new gl configuration steps
TRANSCRIPT
SAP ECC 6.0: New GL Configuration Steps 1. Define Field Status Variants UseIn this activity you create a field status variant with the corresponding field status groups IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fields > Define Field Status Variants
2. Assign Company Code to Field Status Variants UseIn this activity you assign the company code to the field status variant. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fields > Assign Company Code to Field Status Variants
3. Define Currencies of Leading Ledger UseIn this IMG activity, you specify the currencies to be applied in the leading ledger. You can make the following settings for each company code: The local currency (as company code currency) is specified in the company code settings. You can define one or two additional local currencies that you store per company code parallel to the first local currency. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Ledger > Define Currencies of Leading Ledger
4. Assign scenarios and customer fields to ledgers UseIn this activity, you assign the following to your ledgers: Scenarios: determines what fields in a ledger are updated when it receives posting from other application components. Custom Fields: you can add custom fields (that you have already defined) to the ledger. Versions: this enables you to make general version settings for the ledger that depend on the fiscal year. In the versions, you specify whether actual
data is recorded, whether manual planning is allowed, and whether planning integration with Controlling is activated. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Ledger > Assign scenarios and customer fields to ledgers
Scenario for General Ledger Accounting
Long Text
FIN_PCA Profit Centre Update
FIN_SEGM Segmentation 5. Assign Posting PeriodsVariants to Company Code UseIn this activity, you make the specification that is necessary to be able to work in several company codeswith the same variant for open posting periods. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Ledgers > Fiscal Year and Posting Periods > Posting Periods > Assign Variants to Company Code
6. Define Accounting Principles UseIn this activity, you define your accounting principles.Then you can assign the desired ledger group to the accounting principles.For performance reasons, you can combine several different accounting principles in one entry;for example, you create one accounting principle for IAS/US-GAAP. IMG Menu
Financial Accounting (New) > Financial Accounting Global Settings (New) > Ledgers > Parallel Accounting > Define Accounting Principles
Accounting Principles NameHGB Local GAAP Germany
7. Assign Accounting Principle to Ledger Groups UseIn this IMG activity, you assign the desired ledger group to your accounting principles. IMG Menu
Financial Accounting(New) > Financial Accounting Global Settings (New) > Ledgers > Parallel Accounting > Assign Accounting Principle to Ledger Groups
Accounting Principles Target Ledger GroupHGB 0L
8. Assign Variants for Real-Time Integration to Company
Codes UseIn this IMG activity, you assign the variants to one or more company codes in which you have combined customizing settings for the real-time integration of Controlling with Financial Accounting.If you assign no variant to a company code, no real-time integration is activated for that company code. IMG Menu
Financial Accounting(New) > Financial Accounting Global Settings (New) > Ledgers > Real-Time Integration of Controlling with Financial Accounting > Assign Variants for Real-Time Integration to Company Codes
9. Define Foreign VAT Registration Numbers UseIn this activity, you define the VAT registration number which you received in another EC member state for every company code which has its headquarter in an EC country and maintains business transactions with other EC member states. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Global Parameters for Company Code > Tax > VAT Registration Numbers (VAT Reg. No.) > Define Foreign VAT Registration Numbers
10. Define Document Number Ranges for Entry View Use Only one document number interval can be defined for each document type in a company code.The document number intervals in a company code must not overlap.In this activity you define the number ranges which are to be used for the document types. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Number
Ranges > Documents in Entry View > Define Document Number Ranges for Entry View
11. Define Document Number Ranges for General Ledger View Use Only one document number interval can be defined for each document type in a company code.The document number intervals in a company code must not overlap.In this activity you define the number ranges which are to be used for the document types. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Number Ranges > Documents in General Ledger View > Define Document Number Ranges for General Ledger View
12. Define Document Types for Entry View Use In this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Document Types > Define Document Types for Entry View
13. Change Message Control for Document Processing UseIn this activity, you can configure the appearance of system messages according to requirements. IMG Menu
Financial Accounting (NEW) > Financial Accounting Global Settings (New) > Document > Default Values > Change Message Control for Document Processing
