Art of Cards Society, HKUSTSU

The Proposed Executive Committee members:

President SUN Kai Man

Internal Vice-President PANG Kwok Fai

External Vice-President CHAN Ting Fung

Financial Secretary LO Chi Wai

Academic Secretary CHAN Chun Wa

General Secretary KUNG Ka Lun

Internal Secretary TSE Gang Hei

Marketing Secretary MUI Bernard

Promotion Secretary KWOK Ming Chun

Sports Captain WAN Ka Wai

Welfare Secretary LAM Kin Hei

28th Jan 2015

Proposal To: HKUSTSU Council

ICA (Independent Clubs Association )

Art of Cards Society, HKUSTSU

(, the Society)

(Card Games)[1]

[2][3]

UNO

Trinity College Dublin Cards Society [4.1]MIT Strategic Games Society[4.2]MIT Poker

Club [4.3]Magdalen College Oxford Card Games Society[4.4]University of Oxford Poker Society[4.5]Harvard Global Poker Strategic Thinking Society[4.6]University of Westminster Pokmon Society[4.7][4.8][4.9][4.10][4.11]

(Chess)(Bridge) ICA

[5]

() 30 10

50 50 (Visiting Members)

(ICA)

( Year Plan)

[6]

Reference:

[1] International Playing-Card Society - Brief History of Playing-Cards: http://www.i-p-c-

s.org/history.html

[2] BOYAA GAMES: http://www.boyaa.com.hk/html/business.php

[3] International Federation of Poker Statutes: http://pokerfed.org/about/ifp-statutes/#tab-id-3

[4.1]Trinity College: http://www.trinitysocieties.ie/society/20/cards-bridge

[4.2] MIT Games: http://web.mit.edu/sgs/www/

[4.3] MIT Poker: http://poker.scripts.mit.edu/mission.html

[4.4] Oxford Games: http://groupspaces.com/MagdalenCollegeCardGamesSociet/

[4.5] Oxford Poker: http://ousu.org/organisation/7588/

[4.6] Harvard: http://gpsts.org/hls-poker-strategic-thinking-society-formed/

[4.7] University of Westminster Pokmon Society https://twitter.com/uwpkmnsoc

[4.8] https://www.facebook.com/NTUCGM/

[4.9] http://club.ntu.edu.tw/~club20888/

[4.10]: http://student.hkbu.edu.hk/~sa-game/about_us.html

[4.11]: https://www.facebook.com/ouhkscgs

[5]

[6] Cap 148 GAMBLING ORDINANCE:

http://www.legislation.gov.hk/blis_ind.nsf/D2769881999F47B3482564840019D2F9/43EDAE98A540C

C4888256489000ADF2A?OpenDocument

()

/

()

Year Plan 28th Jan 2015

Schedule

(FYI : Feb 2015: HKUSTSU Annual Election (Affiliation)

The election for this specific affiliation request will be held to decide if the Society

can be affiliated to HKUSTSU.)

March-April 2015: Members Recruitment and Orientation Night

Objectives: To recruit new members for the Society and build friendship among

members.

Description: Members are the target the Society serve. As the Society are newly

established as an affiliated sub-organization of HKUSTSU, more members are wanted

for the Society recruitment and orientation. Counter will be set up in the Atrium for

promotion and recruitment. Also, some mini-oriented functions and gathering will be

held as ice-breaking welcome for new members in an April night.

Resource allocations: The IVP and Internal Secretary will be the person-in-charge,

expense within $750 including the foods and drinks in orientation night. Targeted

new members is 30 and targeted participants for O-night is 15. The O-night requires

an entry fee of no more than $50.

April-May: International Card Games Show

Objectives: To promote a cultural diversity from card games and arouse the interest

in card games.

Description: Various types of card games show and display will be organized and set

up aiming to attract more members and provide an opportunity for members to

appreciate the art of cards. The show will be scheduled for two-weeks long and

covered several types of card games introducing and playing. After the show, the

Card Gaming Team of the Society recruitment will be carried on.

