New Principals’ Workshop

September 30, 2009

New Principals’ Workshop

Governance:

Who Makes the Rules, Anyway?

Background

• The IHSA governs the equitable participation in interscholastic athletics and activities that enrich the educational experience.

• The mission requires rules to be in place to bring some kind of order to the operations of the association.

Background

• Wide constituency– Over 770 schools make up our membership– Over 300,000 students will participate in their school’s

interscholastic program this year.– Over 10,000 officials will be licensed through our

Officials’ Department this year.

• Clear rules need to be in place in order for us to operate properly

Background

• 3 kinds of rules within the IHSA– By-Laws– Policies– Terms and Conditions

• Each is unique unto itself• None are established by IHSA staff• All are approved by the entire membership or the

IHSA Board of Directors.

By-Laws

• The major rules of the association (foundation)

• Govern HS participation in athletics and activities

• Written, reviewed, and approved by member school principals through the legislative process

By-Laws

• How a proposal becomes a by-law

– Member school submits proposal– Proposal is read at 1st Legislative Commission mtg.– Proposal is discussed at Town Meetings– Proposal is voted on at 2nd Legislative Commission mtg.– Approved proposals are placed on ballot for state-wide vote– A majority vote is required for passage

Policies

• “A definite course or method of action selected from among alternatives and in light of given conditions to guide and determine present and future decisions.”

(Webster’s)

Policies• Approved by the IHSA Board of Directors.

• Can be created/developed in a number of ways.– Membership request– Board request– IHSA Staff

• On some issues, the Board will gather feedback from the membership before approving.

• Serve as the “how to get it done” part of our operations

Terms and Conditions

• Serve to establish the guidelines that are used to set up and run state tournaments.

• T/C changes are created at advisory committee level– 28 such committees (17 athletic, 5 activity, 6 special)– Diverse, geographic make-up– Recommendations can be submitted to IHSA staff or committee

members by member schools (coaches, principals, etc.)– Committee minutes posted for review prior to Board vote

Terms and Conditions

• Approved by the IHSA Board of Directors.

• Before going to Board, additional review– Athletic Administrators Advisory Committee– IHSA Administrative Staff

• Member schools can follow the process by reviewing advisory committee minutes

Who Makes the Rules, Anyway?

• You do! • Our job:– Be transparent– Make information

available– Encourage

participation– Communicate changes

GOVERNANCEThe Principal’s Role

New Principals’ Workshop

Role of the PrincipalThe Principal’s Authority Is Granted Through Section 1.200

Of The Constitution And By-Law 2.020

By-Law 2.020 Responsibility of the Principal

• The principals, as defined in Section 1.200 of the Constitution, or their designates, shall be responsible to this Association for matters pertaining to all athletic as well as non-athletic activities of their school.

Role of the Principal• 2.010 COMPLIANCE WITH RULES• (a) Members of this Association must comply with the

rules as stipulated in the Constitution and By-laws of the Association in all matters pertaining to athletic and activity programs, competitions and other events, with or against any other school, whether it is a member or non-member of the Association.

• (b) All interscholastic athletic games, meets and contests participated in by IHSA member schools shall be governed only by the rules written or officially adopted for those respective sports by the National Federation of State High School Association and modified by the IHSA.

Participation in the Change Process

• Know the process and how to affect change• Communicate frequently with your staff• Make By-Law proposals when appropriate• Make nominations for legislators and board

members• Nominate representatives from your school to

serve on IHSA Committees (ie. Advisory Committees)

• Vote on all matters put before you• Be a part of the process. Let the voice of your

school be heard!

Divisions Defined• 1.320ELECTION DIVISIONS

For the purpose of electing the members of the Board of Directors and providing equal representation for all parts of the state, the state shall be divided into seven (7) Divisions. In addition three (3) members shall be elected from the membership at-large.

• a racial minority • a member of the underrepresented gender, and • a member of a private/non-public school.

Make up of Legislative Commission

The Legislative Commission shall consist of thirty-five (35) members from thirty-five (35) member schools. One principal from each of the twenty-one (21) Districts. One athletic administrator from each of the seven (7) Divisions. One at-large Commission member from each of the seven (7) Divisions. All at-large Commission members must be members of the under represented gender and/or minorities. At-large Commission members must be principals, official representatives, athletic administrators or activity directors.

