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New member’s guide

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Table of Contents

1. Hello new AIESECer _page 3

2. AIESEC Introduction _page 4

3. AIESEC History _page 5

4. AIESEC Experience page 6

5. AIESEC Programmes _page 10

6.The AIESEC Way page 13

7. AIESEC Brand page 14

8. AIESEC Structure page 16

9. AIESEC Romania page 17

10. AIESEC Cluj-Napoca page 18

11. Conference Cycle page 21

12. AIESEC Acronyms page 22

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Hello New AIESECer,

Congratulations and welcome to AIESEC. You may have joined because you saw a potential for

leadership in AIESEC. Or, you saw the global learning environment created by our conferences and

international network and wanted to get involved. Maybe (I hope!) you want to go on a traineeship

yourself. These are the central and most important aspects of AIESEC, and I congratulate you for

recognizing the value of the experience they provide.

Let me be up front: You’re going to need to be tough. In AIESEC, we learn by doing, and that means

that we make mistakes sometimes, and that sometimes your work isn’t glamorous. It takes

determination to succeed.

At the same time, in AIESEC, we stand for each other and we help each other. We do our work in

teams and with a commitment to each other’s development. So you can expect that the work you put

in for others will be returned to you. And that brings amazing opportunities.

If you want to travel Romania and the world, meet influential leaders, be exposed to different

cultures, gain contacts, and learn what makes a team succeed – and you’re willing to persevere

through the hard bits – you have a home in AIESEC. So we want to set you up to succeed.

That’s why this guide was constructed. We know that the first step to your achievement is to walk

you through the basics of AIESEC. Knowing the background of this organization is key to

understanding its relevance to you, your community, your society, and our world, and to figuring out

what to do next.

Ultimately you’ll realize that YOU control AIESEC’s operations, and you control your experience.

Your local committee is the battleground and you have all the equipment at your disposal. This is an

incredibly enriching and powerful place to be, and your involvement in your local committee could

make an impact on the entire international AIESEC community.

Are you ready for the challenge?

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2. AIESEC Introduction

Welcome to AIESEC!

AIESEC is the world's largest student run organization a global, non-political, independent, not-for-profit

organization run by students and recent graduates of institutions of higher education who are interested

in world issues, leadership and management. It is the international platform for young people to discover

and develop their potential so as to have a positive impact on society.

AIESEC is present in over 124 countries and territories, providing over 7,700 leadership positions and

delivering over 470 conferences to our membership of over 80000 students in over 2000 universities

throughout the world. AIESEC also runs an exchange program that affords over 5,500 students and

recent graduates the opportunity to live and work in another country.

We attract and cultivate young people with global mindsets while giving organizations an incredible

opportunity to interact and access young people from all corners of the globe. We partner with a wide

variety of organizations, from multinational to small business, non-profit to government and even the UN.

"The United Nations has long recognized that the imagination, ideals and energies of young men and women are vital for

the continuing development of the societies in which they live. And since its inception in 1948, AIESEC has contributed

to this development by serving as an agent of positive change through education and cultural exchange. In understanding

of cultural, socioeconomic and business management issues.“

Kofi Annan

Former United Nations Secretary General

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3. History of AIESEC

What began in 1948 as an organization to help develop "friendly relations" between member countries is now a global

association with activities in 110 different countries and territories. The founding members of AIESEC started to build the

organization between 1946 and 1948, but a clear identity was defined in 1948 and later in 1949 at the Stockholm Congress.

89 students participated in the Exchange Program in 1949 and Exchange was defined as the core activity of the organization.

In the coming years more and more countries joined the network and AIESEC became global in a very short period by

being present on all the continents. The number of students and organizations involved in the exchange program grew rapidly

and constantly, reaching 2467 exchanges by the end of1960 and 4232 by the end of 1970. Seminars were first introduced as part

of trainees' reception experiences, in a proposal from AIESEC in Germany in 1961. It was well received by other countries, and

a general set of seminar topics to be addressed was proposed and accepted. They were mainly economic in nature, and for

the first time AIESEC was addressing specific issues in its activities-stated clearly in a non-political way.

