | AB (Pilsen)

Jun ‘12

Jul ‘12 OR Schoolyard in Town 2 (York) Aug ‘12 Sept ‘12

Oct ‘12 23. – 25. Advisory Board | Play Fair (Groningen) Nov ‘12

Dec ‘12

Jan ‘13

Feb ‘13 7. – 10. 5th Annual Encounter Education Conference | Play Fair | AB (Drammen)

Mar ‘13

Apr ‘13 Schoolyard in Town 3 (Groningen)

! contacts with Latin-American project


Plein Air

Palmela / O Bando – 2010, Jun. 6 - 28

Agenda No. 7 – Next Meetings

Youth Encounter

Tallinn / VAT – 2010, Oct. 23 - 31

Advisory Board Meeting

Tallinn / VAT – 2010, Oct. 29 - 31

RegistrationDeadline:April 11

Annual Encounter

Palmela / O Bando – 2010, Jun. 23 - 28

2nd Annual Encounter Palmela, 2010, Jun 23 - 28Draft Schedule Plein Air & Annual Encounter | Palmela 2010 Sun, Jun 6 Mon, Jun 7 – Wed, Jun 23

Arrivals (Visual Artists)

Every day: Visual Artists will work at o bando. Shuttle on their own by car.

18:00 Exhib opening at O Bando

Not scheduled till now: Day at Fortuna Pottery

Not scheduled till now: Walking in Arabida

Not scheduled till now: One Day in Lisbon Dinner

Not scheduled till now: Workshop for young people Engagement

Not scheduled till now: Stepping Exhibition

Wed, Jun 23 Thu, Jun 24 Fri, Jun 25 Sat, Jun 26 Sun, Jun 27 Mon, Jun 28

10:00 Presentation of national productions City Theatre Palmela

10:30 AB Meeting Pousada 10:30 Rehearsal actors Finale City Theatre

11:00 AB Meeting Hotel All others: Morning at the pool

13:00 Lunch Retiro d’Azul 14:00 Lunch Pousada (AB) 14:00 Lunch Palmela 14:00 Lunch Hotel ? 14:00 Lunch

Arrivals Participants

15:00 Presentation of national prod. City Theatre Palmela 18:00 Shuttle to O Bando

Shuttle to Hotel or stay in Palmela

18:00 Shuttle to O Bando

optional: Meetings for Co-Producers

18:00 Shuttle to O Bando

15:00 Trip to the beach (optional)

20:30 Dinner in Quinta do Anjo

19:30 Exhib opening Plein Air Reception 22:00 optional Rehearsal Eventstages

19:00 Set up 21:00 Dinner at o Bando 22:00 Performance by O Bando 22:30 Rehearsal Finale Eventstages

21:00 European Midsummer Night’s Theatre till 6:14 sun rise with breakfast

21:00 Farewell by the City of Palmela

Departure

Advisory Board Meeting | London

2010, March 26 - 28

Deadlines


June 1Contribution forms and receipts (copies)Refunds for first yearEvaluation forms

April 11Text and Images (Photos) for the YearbookRegistration for Annual Encounter Palmela

May 17Text for Video Projection - National PlayLyrics and sheet music of national moon song (Theatre Night)Contribution of your theatre (actors) to the Theatre NIghtspecial requirements for national play - and if you donʻt have a projector

network manual

Documents

annual meeting

festival invitations

berlin playwrights meeting

oulu playwrights meeting

coproducing partner

play fairs

young peopleengagementfeb

young peopleengagementmay