Gain a major competitive advantage

Inspire your organization and deal with challenges as they arise by utilizing CarPro’s proactive approach to Rental Management.

Management Dashboard

Feel the heartbeat of your BusinessReal-time display of critical information allows management to respond immediately to dynamic demands.

New generation of Rental Management

RentProXL’s revolutionary approach

> Your business in real-time on your dashboard > Intuitive, user-friendly navigation> Quick Access with drill down functionality > Real Time Variance Management> Easy integration with external applications > State of the art, web-enabled technology

RentProXL

Speedy, efficient and effective front desk operation

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Easy navigation

Streamlined processes

Built-in quick access

State of the art technology

- Intuitive, business-oriented navigation enables fast training and application mastering.

- Operations research and user-task analysis helped to create our streamlined processes, thus shortening customer idle-time, increasing front desk efficiency and customer satisfaction.

- Any record can be found in no time, using our new comprehensive search engine, sort capabilities and artificial intelligence.

- Web-enabled technology dramatically reduces communication and hardware costs and the browser look and feel reduces training costs to an absolute minimum.

Front Desk Efficiency

RentProXL

Quick AccessOperations Dashboard

Empower your management by giving them access to knowledge

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Utilization

Fleet status

Expected vehicles on hand

Action items

Online display of your operational utilization at a selected branch, including projected utilization at anyrequested time.

Online view of your fleet status enables vehicle tracking and control. A single click provides all detail for further action.

Online display of your expected vehicles on hand allows quick response to market demands and fast reaction for troubleshooting.

> Overdue vehicles> Pre-closed agreements> Reservations requiring authorization> Agreements requiring authorization> Insufficient securities

Speedy, efficient and effective front desk operation

>

>

>

>

Easy navigation

Streamlined processes

Built-in quick access

State of the art technology

- Intuitive, business-oriented navigation enables fast training and application mastering.

- Operations research and user-task analysis helped to create our streamlined processes, thus shortening customer idle-time, increasing front desk efficiency and customer satisfaction.

- Any record can be found in no time, using our new comprehensive search engine, sort capabilities and artificial intelligence.

- Web-enabled technology dramatically reduces communication and hardware costs and the browser look and feel reduces training costs to an absolute minimum.

Front Desk Efficiency

RentProXL

Quick AccessOperations Dashboard

Empower your management by giving them access to knowledge

>

>

>

>

Utilization

Fleet status

Expected vehicles on hand

Action items

Online display of your operational utilization at a selected branch, including projected utilization at anyrequested time.

Online view of your fleet status enables vehicle tracking and control. A single click provides all detail for further action.

Online display of your expected vehicles on hand allows quick response to market demands and fast reaction for troubleshooting.

> Overdue vehicles> Pre-closed agreements> Reservations requiring authorization> Agreements requiring authorization> Insufficient securities

Marketing

Extensive marketing support> Customer discount programs (CDP)> Seasonal rates> Marketing campaigns and promotional package tracking facilities> Built-in loyalty program support

Service Call Center

Provide service when it really matters

> Record all breakdowns and incidents > Decide and record treatment e.g. exchange vehicle, call road assistance, order tow truck > Assign internal/external resources to the service call> Record time estimations

> Follow up calls/actions based on status

Invoicing

Comprehensive automated invoicing

Flexible invoicing options: > Invoice generation on closing of agreement

> Pre-billing invoices > Monthly invoices

> Combination invoices> Supports combined/separate invoicing for corporate customers> Ability to include additional expenses such as fuel, damages, traffic violations> Credit limit restrictions

Rental Agreements

Efficient and effective front-desk processing

> Creation of agreement based on quotation, reservation or another agreement

> Commercial customer authorization process

> Agent and tour operator voucher processing

> Online customer statistics and agreement history

> Access rights and user permissions for sensitive operations

> Receipt generated on receiving deposit, security or payment

> Agreements can be opened in one branch and closed in another

> System generated and user-assigned agreement numbers

> On-line credit card processing and authorization on check out

> Rental remarks attached to agreement

> Real-time vehicle availability> Vehicle exchange during rental agreement duration> Ability to open agreement for vehicle assigned to other branches> Multilingual agreements

Powerful, Sophisticated Rate Engine

Increase your revenue by Intelligent use of advanced rate engine and rate optimization

> CarPro is equipped with a sophisticated rate engine that allows you to fully automate your price quotation and rental calculation processing.