Work Area Message Online Batch InputF5 671 W WF2 145 I IF2 144 I I
14. Classify Document Types for Document Splitting Use
Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. In order that the system can determine the splitting rule, you have to assign a business transaction variant to each document type.To ensure that a splitting rule is used appropriately, the relevant documents have to meet certain requirements. These requirements relate in particular to certain item categories that either must or must not be available. This information is specified for each business transaction variant and is checked against the current document during posting. If the document does not meet these requirements, the system rejects the posting. IMG Menu
Financial Accounting (NEW) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Classify Document Types for Document Splitting
Document Type Transaction Type VariantDV 0200 0001KZ 0000 0001
15. Define Document Splitting Characteristics for General
Ledger Accounting UseIn this step, you specify an input tax indicator per company code.Then the system uses this indicator when you post acquisitions that are not subject to tax. IMG Menu
Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting > Define Document Splitting Characteristics for General Ledger Accounting
Field Zero Balance Partner Field MandatorySEGMENT Segment
√ PSEGMENT Partner Segment
√
16. Define Document Splitting Characteristics for Controlling UseIn this IMG activity, you specify which additional characteristics you intend to apply for document splitting.The additional characteristics are not relevant for General Ledger Accounting.Instead, they are relevant for other application components (such as subcomponents in CO) that use documents transferred from General Ledger Accounting. IMG Menu
Financial Accounting (NEW) > General ledger accounting (NEW) > Business transactions > Document splitting >
Define Document Splitting Characteristics for Controlling FieldAUFNR OrderKOSTL Cost Center
17. Activate Document Splitting UseIn this IMG activity, you have to activate document splitting. The splitting method used is the SAP standard one, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting. You can do this choosing Extended Document Splitting > Assign Splitting Method. The activation then applies for the entire client. You can explicitly exclude individual company codes from document splitting. This means, however, that you are then no longer able to create any cross-company-code transactions containing company codes that have divergent settings for document splitting. IMG Menu Financial Accounting (NEW) > General ledger
accounting (NEW) > Business transactions > Document splitting > Activate Document Splitting
Field name User action and
valuesDocument Splitting √Inheritance √Standard A/CAssgnmnt
√
Constant ZBP01 18. Define Tolerance Groups for G/L Accounting UseWhen G/L accounts are cleared, tolerance groups are used to define limits which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record. IMG Menu Financial Accounting(NEW) > General Ledger
Accounting (NEW) > Business Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups for G/L Accounting
19. Define Posting Key for Incoming Invoices/Credit Memos UseWhen you enter incoming invoices and credit memos, the posting keys for the open items and G/L account items are generated automatically by the system. You can not change these keys when entering invoices and credit memos. IMG Menu Financial Accounting (NEW) > Accounts
Receivable/Accounts Payable > Business Transactions > Incoming Invoices/Credit Memos > Incoming Invoices/Credit Memo – Enjoy > Define Posting Key for Incoming Invoices/Credit Memos
Make the following entries for transaction EGX (Vendor item with special G/L indicator):Post. Key Debit Posting Key Credit29 39
20. Set country-specific check UseFor all countries, which maintain business relationships with your company, you have to include rules for checking the following data. IMG Menu SAP Net Weaver > General Settings > Set Countries >
Set country-specific check Country Bank Key Length of
Bank KeyChecking rule (VAT registration no.)
Other Data
FR 4 11 3 XUS 4 11 3 X
21. Create Dummy Profit Center UseThe dummy profit center receives postings concerning objects for which no profit center assignment exists. This ensures that your data will be complete in Profit Center Accounting. To create the master record for the dummy profit center use this special transaction. To change or display it, use the normal profit center maintenance functions.The name of the dummy profit center is displayed in the controlling area settings for Profit Center Accounting.
Choose the function Extras > Set controlling area first to make sure that the correct controlling area is set. Transaction Code
KE59
IMG Menu Financial Accounting (NEW) > General Ledger Accounting (NEW) > Master Data > Profit Center > Create Dummy Profit Center
SAP ECC 6.0: Asset & NEW GL Integration
From the AC210 course you will see that the new entities within New general ledger accounting such as the profit center/segment cannot be directly assigned to assets in asset master data. Therefore it has to be derived from cost center or order that is linked to asset. This is maintained in the time-dependent data of the asset.