Resource allocations: The IVP and Sports Captain will be the person-in-charge,

financial budget within $1000 including souvenirs and promotion items. Targeted

participants is 50. Targeted team members is 10.

June-July: Summer Study Tour

Objectives: To exchange idea of card games culture in an international level and

provide opportunity to build relationship oversea for the Society.

Description: Study tour is aimed at enabling members to gain precious oversea

experience during the summer break. It will be scheduled for a period of up to five

days and covers the whole range of leisure and educational activities through

university visit and company visit and sightseeing which allow students to experience

global card gaming culture and worldwide card gaming events first hand. It will also

provide a platform for students to broaden their social network with students and

professional card gaming players abroad. Suggested destination: Taiwan or Macau.

Detailed venue will be confirmed in May.

Resource allocations: The EVP will be the person-in-charge. Financial budget within

$5000 including accommodation and transportation fee per person. Targeted

participants is 10.

July-Aug: Summer Orientation Day

Objectives: To promote the Society towards the freshman and new members of the

Society and provide orientation for the HKUST new comers.

Description: The orientation day will be organized to provide an opportunity for

freshmen to build up friendship and a sense of belongings towards the Society. It will

be held on the timeslot allocated by HKUSTSU for ICA within summer orientation

weeks. The rundown will include general orientation activities and the introduction

session of the Society.

Resource allocations: The President and IVP will be the person-in-charge. Financial

budget within $200 including an o-day tee and dinner per person. Targeted

participants is 20+20 (leaders + freshmen).

Sep: Freshmen Orientation Week

Objectives: To recruit new members and arouse interest towards various types of

card games.

Description: Freshmen week is a week devoted towards integrating freshmen into

the university life as well as to enrich and introduce the field of mind sports and card

games. Also, new Card Gaming Team recruitment will be held to attract interested

members with advanced skill of particular card games.

Resource allocations: The IVP will be the person-in-charge. Financial budget within

$1500 including an orientation night function. Targeted new members is 50 and

targeted participants for O-night is 25. Targeted team members is 10.

Oct: Multi-Sporting Card Games Tournament

Objectives: To promote the art of card games, and also provide a competitive and

friendly environment specifically for card gaming lovers.

Description: As a multi sporting card games tournament, several types of card games

will be introduced for members as a competitive sporting events. The Society will

target more freshmen students attracting them to join the tournament. Also, the

Society Card Gaming Team will also attend the tournament to exchange and practice

the skill of the card games with other members.

Resource allocations: The Sports Captain will be the person-in-charge, financial

budget within $1000 including the Champion awards and promotion. Targeted

participants is 25.

Nov-Jan 2016: The Society Festival Tour & Joint-U Card Games Tournament

Objectives: To promote the Society across the campus and universities and as a

major event for member gathering.

Description: The annual Festival Tour of the Society will be organized from November.

The festival is aimed to promote the Society as a whole and gather all members to

experience the joy, energy and inspiration of the Society. A series of exciting and

thrilling functions and events will be introduced at HKUST.

Apart from on campus card games event, the Society will also co-organize joint-

university card games tournament with other tertiary institutions students

organization or group. It aims to not only the practice of card games of the Society

members, but also to promote the art of cards around universities and friendship

with friend students organization.

The Festival Tour includes a series of functions and activities: An opening ceremony

in Atrium or lecture theatre, a two-day model World Series of Card Gaming event, a

one day field trip, an Annual Dinner/Ball event and a sub-committee oriented

function, etc. Details of the Festival Tour will be presented in a General Meeting later.

Resource allocations: The IVP (regards to the festival tour in campus) and EVP

(regards to the joint-u tournament) will be the person-in-charge, financial budget

within $6000 for the festival tour plus the $1000 Champion awards. Targeted

participants is 40 Society members plus 30 joint-u students.

Whole Year Function:

Bi-weekly:

Team Practice: Team practice for Card Gaming Team will be held bi-weekly at HKUST

for members to practice their skill of card games and prepare for card games

tournament.

