18112020UPDATE

International Student Services Unit, Academic Administration and Services Centre (AASC), University of Malaya, Kuala Lumpur.

03-7967 7858 / 7859 / 7857 iss_aasc@um.edu.my

NEW OF DEPENDENT PASS APPLICATION FORM A. APPLICANT’S DETAILS (Capital Letter)

1. Full Name : ________________________________ 2. Student ID No. : ________________________________ 3. Passport No. : ________________________________ 4. Nationality : ________________________________ 5. Contact No. : ________________________________ 6. Email : ________________________________ 7. Level of Study

Bachelor Master Phd

B. DEPENDENT’S DETAILS (Capital Letter)

1. Full Name : _________________________________

2. Passport No. : _________________________________

3. Nationality : _________________________________

C. DOCUMENTS CHECK LIST

PLEASE (√) TO VERIFY

STUDENT DOCUMENTS Applicant ISSU staff

1. ONE (1) COPY OF PASSPORT (all pages) including blank pages and a clear copy must be made on one side of A4 size paper. Validity Date of Student Pass must be more than six (6) months. (Please bring the original passport (s) for verification).

APPLICANT’S DOCUMENTS Applicant ISSU staff

1. A RECENT PASSPORT PHOTO with WHITE background (size: 3.5cm x 5cm) (2 Pieces) *Please refer the photo’s specification provided

2. ONE (1) COPY OF PASSPORT (all pages) including blank pages and a clear copy must be made on one side of A4 size paper. Please make sure all-important information in your passport such as stamps, and page numbers can clearly be seen while making copies of it (Please bring the original passport for verification).

a) Passport must be VALID AT LEAST 18 MONTHS from the expected date of approval. b) Passport must contain the DATE OF LATEST ENTRY to Malaysia c) Children aged 17 years old and above, is not eligible for the Dependent Pass

3. AN ORIGINAL COPY OF STUDENT CONFIRMATION LETTER FROM THE FACULTY (Letter must state student’s current status, signed by the Dean or Deputy Dean) and addressed to: Ketua Unit Pas Pelajar Pejabat Imigresen Malaysia Wilayah Persekutuan Kuala Lumpur Cawangan EMGS, Menara TA One No. 22, Jalan P.Ramlee 50250 Kuala Lumpur

SUPPORTING DOCUMENTS

1. A COPY OF RELATIONSHIP LETTER must be attested by your Embassy in Malaysia with original coloured-ink stamp with current date) a) All of the documents above must be attested and stamped by the respective Embassy in the country. If you do not have an Embassy in Malaysia, you must obtain a notarized copy / translated copy that is attested by the Institut Terjemahan Bahasa Malaysia (ITBM) or the authorised translation from the High Court in Malaysia. b) The documents must be dated within the CURRENT MONTH and YEAR of the date the application is submitted. c) For all Chinese nationals, the notarized document above must be attested and certified by either the Chinese Embassy in Kuala Lumpur and the Consular Section of the Ministry of Foreign Affairs, Putrajaya or the documents certified by the Malaysian Embassy in Beijing and the Consular Section of the Ministry of Foreign Affairs, Putrajaya.

VALIDITY DATE OF PASSPORT = PLEASE STAMP AND SIGN

VALIDITY DATE OF VISA =

LATEST DATE OF ENTRY =

DEPENDENT’S PASSPORT PHOTO (2 PIECES) WHITE BACKGROUND

(3.5 CM)

(5.0

CM

)

18112020UPDATE

2. A COPY OF MARRIAGE CERTIFICATE (original and translated in English and for each copy of the certificate must be attested by your Embassy in Malaysia with original coloured-ink stamp with current date & year) a) All of the documents above must be attested and stamped by the respective Embassy in the country. If you do not have an Embassy in Malaysia, you must obtain a notarized copy / translated copy that is attested by the Institut Terjemahan Bahasa Malaysia (ITBM) or the authorised translation from the High Court in Malaysia. b) The documents must be dated within the CURRENT MONTH and YEAR of the date the application is submitted. c) For all Chinese nationals, the notarized document above must be attested and certified by either the Chinese Embassy in Kuala Lumpur and the Consular Section of the Ministry of Foreign Affairs, Putrajaya or the documents certified by the Malaysian Embassy in Beijing and the Consular Section of the Ministry of Foreign Affairs, Putrajaya.

