newberg school district 29j board of directors … · the board of directors will meet in executive...

NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS

January 24, 2012

Regular Meeting 7:00 p.m.

Newberg School District 29J

714 East Sixth Street Newberg, Oregon 97132

NEWBERG SCHOOL DISTRICT 29J

BOARD OF DIRECTORS REGULAR MEETING

The Board of Directors of the Newberg School District 29J will meet at 7:00 p.m. on Tuesday, January 24, 2012 in the Newberg School District Office, 714 East Sixth Street, Newberg, OR 97132 to discuss and take action on minutes, personnel and donations. Business items include: Antonia Crater Elementary School; Board Recognition; Bond Update/Introduction of Project Manager; Curriculum Adoption Rollout; Quarterly Financial Report;; Policy IKF- Graduation Requirements, Revised, First Reading; Policy JECB- Admission of Non Resident Students, New (i.e. House Bill 3681 Open Enrollment), First Reading; Policy JHCC- Communicable Diseases, New, First Reading; Administrative Regulation JHCC-AR- Communicable Diseases, Revised, First Reading; Policy GBJ- Weapons in School- Staff, New, First Reading; Administrative Regulation JFCA-AR- Student Dress Code, Revised, First Reading; Identify Superintendent Search Firms to Interview; Cancel February 14, 2012 Board Meeting; House Bill 3681 Open Enrollment.

The Board of Directors will meet in Executive Session under ORS 192.660 (2) (i) Evaluation of Superintendent or

Other Staff Member.

Newberg School District is an equal opportunity educator and employer.

Persons having questions about or requests for special needs and accommodations should contact the Board

Secretary the Newberg School District, 714 East Sixth Street, Newberg, Oregon 503-554-5041

Tuesday, January 24, 2011

Regular Board Meeting 7:00 p.m. Newberg School District Office

714 East Sixth Street Newberg, Oregon 97132

1

NEWBERG SCHOOL DISTRICT 29J Regular Meeting, January 24, 2012 7:00 p.m.

Newberg School District Board Room

NOTE: The Board encourages the attendance of citizens at its meetings. When a patron wishes to bring a particular matter to the attention of the Board, it is recommended that the matter first be discussed with the District Superintendent. The Superintendent will gather relevant information to assist the Board in addressing the issue.

A G E N D A

I. CALL TO ORDER II. FLAG SALUTE III. OATH OF OFFICE 4 IV. STUDENT/STAFF/ BOARD RECOGNITION A. Antonia Crater Elementary School ...................................................................... Kevin Milner, Principal 5 B. Board Recognition ................................................................................................. Antonia Crater Students V. REVIEW AGENDA VI. COMMENTS/QUESTIONS FROM PATRONS

Patrons may address the School Board. Board members may not be informed of a certain item until it is expressed at the Board meeting, therefore, the Board may not respond immediately to a patron’s request or question. A patron who expresses a concern is assured, however, that the concern will be heard and the Board will respond. The Board will not hear complaints concerning specific district personnel. The Chair will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals.

VII. CONSENT AGENDA ...................................................................................................................................... 6 A. Minutes ...................................................................................................................................................... 7 B. Donations

VIII. COMMUNICATIONS, CORRESPONDENCE, INTRODUCTIONS Board Comments .................................................................................................................. Board of Directors IX. NEW BUSINESS

A. Bond Update/Introduction of Project Manager .... Nathan Roedel, Director of Finance and Operations 13 B. Curriculum Adoption Rollout ................................. Terry McElligott, Director of Teaching and Learning 14 C. Quarterly Financial Report ................................. Nathan Roedel, Director of Finance and Operations 16 D. Policy Review .................................................................................. Mikaela Schamp, Board Secretary 23

a. Policy IKF- Graduation Requirements, Revised, First Reading ........................................................ 24 b. Policy JECB- Admission of Non Resident Students, New (i.e. House Bill 3681 Open Enrollment),

First Reading .................................................................................................................................... 30 c. Policy JHCC- Communicable Diseases, New, First Reading ............................................................ 33 d. Administrative Regulation JHCC-AR- Communicable Diseases, Revised, First Reading ................. 34 e. Policy GBJ- Weapons in School- Staff, New, First Reading ............................................................. 39

2

f. Administrative Regulation JFCA-AR- Student Dress Code, Revised, First Reading ......................... 40 E. Identify Superintendent Search Firms to Interview ......................... Melinda Van Bossuyt, Board Chair 42 F. Cancel the February 14, 2012 Board Meeting ................................ Melinda Van Bossuyt, Board Chair 43 X. OLD BUSINESS A. House Bill 3681 Open Enrollment- Action ............................................................. Dr. Paula A. Radich 44

XI. ITEMS FOR FUTURE AGENDA ....................................................................................... Board Members 46 XII. EXECUTIVE SESSION

Directors may desire to enter executive session to discuss matters under authority of Oregon Revised Statutes 192.660(1) and 192.660(2) (a) Employment (b) Dismissal or Discipline of Employees or Public Officers

(d) Labor Negotiations (e) Real Property Transactions (f) Exempt Records (h) Litigation or Litigation Likely to be Filed * (i) Evaluation of Superintendent or Other Staff Member NOTE: Purpose(s) of executive session, of one is to be held, is designated by an asterisk before the

appropriate category. * XII. ADJOURNMENT The next regular meeting of the Board of Directors of the Newberg School District is scheduled for February

14, 2012 at 7:00 p.m. in the Newberg District Office, 714 East Sixth Street, Newberg, OR 97132.

3

NEWBERG SCHOOL DISTRICT 29J AGENDA – January 24, 2012

Item: Oath of Office Action: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Melinda Van Bossuyt, Board Chair Topic Summary: Director Mock will take the oath of office. Background Information: Chair Van Bossuyt will administer the oath of office to Director Mock.

Oath of Office

“I, ________________________________, do solemnly affirm that I will support the Constitution and laws of the

United States and the State of Oregon and will discharge the duties of the office of School Board Member to the best

of my ability.”

ACTION: (The only action required is the administration of the oath of office by Board Chair Van Bossuyt.)

4

This page left intentionally blank.


Item: Recognition of Antonia Crater Elementary School Information: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Kevin Milner, Principal, Antonia Crater Elementary School Topic Summary: Recognition of Antonia Crater Elementary students and staff Background Information: Principal Kevin Milner will introduce several Antonia Crater English Language Learner students and their teacher, Janet Pettit. The students will be recognized for their work in writing. Students: Brian Rincon De la Cruz Christopher Campuzano Brandon Lopez Anthony Pedro Leonel Lopez David Rodriquez INFORMATION

5


Item: Consent Agenda Items Action: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: None Topic Summary: Consent Agenda Consent Agenda Recommendations:

A. Minutes

1. Approve the Minutes of the January 10, 2012 Board Meeting. 2. Approve the Minutes of the January 17, 2012 Special Board Meeting.