At the 1974 International Congress in Bordeaux, an important motion was passed: the minimum length of an Exchange

traineeship had to be 6 weeks. This measure improved the quality of our Exchanges. In 1976 an International Theme Program

was established that focused all international, regional, and local seminars on specific topics. This idea continued and grew

through various stages. After this the focus of the organization was on addressing global themes besides the traditional Exchange

Program. Themes like International Trade, Management Education, Sustainable development, Entrepreneurship and Corporate

Responsibility were discussed at local, national and global seminars. In the late 90's the discussion about the relevance of the

organization brought the Exchange Program on the main agenda and more and more effort was put in ensuring growth in this

area.

Information systems were developed to make the process faster and easier. Insight I was launched in 1997 and Insight II

in 2001. As the focus of the organization was the eXchange program again, the number of exchanges started to grow. Looking for

more relevance, nowadays AIESEC is the international platform for young people to discover and develop their potential. Our

innovative approach to developing young people focuses on taking a proactive role, developing self-awareness and a personal

vision, building networks, and developing capacity to drive change. We do this through an international platform of opportunities

that provides over 5,000 leadership opportunities, 3,500 work abroad opportunities, 350 conferences, and virtual tools to build

networks.

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4.The AIESEC Experience

AIESEC enables young people to explore and develop their leadership potential. We believe that by

completing the whole AIESEC Experience, young people will be prepared to become the leaders of

tomorrow referred to as change agents that create a positive impact in society.

Our international platform provides our members with numerous opportunities - physical and virtual – to

create their own AIESEC experience. The unique combination of AIESEC Experience and the

opportunities that our network can provide is the way we inspire young people who are passionate to

exert their positive impact in society – that is the AIESEC difference.

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In this phase the members is introduced to the world of AIESEC and the

different programs they can be part off in order to gain an integrated international

leadership experience. They will learn about the WHY, HOW and WHAT of AIESEC and it

will empower them to pick their path/program to kick start the AIESEC XP.

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The main programs of the organization are run here. We provide team and

international internship experiences. This is the core service center where the

members can learn and gain everything from the global leadership network of AIESEC.

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Life-long Connection: A life-long connection will ensure the essence of positive

change throughout an AIESEC members life.

In this way, AIESEC presents each of its alumni a platform for continuous growth

thus

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5. AIESEC Programmes

TLP: Team Leader – he is selected from the specialists‟ pool. One or more of the specialists that are generating solutions for the objectives have to run for a leadership position in order to become a project manager. The selection should be made based on the competencies that the candidate has at that moment and the ones that he should develop while he is managing a team.

TMP: This programme has to develop practical skills. After entering the organization, Eddie has the possibility to apply in a team managed by one of the specialists that generated a solution for achieving the organizational objectives. In this programme, Eddie is accountable for his results in front of the Project Manager.

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P

GIP- MT, TT, ET The members should apply on this programme in order to develop professional skills by having an international internship in companies.

Management - Internships related to administration, finance, accounting, marketing, project management and human resources.

Technical - Internships related to management and development in web, software, networks, and databases in addition to a limited amount of engineering opportunities. Education - Internships related to promotion, curriculum development, teaching and counseling in the education sector.

GCDP – DT Members have to put into practice in other societies their know-how and bring added value to other organizations and cultures.

Development - Internships usually with NGOs. The internships usually relate to a wide variety of issues in community development and social responsibility.

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AIESEC Values

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6. The AIESEC Way

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7. AIESEC Brand

Global Descriptor

“The international platform for young people to explore and develop their leadership potential”

Logo Overview

Introduced in 1991, the AIESEC logo remains a relevant and important component of the AIESEC

brandidentity.

The designs show young people, gaining definition as individuals as they emerge from the blue

mass. This represents young people, forming themselves as individuals, heading toward their future, and

choosing their own path.

