New Commissioner’s New Commissioner’s WorkshopWorkshop

January and February January and February

JANUARYJANUARY

Quarterly report to State Board on poll Quarterly report to State Board on poll site access improvements and voter site access improvements and voter education.education.

Blue dot report to State Board.Blue dot report to State Board.Blue dot report to State Board.Blue dot report to State Board.

Send HAVA letters (request for voter Send HAVA letters (request for voter ID).ID).

11stst of month of month –– burn alphabetical CD of burn alphabetical CD of all voters. Keep permanentlyall voters. Keep permanently..

Organizational MeetingOrganizational Meeting

Election Law 3Election Law 3--212 (1)212 (1)

Commissioners hold meeting as soon after the 1Commissioners hold meeting as soon after the 1stst of of the year as possible to organize the Board.the year as possible to organize the Board.

One member is chosen President, one is chosen One member is chosen President, one is chosen Secretary Secretary –– not of the same party.not of the same party.Secretary Secretary –– not of the same party.not of the same party.

We go over new procedures, any procedures that we We go over new procedures, any procedures that we have updated and plan out our year with staff input.have updated and plan out our year with staff input.

Minutes shall be kept of all meetings, of the number Minutes shall be kept of all meetings, of the number of voters registered and enrolled in each party. All of voters registered and enrolled in each party. All meetings and records are open to the public. meetings and records are open to the public.

EL 3EL 3--212 (3).212 (3).

Offices to be filled for NovemberOffices to be filled for November

Election Law 4Election Law 4--106 (2)106 (2)

Send or email letters to Town/City Clerks Send or email letters to Town/City Clerks regarding positions/vacancies up this year. regarding positions/vacancies up this year. Also notify them that according to Also notify them that according to Also notify them that according to Also notify them that according to

EL 4EL 4--106 (4) they are required to notify our 106 (4) they are required to notify our office within three days of any vacancy.office within three days of any vacancy.

Send County Clerk form for countywide Send County Clerk form for countywide positions that will be up for election this positions that will be up for election this year. year.

Town/City Clerk CorrespondenceTown/City Clerk Correspondence

Mail or email letters to Town/City Clerks Mail or email letters to Town/City Clerks and County Party Chairs regarding and County Party Chairs regarding voter lists.voter lists.

Email town/city clerks about the need Email town/city clerks about the need Email town/city clerks about the need Email town/city clerks about the need to have registration forms on display at to have registration forms on display at all times.all times.

Village Clerk CorrespondenceVillage Clerk Correspondence

Email each Village Clerk a street list to Email each Village Clerk a street list to see if any streets have been annexed in see if any streets have been annexed in the preceding year.the preceding year.

Send follow up email to street list Send follow up email to street list Send follow up email to street list Send follow up email to street list request if no response in two weeks. request if no response in two weeks.

Email them about the need to have Email them about the need to have registration forms on display at all registration forms on display at all times.times.

Post Office and Library Post Office and Library CorrespondenceCorrespondence

Send letter regarding having Send letter regarding having registrations on display at all times.registrations on display at all times.

Annual ReportAnnual Report

Election Law: 3Election Law: 3--212 (4)212 (4)

Run year to date totals from TEAM.Run year to date totals from TEAM.

Fill out forms and statistical summaries Fill out forms and statistical summaries after State Board sends them.after State Board sends them.after State Board sends them.after State Board sends them.

Write narrative for previous year.Write narrative for previous year.

All staff members help with the annual All staff members help with the annual report.report.

UpdatesUpdates

Update monthly calendar.Update monthly calendar.

Update office procedures. We work on Update office procedures. We work on this all year and all staff gives input this all year and all staff gives input into any changes. into any changes. into any changes. into any changes.

Update employment forms for Update employment forms for inspectors/alternate inspectors.inspectors/alternate inspectors.

March Village ElectionMarch Village Election

Madison County runs 3 village elections in Madison County runs 3 village elections in March.March.Machine Techs start programming EMS and Machine Techs start programming EMS and start maintenance on machines to be ready start maintenance on machines to be ready for Village Elections and Presidential for Village Elections and Presidential Primary.Primary.for Village Elections and Presidential for Village Elections and Presidential Primary.Primary.Independent petitions are circulated first part Independent petitions are circulated first part of month.of month.Designating petitions are filed second week.Designating petitions are filed second week.Send financial disclosure information to Send financial disclosure information to candidates who have filed for office.candidates who have filed for office.

June Village ElectionsJune Village Elections

Madison County runs 3 June Village Madison County runs 3 June Village Elections.Elections.