> Multi-currency> Automated rate assignment using advanced rate logic> Artificial intelligence to optimize the calculation of rental charges according to:

> Rental location and Return location >Rental date and length

> Vehicle type >Customer type

> Grace period, extensions, and late fee charges.> Insurance coverage and miscellaneous charges.> Special rates based on international/domestic renters, promotions, airlines, frequent flyers, credit card types, on-line reservations, etc.

RentProXL’s Main Features

Speedy processing> Creation of reservation based on quotation> Rate optimization> Reservation status: open, no show, cancelled, closed> On-line reservation portal integration> Detailed reservation including optional vehicle> Online customer statistics and reservation history

Reservations

RentProXL

Group & Packages

Marketing

Extensive marketing support> Customer discount programs (CDP)> Seasonal rates> Marketing campaigns and promotional package tracking facilities> Built-in loyalty program support

Service Call Center

Provide service when it really matters

> Record all breakdowns and incidents > Decide and record treatment e.g. exchange vehicle, call road assistance, order tow truck > Assign internal/external resources to the service call> Record time estimations

> Follow up calls/actions based on status

Invoicing

Comprehensive automated invoicing

Flexible invoicing options: > Invoice generation on closing of agreement

> Pre-billing invoices > Monthly invoices

> Combination invoices> Supports combined/separate invoicing for corporate customers> Ability to include additional expenses such as fuel, damages, traffic violations> Credit limit restrictions

Rental Agreements

Efficient and effective front-desk processing

> Creation of agreement based on quotation, reservation or another agreement

> Commercial customer authorization process

> Agent and tour operator voucher processing

> Online customer statistics and agreement history

> Access rights and user permissions for sensitive operations

> Receipt generated on receiving deposit, security or payment

> Agreements can be opened in one branch and closed in another

> System generated and user-assigned agreement numbers

> On-line credit card processing and authorization on check out

> Rental remarks attached to agreement

> Real-time vehicle availability> Vehicle exchange during rental agreement duration> Ability to open agreement for vehicle assigned to other branches> Multilingual agreements

Powerful, Sophisticated Rate Engine

Increase your revenue by Intelligent use of advanced rate engine and rate optimization

> CarPro is equipped with a sophisticated rate engine that allows you to fully automate your price quotation and rental calculation processing.

> Multi-currency> Automated rate assignment using advanced rate logic> Artificial intelligence to optimize the calculation of rental charges according to:

> Rental location and Return location >Rental date and length

> Vehicle type >Customer type

> Grace period, extensions, and late fee charges.> Insurance coverage and miscellaneous charges.> Special rates based on international/domestic renters, promotions, airlines, frequent flyers, credit card types, on-line reservations, etc.

RentProXL’s Main Features

Speedy processing> Creation of reservation based on quotation> Rate optimization> Reservation status: open, no show, cancelled, closed> On-line reservation portal integration> Detailed reservation including optional vehicle> Online customer statistics and reservation history

Reservations

RentProXL

Group & Packages

Traffic Violation

Full driver accountabilityTraffic tickets and payment processing

> Issue letters to traffic department> Identify Customer, driver or employee responsible for violation

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Workflow & Approval Cycles

Streamlined and secure automated business processes> Automated process flow ensuring adherence to sequencing> Bottleneck prevention> Critical path management methodology> Customizable alerts incorporating warning and error messages> Complete control of approval cycles and authorization processes> Elimination of data duplication or re-entry

Variance Management

Proactive management by exception > Overdue vehicles > Missing Km/Ms > Reservations requiring authorization >Agreements requiring authorization

> Overdue service > Vehicle due for sale > License renewal > Insurance renewal

> Insufficient deposits/securities > Cash registers not closed > Overdue payments

Operational variances

Fleet variances

Financial variances

Data Mining, Analysis & Reporting

Capitalize on your own dataCarPro includes an imbedded interactive report writer which allows the end user to build reports, to access and analyze data quickly, to make critical business decision in real-time without any support from the IT department for report creation.