B. Donations 1. Accept the following donations:

a. $400.00 from Newberg Grocery Outlet for the Newberg High School Cheerleaders. b. $1000.00 from Scott and Michelle Springer for Newberg High School Boy’s Basketball and Football.

Recommendation: Move that the Newberg School District Board of Directors approve the consent agenda as presented.

6

1

NEWBERG SCHOOL DISTRICT 29J Board Workshop, 6:00pm, Regular Meeting 7:00pm

January 10, 2012 Newberg School District Board Room

M I N U T E S

A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 6:01 p.m. on Tuesday, January 10, 2012 in the Newberg School District Board Room. PRESENT Board Chair Melinda Van Bossuyt, Vice Chair Todd Thomas, Directors Polly Peterson, Mitsi

Vondrachek, and Debbie Hawblitzel. Present, in addition to Board members, was Mikaela Schamp, Board Secretary. ABSENT Director Jim Chogyoji

INTERVIEW FOR Mr. Ron Mock was interviewed for the position of Director representing Board Zone 1. BOARD ZONE 1 Chair Van Bossuyt explained the process for the interview. Mr. Mock elected to leave the room while the Board discussed how they would present interview questions. Mr. Mock returned to the meeting and responded to the questions from the Board.

Mr. Mock discussed his interest in school operations and the Board, his board experience, his

training and skill in law, public administration, and mediation. He noted tight resources as a challenge facing the schools, considering non-monetary resources and solutions, being forward thinking and supporting strong liberal arts education. He addressed the time commitment to the Board. The Board and Mr. Mock discussed the ending of the term to which he may be appointed and potentially running for election to the Board after June 2013.

The Board reached consensus to take action tonight on the candidate for Board Zone 1 and

the item was added to the agenda. RECESS Chair Van Bossuyt called a recess from 6:30 to 7:00pm. Joining the meeting after the recess were Superintendent Paula A. Radich; Student

Representatives to the Board Hadley Leatherman and Kendall Joyce; Don Dorman, Director of Special Programs; Claudia Stewart, Communications Coordinator; Terry McElligott, Director of Teaching and Learning; and Newberg Graphic reporter Laurent Bonczijk.

FLAG SALUTE The Pledge of Allegiance was led by Chair Van Bossuyt. REVIEW AGENDA Chair Van Bossuyt announced the addition of Appointment of Director Zone 1. Dr. Radich

announced an update to the consent agenda and the addition of Resolution 2012-06 WESD Local Service Plan. The Board cancelled the Executive Session for Superintendent evaluation and replaced the session with Executive Session under ORS to discuss matters under authority of Oregon Revised Statutes 192.660(1) and 192.660(2) (h) Litigation or Litigation Likely to be Filed.

2

COMMENTS Lory Albright, 17820 NE Hillsboro Hwy., Newberg OR 97132, invited the Board to Strong FROM PATRON Schools, Strong Oregon Rally February 20, 12pm-1pm, and thanked the Board for their service. CONSENT AGENDA MOTION 47: Director Debbie Hawblitzel moved that the Newberg School District Board of

Directors approve the consent agenda as presented; the motion was seconded by Vice Chair Thomas. The motion passed unanimously. The Board approved the November 29, 2011 and December 13, 2011 Board meeting minutes; approved the monthly financial report for November 2011, and accepted the following donations: $500.00 from Portland General Electric for Newberg High School Engineering, $450.00 from Oregon University System for Newberg High School Engineering/Robotics, $752.23 from Double “K” Ventures, Inc./McDonald’s for Antonia Crater Elementary for McTeacher Night, and $1,000.00 from Northwest International Student Exchange (NISE) for NHS Green School. The Board also accepted the $5,250.00 Wellness Grant Award from OEA Choice Trust for the District wellness project “We Choose HEALTH!” Chair Van Bossuyt thanked the donors.

COMMUNICATIONS, Superintendent Comments: Dr. Radich shared observations concerning the January 2, 2012 CORRESPONDENCE professional development, employee wellness fair and OEA Choice Trust grant, the INTRODUCTIONS Geography Bee atDundee Elementary School, and Career and Technical Education joint grant application with Portland Community College (PCC) NEW BUSINESS Appointment of Director Zone 1 MOTION 48: Director Peterson moved to appoint Ron Mock as Director for Zone 1; the

motion was seconded by Vice Chair Thomas. The motion carried unanimously. The Board welcomed Mr. Mock to the Board.

New Course Proposals: Terry McElligott, Director of Teaching and Learning, explained the

process of proposing new courses and introduced the individuals presenting the course proposals. Luann Lee presented on Advanced Placement (AP) Chemistry, Pam Sherman presented on AP Statistics, NOCAP Administrator Bill Rogers presented on “The Influence of Individuals on Government and World Issues,” and Green School Principal Karen Pugsley presented on AP Studio Art-General Portfolio. The presenters highlighted the benefits of adding these classes to the 2012-13 catalog of courses.

Board questions and comments included: Vice Chair Thomas:

It is great work to be able to expand options without a huge financial impact. He asked for clarification on the impact on FTE for AP Chemistry.

Ms. Lee and Ms. McElligott explained the possible ways of designing class periods or collapsing classes based on course enrollment.

If both physics and chemistry are offered would students double up at some point? Ms. Lee said if students will pursue a college science degree it would not be untoward for students to enroll in both physics and chemistry.

Director Vondrachek: Is there is ability to fill another advanced science class? Presenters indicated there

is interest from students.

3

Director Hawblitzel: AP Statisitcs could be more beneficial to a broader range of students. Like “The Influence of Individuals on Government and World Issues” class

description. Director Peterson:

Thinking, process, and engagement at a higher level that happens at AP classes. Appreciate the effort teacher Stashia Cabral put forth for this art class.

Chair Van Bossuyt: AP Chemistry is somewhat expensive; can you clarify the costs? Ms. Lee described the needs for a new analytical balance, textbooks, software

and probe ware, and chemicals. She clarified different funding sources for those items. Dr. Radich discussed textbook adoptions, bond funds, and grants for technology and support for science teachers.

MOTION 49: Vice Chair Thomas moved that the Newberg School District Board of Directors

approve Advanced Placement Chemistry, Advanced Placement Statistics, The Influence of Individuals on Government and World Issues, and Advanced Placement Studio Art—General Portfolio beginning in the 2012-13 school year; the motion was seconded by Director Vondrachek. The motion carried unanimously.

House Bill 3681 Open Enrollment Information. Dr. Radich presented. The Board will need to make a decision regarding this bill, explained the options for closed enrollment, open enrollment, and open enrollment with limitations. Current staff thinking is to recommend open enrollment with limitations. Dr. Radich shared thoughts from the middle and high school principals and discussed the possible limitations.

Director Peterson:

Does House Bill 3681 cover intra-district transfers? Ms. Schamp explained that it does not, but it impacts them because resident students must be given priority.

The Board makes a decision every year and can modify that decision based on prior years or other information; students who come in are permanent. We have better ability to handle enrollment increase than some smaller districts.