Logo permitted color combinations

Blue Logo on Orange Background

Blue Logo on White Background

White Logo on Blue Background

Black Logo on White Background

White Logo on Black Background

AIESEC Colors

The primary AIESEC Colors is Blue

Permitted Fonts Arial –

print Verdana –

Web

Brand Experience

The Brand Experience is a simple way to understand how our target audiences (members,

supporters and enablers) experience (or interact with) the AIESEC brand. The interactions and touch

points they have with AIESEC will shape the impression of what AIESEC is to them, and by being

conscious of this we can manage the kind of experience we would like our target audiences to have

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Learning Environment

These are the components of the „unique‟ Learning Environment that AIESEC should have:

T

Individual discovery

and reflection Team Experiences Learning Circles

Conferences and

Seminars

Mentoring Virtual Spaces;

forums, blogs and resource sharing

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8. AIESEC Structure

AIESEC on a global level is only a 4-layer organization. Looking at AIESEC from a strategic and direction

setting angle, the structure looks like this: (If you turn it around you have the structure from an activity

angle)

AIESEC International (AI)

Based in Rotterdam, Holland, AIESEC International coordinates the work of AIESEC all over the world;

this is also where global directions and exchange strategies are formulated. AI consists of the President

of AIESEC International (PAI), and a few Vice-Presidents responsible for specific areas.

Every year, AI and more than 80 member committees gather in the International Conference, discuss on

a number of initiatives that are to be carried out globally. Each year Al holds the Global

Plenary (GP) in which they and the MCP's decide on the direction for AIESEC in the following year.

Member Committee (MC)

Every member country has a national executive board called the Member Committee. They are

responsible for coordinating the work of the Local Committees and call for national actions.

Local Committee (LC)

Local comittes are the local entities (e.g. AIESEC Cluj-Napoca, AIESEC Bucharest, AIESEC

Istanbul,etc.). The LCs are usually the cities in wich aiesec is present or in some cases the universities.

They provide various learning opportunities through team experiences, leadership opportunities, and

exchange.

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9. AIESEC Romania

Members Committee (MC) Structure

Members Committee President & Vice Presidents

National Support Teams

SDTF – Strategic Development Task Force OGX – NEXT – National Exchange Support Team ICX Support Team

Finance – FiNEST – Finance National Support Team Communication Support Team

National Trainers Team (NTT)

External Relations Development Taskforce (ERDT)

Growth Networks (GNs)

GNs are a structure of cooperation with the role of common development and growth of the LCs that are part of the GN. In AIESEC Romania are 4 GNs:

3Some GN – Cluj-Napoca, Sibiu, Targu MuresNapoca, ROBOT – Oradea, Timisoara, Brasov (added Arad) GICU – Iasi, Galati, Constanta (added Suceava) B-GN – Bucuresti, Pitesti, Ploiesti, Craiova

Initiative Groups (IGs):

Arad (started by Timisoara) and Suceava (started by Iasi) – official LCs since September 2011

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10. AIESEC Cluj Napoca

AIESEC Cluj-Napoca – A short history

1994 - 5 students took the initiative to found AIESEC Cluj-Napoca, having the headquarters in the old Post office

1995 – was recognized as LC at the national

1997 – was recognized also, legally

2001 – organizes NPS with a huge financial damage, but recovered due to “Partners for future”, a project which

meant companies

presentations for students.

2005 – organizes NC, this time with fewer damages

2006 – organizes again NPS, which was a conference with many challenges. (double number of delegates)

2007 - AIESEC Cluj-Napoca changes its legal status, after a 5-generation effort

2008 - AIESEC Cluj-Napoca organizes SpringCO

2009 - AIESEC Cluj-Napoca organizes National Congress, the national planning conference

2010 - AIESEC Cluj-Napoca organizes RYLF, the biggest AIESEC Romanian national conference

AIESEC Cluj-Napoca Values

The Values of AIESEC Cluj-Napoca are SIGPE DACIM, which is an acronym from

Sharing

Inspiring

Getting

Performing

Development

Action

Connected

Intelligence

Exploring the Mind Page 18

AIESEC Cluj-Napoca Structure

TOP MANAGEMENT

MIDDLE MANAGEMENT

SPECIALISTS

MEMBERS

ENGAGEMENT

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AIESEC Cluj-Napoca Top Management structure for 2014- 2015