Accounts Receivable

Full collection control> Accounts receivable system with automatic deposits> Aging analysis> Account statements> Cash allocation> Collection activities

Cashier Module

Branch financial management > Petty cash management module> Fuel purchase support

> Separate daily transaction reports for each branch> Process cash receipts, deposits and transfers to head office> Complete branch business reports

Fleet Control & Planning

Manage your assets> Complete fleet automation and control> Analyze fleet utilization: historical; current; projected> Fleet projection and mix> Automated authorization process> Online access to historical maintenance information> Optimize vehicle distribution> Current vehicle status> Control the costs of the entire fleet with multi-level authorization and approvals> Fuel purchase support> Schedule vehicle sale process> Insurance renewal> Registration and license renewal> Vehicle availability and status e.g., out of service, in garage, due for service> Support vehicle transfers between branches via non-revenue transfers (NRTs)> Idle fleet identification

RentProXL

Traffic Violation

Full driver accountabilityTraffic tickets and payment processing

> Issue letters to traffic department> Identify Customer, driver or employee responsible for violation

>

Workflow & Approval Cycles

Streamlined and secure automated business processes> Automated process flow ensuring adherence to sequencing> Bottleneck prevention> Critical path management methodology> Customizable alerts incorporating warning and error messages> Complete control of approval cycles and authorization processes> Elimination of data duplication or re-entry

Variance Management

Proactive management by exception > Overdue vehicles > Missing Km/Ms > Reservations requiring authorization >Agreements requiring authorization

> Overdue service > Vehicle due for sale > License renewal > Insurance renewal

> Insufficient deposits/securities > Cash registers not closed > Overdue payments

Operational variances

Fleet variances

Financial variances

Data Mining, Analysis & Reporting

Capitalize on your own dataCarPro includes an imbedded interactive report writer which allows the end user to build reports, to access and analyze data quickly, to make critical business decision in real-time without any support from the IT department for report creation.

Accounts Receivable

Full collection control> Accounts receivable system with automatic deposits> Aging analysis> Account statements> Cash allocation> Collection activities

Cashier Module

Branch financial management > Petty cash management module> Fuel purchase support

> Separate daily transaction reports for each branch> Process cash receipts, deposits and transfers to head office> Complete branch business reports

Fleet Control & Planning

Manage your assets> Complete fleet automation and control> Analyze fleet utilization: historical; current; projected> Fleet projection and mix> Automated authorization process> Online access to historical maintenance information> Optimize vehicle distribution> Current vehicle status> Control the costs of the entire fleet with multi-level authorization and approvals> Fuel purchase support> Schedule vehicle sale process> Insurance renewal> Registration and license renewal> Vehicle availability and status e.g., out of service, in garage, due for service> Support vehicle transfers between branches via non-revenue transfers (NRTs)> Idle fleet identification

RentProXL

Integration to 3rd Parties

Customized interfaces to cater for your needs> CarPro has developed Reservation interfaces for major Car Rental Companies:

Alamo™, Europcar™, Hertz™, National™, Thrifty™, Dollar™ > CarPro has developed the following Accounting interfaces

Exact™, Navision™, Oracle™, Sage™, SAP™ and others> Bespoke miscellaneous 3rd party interfaces have been created for

> Credit card processing and authorization > Police interfaces> Vehicle registration and licensing > Toll road fees

RentProXL Benefits

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Flexibility to meet fluctuations in the market by estimating walk-ins, calculating projected utilization, adjusting prices, and transferring vehicles.> Empower your employees with an easy-to-master system that reduces the learning curve, reduces errors,

increases speed and boosts user satisfaction.Internal logic control eliminates processing errors by preventing users from entering invaliddata and thus ensuring data integrity.

> Give your business powerful Data Mining capabilities, with easy-to-use WYSIWYG online reporting capabilities that provide access to information concerning every facet of the business.

> Greatly reduce training time and costs with the intuitive, consistent interface designed in amodular fashion focused on task completion.

> Reduce your costs by focusing on cost centers and highlighting cost variances as permanagement definition.

> Intelligent use of sophisticated rate engine and rate optimization.

> Delight your customers by exceeding expectations with rental and invoicing efficiency.

Immediate response to market demands

Do it right the first time

Online analysis

Reduce training

Cut your costs

Increase your revenue

Increase customer satisfaction

RentProXL

www.carprosystems.com

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