Benefits of New General Ledger over the Classic General LedgerThe new General Ledger in mySAP ERP has the following advantages over the classic General Ledger in R/3 Enterprise:
a) In the new General Ledger, you can display the parallel accounting using parallel accounts (as in R/3) or using parallel ledgers. The FI standard functions and reports are available for all parallel ledgers.
b) The 'Segment' entity and the relevant reporting that are required for segment reporting according to IAS and U.S. GAAP are available in the new General Ledger.
c) In addition, you can enhance the new General Ledger flexibly, that is, you can enter user-defined fields and update the relevant totals. Many standard reports can evaluate the information from the user-defined fields.
d) When you use the new 'Document Splitting' function (online split), you can create financial statements at company code level and, if required, for entities, such as the segment. For each document, the system then creates a zero balancefor the relevant entity, for example, for the segment.
e) As a result, you no longer have to carry out time-consuming reconciliation tasks between FI and CO for the end of period since cross-entity processes are transferred in real-time to the new General Ledger in Controlling. Furthermore, you can, for example, navigate from the financial statements report results or the profit and loss statement report results to the relevant CO report.
f) The new General Ledger uses the same interfaces as the General Ledger in R/3. As a result, users do not require any additional training.
g) Due to the new 'multi-dimensional' aspect in the General Ledger, all data that is relevant for the General Ledger is stored in one environment. As a result, reconciliation tasks, for example, between the general ledger and Profit Center Accounting or the consolidation staging ledger, and processing steps that have to be carried out repeatedly in the individual applications (for example, balance carryforward are no longer required. When you use the new General Ledger, you may not have to use the special ledger anymore.
Leading ledger & Non-leading ledgersLeading ledger 1. It is a base ledger, which updates the cost center and consolidation.2. You can define only one ledger as the leading ledger – SAP provides the leading ledger "0L".3. The currency of the leading ledger is always used as the first currency.4. The leading ledger is integrated with all subsidiary ledgers.5. Only the values from the leading ledger are sent to CO.6. The leading area in Asset Accounting (depreciation area 01) must be posted to the leading ledger.7. Leading ledger uses the (additional) local currencies assigned to the company code.8. Leading ledger uses the GL Total Table: FAGLFLEXT. Non-leading ledgers 1. Non-leading ledgers are activated by company code.2. You can define additional currencies that deviate from those used by the leading ledger.3. As a second and third currency of a non-leading ledger, you may only use currency types that you have already assigned to the relevant company code for the leading ledger.4. You can define a fiscal year variant that differs from the leading ledger. If you don't specify a FYV, the FYV of the company code is automatically used.5. You can also define a posting period variant that differs from the leading ledger.6. Separate document types and number ranges can be defined for non-leading ledgers by users, to ensure continuity in ledger numbering.7. Non-leading ledger updates the profit center, segment.8. The non-leading ledgers are used as parallel ledger together with the leading ledger. This can be used to apply different accounting standards, such as IAS/IFRS or US-GAAP
Running new GL and traditional GL at the same timeRefer to the following OSS Note for all migration queries
1070629 - FAQs: New General Ledger Migration
Read question 23 for "Running new GL and traditional GL at the same time"
23. You want to configure a new company code with the new general ledger. The existing company codes use the classic general ledger. Can company codes use different general ledgers (classic and new) in the same client?
The implementation of a new company code and the transition from the classic general ledger to the new general ledger are two different projects which you must schedule at different times.You perform the migration from the classic general ledger to the new general ledger at client level and it affects all company codes in this client.
Because the new general ledger is activated at client level, the new general ledger would be active for all company codes, not only for the new company code. This would mean that the new general ledger is active in the old company codes, but there was no migration from the classic general ledger to the new general ledger. This is not possible.
Therefore, it is not possible to start with a new company code in the new general ledger while the classic general ledger is still active in other company codes in the same client.
First implement the new company code. Then set up the project for the transition from the classic general ledger to the new general ledger.
Alternatively: First set up the project for the transition from the classic general ledger to the new general ledger and migrate the data to the new general ledger, then implement the new company code.
SAP New GL : DOCUMENT SPLITTING – ConfigurationStandard Customizing SettingsIn the Implementation Guide, choose Financial Accounting (New)->General Ledger Accounting (New)-> Business Transactions->Document Splitting.
1. Classify G/L Accounts for Document Splitting
You need to classify the individual document items so that the system knows how to handle them. You do this by assigning them to an item category. The item category is determined by the account number. In this IMG activity, you need to assign the appropriate accounts.
2. Classify Document Types for Document Splitting
Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. To enable the system to determine the splitting rule, you need to assign a business transaction variant to each document type.
3. Define Zero-Balance Clearing Account
Here you define a clearing account for account assignment objects for which you want to have a zero balance setting when the balance is not zero.