School Leader

The Principal is the leader in his/her building.• Must lead the entire school community,

including:• Subordinate Administrators• Teachers• Coaches• Ancillary Staff• Students• Parents/ Fans• Community

Compliance Checklist

The Compliance Checklist is a tool developed for the Principal to help facilitate the role of the school leader.

This important tool can be found on the IHSA Website.

By-Law Compliance Check ListWhere Is It?

• Go to IHSA.org• Go to School Center• Use ID and assigned Password• Under Online Resources, Select Documents

Index• Under Documents Index, Select Compliance

Checklist

• GREAT RESOURCE FOR ANY PRINCIPAL, NEW OR EXPERIENCED

Compliance ChecklistThe Compliance Checklist Is A List Of 25 Commonly

Neglected By-Laws.

The Checklist Is Set Up In The Following Manner:By-Law Who is responsible How it is done at your school

1. By-Law 1.20 ___________________ _______________________

Recognition Certificate

State Board of Education

2. By-Law 1.27 ____________________ _______________________

Approved Schools may only

Be scheduled for dual events

(no tournaments)

IHSA

“Do What’s Right!”

“Do What’s Right!”• The “Do What’s Right!” Program builds upon the IHSA’s current

efforts to promote and recognize sportsmanship within our teams, schools and communities. The Program sets minimum guidelines and may be incorporated into a conference’s existing sportsmanship program.

• Over the past few years, our member schools have voiced an increased desire for greater promotion and recognition of sportsmanship. In response to this demand, the Sportsmanship Advisory committee is responsible to evaluate and improve upon the current methods of encouraging and supporting sportsmanship.

• Each year the committee produces a survey designed to elicit specific feedback from IHSA member school Principals and Athletic Directors.

HOME

The "Do What's Right!" Program

Forms

Expectations

Student Advisory Committee

Registered Conferences & Schools

Sportsperson of the YearPoster Contest

Sportsmanship Banners& Coaches Box Decals

NOW AVAILABLE!                                           

State FinalSportsmanship Banner

Recipients

Add A. Tude Photo Albums

Add A. Tude Handbook

Schedule Add A. Tude

 

The IHSA promoting good sportsmanship

in youth athletics with Add A. Tude!

The Add A. Tude mascot appears at state tournaments

during the school year, and could appear at your next high school event. For

information on how to book the Add A. Tude costume please click here.

                                                                                               

“Do What’s Right!” Sport and Activity Posters

• 1. Posters are available online to all member schools and licensed vendors to customize and print in programs.

• 2. Use the poster as the back of pre-season meeting agendas, tournament programs and regular season line-up cards.

• 3. Use in play bills and on school websites.

• 4. Posters are available online as a template for schools to change the pictures as they wish.

“Do What’s Right!”

“Do What’s Right!” When a conference or independent school registers for the Do What’s Right! program, they agree to communicate and actively educate their students, fans and communities of the following Do What’s Right! Expectations:

• Represents their school and community well with positive interaction with opposing fans and players.

• Uses positive yells, chants, songs or gestures.

• Display modesty in victory and graciousness in defeat.

• Respect and acknowledge the integrity/judgment of officials.

• Exhibit positive behavior with opponents and fans before, during and after the contest.

“Do What’s Right!”There are three levels of participation and recognition a

conference can choose from:

Level 1Level 1 • The conference registers annually by October 20 by submitting

the downloadable forms to the IHSA. Conference administrators or coaches do not rank teams or fans during the season and do not recognize a school for earning the most points through out the school year.

• All registered conference schools and independent schools are eligible to receive a DWR! State Final Banner in team bracketed sports. The rubric used by the state final sportsmanship committee is on the Website for your review.

State Final Sportsmanship Banner

“Do What’s Right!”Level 2Level 2

• The conference registers annually by October 20 by submitting the downloadable forms to the IHSA.

• Conference administrators and/or coaches rank teams and their fans seasonally based on the DWR! Expectations.

• The IHSA will provide the Regular Season Sportsmanship Award certificates to the winning school of each sport.

Sport Season Conference Award Certificate

“Do What’s Right!”Level 3Level 3

• The conference registers annually by October 20 by submitting the downloadable forms to the IHSA.