PIC: the Sports Captain

Member gathering: Any kind of leisure and entertainment functions can be

organized by the Society or Society members as a friendly gathering bi-weekly, such

as study group chit-chat, friendly card games, sub-committee functions, outdoor

sightseeing etc.

PIC: the Internal Secretary, Marketing Secretary and Sports Captain.

Bi-monthly:

Movie sharing session: Selected movie or video clips will be played and discussed in

this session. It aims to provide a leisure gathering for members and inspire members

the art of cards.

PIC: the Academic Secretary.

Academic discussion forum: Specific academic research topics related to gaming and

game theory will be shared among members as a platform of knowledge exchanging.

Further discussion can then be held in this kind of forum, promoting the person-to-

person learning environment.

PIC: the Academic Secretary.

Annually:

Welfare Product

To promote the image of the Society and establish the identity of Society members

and provide them benefits or so on:

- Souvenir bags and electronic tutorial books will be designed and distributed in

September 2015.

- The Society tee and jacket will be designed and sold in before Nov 2015.

- Championship awards will be designed and presented in before the end of the

Festival Tour.

- Any reasonable welfare product that satisfied the need of members and within

financial budget.

PIC: the Promotion Secretary and Welfare Secretary

Art of Cards Society, HKUSTSU

Constitution

(4th Draft on 28th Jan 2015)

Section I: General

Article 1: Name

The name of the Society shall be Art of Cards Society, HKUSTSU in English and in Chinese. Hereafter referred to as the Society.

Article 2: Affiliation

The Society shall be affiliated to Hong Kong University of Science and Technology

Students' Union.

Article 3: Objectives

The objectives of the Society shall be:

a) To promote discussion and research concerning gaming and game theory in

academia across HKUST, Hong Kong and internationally;

b) To promote the art of cards and associated mind sports and card games among

its members;

c) To cultivate and promote friendship and sportsmanship among its members, with

current HKUST students and alumni, and also students at local and international

tertiary institutions;

d) To gather the members by providing them benefits, activities and opportunities

to participate in various card gaming and sporting events;

e) To promote the image of HKUST and the Society through academic research and

card games.

Article 4: Political Stance

Without prejudice to any objectives of the Society and HKUSTSU, the Society shall put

Hong Kong localism in top political priority.

Article 5: Official Languages

The official languages are English and Chinese and they should enjoy equal status. In

case of discrepancy, unless otherwise stated, the Chinese version shall be referred to.

Article 6: Session

The session of the Society shall commence with the conclusion of the Annual General

Meeting and shall terminate with the conclusion of the next Annual General Meeting.

Section II: Membership

Article 1: Full Membership

All undergraduate and postgraduate students at HKUST shall be eligible for Full

Membership of the Society, provided that they are full members of HKUSTSU.

Article 2: Associate Membership

Any faculty staff and alumni of HKUST and any undergraduate or postgraduate

students at HKUST who is not HKUSTSU full members shall be eligible for Associate

Membership. Any HKUST students not being eligible for membership of the Society

under any of the above articles may be entitled to Associate Membership under the

prior approval of the Executive Committee.

Article 3: Visiting Membership

Any full time undergraduate or postgraduate students in local (except HKUST) and

international tertiary institutions shall be eligible for Visiting Membership.

Article 4: Honorary Membership

a) All full and associate members may be entitled to Honorary Membership under

the prior approval of the Executive Committee.

b) All members of the Executive Committee shall be entitled to Honorary

Membership after their graduation.

c) A list of new honorary members shall be reported in a General Meeting.

Article 5: Privileges and Obligations

a) All members of the Society shall enjoy the following privileges:

i) To attend functions and activities arranged by the Society;

ii) To attend the General Meetings of the Society with full speaking right;

iii) To use all facilities provided by the Society.

b) Only full members of the Society may vote at General Meetings.

c) Only full members of the Society may vote, nominate and be nominated for

elections of the Society.

d) Only Full and associate and honorary members of the Society may become

members of sub-committees of the Society.

e) All members shall abide by this Constitution and resolutions passed by the

General Meetings.

f) All full, associate and visiting members of the Society shall pay the membership

fee.