This policy takes away our right to refuse release of a student, so our only option is to decide whether or not we want to participate in receiving students.

Director Hawblitzel: If the middle school principals are concerned about implications are principals still

in favor of open enrollment? Will we still have the power to expel? Dr. Radich said that they are, but have concerns about potential behavioral problems from transfer students with no ability to send them back to their prior district. Expulsion is still an option.

If the District did open enrollment by grade level, could we limit by program? Dr. Radich said “no.”

Vice Chair Thomas: Are intra-district transfers permanent as well? Dr. Radich said they are not. Intra-

district transfers are managed by the principals. Do funds follow student in all cases? Dr. Radich said “yes.”

4

Dr. Radich commented on the attractiveness of the District’s special programs, the ADMw weighting for students in special programs, possible concerns of overwhelming District programs, and the online program that is being designed to meet needs of local families.

Affirm Board Resolution 2012-05 Notice to Withdraw from WESD: Dr. Paula A. Radich

presented. The Board took action to withdraw from the Willamette Education Service District (WESD) in Fall 2011. Senate Bill 250 requires that the Board notify WESD twice of their intent to withdraw.

MOTION 50: Director Hawblitzel moved that Newberg School District Board of Directors

authorize Superintendent Radich to send a letter to the Board of Directors of Willamette Education Service District, affirming the intent of Newberg School District 29J to officially withdraw from the Willamette Education Service District on July 01, 2012 in accordance with the provisions of Senate Bill 250; the motion was seconded by Director Vondrachek. The motion passed unanimously.

Board Resolution 2012-06: WESD Local Service Plan: Dr. Paula A. Radich presented. She

explained that while the Board was withdrawing from the Willamette Education Service District (WESD) the District remains a component district to the WESD and, therefore, must adopt the Local Service Plan for 2012-13.

MOTION 51: Director Peterson moved that the Newberg School District approve Resolution

2012-06: Willamette Education Service District 2012-13 Local Service Plan by title only; the motion was seconded by Director Hawblitzel. The motion passed unanimously.

First Student Contract Extension: Dr. Paula A. Radich presented. She explained that the

technology, specifically video feeds, on buses is poor. Video and bus driver training helps improve consistency in behavioral policies on the bus and at school. First Student has offered to improve videography on buses if the District decides to expedite the renewal of the contract with First Student for an additional two years.

The Board discussed the deadline for improvements as Spring Break of 2012. Director

Hawblitzel said she is glad that the District is working with First Student bus drivers regarding consistent expectations for students. Dr. Radich suggested adjusting the motion for clarity if the Board wanted. Vice Chair Thomas asked who the responsible party is for ensuring improvements. Dr. Radich said it is Nathan Roedel, Director of Finance and Operations.

MOTION 52: Director Hawblitzel moved that the Newberg School District Board of Directors

approve renewal of the current contract through June 30, 2015 provided First Student makes the promised camera upgrades by Spring Break 2012; the motion was seconded by Vice Chair Thomas. The motion passed unanimously.

Budget Committee Vacancy Zone 7: Director Debbie Hawblitzel announced the open

position for Budget Committee member representing Zone 7. She indicated she has a person who is possibly interested.

Board Appreciation Proclamation: Dr. Paula A. Radich announced that Governor John Kitzhaber has declared January 2012 School Board Recognition Month and read the governor’s proclamation of appreciation to school boards.

5

ITEMS FOR FUTURE ● Introduction to Joshua Dodson, Project Manager, and Bond Project Update AGENDA ● Executive Session for Superintendent Evaluation EXECUTIVE SESSION The Board entered Executive Session at 8:12 pm to discuss matters under authority of Oregon

Revised Statute 192.660(2) (h) Litigation or Litigation Likely to be Filed. ADJOURNMENT The Board returned to Regular Session at 8:33 pm. No further matters appearing to come

before the Board, Chair Van Bossuyt adjourned the meeting at 8:33 pm. Recorded by: Mikaela Schamp, Board Secretary ATTEST: APPROVED: Superintendent-Clerk Board Chair

NEWBERG SCHOOL DISTRICT 29J Special Board Meeting, January 17, 2012 6:00pm

Newberg School District Board Room

M I N U T E S A duly called and noticed Special Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Board Chair Melinda Van Bossuyt at 6:02 p.m. on January 17, 2011 in the Newberg School District Board Room. PRESENT Board Chair Melinda Van Bossuyt, Directors Polly Peterson, Mitsi Vondrachek, and Debbie

Hawblitzel Present, in addition to Board members, were Director of Finance and Operations, Nathan

Roedel, Mikaela Schamp, Board Secretary, and Newberg Graphic reporter Laurent Bonczijk. ABSENT Vice Chair Todd Thomas and Director Jim Chogyoji. NEW BUSINESS Executive/Superintendent Search Firm Request for Quote: Chair Melinda Van Bossuyt

presented. The Board and Director Roedel provided edits to the Request for Quotation. Discussion occurred regarding content of the request for quotation, the possible number of firms that may provide quotations, the process by which firms may do a search, and how the position may be advertised.

MOTION 53: Director Hawblitzel moved that the Newberg School Board of Directors approve

the Request for Quotation for Executive/Superintendent Search Services; the motion was seconded by Director Peterson. The motion passed unanimously.

ADJOURNMENT As there were no further matters appearing to come before the Board, Chair Van Bossuyt

adjourned the meeting at 6:48 pm. Recorded by: Mikaela Schamp, Board Secretary APPROVED: Board Chair

12


Item: Bond Update: Project Management Information: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Nathan Roedel, Director of Finance and Operations Topic Summary: Introduction of Project Manager and update on Project Management Background Information: The Board will be introduced to Joshua Dodson of Day CPM and an update will be provided on the bond projects. INFORMATION

13


Item: Curriculum Adoptions 2011-12 Information XXXX Originator: Terry McElligott, Director of Teaching and Learning Presenter: Terry McElligott, Director of Teaching and Learning Topic Summary: Presentation of Curriculum Adoptions for 2011-2012 Background Information: The passage of the bond allows Newberg School District to finish the adoption of materials for 6-12 math and start the adoption process for second language and 6-12 science this year. All three content areas have unwrapped their standards and worked on learning targets and common formative assessments as an initial step. Both middle schools will pilot math materials that have been rewritten to align with the Common Core State Math Standards. Part of these pilots will include digital books and technology for students using tablets instead of hard cover books. The six middle school teachers that will be part of the pilot projects will be trained later this month and will use the pilot materials starting the second semester. The science adoption will be a division of text/electronic materials and scientific equipment. Dr. Radich and I met with high school teachers individually to assess the needs of moving our science department forward with more up to date equipment. The middle schools will focus on what equipment and print materials are needed to implement STEM across all three grade levels. The middle schools will pilot the new Lego Robotics kits this year as part of the adoption process. Both middle school and high school will have some technology needs that will need to be aligned to the District Technology Plan that will be developed this year. Elementary science adoption will be postponed a year or so since elementary teachers are currently implementing Bridges and incorporating the Common Core State Standards in math and writing. Second Language will identify both their text material needs and technology needs in early February when we meet to look over samples that have been sent. The paperwork that follows gives the draft process outlined and shared with administrators and teachers. INFORMATION

