new aid officer training susan a smith gainesville state college references: 2010-2011 fsa handbook...
TRANSCRIPT
New
Aid
Offi
cer T
rain
ing
Susan A SmithGainesville State College
General Title IV Eligibility
References: 2010-2011 FSA Handbook Vol.1 Student Eligibility 2010-2011 FSA Application and Verification Guide
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
• Student must:– Demonstrate financial need– Have a high school diploma, a GED, pass an
approved ability-to-benefit test or complete a high school education in a home school program
– Be enrolled as a regular student in an eligible program at an eligible institution
– Be a U.S. citizen or eligible noncitizen– Have a valid Social Security number (SSN)
Eligibility for Title IV Aid Ref: Ch. 1 School-Determined Requirements
2
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
• Student must:– If male, be registered with Selective Service– Maintain Satisfactory Academic Progress
Standards established at the institution– Certify that they are not in default on a federal
student loan– Certify that they do not owe money on a
federal student grant– Certify that they will use federal student aid
only for educational purposes
Eligibility for Title IV Aid Ref: Ch. 1 School-Determined Requirements
3
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
• Student must:– Not have borrowed in excess of annual or
aggregate loan limits– Not have property subject to lien for debt
owed to the U.S.– Not have been convicted, or pled no
contest or guilty to, a crime involving fraud in obtaining Title IV Funds• Ineligible until fraudulently obtained funds are
completely repaid to DOE or lender.
Eligibility for Title IV Aid Ref: Ch. 1 School-Determined Requirements
4
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
• Student eligibility is affected by:– Remedial Coursework (no credit)– Preparatory Coursework (loans only, 1 year)– Teacher Certification Coursework (FWS and
loans)– Prior Degrees (loans, very limited Pell*)– Enrollment Status (award based on hours)– Incarceration (FSEOG or FWS, Pell local*) – Correspondence Study (independent study)
Eligibility for Title IV Aid Ref: Ch. 1 School-Determined Requirements
5
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Is the student a U.S. Citizen?
• CPS performs a database match with the Social Security Administration to confirm– Name– Date of birth– U.S. citizenship status– Social Security number
Database Matches Ref: Ch. 2 Citizenship
6
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Did it match?
• On the SAR and ISIR, CPS reports one of the following:1. Successful Match 2. Student’s SSN, name or DOB does not
match Social Security records (C-flags 63, 64)
3. Citizenship not confirmed (C-flag 146)
Database Matches Ref: Ch. 2 Citizenship
7
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Student’s SSN, name or DOB does not match Social Security records
– Student should correct the FAFSA (or resubmit with correct SSN)
– If correct on FAFSA, student must contact SSA to have their record corrected
– Student may provide documentation to FAA
Database Matches Ref: Ch. 2 Citizenship
8
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Citizenship not confirmed
Student must provide documentation to FAA– Birth Certificate– U.S. Passport– Certificate of Naturalization– Certificate of Citizenship (citizen through parent)– State Department Form for Birth Abroad
Or File as an eligible noncitizen…
Database Matches Ref: Ch. 2 Citizenship
9
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Is the student an eligible noncitizen?
• CPS performs a “Primary Verification” database match with the Department of Homeland Security (DHS)• US Citizenship and Immigration Services (USCIS)
– A-Number– Name– Date of birth– Social Security number
Database Matches Ref: Ch. 2 Citizenship
10
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Did it match?
• On the SAR and ISIR, CPS reports one of the following:1. Successful Match 2. Not enough information since A-number
was not provided (C-flag 142)3. Status not confirmed (C-flags 46, 105,
109, 141, 144)
Database Matches Ref: Ch. 2 Citizenship
11
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Not enough information since A-Number was not provided– Student should provide documentation with
their A-Number to the FAA– Compare A-Number to ISIR; if appropriate
have student correct it on their FAFSA and resubmit so that the match can be conducted
Database Matches Ref: Ch. 2 Citizenship
12
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Status not confirmed – Student should provide documentation with their A-
Number and date of birth to the FAA– FAA should wait 5 to 15 days for the “Automated
Secondary Confirmation” to be completed – a new ISIR will be sent
– “Automated Secondary Confirmation” Match Flags are• Y • C, N, or X
Database Matches Ref: Ch. 2 Citizenship
13
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Status not confirmed and “Automated Secondary Confirmation” Match Flags are C, N, or X
“Paper Secondary Confirmation” is required– Complete Form G-845– Attach copies of the front and back sides of the student’s
immigration document– Mail to: U.S. Citizenship and Immigration Services,
10 Fountain Plaza, 3rd Floor, Buffalo, NY 14202Attn: Immigration Status Verification Unit
(Allow 10 to 15 business days for a response.)
Database Matches Ref: Ch. 2 Citizenship
14
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Interpreting the USCIS response to G-845 – Lawful Permanent Resident alien of the U.S. – Conditional Resident alien of the U.S. – Refugee under Section 207 of the INA – Asylee under Section 208 of the INA – Alien who is a Cuban/Haitian entrant – Alien who is a conditional entrant
Database Matches Ref: Ch. 2 Citizenship
15
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Interpreting the USCIS response to G-845 – not eligible for FSA funds– Alien who is a nonimmigrant– Alien authorized employment– Alien not authorized employment in the U.S.
Database Matches Ref: Ch. 2 Citizenship
16
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Interpreting the USCIS response to G-845 – may be eligible with additional documentation– Alien paroled into the U.S.– Alien who has an application pending
• If the USCIS does not return the G-845 with one of the responses listed, review USCIS Comments for reason.
