new board orientation for chapter officers, directors, and chairs wchra

New Board Orientation

For Chapter Officers, Directors, and Chairs

WCHRA

Welcome to SHRM!

• Welcome to your leadership position in our chapter and SHRM! This presentation is designed to guide you in your new role as a volunteer leader.

• It will give you an overview of the Society for Human Resource Management, its organization, mission, and services as well as our chapter.

• Your work as a volunteer leader will help SHRM realize its goals as a professional society devoted to the interests of those who manage the human assets of the world's businesses, agencies, and organizations.


About SHRM

• The Society for Human Resource Management (SHRM) is the world’s largest association devoted to human resource management.

• Founded in 1948, SHRM currently has more than 575 affiliated professional chapters within the United States and members in more than 140 countries. Visit SHRM Online at www.shrm.org .

• SHRM has more than 250,000 professional and student members.


About SHRM

SHRM is a global HR professional organization that exists to:

•Build and sustain partnerships with human resource professionals, media, governments, non-governmental organizations, businesses and academic institutions to address people management challenges that influence the effectiveness and sustainability of their organizations and communities.

•Provide a community for human resource professionals, media, governments, non-governmental organizations, businesses and academic institutions to share expertise and create innovative solutions on people management issues.


SHRM Mission Statement

• Proactively provide thought leadership, education and research to human resource professionals, media, governments, non-governmental organizations, businesses and academic institutions.

• Serve as an advocate to ensure that policy makers, law makers and regulators are aware of key people concerns facing organizations and the human resource profession.


SHRM Mission Statement (cont’d)

About SHRM

SHRM will be a globally recognized authority whose voice is heard on the most pressing people management issues of the day – now and in the future.


SHRM Vision Statement

About SHRM

About SHRM

• Nearly 330 staff members• Headquartered in Alexandria, VA• Located in DC area to have influence on Capitol Hill• SHRM divides its membership into five regions• Each region has a Regional Team who are the liaisons

between SHRM and the members in that region


Regional Map


Volunteer Leadership Structure

SHRM® Board

RegionalCouncils

StateCouncils

LocalChapters

Staff Support

Special Expertise Panels

• Ethics/Corporate Social Responsibility/Sustainability• Global• Labor Relations• Technology & HR Management• HR Disciplines• Workplace Diversity & Inclusion

MembershipAdvisory Council

Members

As of January, 2012


SHRM Board of Directors

• SHRM’s Board of Directors is made up of SHRM’s CEO and:

– Chair

– Chair Designate

– Immediate Past Chair

– Secretary

– Treasurer

– Directors At-Large


SHRM Membership Advisory Council

• The MAC serves as an interface between the volunteer leaders and the SHRM Board of Directors.

• The MAC is composed of one elected representative from each of the Regional Councils.

• The MAC provides input from the membership through the regional councils to the board and feedback from the board to the membership, back through the regional councils; and provides operational input to SHRM to ensure optimum service/support to and from the volunteer leadership.


SHRM Panels

• The panels are made up of SHRM members – senior HR professionals who deal with issues that impact the HR profession on a daily basis.

• Through membership on one of the panels, members identify emerging trends in specific topic areas, provide expert advice on matters of professional significance, and provide guidance on matters of public policy.


SHRM Special Expertise Panels

• The panels are as follows:– Ethics/Corporate Social Responsibility/Sustainability

– Global– Labor Relations– Technology & HR Management– HR Disciplines– Workplace Diversity & Inclusion


Regional Councils

• Each of the 5 regions has a council composed of the state council directors

• Regional Councils provide opportunities for best practice sharing among and between the council members. In addition, regional councils: – Provide channels of communication on human resource

management issues. – Encourage connections with business leaders and the

general business community to advance the profession. – Play a key role in identifying and communicating emerging

strategic issues. – Provide input to the SHRM Board of Directors. – Facilitate the achievement of SHRM's strategic objectives by

providing state councils and chapters with guidance and assistance.


SHRM State Councils

• Each state and designated territory within the United States is governed by a state council, headed by a state council director who is automatically a member of one of the seven regional councils.

• State councils provide a structure for key volunteer leaders in the state to consult together on the affairs, activities, needs, and problems of the Society in the state (or territory) and to adopt programs to promote the progress and welfare of the Society as a whole, including providing channels of communication between chapters, state councils, and regional councils; services to members of the human resource management profession within the state, and leadership training at the state level.


SHRM Affiliated Chapters

• Membership in an SHRM local chapter is separate and apart from membership in the national SHRM organization.

• There are over 575 affiliated chapters.

• The minimum requirement for chapters to remain affiliated with SHRM: 10 SHRM members or 30% SHRM members (whichever is greater).

• Affiliation requirements for chapters affiliating after 1/1/04 are 25 SHRM members or 51% of total membership is SHRM members (whichever is greater).

• Affiliation requirements for chapters affiliating after 1/1/12 are 25 SHRM members and 51% of total membership is SHRM members.

• Effective 1/1/17, all non-100% chapters regardless of affiliation date will be required to meet the affiliation requirements of 25 SHRM members and 51% of total members is SHRM members.