14

Tmac.2011

Timeline for Adoption Processes 2011-2012

Second Language • Standards Unwrapped and Completed -December 2011 • Visitations/Discussions with other school district -January 2012 • Looking at Adoption Materials + Tech needs -January 2012 • Final decisions completed -February 2012 • Presentation to the board -March 2012 • Technology requests in line with District Technology Plan Math Adoption 6-12 • Standards Unwrapping -December 2011 • Mathematical Practices Workshop -January 2012 • Small Group to Complete Unwrap and -January 2012 Target Framework for adoption process • Middle School Pilots Decisions Made -January 2012 • Sequence Progression of Standards -February 2012 for High School Completion in Math • Pilot of Materials at Middle School -February + March 2012 • Evaluation of High School Materials -February + March 2012 • Discussion of Materials and Pilots -April 2012 • Final decisions for 6-12 completed -April 2012 • Presentation to the board -May 2012 • Technology requests in line with District Technology Plan Science Adoption 6-12 • Standards Unwrapping -December 2011 • Standards Unwrapped and Completed -January 2012 • Reporting of NSTA Conference to all -January 2012 Science Teachers and Implications of Middle School Program to High School Program • Design of Middle School Program + Modules -January + February 2012 of STEM • Sequence Progression of Standards -January 2012 for High School Completion in Science • School Visitations of Exemplar High -February 2012 School Science Programs • Material + Equipment Needs -February 2012 • Evaluation of Science Materials -March 2012 • Final decisions for 6-12 completed -April 2012 • Presentation to the board -May 2012 • Technology requests in line with District Technology Plan • Next Generation Science Standards will need to be incorporated in this process since Oregon has joined and it was just announced. • Elementary Adoption postponed -2012-2013 or later

15


Item: Quarterly Financial Report, Quarter Ending December 2011 Agenda: XXXX Originator: Nathan Roedel, Director of Finance and Operations Presenter: Nathan Roedel, Director of Finance and Operations Topic Summary: Approve the Quarterly Financial Report for December 2011. Background Information: Quarterly Financial Reporting for December 2011 is still in process. The Board will receive summary information at the January 24, 2012 Board meeting. Attached are the Financial Reports for December 2011. Recommendation: Move that the Newberg School District Board of Directors approve the Quarterly Financial Report as presented.

16

Newberg School District

Summary of Expenditures and Encumbrances to Budget

for the Fiscal Year ending June 30, 2012

General Fund

by Center

Month-end as of December 31, 2011

Percent DifferenceYTD Expended Budget

Location Budget Encumbrances Expenditures Total to Adopted -ExpendedAntonia Crater 2,237,735 1,313,274 771,401 2,084,675 93.2% 153,060 Dundee 1,676,929 1,043,999 562,970 1,606,969 95.8% 69,960 Edwards 1,936,751 1,228,518 669,299 1,897,817 98.0% 38,934 Ewing Young 801,374 524,110 289,608 813,717 101.5% (12,343) Joan Austin 1,765,483 1,045,402 598,730 1,644,132 93.1% 121,351 Mabel Rush 2,626,756 1,651,640 887,814 2,539,454 96.7% 87,302 Elementary Totals 11,045,027 6,806,942 3,779,823 10,586,764 458,263

Chehalem Valley 3,166,914 1,927,663 1,086,202 3,013,865 95.2% 153,049 Mountain View 2,755,400 1,753,426 960,099 2,713,525 98.5% 41,875 Middle School Total 5,922,315 3,681,090 2,046,301 5,727,391 194,924

Newberg High School 658,795 374,827 271,192 646,020 98.1% 12,775 NHS Blue School 1,994,867 1,192,997 659,815 1,852,812 92.9% 142,056 NHS Yellow School 1,769,476 1,075,711 579,847 1,655,558 93.6% 113,918 NHS Silver School 1,780,359 1,093,642 650,185 1,743,827 97.9% 36,532 NHS Green School 1,766,273 1,106,731 622,393 1,729,124 97.9% 37,149 NHS Activity/Athletics 462,873 198,647 217,152 415,799 89.8% 47,074 High School Total 8,432,643 5,042,556 3,000,584 8,043,139 389,504

- Talented & Gifted 7,000 1,751 1,511 3,261 46.6% 3,739 Special Education 5,105,699 3,160,312 1,691,977 4,852,289 95.0% 253,410 Alternative Education 404,604 278,578 164,567 443,145 109.5% (38,541) Welcome Center 205,598 98,271 85,135 183,405 89.2% 22,193 Other Programs Total 5,722,901 3,538,910 1,943,190 5,482,100 240,801

Assessment 159,767 73,524 53,163 126,687 79.3% 33,080 Human Resources 208,926 82,494 94,672 177,165 84.8% 31,761 Curriculum/Instruction 339,660 93,307 126,160 219,466 64.6% 120,194 Transfers 856,772 - - - 0.0% 856,772 Administration 396,697 142,927 209,387 352,314 88.8% 44,383 Transportation 2,074,769 1,376,756 703,966 2,080,721 100.3% (5,952) Fiscal Services 490,308 223,499 235,031 458,530 93.5% 31,778 Technology 554,669 284,800 245,061 529,862 95.5% 24,807 Physical Plant 4,671,550 1,476,677 2,153,439 3,630,116 77.7% 1,041,434 Communications 241,030 104,221 120,183 224,404 93.1% 16,626 Allocation 3 - - - 0.0% 3 District Support Total 9,994,151 3,858,205 3,941,061 7,799,266 2,194,885

District Total 41,117,038 22,927,703 14,710,958 37,638,661 91.5% 3,478,377

Contingency 38,249

Budget Total 41,155,287

17



for the Fiscal Year ending June 30, 2012General Fund by Appropriation Level


Actual Exp. and Percent Difference

Appropriation Adopted/ Encumbrances Expended Budgeted-

Amended toLevel Budget Total Adopted Expended

1000 24,727,165 23,817,334$ 96.3% 909,832$ Instruction

2000 15,530,100 13,820,576$ 89.0% 1,709,524$ Support Services

3000 3,000 751$ 25.0% 2,249$ Community Services

5000 856,772 0.0% 856,772$ Debt Service/Transfers

TOTAL beforeCont. and BFB 41,117,038$ 37,638,661$ 91.5% 3,478,377$

6000Contingency 38,249 -$

TOTALS 41,155,287$ 37,638,661$ 3,516,626$

18


Summary of Revenue Received to Budget


All Funds except General Fund


Actual Total Percent

Fund Fund Adopted Beg. Fund Actual YTD Resources Received

Name # Budget Balance Receipts Available to Adopted

Federal & State Grants 201 3,417,000 - 326,253 326,253 9.55%Special Revenue 202 290,947 42,980 13,279 56,258 19.34%Student Body Fund 204 1,297,500 355,808 - 355,808 27.42%Scholarship Fund 206 127,000 150,208 375 150,583 118.57%Nutrition Services 210 2,015,161 106,181 732,491 838,672 41.62%Community Donation 270 300,000 62,696 48,456 111,152 37.05%Debt Service* 300 8,586,919 1,588,990 6,566,167 8,155,157 94.97%PERS Bond 2003* 301 2,482,566 6,388 876,105 882,492 35.55%Capital Projects 410 27,492,275 111,399 27,998,607 28,110,006 102.25%Insurance Reserve 630 442,251 49,199 - 49,199 11.12%Early Retirement 701 159,610 10,703 - 10,703 6.71%Total All Funds except General 46,611,229 2,484,552 36,561,733 39,046,285