Remind Village Clerks they have to file Remind Village Clerks they have to file certificate setting forth each village office to certificate setting forth each village office to certificate setting forth each village office to certificate setting forth each village office to be filled by January 19be filled by January 19thth this year. this year.

EL 4EL 4--106 (2)106 (2)

Trustees have to pass resolution and notify Trustees have to pass resolution and notify CBOE of poll site for Village Election by CBOE of poll site for Village Election by middle of February. EL 4middle of February. EL 4--104 (1) 104 (1)

OathsOaths

Send Party Representatives their oaths.Send Party Representatives their oaths.

Appoint and send custodians their Appoint and send custodians their oaths by January 15oaths by January 15thth. EL 3. EL 3--302 (3)302 (3)

Appoint machine technicians and give Appoint machine technicians and give Appoint machine technicians and give Appoint machine technicians and give oaths. EL 3oaths. EL 3--302 (1) 302 (1)

Give partGive part--time clerks their oaths.time clerks their oaths.

SuppliesSupplies

Check supply of transfer and Check supply of transfer and acknowledgement cards acknowledgement cards –– get bids and get bids and order as needed.order as needed.

Inventory and order ImageCast Inventory and order ImageCast Inventory and order ImageCast Inventory and order ImageCast supplies as needed.supplies as needed.

Supply order through the State BoardSupply order through the State Board

FEBRUARYFEBRUARY

Blue dot report to State BoardBlue dot report to State Board

Send HAVA letters (request for voter Send HAVA letters (request for voter ID).ID).

Second notice to Town/City Clerks: Second notice to Town/City Clerks: Second notice to Town/City Clerks: Second notice to Town/City Clerks: vacancy report.vacancy report.

Second notice: custodian and party rep Second notice: custodian and party rep oaths.oaths.

March Village ElectionsMarch Village Elections

Send active, military, permanent and inactive Send active, military, permanent and inactive voter lists to Village Clerks where we don’t voter lists to Village Clerks where we don’t run the elections. EL 5run the elections. EL 5--612 (1)612 (1)

Contact 6Contact 6thth Judicial District Administrative Judicial District Administrative Judge’s office to have Supreme Court Judge Judge’s office to have Supreme Court Judge Judge’s office to have Supreme Court Judge Judge’s office to have Supreme Court Judge assigned to us for March and June Village assigned to us for March and June Village Elections for court orders since affidavits are Elections for court orders since affidavits are not allowed in village elections.not allowed in village elections.

Machine technicians Machine technicians –– finish programming finish programming ballots and continue machine maintenance.ballots and continue machine maintenance.

Presidential PrimaryPresidential Primary

The purpose of the Presidential The purpose of the Presidential primary is to select delegates to a primary is to select delegates to a national convention of a political party. national convention of a political party. The provisions for the delegate The provisions for the delegate selection process are found in the selection process are found in the selection process are found in the selection process are found in the Election Law, the rules of the party and Election Law, the rules of the party and Chapter 147 of the Laws of 2011.Chapter 147 of the Laws of 2011.

**All of this information can be found on the SBOE website.All of this information can be found on the SBOE website.

Presidential Primary Presidential Primary Delegate Selection PlansDelegate Selection Plans

Republican PlanRepublican PlanThe selection of congressional district delegates The selection of congressional district delegates

and alternate delegates to the Republican Party’s and alternate delegates to the Republican Party’s national convention is determined by a national convention is determined by a congressional district level primary election of congressional district level primary election of candidates for the office of President of the United candidates for the office of President of the United candidates for the office of President of the United candidates for the office of President of the United States. The names of delegates and alternate States. The names of delegates and alternate delegates do not appear on the ballot. Additional atdelegates do not appear on the ballot. Additional at--large delegates are elected by the state committee large delegates are elected by the state committee and apportioned to presidential candidates based and apportioned to presidential candidates based upon the statewide results of the presidential upon the statewide results of the presidential primary. EL 2primary. EL 2--122122--bb

Republican Delegate Selection Republican Delegate Selection Plan Filing DatesPlan Filing Dates

2/21/122/21/12 Last day for matching funds Last day for matching funds candidate to file certificate with candidate to file certificate with State Board requesting ballot State Board requesting ballot access. EL 2access. EL 2--122122--b(3)(a)b(3)(a)State Board requesting ballot State Board requesting ballot access. EL 2access. EL 2--122122--b(3)(a)b(3)(a)

1/31/12 1/31/12 -- 2/21/122/21/12 Dates for nationally known Dates for nationally known candidate to file certificate with candidate to file certificate with State Board requesting to appear State Board requesting to appear on ballot. EL 2on ballot. EL 2--122122--b(3)(b)b(3)(b)

Republican Selection Plan con’t.Republican Selection Plan con’t.