Article 6: Term of Membership

The term of Full, Associate and Visiting Membership shall follow the Academic Year of

HKUST. Honorary Membership shall be a lifetime membership.

Article 7: Suspension of Membership

Proposal of suspension of membership to a General Meeting may be moved against

any person who fails to fulfill the obligations as a member with requisition of the

Executive Committee, or signed by not less than 5% of full members of the Society, or

fifteen full members of the Society, whichever the more.

Section III: General Meetings

Article 1: Authority

The vote at a General Meeting of the Society shall possess the highest authority in the

Society in any matter affecting its members as a whole.

Article 2: Annual General Meeting

a) The Annual General Meeting (AGM) shall be convened by the President of the

Society and held before the beginning of the Spring Term in each Academic Year

of HKUST.

b) The business of the Annual General Meeting shall include the following:

(i) To receive and adopt the minutes of the previous Annual General

Meeting and minutes of all subsequent Extraordinary General Meetings

(if any);

(ii) To receive and adopt the annual report of the Society;

(iii) To receive and adopt the annual financial report of the Society;

(iv) Presentation of the year plan and financial budget of the next session;

(v) To elect the members of the Executive Committee of the next session;

(vi) To pass amendments to this Constitution, if any;

(vii) Any other business specified in the notice of meeting by the Executive

Committee.

Article 3: Extraordinary General Meeting

An Extraordinary General Meeting (EGM) shall be held upon the request of the

Executive Committee, or the written request of 5% of the full members of the Society,

or fifteen full members of the Society, whichever the more. Any such requisition shall

specify the objects of the proposed meeting and no other business shall be discussed

thereat.

Article 4: Notice of General Meeting

a) A notice of Annual General Meeting and the agenda thereof shall be posted on at

least three of the Official Notice Area and at least seven clear days before the

meeting.

b) A notice of Extraordinary General Meeting and the agenda thereof shall be

posted on at least three of the Official Notice Area and at least three clear days

before the meeting.

Article 5: Quorum

At all General Meetings, 7% of the full members of the Society, or twenty full members

of the Society, whichever the more shall form a quorum. If the quorum cannot be

formed within one hour, the scheduled General Meeting shall be postponed for at

least seven days. If the quorum still cannot be formed, all attendees shall form the

quorum.

Article 6: Standing Orders

The Standing Orders of all General Meetings, unless otherwise stated in this

Constitution, shall be in accordance with the Standing Orders of the HKUSTSU Council

Meetings.

Section IV: Executive Committee

Article 1: Session of Executive Committee

The Executive Committee shall be elected at the Annual General Meeting or the

Extraordinary General Meeting and shall hold office from the following day of the

General Meeting until the next Annual General Meeting.

Article 2: Composition

The Executive Committee shall be composed at least four, but not more than twenty

of the following position members:

a) The President

b) The Internal Vice-President

c) The External Vice-President

d) The Financial Secretary

e) The Academic Secretary

f) The General Secretary

g) The Internal Secretary

h) The Marketing Secretary

i) The Promotion Secretary

j) The Sports Captain

k) The Welfare Secretary

l) Any reasonable position if approved in a General Meeting

Article 3: Duties of Individual Executive Committee Members

a) The President shall be the chief executive of the Society, and shall be the ex-

officio chairperson of the Executive Committee Meetings and of the General

Meetings.

b) The Internal Vice-President shall assist the President in conducting the internal

affairs of the Society, and shall, in the absence of the President, carry out the

duties of the President.

c) The External Vice-President shall assist the President in conducting the external

affairs of the Society.

d) The Financial Secretary shall be responsible for all financial transactions of the

Society, shall draft the Annual Budget and prepare the Annual Financial Report.

e) The Academic Secretary shall be responsible for all matters concerning academic

discussion and research in the Society.

f) The General Secretary shall be responsible for the general correspondence and

actions of the Society, shall take the minutes of all Executive Committee Meetings

and of all General Meetings, and shall keep the membership list of the Society.