4. Define Document Splitting Characteristics for General Ledger Accounting
Here you specify to which document splitting characteristics document splitting applies, for example, profit center or segment. The characteristics that you specify should be maintained in at least one of your ledgers. You determine which characteristics are maintained in your ledger by assigning scenarios or customer fields to your ledgers. You also define how this characteristic is to be handled by specifying, for example, whether you want to apply a zero balance setting, whether the field is a required entry field, and the appropriate partner field.
5. Define Document Splitting Characteristics for Controlling
Here you specify which additional characteristics you want to apply in document splitting. The additional characteristics are not relevant for General Ledger Accounting. Instead, they are relevant for components in Controlling that use documents transferred from General Ledger Accounting.The selected characteristics are only transferred to the specified line items when the account to which the postings are to be made can also take the characteristics.
6. Define Post-Capitalization of Cash Discount to Assets
Here you define whether the cash discount that is applied in the payment of an asset-relevant invoice should be capitalized to the asset. When you select this setting, the cash discount amount is not posted to the cash discount account in the payment document, but instead directly to the asset.
7. Edit Constants for Nonassigned Processes
Here you define default account assignments (for example, a default segment) for specific line items in processes for which it is not possible to derive the correct account assignments at the time when the document is posted. This is the case if the required information is not yet available when the posting occurs.
8. Activate Document Splitting
In this IMG activity, you activate document splitting. The splitting method used is that delivered by SAP as standard, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting (see the next step).
Settings for Extended Document Splitting
Here you define your own rules for document splitting and make the necessary settings so that the system applies the rules you defined and not the SAP standard rules.
9. Define Splitting Method
Here you define your own method for document splitting. A splitting method contains the rules governing how the individual item categories are dealt with.
10. Define Splitting Rule
Here you define the splitting rules for document splitting. You assign one or more business transaction variants, the account key for the zero balance setting, and the leading item categories for cross-company code transactions to a splitting method.
11. Assign Splitting Method
Here you assign the splitting method to be used for document splitting after activation. If you want to activate your own splitting method, replace the standard method with your own method.
12. Define Business Transaction Variants
Here you can define business transaction variants for the business transactions in document splitting.
DOCUMENT SPLITTING - DetailsDocument splitting allows you to display documents using a differentiated representation.
In the representation, line items are split according to selected dimensions.
In this way, you can draw up complete financial statements for the selected dimensions at any time.
Using the document splitting procedure, you can also create a segmented display of a (partial) balance sheet according to a set of legal requirements (for example, IAS) or according to areas of responsibility.
In addition, you can allocate at the time of posting additional costs (such as realized or valuated exchange rate differences) to the CO account assignment objects to which the costs relate.
Assets can also be subsequently capitalized at the time of posting.
Implementation Considerations: You need to make settings in Customizing and other preparations for document splitting.
If you already use new General Ledger Accounting in your production system and want to implement document splitting subsequently, you need to use the General Ledger Migration Cockpit
Integration: Document splitting has an effect on subsequent processes, such as closing operations, and on processes in Controlling (CO).
Features: You can use the document splitting procedure to split up line items for selected dimensions (such as receivable lines by profit center) or to effect a zero balance setting in the document for selected dimensions (such as segment). This generates additional clearing lines in the document.
Document Splitting Process: For document splitting to be possible, the system classifies the individual line items as well as the documents. This takes place using your settings in Customizing. Depending on how a document is classified, the splitting rule selected for a document specifies how the document is split and for which line items.
SAP delivers a set of standard splitting rules. You can also define your own rules.
Subfunctions of Document Splitting
The following functions are part of document splitting:
Passive document splitting:
Clearing and similar processesThe system creates a reference to existing account assignments. These account assignments are used as the basis for line items to be split.
The system applies all account assignments that you have defined as document splitting characteristics in Customizing.
If you have set the Zero Balance Setting indicator for the document splitting characteristic, the system then creates any necessary clearing lines to ensure that the characteristics produce a balance of zero in each document.
Active document splitting:
Splitting a documentIn this subfunction, the line items are split according to the settings in Customizing (the classification of the document and the splitting rule assigned to the document).
Subsequent processes:
Clearing, such as realized exchange rate differencesFor example, you can also use the CO account assignments relating to the costs to post the realized exchange rate differences occurring in this subsequent process.