Local Committee President (LCP) – Petruta Tuliga

Vice President Paid International Internships (oGIP ) – Corina Dragan

Vice President Voluntary International Internships (oGCDP)– Denise Duduiala

Vice President Talent Management (TM) –Georgiana Luncanu

Vice President Communication (Comm) – Cristina Tira

Vice President Finance (Fin) – Denisa Todoran

Vice President Corporate Development (CD) – Andreea Bercan

Vice President Non-corporate Development (NCD) –Manuela Savianu

AIESE

C Cluj-Napoca Issues

AIESEC orients its activities on certain issues relevant to the environment where its works. In Cluj-Napoca we work on 3 main Issues:

Entrepreneurship Corporate Responsibility Technology Education

LGP (Local Group of Partners Page 20

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11. Conference Cycle

National Conferences

SprinCo – Period: MARCH – Delegates: Middle Management

National Congress – Period: MAY– Delegates – EB Members

International Cultural Preparation Seminar (ICPS) – Period: MAY – Delegates: EPs

Train the Trainers (TtT) – Period: JULY – Delegates: Future Trainers

Romanian Core Workers Meeting (RockMe) – Period: SEPTEMBER –

Delegates: Top and Middle Management

Romania Youth Leadership Forum (RYLF) – Period: NOVEMBER –

Delegates: All members

Members Committee Conference (MCC) – Period: DECEMBER/JANUARY –

Delegates: Current EBs

Regional and Local Conferences

Local Committee Conference (LCC) – Period: DECEMBER/JANUARY –

Delegates: All Members

Regional Training Seminar 2 (RTS 2) – Period: APRIL – Delegates: All members

TRIX – Period: MAY – Delegates: All Members

Local Planning Meeting (LPM) – Period: JULY – Delegates: All members

Regional Training Seminar (RTS) – Period: NOVEMBER – Delegates: All members

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12. AIESEC Acronyms

Abbreviations used in AIESEC a.k.a. How to survive the first weeks in AIESEC

A

AI AIESEC.net AIESEC XP AIVP Alumnus

AP GN Available

B

BOA Buddy

AIESEC International AIESEC´s world database, which we use in our daily work AIESEC experience AIESEC International Vice President A former member, who has been active in AIESEC, had a leadership position or went in eXchange. He/she is still actively supporting AIESEC work (e.g. give trainings, advices…)

Asia Pacific Growth Network Status for company or student in Insight XP; his/her form is not matched yet (hasn‟t found any suitable match)

Board of Advisors A member who is the contact person responsible for the well being of an intern during his or her stay in the country

C

CEED Cultural Envoy for Exchange Development. Exchange of AIESEC members

between two LCs. AIESEC members can work for a period of time in a LC abroad doing AIESEC work. Usually takes from 1 week to 6 months

CEE GN

COACH

COMM

Central and Eastern Europe Growth Network

Person that helps you pick the right opportunities for you (in order to develop your skills and abilities)

Communication Department

D

Delegate Participant in a conference or seminar. Follows the complete agenda

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DT

E

EB

Elect

EP

ET

EXCHANGE

F

Type of internship – Development Traineeship

Executive Board (VPs + LCP)

Name for an executive board member from the time when he or she is elected and up to the time where they take over

Exchange Participant, an AIESEC member that wants to have an internship in another country, through the eXchange program

Type of internship – Educational Traineeship

A chance to go to another country to work in the field that you like and have experience in

FIN Financial Department

G

GCDP GIP GLE

GN

GN Gicu

H

H4TF

I

I2A IBEROAMERICA GN IC ICX IG

Inkinds

Global Community Development Programme Global Internship Programme Global Learning Environment

Growth Network – AIESEC countries are divided into 5 growth networks (WENA, MENA, CEE, AP and IBEROAMERICA)

GN made of LC Galati, LC Iasi and LC Constanta

Heading for the Future

Introduction to AIESEC GN made of Latin America International Congress. All members of MCEBs in AIESEC attend Incoming eXchange department Initiative group – initial stages of a learning network, needs to fulfill minimum criteria before being regarded as a LN

