8/16/2017

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NEW MICROSOFT FEATURES THAT WILL AFFECT EDISCOVERY

What Litigation Support Professionals Need To Know About Office 365 Compliance

THAT WILL AFFECT EDISCOVERY IN THE FUTURE

Know About Office 365 Compliance

INTRODUCTIONS

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SPEAKERS

Troy Dunham

eDiscovery Program Manager

Adobe

Jake Frazier

Sr. Managing DirectorFTI Consulting

EJ Bastien

Principal eDiscoveryProgram Manager

Microsoft

Scott M. Cohen

Managing DirectoreDiscovery & Information

GovernanceWinston & Strawn LLP

Agenda

• Introductions

• Office 365 adoption 

• Comparing Office 365 enterprise plans

Impact of features on eDiscovery• Impact of features on eDiscovery

• The road ahead

• Q&A

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OFFICE 365 ADOPTION

SHOW OF HANDS

• How many of you work at a corporation?• How many of you work at a law firm?• How many of you work for an eDiscovery provider?• How many of you have adoptedHow many of you have adopted

Office 365 already?

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1 million servers 65 million88% percent

OFFICE 365 ADOPTION

Microsoft has more than a million servers hosted in its datacenters.

(Source: Microsoft)

More than 65 million Android and iOS devices actively using Office

mobile each month. (Source: Microsoft)

p

Eighty –eight percent of the Fortune 500 are on the Microsoft Cloud.

(Source: Microsoft)

25 million100 million125 markets

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http://news.microsoft.com/cloud/index.html

25 million

Office 365 has 25 million consumer subscribers. (Source: Microsoft)

100 million

More than 100 million commercial users per month

(Source: Microsoft)

125 markets

Office 365 is available in more than 125 markets worldwide.

(Source: Microsoft)

GARTNER SURVEY RESULTS

In two years’ time

In one year’stime

In three years’ time

Never – Staying with current Microsoft Office Suite

Figure 2. When Does Your Organization Plan to Move toAny Components of Office 365?

Source: Gartner (July 2016)

Gartner estimates that 54% of organizations will move to Office 365 in the next 1-3 years.

Already have Office 365

Never – Moving to analternative suite

1%Never – Staying with current

alternative suite

1%

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OFFICE 365 ENTERPRISE PLANS

ENTERPRISE PLAN FEATURESOffi 365 F t E1 E3 E5Office 365 Feature E1 E3 E5

Email and Calendar - Exchange 50 GB Unlimited Unlimited

Social, Video, Sites, Task Management – SharePoint, Yammer

IM, Meetings, Meeting Broadcast – Skype for Business

File Storage, Information Discovery – OneDrive, Delve

Office Online

ff ff Office Client Apps – Office 365 ProPlus

Archiving, Rights Management – DLP, Encryption

Office 365 Advanced eDiscovery (formerly Equivio)

End User & Organizational Analytics – Power BI Pro, Delve

Cloud PBX – Skype for Business

PSTN Conferencing – Skype for Business

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COMPLIANCE FEATURES BY LICENSE

Data Governance E3 E5/Advanced Compliance

Retention/Deletion policies

Labels

DLP

Encryption

Auto-Classification

eDiscovery E3 E5/Advanced Compliance

In-Place Preservation

Case Management

Search

Export

RMS Decryption

Native Export Intelligent Ingestion

Supervisory Review

Anomalous Activity Alerts

Native Export

Advanced Processing

Email Threading

Near Duplicate Identification

Themes

Predictive Coding

Processed Export with Load File

IMPACT OF FEATURES ON EDISCOVERY

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Office 365 Compliance Data Lifecycle

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ELECTRONIC DISCOVERY

• Preserve in place (one copy of the data)• Leverage existing indices• Reduce data movement• Process in placeProcess in place• Service wide machine

learning• Self service case

management

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INFORMATION GOVERNANCE

• Automatic classification• Intelligent retention policies• Preserve in place• Purge what’s redundant, trivial,Purge what s redundant, trivial,

or obsolete

ADDITIONAL CONSIDERATIONS

• ESI from other sources• Visualizations and analytics• Data storage location• Downloads (e.g. productions)Downloads (e.g. productions)• License limitations• Third party eDiscovery applications

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THE ROAD AHEAD

NEW OFFICE 365 EDISCOVERY ADVANCEMENTS

• Advanced eDiscovery against non-O365 data– Upload case-specific offline data directly to Azure storage to be processed in

an AED case• Deeper processing/indexing

– Dramatically increased extraction limits– Expanded list of supported file types– OCR

• Advanced eDiscovery Search• Compliance Boundaries• Modernized eDiscovery UI

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