Closing operations, such as foreign currency valuation
You can perform closing operations according to the document splitting characteristics defined.
Document Splitting Simulation
During document entry, you can simulate the postings to be generated.
From the simulation in the general ledger view, you can call the expert mode.
In the expert mode, you obtain detailed information about the split document as well as about the document splitting rules applied.
Furthermore, it allows you to view the Customizing settings for document splitting specific to the business transaction. Displaying the Split Document
You can display a document as follows:
- In its original form in the entry view
- Split from the view of a ledger in the general ledger view and with the generated clearing lines
How the document is displayed in the general ledger view depends on whether the ledger to which you want to post contains the document splitting characteristics to be applied in document splitting.
Limitations: You can only use document splitting for documents that can be uniquely assigned to a business process. The relevant relationship is unclear when there are multiple business processes within one document.
SAP - FI ECC 6.0 New GL Functionality Config1. Activate the New General Ledger Accounting by a single click on the
clock icon. You will reach to change view "activation of New GL A/cg" detail screen and tick the checkbox and save.
2. After activation of New General Ledger Accounting, you exit the IMG screen when you re-enter, you find that a new node is added Financial Accounting (New)
3. After activation of New General Ledger Accounting; a new sub node appears in the IMG structure. This sub node is Define Segment The menu path is: SAP Customizing IMG ---> Enterprise Structure ----> Definition --> Financial Accounting --> Define Segment In this IMG activity, you define your segments. If you then define your profit centers, you can enter an associated segment in the master record of a profit center. The segment is then derived from the assigned profit center during posting.
4. Activation has created a new field in Profit Center Master Record: the SEGMENT
5. Leading and Non- Leading Ledgers In General Ledger Accounting. You can use several Ledgers in parallel. This allows you to produce financial statements according to different accounting principles. A ledger uses several dimensions from the totals table it is based upon. When defining Ledgers, one must be defined as the Leading Ledger. The Leading Ledger is based on the same accounting principles as that of the consolidated financial statements. It is integrated with all subsidiary ledgers and is updated in all company codes. This means that it is automatically assigned to all company codes. In each company code, the Leading Ledger receives exactly the same settings that apply to that company code: the currencies, the fiscal year variant and posting period variant. You must designate one of your ledgers as the Leading Ledger. It is not possible to designate more than one ledger as the leading ledger. The menu path is: SAP Customizing IMG ----> Financial Accounting (New) -----> Financial Accounting Basic Settings (New) -----> Ledgers --- -> Ledger -----> Define Ledgers for General Ledger AccountingClicking on the checkbox identifies one of your ledgers as the Leading Ledger.
6. Activation of Non Leading Ledgers Non Leading Ledgers are parallel ledgers to the Leading Ledger. They can be based on local accounting principle, for example. You have to activate a non- Leading Ledger for individual company codes. Non- Leading Ledgers can have different fiscal year variants and posting period variants per company code to the Leading Ledger of this company code. The menu path is: SAP Customizing IMG ----> Financial Accounting (New) ----- > Financial Accounting Basic Settings (New) -----> Ledgers - ---> Ledger -----> Define and Activate Non --Leading Ledgers
7. Assign scenarios to ledgers : A Scenario combines Customizing settings from different business views. Each business view specifies which posting data is transferred from different application components in General Ledger Accounting, such as cost Center update or Profit Center
update .You assign the desired scenarios to your ledgers. For each ledger, you define which fields are filled with posting data from other application components. SAP delivers a number of scenarios in the standard system. It is not possible to create additional scenarios. The menu path is: SAP Customizing IMG -----> Financial Accounting (New) ----- > Financial Accounting Basic Settings (New) -----> Ledgers - --->Fields -----> Display Scenarios for General Ledger Accounting.
8. Cost of sales accounting : Cost of sales accounting is a way to create a profit and loss statement (P&L) for a company by comparing the revenues to the costs or expenses incurred to obtain these revenues. The expenses are mainly divided by functional area such as: Manufacturing Administration Sales Research and Development We can activate Cost of Sales Accounting by the following menu path: SAP Customizing IMG -----> Financial Accounting ( New ) ---- -> Financial Accounting Basic Settings (New) -----> Ledgers --->Ledger-----> Activate Cost of Sales Accounting Offsetting Account Report ECC 5.0 Offsetting account report for vendors in ECC 5.0 is possible after implementing the OSS Note 1034354.