Campus Engagement Summary ReportStage 1: Planning

December 2017

CAMPUS PLANNINGAND SUSTAINABILITY

NEW STUDENT RESIDENCE

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY

TABLE OF CONTENTS

INTRODUCTION .......................................................................................................................... 1

AbouttheProject...........................................................................................................1AbouttheProcess..........................................................................................................1

WHAT WE DID ............................................................................................................................. 2

On-CampusEngagement................................................................................................2Promotion&AwarenessRaising....................................................................................3

WHO PARTICIPATED .................................................................................................................. 4

WHAT WE HEARD ....................................................................................................................... 5

RoomFurnishings..........................................................................................................5OutdoorSpaces.............................................................................................................7SharedSpaces/Pods.....................................................................................................9FoodOptions...............................................................................................................12

NEXT STEPS ............................................................................................................................... 19

NEW STUDENT RESIDENCE | CAMPUS ENGAGEMENT SUMMARY 1

INTRODUCTION

ABOUT THE PROJECT

UVic has begun planning for a new residence to provide much-needed housing for undergraduate students. Living on campus assists students with their transition to university, provides academic and social programming and support, and nurtures a strong sense of belonging in the UVic community. UVic’s Campus Plan guides the physical growth and change on the campus and its outlying lands. The student residence project is the first significant capital project since the Campus Plan was renewed in 2016. This important project will build on the ideas generated through the Campus Plan and will help achieve our vision as not only an extraordinary academic environment, but also a vibrant and sustainable community that nurtures student experience and well-being.

ABOUT THE PROCESS

We are just at the beginning of the process. Over the next several years, we will engage students, staff, community members, and other stakeholders to help shape plans for the new student residence.

The Stage 1 engagement process kicked off with on-campus engagement with students, staff, and faculty. This report provides a summary of what we heard. For more information, visit the project website at www.uvic.ca/new-residence.

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 2

WHAT WE DID ON-CAMPUS ENGAGEMENT

ROUND 1

Inanefforttoengagetheon-campuscommunity-students,staff,faculty-inconversationaboutthepotentialanewstudentresidenceholdsforbringingpeopletogetheroncampusandenhancingtheoverallstudentexperience,twopop-upengagementeventswereheld:

• October3,2017intheStudentUnionBuilding• October4,2017neartheentrancetotheCadboroCommonsdininghall.

Thepop-upsincludedanoverviewinformationalboard,andaseriesofinteractiveboardstosolicitinputonoutdoorspaces,shared“pod”spaces,androomfurnishings.Anonlinesurveywasalsooffered,viaiPad,regardingfoodandmealplanoptions.

APowerPointslideshowofothermodernstudentresidencebuildingsonothercampusesloopedonalaptoptoopenmindstodifferentscale,heightandaestheticofotherrecentresidenceprojects.

Heightenedawarenessandinputcollectedwillinformfuturestagesofprogramdevelopment,inparticulararoundoutdoorandcommunityspace,publicrealmandsustainability.

ROUND 2

Togatheradditionalinputondiningandmealplanoptions,asecondroundofon-campuspop-upengagementwasconducted.Atotalof177surveyresponseswerecompletedinthissecondround.

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 3

PROMOTION & AWARENESS RAISING

Inanefforttoraiseawarenessoftheopportunitytolearnmoreaboutthenewstudentresidenceproject,andprovideinputintotheroomtype,furnishings,outdoorspacesandfoodservices,thepop-upeventswerepromotedvia:

• postersoncampus,• anemailtostudentslivinginresidence,• digitalsignage,and• socialmediaaccounts(Facebook,Twitter,Snapchat).• AnarticleranintheRingnewsletterintheSeptemberissue,andtheMartletalso

mentionedtheopportunitiesinanarticletheweekprior.

TheeventsthemselvesresultedinaTimescolonistarticleonSeptember28,andafollow-uplettertotheeditoronSeptember30,andanumberofsharesandcommentsonsocialmedia.

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 4

WHO PARTICIPATED

OVERALL 500 PEOPLE PARTICIPATED IN ON-CAMPUS ENGAGEMENT

InRound1,over339studentsprovidedinputoverthetwodays.Thosewhoparticipatedwereessentiallyallcurrentstudents.Manylivedinresidencecurrentlyorhadduringtheirfirstyear.Therewereahandfulofstaffwhostoppedbyandaskedquestionsorwereinterestedbutdidnotprovideinputontheboardsorsurvey.InRound2,177peoplecompletedsurveysondiningandmealplanoptions.Again,thevastmajorityofsurveyrespondentswereundergraduatestudentswhohadlivedoncampusforlessthanayear.Doyouliveoncampus?Ifso,forhowlong?