3. A COPY OF BIRTH CERTIFICATE FOR EACH CHILD (original and translated in English and for each copy of the certificate must be attested by your Embassy in Malaysia with original coloured-ink stamp with current date & year) a) All of the documents above must be attested and stamped by the respective Embassy in the country. If you do not have an Embassy in Malaysia, you must obtain a notarized copy / translated copy that is attested by the Institut Terjemahan Bahasa Malaysia (ITBM) or the authorised translation from the High Court in Malaysia. b) The documents must be dated within the CURRENT MONTH and YEAR of the date the application is submitted. c) For all Chinese nationals, the notarized document above must be attested and certified by either the Chinese Embassy in Kuala Lumpur and the Consular Section of the Ministry of Foreign Affairs, Putrajaya or the documents certified by the Malaysian Embassy in Beijing and the Consular Section of the Ministry of Foreign Affairs, Putrajaya.

4. A COPY OF BIRTH CERTIFICATE FOR EACH CHILD WHO WAS BORN IN MALAYSIA (must be attested by National Registration Department with original coloured-ink stamp with current date & year) a) All of the documents above must be attested and stamped by the respective Embassy in the country. If you do not have an Embassy in Malaysia, you must obtain a notarized copy / translated copy that is attested by the Institut Terjemahan Bahasa Malaysia (ITBM) or the authorised translation from the High Court in Malaysia. b) The documents must be dated within the CURRENT MONTH and YEAR of the date the application is submitted. c) For all Chinese nationals, the notarized document above must be attested and certified by either the Chinese Embassy in Kuala Lumpur and the Consular Section of the Ministry of Foreign Affairs, Putrajaya or the documents certified by the Malaysian Embassy in Beijing and the Consular Section of the Ministry of Foreign Affairs, Putrajaya.

5. A COPY OF APPLICANT BIRTH CERTIFICATE FOR PARENTS APPLICATION AS A DEPENDENTS (must be attested by your Embassy in Malaysia with original coloured-ink stamp with current date) a) All of the documents above must be attested and stamped by the respective Embassy in the country. If you do not have an Embassy in Malaysia, you must obtain a notarized copy / translated copy that is attested by the Institut Terjemahan Bahasa Malaysia (ITBM) or the authorised translation from the High Court in Malaysia. b) The documents must be dated within the CURRENT MONTH and YEAR of the date the application is submitted. c) For all Chinese nationals, the notarized document above must be attested and certified by either the Chinese Embassy in Kuala Lumpur and the Consular Section of the Ministry of Foreign Affairs, Putrajaya or the documents certified by the Malaysian Embassy in Beijing and the Consular Section of the Ministry of Foreign Affairs, Putrajaya.

6. INSURANCE COVERAGE LETTER (Please refer to ETIQA Takaful Office located at Ground Floor, Blok E, Perdanasiswa Complex, University of Malaya)- ALL INSURANCE MUST BE IN FULL POLICY

7. THREE (3) MONTHS BANK STATEMENTS (Must be verified by local banks in Malaysia with minimum current amount of RM10,000.00 for each dependent and principal)

8. MALAYSIAN DUTY STAMP (RM10.00) FOR PERSONAL BOND (Stamp can be purchased from the local Post Offices and one stamp for each applicant/dependent)

9. PAYMENT RECEIPT 1: Visa processing fee is made payable through E-Pay (https://epay.um.edu.my/payment/pay/125).- RM50.00

(Please refer to the guideline provided in your siswa list or refer to notice at visa counter- The processing fee for each application will be RM 50.00)

https://epay.um.edu.my/payment/pay/125).-

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10. PAYMENT RECEIPT 2: Visa Fees (charges from EMGS/Immigration) - Payable to EMGS Escrow Account 1 (Acc. No. 514057662341, MAYBANK) (PAYMENT VIA CDM/ATM DEPOSIT IS NOT ACCEPTED- the fees for the visa as per attached)

D. IMPORTANT REMINDER

1. Please bring the original certificates for verification purposes when submitting the application

2. Please do not use eVISA for your dependent when entering Malaysia, as they will not be allowed to convert the eVISA into the dependent pass.