Products provided for free as a sponsorship

IPM

INSIGHT XP

International President Meeting. An international congress for all MCPs in AIESEC AIESEC international on-line system for matching students and companies for internships

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ICPS International Cultural Preparation Seminar

L

LC Local Committee. The local branches of AIESEC at universities and

business schools. You and the people around you :). You are currently in AIESEC Cluj-Napoca.There are 13 LCs in Romania: Brasov, Bucharest, Cluj-Napoca, Craiova, Constanta, Galati, Iasi, Oradea, Ploiesti, Pitesti, Sibiu, Targu Mures, Timisoara

LCC LCEB

LCM

LCP LCVP

LDS LMS LPM

LR LTS

M

Matching

Matched

MCEB/MC

MCP

MCVP

MENA GN

Local Committee Conference Local Committee Executive Board. The administrative body which manages the LC on a day to day basis Local Committee Meeting. It‟s the place and time to keep all members updated and discuss issues Local Committee President. Head of the local executive board

Local Committee Vice President. Member of the local executive board. Every department has one

Leadership Development Seminar. Seminar on leadership issues Local Motivational Seminar Local Planning Meeting. Conference where all the activities and projects of an LC are planned for an entire year Leadership Local Training Seminar - first conference for the new members where they understand AIESEC better and where the more experienced members receive preparation on leadership

Finding the right EP for the right TN (through the use of the virtual platform)

Status for company or EP in Insight XP. They found suitable match and now are in proces of preparing everything for intern´s arrival

Member Committee Executive Board. The national board of AIESEC in Romania, situated in Bucharest (MCP+MCVPs)

Member Committee President. President of AIESEC in Romania and head of the MCEB

Member Committee Vice President - every department has a coordinator at national level

Middle East and North Africa

Mentor Person that you look up to – regarding his/her professional career (alumnus or external)

MT Type of traineeship – Management Traineeship Page 24

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MENA Middle East and North Asia Growth Network

N

NC

NPS

NST

National Congress

National Preparation Seminar

National Support Team - team composed by members or VPs in the country that work at national level together with the MCVPs

O

OC Organizing Committee. A group of people who is arranging a P-BoX,

seminar or conference. They make sure a project is done properly. Some of the OC positions may include sales, finance, reception, logistics, communication

OCP

P

PAI

P-BoX

Plenary

PM

R

Raising

Realized

Reception

Returnee

Organizing Committee President - the coordinator of an AIESEC project or conference President of AIESEC International

Project Based on Exchange

The major room at seminars and conferences for sessions where all delegates are together Project manager

Finding TNs for the eXchange program (done by the ICX Department)

Status for company or student in Insight XP. The Intern already arrived in the country for internship and is doing his/her job in the company

The part of the exchange process from arrival of the intern until the intern is back to his home country. Includes all activities

AIESEC member who returned from an internship in another country (through the eXchange program)

Robot (GN) GN made of LC Oradea, LC Timisoara, LC Brasov

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ROCK ME

RTS

Romanian Core Workers Meeting

Regional Training Seminar, a conference for and by the growth network. Same as LTS but done regionally - in a GN

S

SOL Schimb de Oameni intre Locale - When an AIESEC member travels in

another LC from the same country in order to do AIESEC activities there for a determined period of time

South Park

SN

T

3some TM

TN

TR Trainee

Traineeship TRIX TT TLP TMP

V

VP

W

WENA

X

X

GN made of LC Bucharest, LC Pitesti, LC Ploiesti , LC Craiova

Student Nominee. A member going out on an internship in another country (not used anymore)

GN made of LC Cluj Napoca, LC Sibiu and LC Targu Mures

Talent Management department

Traineeship Nominee. A company receiving an international member for an internship Taking Responsibility

Person from another country that comes in internship (called a trainee in the host country) The same meaning as international internship The LMS (Local Motivational Seminar) of LC Cluj-Npoca Type of traineeship – Technical Traineeship Team Leader Programme Team Member Programme

Vice President; all departments have one

Western Europe and Northern America Growth Network

The most common symbol for eXchange

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