Tellusaboutyou

10%

84%

6%

Don'tliveoncampus Forlessthan1year Formorethan1year

99%

1% 1%

Undergraduatestudent Graduatestudent Faculty/staff

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 5

WHAT WE HEARD Participantswereaskedtoreviewsomesampleimages,‘vote’ontheirpreferences,andshareopen-endedcommentsonthefollowingtopics:

• RoomFurnishings• OutdoorSpaces• Shared/PodSpaces• Food&MealPlanOptions

Thefollowingprovidesasummaryofwhatweheardforeachkeytopic.

ROOM FURNISHINGS Whichofthesefurnishingsdoyoumostprefer?Votetotellusyourtopchoiceandprovidecommentstoletusknowwhyyoufeelthisway.

PREFERENCES

Themajorityofparticipantspreferredthe‘hiddenbed’and‘bedwithbuiltinstorage’.Theleastpreferredoptionswerethe‘simplebed’andthe‘tallerbedwithoutintegratedstoragespace’.Commentsemphasizedtheimportanceofusingspaceefficientlyandkeepingthingssimpleforstudentstouseandkeepclean,withouthavingtopurchasetheirownstorage.

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 6

Hiddenbedaboveworkspace

• ladderahassle• efficientuseofspace

Bedswithbuilt-instorage

• Wouldbeveryhandy(2comments)• Waymoreefficientforspace(2comments)• Niceandsimple–storageunderbedworkswell.• Reallynicetonothavetopurchaseunderthebedstorage

Fold-downbed&bedaboveworkspace:

• maximizesspacebutlesscomfortableanddifficulttowipecleanTallerbed:

• smart!

ADDITIONAL CONSIDERATIONS

Whatelseshouldweconsiderforstudentroomsinanewstudentresidence?• Lotsofpowerplugs• Lessharshlighting• Windowplanterboxes• Moreroomsforgraduatestudents.Veryhardtocommunicatewithlandlordswhen

youarefromadifferentcountry.• Ditchcarpet–vile• UofCYammuskaHall-lovelylayout.Doublebedsraisedwithstorageunderneath.

7

9

18

39

98

118

Simplebed

Tallerbed

Folddownbed

Bedaboveworkspace

Bedwithbuiltinstorage

Hiddenbedaboveworkspace

Numberofvotes

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 7

OUTDOOR SPACES Whichofthesefeatureswouldyoumostliketoseeinanewstudentresidencebuilding?Votetotellusyourtop3choicesandprovidecommentstoletusknowwhyyoufeelthisway.

PREFERENCES

Themajorityofparticipantsselected‘coveredoutdoorseating’and‘easyaccesstocoffee’astheirtopoptionsforoutdoorspaceswhile‘casuallawnspace’and‘activatedpedestrianpaths’weretheleastfavoured.Commentsfocusedonprovidingspacesforpeopletogatherandsocialize,connectwithnature,andplaywhileintegratingamenitieslikefood/coffee,seating,andelectricaloutlets.

11

18

29

46

59

62

94

122

Casuallawnspace

Activatepedestrianpaths

Waterfeatures

Outdoorseating

Sustainablefeatures

Outdoorgames

Easyaccesstocoffee

Coveredoutdoorseating

Numberofvotes

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 8

Coveredoutdoorseating:• Wouldenablepeopletospendtimeoutdoorsyear-roundandstaytherelonger!• Incorporateshadeplantsundercoveredareas• Includeplentyofelectricaloutlets• Lovetheextracommonspacetoenjoythebeautifuloutdoors• BBQnights,partyspace,relaxing

Easyaccesstocoffee:• More/betteraccesstocoffeeandfood,includingevenings/weekends(3comments)• Coffeewithseating(2comments)• Goodqualitycoffeeespresso

Outdoorgames:• Wouldloveabeachvolleyballcourt• Promoteplay/physicalactivity

Sustainablefeatures:• Lovethis!Gardensnotonlysustainablebutalsosupportfoodproduction,greenery,

connectionwithnature,andoutdoorgathering(5comments)• Yes,sustainabilityisveryimportant(3comments)• Sustainable/nativeplantsandlowwaterconsumption,notjustgrass(2comments)

Outdoorseating:• Moreplacesforgroups(benches,tablesetc.)• Moreoutdoorseating,coveredandopen

Activatepedestrianpaths• Lotsofbikepathsplease• Useestablishedrackdesigns• Doesn’tneedtobefancy• Integrateoutletsnearseating