1/31/121/31/12 Last day for party to certify the number of Last day for party to certify the number of

delegates for the convention. EL 2delegates for the convention. EL 2--122122--b(2)b(2)

2/21/122/21/12 Last day for presidential candidate to certify Last day for presidential candidate to certify

slate of delegates and alternate delegates. slate of delegates and alternate delegates. slate of delegates and alternate delegates. slate of delegates and alternate delegates.

EL 2EL 2--122122--b(3)(d)b(3)(d)

4/17/12 4/17/12 Last day for presidential candidate to Last day for presidential candidate to invalidate their candidacy. EL 2invalidate their candidacy. EL 2--122122--b(3)(e)b(3)(e)

Democratic PlanDemocratic Plan

The Democratic Presidential Primary is The Democratic Presidential Primary is really a “dual primary.” Candidates for really a “dual primary.” Candidates for president run against each other in a president run against each other in a statewide primary, and delegates and statewide primary, and delegates and statewide primary, and delegates and statewide primary, and delegates and alternate delegates run in each alternate delegates run in each congressional district. Delegates and congressional district. Delegates and alternates are either committed to a alternates are either committed to a particular presidential candidate or particular presidential candidate or uncommitted. EL 2uncommitted. EL 2--122122--aa

Democratic Delegate Selection PlanDemocratic Delegate Selection Plan

2/13/122/13/12 Last day for candidates to decline Last day for candidates to decline

designations. EL 2designations. EL 2--122122--a(2)a(2)

2/13/122/13/12 Last day for CBOE to notify SBOE Last day for CBOE to notify SBOE

candidates which filed at CBOE. candidates which filed at CBOE. candidates which filed at CBOE. candidates which filed at CBOE.

EL 2EL 2--122122--a(6)(h)a(6)(h)

2/21/122/21/12 Last day for party committee to file Last day for party committee to file

certificate of candidacies for delegate and certificate of candidacies for delegate and alternate delegate candidates. alternate delegate candidates.

EL 2EL 2--122122--a(7)(aa(7)(a--b)b)

Democratic Selection Plan con’t.Democratic Selection Plan con’t.

3/1/123/1/12 Last day for SBOE to notify party committee Last day for SBOE to notify party committee of candidates who will appear on ballot. of candidates who will appear on ballot.

EL 2EL 2--212212--a(7)(d)a(7)(d)

3/2/123/2/12 Last day for boards of election to notify party Last day for boards of election to notify party 3/2/123/2/12 Last day for boards of election to notify party Last day for boards of election to notify party committee of candidates who will appear on committee of candidates who will appear on ballot. EL 2ballot. EL 2--212212--a(7)(d)a(7)(d)

The Following Dates Apply To All The Following Dates Apply To All Delegate Selection PlansDelegate Selection Plans

Designating PetitionsDesignating Petitions

1/3/121/3/12 First day for signing designating petitions.First day for signing designating petitions.

EL 6EL 6--134 (4)134 (4)EL 6EL 6--134 (4)134 (4)

2/6/122/6/12--2/9/12 2/9/12 Dates for filing designating petitions. Dates for filing designating petitions.

EL 6EL 6--158 (1)(a)158 (1)(a)

2/13/122/13/12 Last day to accept/decline a designation.Last day to accept/decline a designation.

EL 6EL 6--158 (2)158 (2)

2/17/122/17/12 Last day to fill vacancy after declination. Last day to fill vacancy after declination.

EL 6EL 6--158 (3) 158 (3)

Presidential PrimaryPresidential PrimaryCertificationCertification

3/1/123/1/12 Certification of Primary ballot by SBOE of Certification of Primary ballot by SBOE of designations filled in its office. 4designations filled in its office. 4--110110

3/2/123/2/12 Certification of Primary ballot by CBOE of Certification of Primary ballot by CBOE of designations filed locally. 4designations filed locally. 4--110110

June Village ElectionsJune Village Elections

Figure number of signatures for Figure number of signatures for petitions.petitions.

Have petitions ready, along with Have petitions ready, along with caucus packets.caucus packets.caucus packets.caucus packets.

Send offices to be filled and village Send offices to be filled and village calendar to village chairs.calendar to village chairs.

Remind Village Clerk they do the legal Remind Village Clerk they do the legal notice. Has to be published by middle notice. Has to be published by middle of February. EL 15of February. EL 15--104(3)(a)104(3)(a)

QUESTIONS?QUESTIONS?