*Funds originally combined

19


Summary of Revenue Receipts to Budget


General Fund


Current YTD Dollar

Item Budget Month Receipts Variance

Current Year Taxes 12,707,935 358,248 10,867,971 (1,839,964) 85.52%Prior Year Taxes 375,000 53,821 135,936 (239,064) 36.25%Tuition - Other District In State 386,996 10,440 159,690 (227,306) 41.26%Reg Day School Transportation 4,000 - - (4,000) 0.00%Interest on Investments 36,376 5,561 18,300 (18,076) 50.31%Interest on Taxes 2,500 249 1,183 (1,317) 47.34%HS Athletic Participation Fees 65,000 - 30,000 (35,000) 46.15%Child Care Private Pay 75,000 4,891 20,232 (54,768) 26.98%Rental 30,000 4,618 9,591 (20,409) 31.97%Miscellaneous Local Receipts 85,000 6,706 7,786 (77,214) 9.16%E-Rate 44,206 - - (44,206) 0.00%County School Fund 40,000 - - (40,000) 0.00%ESD Apportionment 1,038,280 331,753 331,753 (706,527) 31.95% Local Revenue Total 14,890,293 776,288 11,582,442 (3,307,851) 77.79%

State School Support 24,146,128 1,897,509 13,277,355 (10,868,773) 54.99%Common School Fund 440,572 - - (440,572) 0.00%School Year SubAccount (FY 12) - - 1,109,250 1,109,250 100.00% State Revenue Total 24,586,700 1,897,509 14,386,605 (11,309,345) 58.51%

Federal Revenue - - - - Federal Revenue Total - - - -

Interfund Transfers 80,000 - - (80,000) 0.00%Sale of Fixed Assets 1,000 - - (1,000) 0.00%Other Sources Total 81,000 - - (81,000) 0.00%

Subtotal 39,557,993 2,673,797 25,969,047 (14,698,196) 65.65%

Beginning Fund Balance 1,597,294 - 2,279,135 681,841 142.69%

Grand Total 41,155,287 2,673,797 28,248,182 (14,016,355) 68.64%

Percent rec'd

to Budgeted

20




All Funds Except General Fund by Appropriation LevelMonth-end as of December 31, 2011

Actual Variance

Expense & Percent Budget

Approp Encumbrance Expense versus

Fund Level Description Appropriation Total to Budget Expend

Federal & State Grants 1000 Instruction 2,345,533 1,671,537 71.3% 673,996 2000 Support Services 969,983 364,773 37.6% 605,210 3000 Community Services 101,484 10,421 10.3% 91,063

Special Revenue 1000 Instruction 16,652 3,487 20.9% 13,165

2000 Support Services 274,295 111,454 40.6% 162,841

Student Body Funds 1000 Instruction 1,297,500 - 0.0% 1,297,500 2000 Support Services 0 - 0.0% 0

Scholarship Fund 1000 Instruction 2,500 1,100 44.0% 1,400 3000 Community Services 4,500 - 0.0% 4,500

UEFB Requirement 120,000

Food Service 3000 Community Services 2,015,061 1,239,918 61.5% 775,143

Private Donations 1000 Instruction 200,000 21,540 10.8% 178,460 2000 Support Services 75,000 23,993 32.0% 51,007 3000 Community Services 25,000 - 0.0% 25,000

Debt Service 5000 Long Term Debt 8,136,169 1,062,280 13.1% 7,073,889 UEFB Unappropriated EFB (SF) 450,750

Debt Service Retirement 5000 Long Term Debt 2,482,566 523,783 21.1% 1,958,783

Capital Projects 1000 Instruction 5,000,000 112,158 2.2% 4,887,842 2000 Support Services 5,250,000 364,547 6.9% 4,885,453 4000 Facility Acquisition 17,242,275 492,458 2.9% 16,749,817

Insurance Fund 2000 Support Services 442,251 308,220 69.7% 134,031

Early Retirement 2000 Support Services 159,610 151,335 94.8% 8,275

Total All Funds (excluding general fund) 46,611,129 6,463,002 39,577,376

21

Newberg School DistrictSummary of Expenditures and Encumbrances to Budget

for the Fiscal Year ending June 30, 2012All Funds Except General Fund


Total Percent Fund YTD Encumbrances Available Expended to

Fund Number Budget Encumbrances Expenses & Expenses Balance Budgeted

Federal & State Grants 201 3,417,000 1,093,774 952,957 2,046,731 1,370,269 59.9%Special Revenue 202 290,947 5,909 109,032 114,941 176,006 39.5%Student Body Fund 204 1,297,500 - - - 1,297,500 0.0%Scholarship 206 127,000 - 1,100 1,100 125,900 0.9%Food Service 210 2,015,061 529,844 710,073 1,239,918 775,143 61.5%Community Donation 270 300,000 6,498 39,034 45,532 254,468 15.2%Debt Service Bond 300 8,586,919 - 1,062,280 1,062,280 7,524,639 12.4%Pers 2003 Bond 301 2,482,566 - 523,783 523,783 1,958,783 21.1%Capital Projects 410 27,492,275 50,982 918,181 969,163 26,523,112 3.5%Insurance Reserve 630 442,251 1,100 307,120 308,220 134,031 69.7%Early Retirement 701 159,610 75,237 76,098 151,335 8,275 94.8%

Total All Funds 46,611,129 1,763,344 4,699,658 6,463,002 40,148,127 (except General Fund)