CasualLawnSpace:• Promoterecreation!Physicalactivity

ADDITIONAL CONSIDERATIONS

Whatelsewouldyouliketoseeincludedoutsideanewstudentresidence?• Moreseating(2comments)• Betterlightingforwalkingatnight(2comments)• Outdoorareasthataredryandcovered• Beachsports• GrowfoodinthesespacesfortheUVSSfoodbank

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 9

SHARED SPACES / PODS Inadditiontoroomfurnishingsandoutdoorspaces,participantswereintroducedtoanewpotentialformofhousingcalled‘pods’-largerunitstohousemorestudentswithindividualroomsbutwithmoresharedamenitieslikefullkitchens,socialandloungespaces,studyspaces,andsharedbathrooms.

Aswithprevioustopics,participantswereshownavarietyofimagesandaskedwhattheylikedaboutdifferentaspects.Theywerethenaskediftheywouldliketoliveinpod-styleaccommodationsandwhatelseweshouldconsiderforthesetypesofsharedspaces.

Whichofthesefeaturesdoyoulike?Providecommentstoletusknowwhatyoulikeaboutthem.

PREFERENCES

Therewasalotofinterestfromparticipantsabouttheideaofpods.‘Sharedkitchenspace’emergedasthefeaturethatresonatedmostwithstudents,followedby‘groupstudyspaces’,‘singlebedrooms’,and‘loungespaces’.Commentsgenerallysupportedtheideaofpods,emphasizingtheneedforbetteraccesstofood/cookingandcommunalsocialareas.Afewissuesthatwereraisedincludedtheneedforfamilyhousing,concernsaboutkeepingsharedspaces/kitchensclean,accommodatingpeoplewithallergiesinsharedkitchens,andintegratingsafetymeasureslikefirealarmsforpeoplewhoaredeaforhardofhearing.

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 10

EAT:sharedfullkitchenanddiningspace

• Limitaccesstosharedkitchentokeepclean(2comments)• Lovetheideaofkitchensbutconcernsaboutkeepingitclean(2comments)• Lotsofkitchenspaceisneededfor10ormorepeople• Foodiscommunity!Manystudentswouldenjoyfullkitchenforcommunalmeals• Kitchensneedtoaccommodatepeoplewithfoodallergies

STUDY:groupstudyspacewithwhiteboards

• Easierforpeopletostudyandlearntogether(2comments)• Likethenaturallighting• Nicetohaveseparationofstudyandrelaxing• Thiswouldbeawesome

SLEEP:asinglebedroomforeachstudent

• Largerooms(2comments)• Thermostatneededineachroom

LOUNGE:comfyspacestoloungeandhangout

• SeatingthatisarrangedinasocialwaymakesiteasiertomeetpeopleGATHER:eatingstudyareawithharvesttable

• Lovethecommunityaspectofthekitchenislandandharvesttable(2comments)• Studyandeatingareasshouldbeseparate• Protected(indoor)easyaccesstosecurebikestorage!Toomanythefts

15

18

26

26

36

44

59

175

STYLE:Livingstudyareaswith“industrialfeel”

LAYOUT:openspaceswithcomfysoftseating

POCKETS:individualspacesforstudyorgames

GATHER:eatingstudyareawithharvesttable

LOUNGE:comfyspacestoloungeandhangout

SLEEP:asinglebedroomforeachstudent

STUDY:groupstudyspacewithwhiteboards

EAT:sharedfullkitchenanddiningspace

Numberofvotes

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 11

POCKETS:individualspacesforstudyorgames

• Quietplaceforrestduringdaysoncampus• IncludeTVinputsforeaseofsettinguppersonalconsoles

LAYOUT:openspaceswithcomfysoftseating

• LotsofseatingSTYLE:Livingstudyareaswith“industrialfeel”

• LookslikeaniceversionofEdmonton

ADDITIONAL COMMENTS

Wouldyouliveinapod?• Heckyeah!• Yes,leadstodiscussionandbeingmoreopenwithotherpeople• IreallyenjoyedlivinginLansdownebuildingbecauseweallformedtightbondswith

oursmallgroup• Familyhousingneedsattention

Whatelseshouldweconsiderforpods?

• Foodandcookingo 24-hourfood(14othersagreedwiththiscomment)o Groupmeals,potluckholidayso Affordablefood!o Letuscookplease!

• Layout/amenitieso Roomwithattachedbathroomo Gyminresidencebuildingo Communalsocialarea

• Featureso Internet/routersforeachpodo Lovewhiteboards!