• Conference administrators and/or coaches rank teams and their fans seasonally based on the DWR! Expectations.

• The conference also recognizes one of their schools for the annual sportsmanship award by earning the most points through the three sports seasons.

Sport Season Conference Award Sample Ballot

ALL CONFERENCE SAMPLE BALLOT

1. 5. 9. 2. 6. 10. 3. 7. 11. 4. 8. 12. • *Vote for twelve (12) – The top 8 are considered 1st Team.

TEAM SPORTSMANSHIP (Rank top three)

1. (WORTH 3 POINTS)

2. (WORTH 2 POINTS)

3. (WORTH 1 POINT)

Sport Season Conference Award Tally Sample

Boys Soccer

Girls Volleyball

Football Girls Basketball

Boys

Basketball

Total Points

Columbia

Mt. Pulaski

Flanagan

Pecatonica

TF North

W-Latham

Annual Conference Sportsmanship Award

• The Annual Conference Sportsmanship Award will be given to the conference school which has accumulated the most points throughout the three seasons.

• The Annual Conference Sportsmanship Award banner will be available for purchase through the IHSA website.

• The conference representative will send the award recipient’s information to the IHSA to be posted online.

Ideas:• 1. The conference has one traveling banner

• 2. Conferences with non team sports (i.e. tennis, cross country etc.) may allow those head coaches to rank schools and add those points to the overall total.

Annual Conference Sportsmanship Award

Independent School Information

• Because the Program has among its characteristics strong conference elements (i.e., selection, reporting, etc.), a distinction is made between schools within a conference and independent schools with no conference affiliation.

• Registered conference affiliated schools are eligible to earn each of the three awards described above, while registered independent schools are only eligible to earn a State Finals Sportsmanship Award.

• Independent schools must register annually by October 20 with the IHSA to be eligible for the State Final Sportsmanship award consideration.

SAWA Certificate & Add A. Tude Information

SPORT A WINNING ATTITUDE

• SAWA Reports should be used to report any instance where a coach, player, team, official, or spectator has demonstrated exemplary sportsmanship at an IHSA interscholastic contest.

• Recipients of SAWA Reports will receive the report and a certificate as well as recognition on the IHSA website.

• SAWA Reports forms are located in the Schools Center and the Officials Center for completion.

Add A. Tude• You, too, can have Add A. Tude bring the right attitude to your event. Charming

and energetic, Add A. Tude is perfect for assemblies, conferences, special events, and any sporting contest. Add A. Tude is comfortable anywhere!

• The Add A. Tude mascot is scheduled to make public appearances throughout the school year. Among the venues will be the state tournaments for both the IHSA and the IESA, the IPA Fall Conference in October, the State School Board Joint Conference, and the IADA Annual Conference.

• To book Add A. Tude for an appearance at your next event,  fill out a downloadable scheduling form from the IHSA website and submit it to the IHSA Office.

SAWA Certificate

Do What’s Right! Customized Banners

• Personalized Do What’s Right! Sportsmanship Banners

• These banners are available for purchase directly from GDS through the Sportsmanship Link on the IHSA website for $75.00 plus shipping.

• You may individualize each banner with your school name, mascot or nickname.

• Downloadable order forms are available on the IHSA website.

“Do What’s Right!” Sportsmanship Banners

IHSA

Student Advisory

Committee

Student Advisory Committee

SAC Mission StatementThe Student Advisory Committee is a group of students who participate in diverse interscholastic athletics and activities. The SAC promotes the sportsmanship and integrity ideals of the Illinois High School Association.

We are focused on providing leadership and communication between participants, administrators and fans of IHSA activities.

2009-10 Student Advisory Committee Members

District School Name1. Chicago (Gordon Tech) Michael Jarmola 2. Chicago (Marshall) Raygene Brice3. Chicago (Marist) Mackenzie Cody4. Skokie (Niles West) Emily Fung 5. St. Charles (East) Lexi Baltes6. Zion (Z.-Benton) Leigh Boone 7. Downers Grove (North) Alex Vogler 8. Lemont (H.S.) Zachary Howell 9. Gardner (G.-S. Wilmington) Chris Irvin 10. Lanark (Eastland) Zeke Hartman 11. East Moline (United) Jacob Rowell 12. Streator (Twp.) Allie Riordan 13. Mahomet (M.-Seymour) Alex Williams 14. Marshall Gabrielle Kuhn 15. Normal (Community) Kaley Necessary 16. Astoria Breana Cameron 17. Carlinville Elizabeth Kelly 18. Pana (H.S.) Adam Metzger 19. Granite City Alyssa Baumann 20. Olney (East Richland) Madalyn Kermicle 21. Anna (A.-Jonesboro) James Woodward

Student Advisory CommitteeSAC Nomination Process for 2010-2011

• Nomination Forms are available online from September 16 through December 4, 2009.

