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Page 1: New Ledger Code (Teachers’ Pension Grant) - The … · Web viewFMS6 November 2019 Bulletin 2 27 Included in this bulletin: New Ledger Code 700432 for TPECG (Teachers ’ Pension
Page 2: New Ledger Code (Teachers’ Pension Grant) - The … · Web viewFMS6 November 2019 Bulletin 2 27 Included in this bulletin: New Ledger Code 700432 for TPECG (Teachers ’ Pension

© Herts for Learning 2019

Contents

New Ledger Code......................................................................................................................2

To create the new Ledger Code:..................................................................................................2

Mapping the new Ledger Code to Cost Centres........................................................................5

Mapping the new Ledger Code to CFR.......................................................................................7

New CFR I08 Split.....................................................................................................................8Setting up a new Ledger Group....................................................................................................9

To edit the existing I08 Ledger Group........................................................................................10

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FMS6

November 2019

Bulletin 227

Included in this bulletin:

New Ledger Code 700432 for TPECG(Teachers’ Pension Employers Contribution Grant)

New CFR I08 Split into I08a and I08b

Financial Services HelpdeskTel No: 01992 555753

Email: [email protected]

Page 3: New Ledger Code (Teachers’ Pension Grant) - The … · Web viewFMS6 November 2019 Bulletin 2 27 Included in this bulletin: New Ledger Code 700432 for TPECG (Teachers ’ Pension

© Herts for Learning 2019

Mapping the Ledger Code to the new Ledger Group...............................................................10

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Page 4: New Ledger Code (Teachers’ Pension Grant) - The … · Web viewFMS6 November 2019 Bulletin 2 27 Included in this bulletin: New Ledger Code 700432 for TPECG (Teachers ’ Pension

© Herts for Learning 2019

New Ledger Code (Teachers’ Pension Grant)

The new Ledger Code is:

700432 Teachers’ Pension Employers Contribution Grant (TPECG)

To create the new Ledger Code:

Tools General Ledger Setup Tab 5 Ledger Codes

Click on the Add icon

Select Income from the drop down menu and click Next

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Page 5: New Ledger Code (Teachers’ Pension Grant) - The … · Web viewFMS6 November 2019 Bulletin 2 27 Included in this bulletin: New Ledger Code 700432 for TPECG (Teachers ’ Pension

© Herts for Learning 2019

Click on the browser

In the Ledger Definition field highlight I01and click on Select

Click on Next

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© Herts for Learning 2019

At this screen the selection will default to Fund Code 01 School Budget Share if there is only one Fund (this will apply to most Hertfordshire Maintained schools). Click on Next unless you have more than one Fund, in which case you will need to click on the browser and select the required Fund.

At this screen, enter the details of the Ledger Code and click on Finish

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© Herts for Learning 2019

Click on the Normal VAT browser and select Out of Scope Output VAT

Click on Save and Save again

Mapping the new Ledger Code to Cost Centres

Tools General Ledger Setup Tab 6 Cost Centre/Ledger Links

Click on the Add icon

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© Herts for Learning 2019

In the Available Cost Centres field, scroll down to find or type in the required Cost Centre; highlight this and click on the small right-facing arrow to move the Cost Centre to the Chose Cost Centres field.

In the Available Ledger Codes field, scroll down to find or type in the required Ledger Code; highlight this and click on the small right-facing arrow to move the Ledger Code to the Chosen Ledger Codes field.

Click on Create Links

Click on Save

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© Herts for Learning 2019

Mapping the new Ledger Code to CFR

Tools General Ledger Setup Tab 8 CFR Mappings

Click on the CFR Heading Table browser

Highlight Income and click Select

Highlight CFR Code I01, then click on the browser in the Mapped Ledger Code Field.

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© Herts for Learning 2019

The new Ledger Code will appear in the left hand Available Codes column (these are codes which are NOT mapped to CFR). Click on the small right-facing arrow to move the new Ledger Code to the Chosen Codes column on the right.

Once done click on Update, then click on Save.

New CFR I08 Split to I08a and I08b

The Department for Education (DfE) have changed the Consistent Financial Reporting (CFR) format ready for the Financial Year 2019 Year End.

I08 (Income from Facilities and Services) is to be split into two new CFR Groups:

I08a Income from Letting of Premises (Hirings). I08b Other Income from Facilities and Services

The information below will help you create a new Ledger Group and map the Ledger Codes.

At this stage you will not be able to map the Ledger Code for Lettings/Hirings to the new I08a CFR Group; the ability to do this will be included in the FMS Spring 2020 upgrade, which will be released in late February/early March 2020 in time for Year End.

In the meantime, you will be able to create a new Ledger Group, and map the Lettings/Hirings Ledger Code to it, as detailed below:

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© Herts for Learning 2019

Setting up a new Ledger Group

Tools General Ledger Setup Tab 4 Ledger Groups.

Click on the plus icon to add a Ledger Group

Enter the new Ledger Group I08a and click Save, and the Save again.

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© Herts for Learning 2019

To edit the existing I08 Ledger Group

Tools General Ledger Setup Tab 4 Ledger Groups.

Scroll down to I08 and highlight this

Click on the Edit Icon

Change the Group Name from I08 to I08b and click Save, and then click Save again.

Mapping the Ledger Code to the new Ledger Group

Tools General Ledger Setup Tab 5 Ledger Codes

Scroll down and find the Ledger Code for Lettings/Hirings

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© Herts for Learning 2019

Highlight the Ledger Code and click on the Edit icon

Click on the Ledger Group browser

Highlight I08a Income from Letting Premises and click Select

Click on Save

Click on Save again

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