• Otherconsiderationso Needfirealarmsthatworkforpeoplewhoaredeaf/heardofhearinginpods

aswellasinopenspaces

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 12

FOOD OPTIONS Inadditiontotheinteractivedisplayboards,wealsoaskedparticipantstocompleteashortsurveyaboutfoodpreferencesrelatedtoanewstudentresidence.AsalimitednumberofsurveyswerecompletedinRound1,asecondroundofengagementwasdoneoncampustogathermoredetailedinputonfoodoptions.Theseresultshavebeencombined(213surveystotal)andsummarizedbelow.Howsatisfiedareyouwiththecurrentfoodofferingsintheexistingresidencediningmealplan?

9%

11%

2%

2%

1%

11%

4%

7%

2%

9%

17%

11%

25%

11%

25%

28%

26%

29%

26%

24%

26%

38%

33%

47%

39%

10%

10%

3%

12%

3%

Cap'sBistro

VillageGreens

CommonsKitchen

Residencehalldiningenvironment

Overallrangeoffoodofferings

VerySatisfied SomewhatSatisfied Neutral Notverysatisfied Notatallsatisfied Idon'tknow

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 13

Whenyougooffcampusforfood,whattypesoffooddoyoulookfor?

Otheroptions/additionaldetails:

• Morevariety:differentchoices,moreoptions(13comments)• Betterquality:goodtastingfood(10comments)• Healthier:Freshfood,fruitsandvegetables,smoothies,lighteroptions(8comments)• Specificitems:

o Fastfoodorspecificfranchises(3comments)o Dairyfree(2comments)o Bodybuildingmealplano Environmentallyfriendlyoptions

• Moreculturaloptionso Asian:Chinese,Japanese/Sushi,Vietnamese,Thai(7comments)o Italian(2comments)o Halalmeat

• Cheaper:Studentsdon’thavealotofmoney,needcheaperoptions(5comments)• Groceries:

o Snacksforroom(2comments)o Don’tgetgroceries,nowheretoputthem(2comments)o Toiletries,householdsupplies

• Other:o Betterhours,openlater(2comments)o Alloftheaboveo Dependso Anyreasontogetoffcampuso Wouldliketoorderfoodino Familymeals

112

110

90

57

44

Healthieroptions

Groceries

Cheaperoptions

Culturaloptions

Vegan/Vegetarianoptions

Numberofvotes

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 14

Howimportantisamealplananddininghallinthenewresidence?Telluswhyyoufeelthisway:

• Important:o Important,weallneedtoeat(15

comments)o Convenient(16comments)o Important,weneedmoreoptions

oncampus(12comments)o Limitedoptionsforcookingorgroceriesifyoudon’tliveinacluster(7

comments)o Criticalfornewstudents(7comments)o Studentsneedcheapoptions,can’taffordtogooffcampus(6comments)o Animportantpartofcampuslife,aplacetomeetpeopleandsocialize,

teachesstudentshowtomanagemoney(4comments)o Optionsforsmall/reducedmealplanwouldbenice(4comments)o Currenthalloutdated

• NotImportant:

o Currentofferingsarefine/goodenough(11comments)o Focusonstudenthousing,wouldratherseeinvestmentinhousingthanfood

orsharedspaces(2comments)o Currentdininghallrarelyatcapacity

• Other/Generalcomments:

o Wanttobeabletocookmyownfoodtoo(11comments)o Needbetterqualityfoodandhealthieroptions(6comments)o MorelikeMysticMarket,withadiscount(2comments)o Likeadiscounto Needmoreoptionsingeneralo Hardtofigureoutfoodyourfirstyear,nogrocerystoreoncampuso Mealplanisoverpriced

Important,82%

Notimportant,

18%

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 15

Howimportantisacoffeeshopinthenewresidence?Telluswhyyoufeelthisway:

• Important:o Important,coffeeisessentialfor

students!(40comments)o Agreatenvironmenttogather,

hangout,orstudy(23comments)o Wouldbeconvenienttohavein

residence(5comments)o Goodtohavemoreoptionsforsnacksandfoodtoo(3comments)

• NotImportant:

o Notimportant,therearealreadylotsofoptionsoncampus(16comments)o Don’tdrinkcoffee(9comments)o Wouldbenicebutlessimportantthanmealplan(3comments)

• Other/Generalcomments:

o Mustbegood,qualitycoffee(6comments)o Mustbeaffordable(5comments)o Somethingopenlatewouldbegreat,needlongerhours(4comments)o Wouldbenicebutnotessential(2comments)

Whattypesoffoodofferingsanddiningenvironmentwouldyouliketosee?