3. Student will be requested to pay for the Special Pass in advance if the completed documents were less than 3 months from the visa expiry date. THIS SPECIAL PASS FEES IS NON-REFUNDABLE.

4. (Children aged of 7 – 16+ years old) confirmation letter from the school must be attached to verify their status.

5. (Sharing Passport) A support letter must be obtained from the Embassy to explain that a separate passport cannot be issued for each dependent. (only for infant to 16 years old)

6. All documents submitted must be for current year, with a validity of not more than 6 months.

7. Validity of visa must be valid and should not expire outside of the country.

8. We reserve the rights not to accept incomplete documents and any consequences are the full responsibility of the applicant/student.

9. Student is required to submit the documents and a copy of E-Pay receipt slip to the International Student Services Unit (UPPA) counter. Kindly keep a copy of E-Pay receipt for your own reference. THIS PROCESSING FEES IS NON-REFUNDABLE.

10. PAYMENT BY ONLINE TRANSFER / MAYBANK COUNTER (CASH DEPOSIT MACHINE IS NOT ALLOWED) PAYABLE TO : EMGS ESCROW ACCOUNT 1 ACCOUNT NUMBER : 514057662341 BANK NAME : MALAYAN BANKING BERHAD (MAYBANK) SWIFT CODE : MBBEMYKLXXX

STUDENT MUST SUBMIT THE BANK’S RECEIPT TO THE VISA COUNTER, GROUND LEVEL, INTERNATIONAL STUDENT SERVICES UNIT, EXAMINATION BUILDING INTERNATIONAL STUDENT SERVICES UNIT WILL ONLY SUBMIT YOUR APPLICATION TO EMGS WITH THE PAYMENT RECEIPT.

VISA PASS FEES

COUNTRY FEES (RM)

CHINA 915.00

INDIA 955.00

INDONESIA 885.00

KOREA 915.00

MALDIVE 855.00

SRI LANKA 885.00

SUDAN 880.80

SAUDI ARABIA 889.40

USA 867.00

ZAMBIA 855.00

OTHERS 895.00 SIGNATURE Applicant ISSU Staff

DATE

18112020UPDATE

PASSPORT PHOTO GUIDELINES Please find below the photo guidelines for submitting a passport photo to EMGS. Kindly note that this is important since the same

picture will be used on the Immigration System as well as printed on the iKad.

Institution will be requested to adhere to the guidelines below to avoid any delay in processing as well as avoiding any untoward issues

with law enforcement officials checking the iKad.

1. In colour and identical, not black and white.

2. Taken against a WHITE background.

3. Your photo must be professionally printed and 45 millimetres (mm) high x 35mm wide. Please do not use photos that have been cut down from larger pictures. In the examples

below, the one on the left shows the correct proportions. The image on the right shows incorrect proportions. 4. When scanning and uploading the passport picture in STARS please ensure that there is no

white border surrounding the photo as this may affect the dimensions of the image.

Therefore, please remove the white border before uploading the student’s picture. In the

examples, the one on the left shows the correct proportions. The image on the right

shows Incorrect proportions.

5. Subjects should wear formal wear; collared and smart wear; NO BRIGHT COLORS ONLY DARK COLORS. This also includes for

headscarves / hijab wearers.

6. Free from shadows.

7. Digital enhancements or changes are not acceptable.

8. Taken with the eyes open and clearly visible (with NO SUNGLASSES OR

SPECTACLES and no hair across the eyes).

9. No objects such as dummies or toys, or other people visible.

10. With the subject facing forward, looking straight at the camera; with a

neutral expression with the mouth closed (no grinning, frowning or

raised eyebrows); sharp focus and clear; free from “redeye”.

11. Taken of the full head, without any covering exceptional to women with

hijab / head scarf only; make sure the facial features are clearly visible from the bottom of the chin to the crown of the head.

12. Strictly NO CAP ALLOWED.

13. Printed professionally or taken in a

passport photo booth. Photos printed at

home is unlikely to be of an acceptable

standard.

14. Have the person’s full name on the back of each photograph (IF SUBMISSION IS MADE MANUALLY ONLY).