Database Matches Ref: Ch. 2 Citizenship
17
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Has a student defaulted on an FSA loan, exceeded loan limits, filed for bankruptcy, or have they been overpaid FSA funds?
• CPS performs a database match with the National Student Loan Data System (NSLDS) to determine any relevant information– Name– Date of birth– Social Security Number
Database Matches Ref: Ch. 3 NSLDS Financial Aid History
18
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Did it match?
• On the SAR and ISIR, CPS reports one of the following:1. Successful Match 2. Partial Match (C-flag 138)3. Not in database 4. No relevant history 5. Processing problem (C-flags 132, 135, 136,
254, 255, 256, 260, 115, 116, 133)
Database Matches Ref: Ch. 3 NSLDS Financial Aid History
19
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Partial Match: Student’s SSN is in NLSDS database, but name or DOB does not match what was reported on the FAFSA
– Student should correct the FAFSA if inaccurate– If correct on FAFSA, FAA should contact NSLDS
Customer Support at 800.999.8219 to resolve (will need student’s Social Security Card)
Database Matches Ref: Ch. 3 NSLDS Financial Aid History
20
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Processing problem: default on an FSA loan– Student may repay loan in full or consolidate– Satisfactory repayment arrangements and six
consecutive, full, voluntary payments on time– Loan rehabilitation with nine full, voluntary
payments on time within 10 consecutive months
Database Matches Ref: Ch. 3 NSLDS Financial Aid History
21
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Processing problem: exceeded loan limits– FAA should recalculate and verify amounts
received– Student may repay the extra amount
borrowed– Student may make satisfactory repayment
arrangements to the loan holder
Database Matches Ref: Ch. 3 NSLDS Financial Aid History
22
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Processing problem: filed for bankruptcy– Student must provide documentation
indicating that the loan is discharged or dischargeable while in an active bankruptcy status (page 1-48)
Database Matches Ref: Ch. 3 NSLDS Financial Aid History
23
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Processing problem: overpaid FSA funds– Student must repay the overpayment of
FSA funds
Database Matches Ref: Ch. 3 NSLDS Financial Aid History
24
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Is a male student registered with Selective Service?
• CPS performs a database match with the Selective Service System to confirm– Last Name– Date of birth– Social Security number
Database Matches Ref: Ch. 5 Selective Service
25
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Did it match?
• On the SAR and ISIR, CPS reports one of the following:1. Successful Match 2. Registration not confirmed (C-flag 30)3. Unsuccessful registration (C-flags 33, 57)
Database Matches Ref: Ch. 5 Selective Service
26
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Registration not confirmed– If female, student should correct FAFSA– Register– Provide evidence that he is registered
(www.sss.gov)– Provide evidence that he is exempt from
registration
Database Matches Ref: Ch. 5 Selective Service
27
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• Unsuccessful registration – If name and date of birth is missing, CPS will not
forward to SSS; student should correct FAFSA– Student is over 26, but never registered; FAA must
determine if non-registration was knowing and willful• DD 214• Student should request a status information letter from
the Selective Service
Database Matches Ref: Ch. 5 Selective Service
28
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Is the student a veteran?
• CPS performs a database match with the U.S. Department of Veterans Affairs to confirm– Name– Date of birth– Social Security number
Database Matches Application and Verification Guide
29
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Did it match?
• On the SAR and ISIR, CPS reports one of the following:1. Successful Match 2. VA did not confirm (C-flags 162, 173,
180)
Database Matches Application and Verification Guide
30
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• VA did not confirm– Provide DD 214– If currently active duty, edit FAFSA:
“Yes” to Q49 and “No” to Q50– If not a veteran, edit FAFSA: “No” to Q50
and provide parental information
Database Matches Application and Verification Guide
31
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Has the student had a drug conviction?
• The student self-certifies on the FAFSA
Q23. Have you been convicted for the possession or sale of illegal drugs for an offense that occurred while you were receiving federal student aid?1. No 2. Yes (C-flags 053, 054, 056, 058)
Drug Conviction Ref: Ch. 1 School-Determined Requirements
32
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the c-flags be resolved?
• If left blank, student should answer question and resubmit FAFSA
• If “Yes”, student should complete the Drug Conviction Worksheet and submit to FAA
http://ifap.ed.gov/drugworksheets/attachments/0107091011Drug%20WorksheetFINAL.pdf
Drug Conviction Ref: Ch. 1 School-Determined Requirements
33
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
Possession of illegal drugs
Sale of illegal drugs
1st offense 1 year from date of conviction
2 years from date of conviction
2nd offense 2 years from date of conviction
Indefinite period
3+ offenses Indefinite period
Drug Conviction: Ineligibility of FSA Ref: Ch. 1 School-Determined Requirements
34
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
How can the student regain eligibility?
• The day after the period of ineligibility ends• When student successfully completes a
qualified drug rehabilitation program • Conviction is reversed, set aside, or removed
from their record• Passes two unannounced drug tests given by
a drug rehabilitation program
Drug Conviction Ref: Ch. 1 School-Determined Requirements
35
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
If your school has conflicting information for a student or you have any reason to believe his application is incorrect, you must resolve such discrepancies before disbursing FSA funds.
• Discrepancies may occur between– Campus offices– FAFSA transactions– Documents submitted by the student
Conflicting Information Ref: Ch. 1 School-Determined Requirements
36
New
Aid
Offi
cer T
rain
ing
General Title IV Eligibility
37
Questio
ns?