22


Item: Board Policy and Administrative Regulation Review Action: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Mikaela Schamp, Board Secretary/ Mitsi Vondrachek, Director Topic Summary: Adopt for first reading new and/or revised Board Policies and Administrative Regulations Background Information: Policy IKF- Graduation Requirements, Revised, First Reading. Revised language reflects required changes regarding modified/extended diplomas, alternative certificates, credit recovery options and essential skills testing for ELL students. Policy JECB- Admission of Non Resident Students, Revised, First Reading. New and revised language reflects the changes House Bill 2681 enacts on the admission of non-resident students. Policy JHCC- Communicable Diseases, New, First Reading. Newberg School District has a policy for Communicable Diseases in relation to staff but not in relation to students or general procedures. This policy covers for students and for general procedures. Administrative Regulation JHCC-AR- Communicable Diseases, Revised, First Reading. New and revised language reflects changes in OAR 333-019-0010 and recommendations from District Nurse Annie Berger regarding pediculosis (head lice) procedures. Policy GBJ- Weapons in School-Staff, New, First Reading. Newberg School District has a policy for weapons in relation to students and other individuals on District property, but not in relation to employees. Administrative Regulation JFCA-AR- Student Dress Code, Revised, First Reading. Recommendations from Dr. Radich to remove certain language regarding student clothing length. The recommended policies and administrative regulations are attached in draft form for review. Recommendation: Move that the Newberg School District Board of Directors adopt for first reading Policy IKF- Graduation Requirements, Revised, First Reading; Policy JECB- Admission of Non Resident Students, Revised, First Reading; Policy JHCC- Communicable Diseases, New, First Reading; Administrative Regulation JHCC-AR- Communicable Diseases, Revised, First Reading; Policy GBJ- Weapons in School-Staff, New, First Reading; Administrative Regulation JFCA-AR- Student Dress Code, Revised, First Reading.

23

Graduation Requirements - IKF 1-6

Newberg School District 29J Code: IKF Adopted: 5/8/00 Readopted: 9/24/07, 03/09/09 05/09/11 Revised:

Graduation Requirements The Board shall establish graduation requirements for the awarding of a high school diploma, modified diploma, extended diploma, honors diploma and alternative certificate that meet or exceed state requirements. Graduation requirements are determined by the year a student enters grade 9. Students who take longer than four years to complete their graduation requirements are still shall be held to the requirements that were in place when they the student entered ninth grade. The same is true for Students who leave school and return at a later date are shall be held to the graduation requirements that were in place when the student entered ninth grade. The District shall offer students credit options provided the method for obtaining such credits is described in the student’s personal education plan and the credit is earned by meeting requirements described in OAR 581-022-1131. A Newberg High School diploma shall be awarded to a student who has completed the following requirements: 1. 12 school years beginning with grade one, except when the District’s adopts policies provideing for early or delayed completion of all state and District and state credit and performance graduation requirements. (A unit of credit (1.0) may be earned by attending and passing a class for two semesters. A half-credit may be earned by attending and passing a class for one semester. Credit toward graduation shall be granted for A, B,C, D and P grades.)

The District shall award a diploma to a student fulfilling graduation requirements in less than four years if consent is received by the student’s parent or guardian or by the student if the student is eighteen (18) years of age or older or emancipated.

2. Successful completion of individual course requirements. 3. Completion of 26 units of credit in the following areas:

24


Area of Study Class of 2011 Requirements

Students first enrolled in grade nine during the 2008-09 school year. Class Graduates of 2012 Requirements

Students first enrolled in grade nine during the 2009-10 school year. Graduates of Class 2013 Requirements

Students first enrolled in grade nine during the 2010-11 school year or first enrolled in grade nine in any subsequent years. Graduates of 2014 and beyond. Class of 2014 Requirements

English/Language Arts 4.0 Credits Includes reading, writing, speaking, listening, literature with emphasis on expository writing each year for four years. (Shall include the equivalent of one credit in written composition).

4.0 Credits Includes reading, writing, speaking, listening, literature with emphasis on expository writing each year for four years. (Shall include the equivalent of one credit in written composition.)



Mathematics 3.0 Credits Includes 1.0 credit in Algebra 1 and a minimum of geometry with statistics

3.0 Credits Includes 1.0 credit in Algebra 1 and a minimum of geometry with statistics

3.0 Credits All at Algebra 1 and above and any other advanced mathematics courses accepted for admission to the Oregon University System.

3.0 Credits All at Algebra 1 and above and any other advanced mathematics courses accepted for admission to the Oregon University System

Science 3.0 Credits Includes physical science, life science and a minimum of one lab experience.

3.0 Credits Includes physical science and life science and scientific inquiry (two with lab experiences). Lab experiences may take place outside of the classroom, such as field-based investigations.



Social Sciences 3.0 Credits

3.0 Credits

3.0 Credits

3.0 Credits

Physical Education 1.0 Credit 1.0 Credit 1.0 Credit 1.0 Credit

Health Education 1.0 Credit 1.0 Credit 1.0 Credit 1.0 Credit

25


Area of Study Class of 2011 Requirements

Students first enrolled in grade nine during the 2008-09 school year. Class Graduates of 2012 Requirements

Students first enrolled in grade nine during the 2009-10 school year. Graduates of Class 2013 Requirements

Students first enrolled in grade nine during the 2010-11 school year or first enrolled in grade nine in any subsequent years. Graduates of 2014 and beyond. Class of 2014 Requirements

Second Language The Arts Career Technical Education

2.0 Credits Includes minimum of 1.0 credit in Second Language and 1.0 credit in The Arts or Career Technical Education. American Sign Language shall qualify as a second language requirement). Proficiency in the student’s primary language and English shall qualify for the second language requirement.

3.0 Credits Includes minimum of 1.0 credit in Second Language and 1.0 credit in The Arts or Career Technical Education. The third credit may be in Second Language, The Arts or Career Technical Education or any combination thereof. American Sign Language shall qualify as a second language requirement.) Proficiency in the student’s primary language and English shall qualify for the second language requirement.

3.0 Credits Includes 2.0 credits in Second Language with proficiency in a Second Language at the level of second-year high school language course in the same language and 1.0 credit in The Arts or Career Technical Education. Proficiency in American Sign Language (two years) shall qualify as a second language requirement.) Proficiency in the student’s primary language and English shall qualify for the second language requirement.

3.0 Credits Includes 2.0 credits in Second Language with proficiency in a Second Language at the level of second-year high school language course in the same language and 1.0 credit in The Arts or Career Technical Education. Proficiency in American Sign Language (two years) shall qualify as a second language requirement.) Proficiency in the student’s primary language and English shall qualify for the second language requirement.

Electives 9.0 Credits 8.0 Credits 8.0 Credits 8.0 Credits

Total 26.0 Credits 26.0 Credits 26.0 Credits 26.0 Credits

Proficiency of Essential Skills

Read and comprehend a variety of texts

Not Required Meet or exceed OSA score of 236 or meet through alternate pathway.

Meet or exceed OSA score of 236 or meet through alternate pathway.

Meet or exceed OSA score of 236 or meet through alternate pathway.

Write clearly and accurately

Not Required Not Required Meet or exceed OSA composite score of 40 or meet through alternate pathway.

Meet or exceed OSA composite score of 40 or meet through alternate pathway.

Apply mathematics in a variety of settings

Not Required Not Required Not Required Meet or exceed OSA score of 236 or meet through alternate pathway.

26


Career Related Learning Experiences

Structured learning experiences in the community, workplace, or in school that connect academic content and essential skills to real life applications. Career-related learning experiences include, but are not limited to: workplace mentoring, workplace simulations, school-based enterprises, structured work experiences, cooperative work and study programs, on-the-job training, apprenticeship programs, service learning, and field based investigations.