Important,66%

NotImportant,

34%

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 16

Ifyoulivedinapod(largerunitwithaccesstoafullsharedkitchen),wouldyoustillbeinterestedinanytypeofmealplan?

Telluswhyyoufeelthisway:

• Yes,interestedinmealplano Nicetohaveoptions,partialmealplan

andoptiontocookwouldbegreat(21comments)

o Mealplanisconvenientforbusystudents(34comments)o Can’tcookordon’tlikecooking(3comments)o Healthierthanfastfoodorotherquickandeasyoptions(2comments)o Moreaffordable,savesmoney(2comments)o Ifthefoodisgoodandwell-priced

• No,notinterestedinmealplano Prefer/enjoycookingmyownmeals(21comments)o Wanttoeathealthier,betterfood(7comments)o Cheapertocookmyself(9comments)o Morevariety,canmakewhateverIwant,veganoptions,etc.(6comments)o Convenienttocookinyourownunito CaneatwheneverIwanto Couldsupplementhome-cookingwithMysticMarket

• Other/Generalcommentso Dependsonaccess/cleanliness/storageofsharedkitchens(3comments)o Wouldliketobeabletocook,makefreshmealswhenIwant(2comments)o Notimportanttohaveamealplanbutdiscountwouldbeniceo Preferseparatekitchen,betterhygiene

Yes,73%

No,27%

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 17

Wouldyoubuyapartialmealplan(withadiscountbasedonhowoftenyouuseit)?Forexample:

• Purchase10mealsaweek(10%discount)• Purchase15mealsaweek(15%discount)• Purchase20mealsaweek(20%discount)

• Yes,interestedinpartialmealplanbasedonfrequency

o Liketheconvenience(14comments)o Likethediscount,couldhelpsavemoney(11comments)o Yes,nicetohaveoptionsotherthanfullmealplanandcooking(7comments)o Generally,soundsgood(4comments)o Makessenseforpeoplewholiveoncampusorwhoeatalot(3comments)

• No,notinterested

o Stilltooexpensive,notworthit,prefer50%discount(12comments)o Don’teatthatmuchoreatsmallmeals,notworthit(7comments)o Preferfullmealplan,happywithcurrentmealplan(7comments)o Preferanaccountwithabalance(2comments)o Wouldrathercookmyself(2comments)o Don’twanttohavetocommittonumberofmealsperweeko Don’twanttobuyanyfoodoncampus

• Other/Generalcomments:

o Preferasetdiscount,regardlessoffullorpartialmealplano Iwouldwanttochoosehowmanymealsperweeko Foodoncampusisn’tverygoodo Feelthatthisincentivizespeopletoeatmoreo Wanttobeabletocooktoo

Yes,64%

No,36%

NEWSTUDENTRESIDENCE|CAMPUSENGAGEMENTSUMMARY 18

Wouldyoubuyapartialmealplan(withadiscountbasedonhowmuchyoupre-purchase)?Forexample:

• $200(10%discount)• $300(15%discount)• $400(20%discount)

• Yes,interestedinpartialmealplanbasedonpre-purchaseo Liketheflexibility,betterthantheweeklyoption(11comments)o Liketheconvenience(10comments)o Likethediscount,couldhelpsavemoney(6comments)o Likeeitherofthepartialmealplanoptions(3comments)o Yes,nicetohaveoptionsotherthanfullmealplanandcooking(2comments)o Generally,soundsgood(2comments)o Seemseasiertotrack

• No,notinterested

o Noplan,prefertobuyfoodelsewhereorcook(5comments)o Stilltooexpensive,notworthit,prefersetdiscount(5comments)o Preferfullmealplan,happywithcurrentmealplan(3comments)o Preferause-basedsystem(3comments)o Hardertotrack(2comments)

• Other/Generalcomments:

o Depends,notsurehowmuchI’mgoingtospendonfoodo Iwanttochoosetheamounto NotsurewhichoptionI’dprefero Wouldliketheoptiontoincreasediscountovertime

Yes,72%

No,28%

NEW STUDENT RESIDENCE | CAMPUS ENGAGEMENT SUMMARY 19

Next Steps

These ideas will be used to shape early directions for the new student residence. Over the next several years, there will be many opportunities for students, staff, community members, and other stakeholders to share their ideas and help shape plans for the new student residence.

STAY TUNED AT WWW.UVIC.CA/NEW-RESIDENCE FOR DETAILS.