• All forms must be completed and in the IHSA office on December 4, 2009.

• All current Freshmen and Sophomore IHSA member school students are eligible to participate.

• The Sportsmanship Advisory Committee will meet on December 9, 2009 to review and determine the new SAC members.

• Each new SAC member and their Administrator will receive a letter welcoming them to the committee.

New Principals’ Workshop

IHSA Overview

Key Rules

By-law 3.011 - Attendance• A student must attend a member school and may

only represent in interscholastic competition the member school the student attends. For purposes of this by-law, the term “attend” shall mean that the student is enrolled at the member school, and is taking at, or under arrangements approved by the member school, a minimum of twenty (20) credit hours of work for which credit toward high school graduation will be granted by the member school upon the student’s completing and passing the courses.

Scholastic Standing

• 3.021 They shall be doing passing work in at least twenty (20) credit hours of high school work per week.

• 3.022 They shall, unless they are entering high school for the first time, have credit on the school records for twenty (20) credit hours of high school work for the previous semester.

Coaching Certification

• All coaches, including volunteers, must be certified to coach. (Minimum age is 19)

• Head coaches – regularly certified teachers or the person must have completed an approved coaching school program.

• Assistant coaches – one of the above or a substitute teaching certificate.

By-law 3.031 – ResidencePublic Schools

• Must reside in the district with parents, custodial parent, or court appointed guardian

• 2 years with other family member

• 7th and 8th grade tuition paying student

By-law 3.032 & 3.033Private/Non-boundaried Schools

• Must reside with parents, custodial parent, or court appointed guardian within the boundaries of the public school district in which the school is located

• 2 years with other family member• 7th and 8th grade in private school or 4 years of

private (or non-boundaried) school from K-8• Parent attended the same school• 30 mile radius

By-law 3.034

• Seniors who have attended the same high school all of their careerAge 17?

Age18?

• Foreign Exchange Students– CSIET Full Listing– IHSA Approval

By-law 3.041Transfer

• In all transfer cases, both the principal of the school from which the student transfers and the school to which the student transfers must approve of the transfer and execute a form provided by the IHSA Office. …A student is not eligible to participate in an interscholastic contest until the transfer form, fully executed by both principals, is on file in the offices of the school to which the student transfers.

By-law 3.042Transfer

• Once classes begin in a school for the current school year, if a student changes attendance from that high school to another high school, the student shall be ineligible for the remainder of the school year in any sport in which he/she participated or was participating in a practice or interscholastic contest in the current school year at the school from which the transfer occurs; or

By-law 3.042Transfer

• Once classes begin in a school for the current school year, if a student changes attendance from that high school to another high school, the student shall be ineligible for a period of thirty days, …(in any sport in which he/she was not participating or had not participated during the current school year).

By-law 3.043Transfer

• Transfer with parents, custodial parent, or guardian

• Multiple High School Districts

• Transfer to home public

• Transfer private to private

• Transfer related to custody change

By-law 3.045

• The Executive Director may grant eligibility only if it is determined, after investigation, that the circumstances giving rise to the change of guardianship or adoption and the transfer were completely beyond the control of all of the following:

• (1) the student• (2) the student’s parent(s)/guardian(s) • (3) the schools to and from which the student

transferred.

By-law 3.047• The member school to which a student transfers

shall enforce any period of ineligibility imposed or that would have been imposed upon the student by the school from which the student is transferring, even if the student is otherwise eligible under these by-laws. The period of ineligibility at the school to which the student transfers shall be the remaining duration of the period of ineligibility imposed or that would have been imposed had the student not transferred, but not longer than 365 days after the date of the transfer, whichever is less.

Questions?