Career Related Learning Standards

Students shall demonstrate career-related knowledge and skills in the following areas: personal management, problem solving, communication, teamwork, employment foundations and career development. Note: The Career Related Learning Standards merge with the Essential Skills in 2012.

Extended Application Students shall build a collection of evidence, or include evidence from existing collections to demonstrate extended application, e.g., Senior Project, Capstone Project, Internship etc.)

Education Plan and Profile

Required components of the Education Plan: Students will (a) Identify personal and career interests; (b) Identify tentative educational and career goals and post-high school next steps (i.e., college, work, military, apprenticeship, other); (c) Set goals to prepare for transitions to post-high school next steps; and, (d) Design, monitor and adjust a course of study that meets the interests and goals of the student. Required components of the Education Profile: Students will (a) Monitor progress and achievement toward standards including: content standards, career related learning standards/essential skills, extended application, other as appropriate such as industry-based standards; (b) Document personal accomplishments as determined by the student; and, (c) Review progress and achievement at least annually.

Demonstration of Essential Skills in Mathematics for English Language Learners The District shall allow English Language Learner (ELL) students to demonstrate proficiency in the Essential Skill of Apply Mathematics in a variety of settings, in the student’s language of origin for those students who by the end of their eleventh grade year are:

1. On track to meet all other graduation requirements; and 2. Unable to demonstrate proficiency in the Essential Skills in English.

Demonstration of Essential Skills in English/Language Arts and Writing for English Language Learners The District shall allow English Language Learner (ELL) students to demonstrate proficiency in Essential Skills of Read and Comprehend a Variety of Texts and Write Clearly and Accurately in the student’s language of origin for those students who by the end of the student’s eleventh grade year:

1. Are on track to meet all other graduation requirements; 2. Are unable to demonstrate proficiency in the Essential Skills in English; 3. Have been enrolled in a U.S. school for five (5) years or less; 4. Receives at least a Level 3 (Intermediate) on the English Language Proficiency Assessment

(ELPA). The District shall develop procedures to provide assessment options as described in the Test Administration Manual, in the ELL student’s language of origin for those ELL students who meet the criteria above, and will develop procedures to ensure that locally scored assessment options administered in an ELL student’s language of origin are scored by a qualified rater.

27


Essential Skills Appeal The District shall establish an appeal process follow Board Policy KL/JFH and Administrative Regulations KL/JFH-AR (Complaint Procedure) in the event of an appeal for the denial of a diploma based on the Essential Skills graduation requirement. The District recognizes that education goals and experiences may be obtained through diverse instructional approaches. Students may petition for credit from optional programs and experiences as determined in procedures. The Board directs the superintendent to develop administrative regulations as needed necessary to implement this policy. Other District Responsibilities The District shall ensure that students have onsite access to the appropriate resources to achieve a diploma, modified diploma, extended diploma or alternative certificate at each high school. The District will provide age appropriate and developmentally appropriate literacy instruction to all students until graduation. The District may not deny a student the opportunity to pursue a diploma with more stringent requirements than a modified diploma or an extended diploma if the sole reason for denial is:

1) a documented history of inability to maintain grade level achievement due to significant learning and instructional barriers,

2) a medical condition that creates a barrier to achievements, or 3) one or more criteria that are described in ORS 329.451.

The District may award a modified diploma or extended diploma to a student only upon the written consent of the student’s parent or guardian. The District shall receive the written consent during the school year in which the modified diploma or extended diploma is awarded. This requirement does not apply to a A student who is emancipated or has reached the age of 18 at the time the modified diploma or extended diploma is awarded may sign the consent. A student shall have the opportunity to satisfy the requirements for a modified diploma, extended diploma or alternative certificate in either four years after starting the ninth grade, or until the student reaches the age of 21, if the student is entitled to a public education until the age of 21 under state or federal law. A student may satisfy the requirements for a modified diploma, extended diploma or alternative certificate in less than four years but not less than three years. In order to satisfy the requirements for a modified diploma, extended diploma or alternative certificate in less than four years, the student’s parent or guardian or a student who is emancipated or has reached the age of 18 must provide written consent which clearly states the parent, guardian or student is waiving the fourth year and/or years until the student reaches the age of 21. A copy of the consent shall be forwarded to the District superintendent, who shall annually report to the Superintendent of Public Instruction the number of such consents. Beginning in grade five, the District shall annually provide information on the availability of a modified diploma, an extended diploma, and an alternative certificate and the requirement for the diplomas and certificate to the parents or guardians of a student taking an alternate assessment.

28


A student who receives a modified diploma, extended diploma or alternative certificate shall have the option of participating in a high school graduation ceremony with the student’s class. A student who receives a modified diploma, extended diploma or alternative certificate shall have access to individually designed instructional hours, hours of transition services and hours of other services that equals at least the total number of instructional hours that is required to be provided to students who are attending a public high school, unless reduced by the IEP team. The District shall award to students with disabilities a document certifying successful completion of program requirements. No document issued to students with disabilities educated in full or in part in a special education program shall indicate that the document is issued by such a program. When a student who has an individualized education program (“IEP”) completes high school, the District shall give the student an individualized summary of performance. Eligible students with disabilities are entitled to a Free Appropriate Public Education (“FAPE”) until the age of 21, even if they have earned a modified diploma, an extended diploma, an alternative certificate or completion of a General Education Development document. The continuance of services for students with disabilities for a modified diploma, extended diploma or alternative certificate is contingent on the IEP team determining the student’s continued eligibility and special education services are needed. Students and their parents shall be notified of graduation and diploma requirements. The District shall review graduation requirements biennially in conjunction with the secondary school improvement plan. Graduation requirements may be revised to address student performance. The District shall issue a high school diploma, upon request, to a person who served in the Armed Forces1, as specified in Oregon law, if the person was discharged or released under honorable conditions and has received either a General Educational Development, a post-secondary degree or has received a minimum score on the Armed Services Vocational Aptitude Battery. END OF POLICY Legal Reference(s): ORS 329.095 ORS 339.505 OAR 581-022-1134 ORS 329.451 ORS 343.295 OAR 581-022-1135 ORS 332.107 OAR 581-021-0071 OAR 581-022-1210 ORS 332.114 OAR 581-022-0615 OAR 581-022-1215 ORS 338.115 OAR 581-022-0617 OAR 581-022-1350 ORS 339.115 OAR 581-022-1130 TEST ADMINISTRATION MANUAL, APPENDIX L OAR 581-022-1133 OAR 581-022-1131 -REQUIREMENTS FOR ASSESSMENT OF ESSENTIAL SKILLS.

1The policy applies to any person who: 1. Served in the Armed Forces of the U.S. at any time during: a. World War I; b. World War II; c. The Korean Conflict; or d. The Vietnam War; 2. Served in the Armed Forces of the U.S. and was physically present in: a. Operation Urgent Fury (Grenada); b. Operation Just Cause (Panama); c. Operation Desert Shield/Desert Storm (Persian Gulf War); d. Operation Restore Hope (Somalia); e. Operation Enduring Freedom (Afghanistan); or f. Operation Iraqi Freedom (Iraq); 3. Served in the Armed Forces of the U.S. in an area designated as a combat zone by the President of the U.S.