g) The Internal Secretary shall assist the President and the two-Vice-Presidents in all

their duties and shall foster the internal coordination within the Executive

Committee and with the General Secretary for the general administration of the

Society.

h) The Marketing Secretary shall be responsible for all matters concerning

sponsorship, public relation and general marketing activities of the Society.

i) The Promotion Secretary shall be responsible for promotion of the Society and

shall be responsible for preparing any publicity and publication works of the

Society.

j) The Sports Captain shall co-ordinate the activities of the Society and the Card

Gaming Team of the Society and shall be responsible for all sub-committee

functions and team recruitment in the Society.

k) The Welfare Secretary shall be responsible for promoting general welfare of

members of the Society and be responsible for the management of the Society

welfare facilities and services.

Article 4: Collective Duties

a) The President, Internal Vice-President, External Vice-President and Financial

Secretary shall not hold more than one office in the Society.

b) In addition to the duties as specified in Article 3 under Section IV, members of the

Executive Committee shall collectively and individually be responsible for the

performance of the duties of the Executive Committee under this Constitution.

Article 5: Executive Committee Meeting

a) The Executive Committee Meeting shall be convened by the President of the

Society.

b) A notice of the Executive Committee Meeting and the agenda thereof shall be

given to all members of the Executive Committee at least 12 hours before the

meeting.

c) A simple majority of the members of the Executive Committee shall form a

quorum at all Executive Committee Meeting.

Article 6: Sub-committee

a) The Executive Committee shall have the authority to delegate power to a sub

committee to deal with any business. Such sub-committee(s) shall be responsible

to the Executive Committee for all of their actions.

b) The Card Gaming Team of the Society shall be a standing sub-committee of the

Society and shall represent HKUST and the Society in external (and internal, if

necessary) card gaming and sporting events.

Article 7: Vote for Non-Confidence

a) Any office bearer shall be removed immediately from office by a vote of non-

confidence passed by a simple majority at a General Meeting.

b) The reasons to motion vote(s) for non-confidence must be owing to

i) infringement of this Constitution;

ii) negligence of duties;

iii) unbecoming conduct.

Article 8: Resignation

a) Any member of the Executive Committee who wishes to resign shall inform the

Executive Committee by writing a signed letter at least fourteen days before the

effective date of resignation.

b) Should the President resign his or her position or receive a vote of non-

confidence, an Extraordinary General Meeting shall be convened to elect a new

President among the Executive Committee members.

c) Should there arise a vacancy in the Executive Committee due to resignation,

other than that of the President, the Executive Committee should

i) Appoint a full member to take up that position by conducting an

Extraordinary General Meeting, or

ii) Keep that position vacant.

Article 9: Vacancy of Offices

a) The Executive Committee shall consist of at least four position members including

the President, any one of the Vice-Presidents and the Financial Secretary.

Otherwise, the Executive Committee shall be dissolved or an Extraordinary

General Meeting shall be convened by any of Executive Committee members to

resolve the matter within fourteen days.

b) In the event of the vacancy of the President, the Internal Vice-President shall be

the Acting President to take up the work, who shall have the same authorities

and duties as the respective position until a new President is elected.

c) A vacancy of the Executive Committee other than that of the President can be

filled by any full member of the Society appointed by the Executive Committee by

conducting an Extraordinary General Meeting.

Article 10: Notice of Change of Offices

A notice shall be posted on at least three of the Official Notice Area within seven days

after any changes in office bearers are conducted.

Section V: Election

Article 1: Election Board

a) The Election Board shall be responsible for handling all the matter concerning the

election(s), including administration and complaints.

b) The Executive Committee shall be responsible for the formation of the Election

Board.

c) The Election Board shall be formed at least seven days before the nomination

period starts.

d) The composition of the Election Board shall consist of both Executive Committee

members and other full members of the Society. All nominators and nominees

cannot be any members of the Election Board.

e) The Election Board shall announce the election regulations, if any, and introduce

a maximum amount of expenses allowed for each cabinet before the nomination

period starts.

f) Any reasonable complaint against the Election Board shall only be considered and

settled in a General Meeting.

g) The Election Board shall have the final right on the validity of the election unless

revoked by a motion carried in a General Meeting.