Role of Regional Teams

• Assisting individual members with questions about membership

• Assisting chapters in remaining affiliated and with chapter operations

• Attending state council and regional council meetings as a resource

• Participating in state conferences as an exhibitor• Acting as a speaker at chapter meetings, conferences, and

events as available• Promoting SHRM member benefits• Assisting in the recruitment and retention of members

• Assisting potential chapters in becoming affiliated


SHRM Affiliated Chapters

• Chapters are arranged in five size categories:

– Small (100 members or less)

– Medium (101-300)

– Large (301-500)

– Mega (501-1000)

– Super Mega (1000+)


SHRM Student Chapters

• There are more than 400 student chapters

• More than 16,000 student members

• For information about starting a student chapter in your area, see www.shrm.org/students


President’s Responsibilities

• Manages affairs of chapter - subject to direction of Board• Approves all committee chairs• Serves as ex-officio member of all committees• Presides at all meetings• Attends all State Council meetings as representative of chapter


President-Elect’s Responsibilities

• Plans membership meeting programs and pre-meeting workshops

• Performs duties of President in his/her absence• Assists the organization with special projects and events • Maintains close communication with officers and committee

chairs• Compiles SHAPE Information and Interfaces with all Board

Directors as needed


Secretary’s Responsibilities

• Records minutes at all meetings and handles Chapter correspondence

• Maintains a file of all Chapter business:– meeting minutes– chapter newsletters– handouts at meetings– correspondence– supply of stationery and envelopes


Treasurer’s Responsibilities

• Receives and disperses funds in a timely manner• Keeps financial records and documentation• Checks P.O. box and distributes mail• Sends dues notices and other invoices• Reports financial status to Board at every Board meeting• Files information with IRS• Walks on water


Past-President’s Responsibilities

• Advises the President and other officers and Board members regarding:– past practices

– general operations

– other matters to assist in smooth operation


Expectations for Directors

• Planning Participate in setting goals and carrying out specific plans

for your area (organizational goals) Develop area objectives for the year (maintenance goals)

• Budgeting Develop budget for area by date provided by Treasurer Operate responsibly within budget



• Monthly Board Meetings Presence at monthly meeting or written report of progress

submitted in a timely manner in advance of meeting Participation in discussions



• Management of chairs Set direction and goals Communicate updates on Board meeting content Remind chairs of Board meetings and obtain reports prior to

Board meetings Provide support and resources as needed Address concerns immediately Recruit and fill chair positions, as needed Arrange for your successor and provide training


SHRM “AFFILIATE OF” Logo

CORRECT LOGO USAGE


Our chapter’s logo


Chapter Bylaws

• Sample available online in the Volunteer Leaders’ Resource Center

• A copy of our chapter bylaws is available • Chapter bylaws should be reviewed periodically – Our

bylaws were last reviewed on any number of occaions with no resolve.

• Any revisions need to be sent to SHRM through our District Director and then our Field Services Director for review prior to presenting them to the chapter for a vote

• Any bylaws changes must be pre-approved by SHRM (including name changes)


Resources Available from SHRM

• Volunteer Leaders Resource Center – Online at www.shrm.org/vlrc – Fundamentals of Chapter Operations– SHRM Affiliate Program for Excellence (SHAPE)– Chapter Leader Position Descriptions– Guide to Chapter Financial Management– Core Leadership Areas– Volunteer Leaders’ Webcast Series



• Volunteer Leaders Resource Center – Online at www.shrm.org/vlrc – Affiliate Successful Practices– Sample Bylaws– Chapter Toolkits– Involving Senior Level HR Professionals– Non-Dues Revenue Ideas



• Volunteer Leaders Resource Center – Online at www.shrm.org/vlrc – Programming Ideas– Web Site Resources– Resources for Working with Volunteers– Membership– AND MUCH MORE!!!


Additional Resources

• Your Regional Team

Southwest Central Regional Team

• Field Services Director: Sherry Johnson, PHR– [email protected] or (800) 283-7476, ext. 6255 or (703) 535-6255 - AR, LA, MO, OK, TX

• Regional Administrator: Elizabeth (Liz) van Berg - [email protected] or (800) 283-7476, ext. 6274 or (703) 535-6274

• Field Services Director: Scott Ferrin, SPHR - [email protected] or (800) 283-7476, ext. 6453 or (703) 535-6453 - AZ, CO, KS, NM, UT

• Regional Administrator: Kristine Hofmann - [email protected] or (800) 283-7476, ext. 6082 or (703) 535-6082

• Toll-free: (800) 283-SHRM


Additional Resources

• Regional Administrators are your primary contact for:– Rosters– At-large labels– Primary Chapter Designation forms– Auditing and payment issues– Any documents you need mailed to you

• Toll-free: (800) 283-SHRM


Leadership Development Resources

• SHRM Leadership Conference– FREE registration for presidents OR presidents-elect

– Includes hotel, designated meals and conference registration fee

– Nominal registration fee for other attendees

– ALL incoming chapter leaders encouraged to attend

– Held in November in Washington , DC area

• Core Leadership Area conference calls and webinars


Good Luck!

• Because our chapter and SHRM could not be successful without the hard work and support of volunteer leaders, we hope your experience as a leader will be rewarding.

• We look forward to working with you to support, promote, and develop the human resource profession.


Questions / Discussion


Thank you!

new board orientation for chapter officers, directors, and chairs wchra

Documents

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