Article 2: Nomination

a) The Executive Committee as stated in Article 2 under Section IV shall be elected

in the form of a cabinet in the Annual General Meeting and the cabinet shall

submit prescribed nomination form before the closure of the nomination period.

Each office bearer of the nominated cabinet must be nominated by at least one

full member of the Society who does not belong to the cabinet he or she

nominates.

b) The deadline of the nomination period shall be at least 72 hours before the

Annual General Meeting.

c) Each individual candidate can join one cabinet and take one position only.

d) No member of the Society shall nominate more than one candidate.

e) All candidates must be full members of the Society.

Article 3: Voting

a) In case there is only one cabinet, the attending full members of the Society in the

Annual General Meeting shall vote for or against the cabinet or abstain.

The cabinet shall be declared elected into office if a simple majority of votes cast

is for the cabinet.

b) In case there are two or more cabinets, the cabinet with the highest number

votes shall be elected into office.

c) In case there are two or more cabinets having the same and highest number of

votes, a re-voting only among these cabinets shall be held.

d) In addition to (a), (b) and (c), the cabinet must gain at least one-quarter of the

votes of the full members of the Society present in the Annual General Meeting.

e) If no cabinet is effectively elected into office in the Annual General Meeting, a by-

election shall be held in the General Meetings or there shall be no Executive

Committee for the next session of the Society.

Section VI: Finance

Article 1: Financial Year

The financial year of the Society shall follow the session of the Executive Committee.

Article 2: Annual Financial Report

At the end of each financial year, a financial report including a verified balance sheet

and other financial statements shall be prepared, verified by the Executive Committee

and any full member other than Executive Committee beforehand and presented by

the Financial Secretary of the Society in the following Annual General Meeting for

adoption.

Article 3: Financial Budget

Financial budget for the coming session of the Society shall be presented in the

General Meetings.

Article 4: Membership Fee

The Executive Committee shall have the right to decide the membership fee and make

revision of the membership fee annually provided that the proposed increase rate

does not exceed the latest inflation rate announced by the HKSAR Government.

Article 5: Donations and Funds

a) Any donations or fund-raising to the Society shall be clearly stated in a financial

report which is accessible by the public.

Section VII: Dissolution

Article 1: Dissolution of the Society

The dissolution of the Society shall only be passed by a resolution made in a General

Meeting with a three-quarters majority.

Article 2: Responsibility of the dissolved body

After dissolution, members of the Executive Committee shall be responsible for all

matters of the dissolved body, and a notice of dissolution shall be posted on all Official

Notice Area within twenty-four hours for not less than seven consecutive clear working

days.

Section VIII: Constitution

Article 1: Interpretation

a) Unless specified, for the purpose of this Constitution,

i) General Meeting shall include the Annual General Meeting and any

Extraordinary General Meeting of the Society.

ii) HKUST shall mean the Hong Kong University of Science and Technology

iii) HKUSTSU shall mean the Hong Kong University of Science and

Technology Students' Union.

iv) The Constitution shall mean the Constitution of Art of Cards Society,

HKUSTSU.

v) The Executive Committee shall mean the Executive Committee of Art of

Cards Society, HKUSTSU.

vi) The Official Notice Area shall mean the notice areas designated for

Independent Clubs Association or the Society by the Council, HKUSTSU.

vii) The Society shall mean the Art of Cards Society, HKUSTSU.

b) The interpretation of this Constitution shall rest with the Executive Committee

unless revoked by a motion carried in a General Meeting.

Article 2: Amendment

This Constitution shall not be amended except by a motion carried with two-thirds

majority at a General Meeting.

Article 3: Disclaimer

The Society does not support any form of illegal gambling on campus and thus will not

be a gambling venue. Any form of gambling or cash game at HKUST will be prohibited.

(Proposed Constitution of the Society on 28 Jan 2015)