29

Admission of Nonresident Students - JECB 1-3

Newberg School District 29J Code: JECB Adopted: 6/24/02 Readopted: 2/26/07 Revised: ______ Orig. Code(s): 5117

Admission of Nonresident Students The District may enroll nonresident students as follows: 1. Through written agreement between the District and the student’s resident district.

2. Through House Bill 3681, known as “open enrollment.”

2. 3. Through payment of tuition. 4. Through a determination by a juvenile court, under circumstances listed in ORS 339.133. The District shall deny regular school admission to nonresident students who are under expulsion from another district for a weapons policy violation. The district may deny admission to nonresident students who are under expulsion from another district for reasons other than a weapons policy violation. Consent for Admission Through Written Agreement Between Districts Under this method of consent, the District reserves the right to accept or reject nonresident students based upon, but not limited to, the availability of space, resources, personnel, appropriate programs and a positive review of education records. The student becomes a “resident student” of the District for the school year(s) specified in the agreement. The superintendent shall develop procedures through which consent by agreement between the resident district and the attending district (Newberg School District) may occur. Considerations for approval or denial:

an unusual academic need or ability that can only be met by school services or programs available in the requested district

a documented disciplinary or emotional problem that can only be met by school services or programs available in the requested district

the student has moved from the attending district to Newberg, but would like to complete the current school year

the establishment of a residence in the new district within the next 90 days

the student has completed 11th

grade, and wishes to graduate from current school Consent for Admission by Tuition or Determination by a Juvenile Court

30


Tuition charges shall be equivalent to the per student State School Fund amount plus any additional weighting/funding. The superintendent shall develop procedures through which nonresident or adult students may enroll in the District upon payment of tuition. These procedures shall assure that the admission of tuition students shall not detract from the educational opportunities of students who are residents of the district. The superintendent may, under certain circumstances, waive tuition for nonresident students, including approved foreign exchange students and students who move from the district. Per ORS 339.133, if a juvenile court determines it is in the student’s best interest or a student placed in a substitute care program outside the district. The student shall continue to be considered a resident student and allowed to attend the school the student attended prior to placement. The public agency placing the student in a substitute care program shall be responsible for the transportation of the student, if public agency funds are available. The superintendent shall develop procedures through which proper placement of students transferred via court mandate shall occur. Consent for Admission Via Open Enrollment Annually, by March 1, the Board shall establish the number of students to whom consent for admission via “open enrollment” shall be given for the upcoming school year. The Board may choose to limit consent based on school, grade, geographic area, or the combination. The Board may decide 1) to give consent to all transfers or 2) to not give consent to any person under this process. The Board may not deny consent or give priority based on race, religion, sex, sexual orientation, ethnicity, national origin, disability, terms of individual education program, income level, proficiency in the English language or athletic ability. Applications for admission shall be submitted no later than April 1, prior to the year of requested consent. If the number of students seeking consent exceeds the number of students the Board has determined shall be given admission, admission shall be based on an equitable lottery selection process. The District is not required to provide transportation outside the boundaries of the District. The student shall be allowed to use existing bus routes and transportation services of the District. Transportation shall be provided if required by federal or state law. By May 1, the District shall provide written notification of attendance to the district of the student’s legal residence. The student becomes a “resident student” of the attending district by written consent from the District, until the student graduate, is no longer required to be admitted to school under ORS 339.115, or enrolls in a different school district. The superintendent shall develop administrative regulations necessary to implement this policy.

31


The district reserves the right to enroll or non-enroll nonresident students based upon the availability of space, resources, personnel and programs and a review of educational records. The district may enroll nonresident students as follows: 1. By written agreement of the district and the student’s resident district. The student becomes a

“resident student” of the district thereby allowing the district to receive state school funds; 2. By admitting with tuition a nonresident student whereby neither district is eligible for state school

funds. In this instance, the student shall pay tuition. Such tuition charges shall be equivalent to the per student state school fund amount plus any additional weighting/funding amount.

The district shall deny regular school admission to nonresident students who are under expulsion from another district for a weapons policy violation. The district may deny admission to nonresident students who are under expulsion from another district for reasons other than a weapons policy violation. The district does not assume responsibility for providing transportation to and from school for nonresident students. The district reserves the right to deny admission to any nonresident student. The superintendent shall develop procedures through which nonresident or adult students may enroll in the district upon payment of tuition. These procedures shall assure that the admission of tuition students shall not detract from the educational opportunities of students who are residents of the district. The superintendent may, under certain circumstances, waive tuition for nonresident students, including approved foreign exchange students and students who move from the district. The superintendent shall develop administrative regulations necessary to implement this policy. END OF POLICY Legal Reference(s): ORS 109.056 ORS 327.006 ORS 329.485 ORS 335.090 ORS 339.115 - 339.133 ORS 339.141 ORS 339.250 ORS 343.221 ORS 433.267

HB 3681 (2011) Letter Opinions, Office of the OR Attorney General (March 15, April 18, June 30 1988). Or. Dep't of Educ., ODE Executive Memoranda 23-1988-89, 42-1994-95.

32

Communicable Diseases - JHCC 1-1

Newberg School District 29J Code: JHCC Adopted: Communicable Diseases The district shall comply with state law and rules and state and local health authorities’ guidelines regarding communicable diseases. The superintendent will develop administrative regulations as needed to implement this policy to reduce the risk of contagion in the school setting. END OF POLICY Legal Reference(s): ORS 431.035 to-431.530 ORS 433.255 ORS 433.260

OAR 437-002-0360 OAR 581-022-0705

9/28/07│PH

33

Communicable Diseases - JHCC/GBEB-AR 1-5

Newberg School District 29J Code: JHCC/GBEB-AR Adopted: 12/11/06 Revised: _________ Communicable Diseases In accordance with state law, rule and health authority communicable disease guidelines, procedures, as established below, shall be followed: School Restrictable/School Reportable Diseases 1. Restrictable diseases are communicable diseases which occur in a setting where predictable and/or

serious consequences may occur to the public. School restrictable diseases are defined as a disease which can be readily transmitted in a school setting and to which students and/or employees in a school may be particularly susceptible;

School restrictable communicable diseases include, but are not limited to:

a. Chicken pox*; b. Cholera; c. Diphtheria; d. Measles; e. Meningococcal disease; f. Mumps*; g. Pediculosis* (head lice); h. Pertussis (whooping cough); i. Plague; j. Rubella (German measles); k. Scabies*; l. Staphylococcal skin infections*; m. Streptococcal infections*; n. Tuberculosis; o. Pandemic flu.

2. A District employee who is diagnosed to have a school restrictable disease shall not engage in any

occupation that involves contact with students as long as the disease is in a communicable stage;

3. A student who is diagnosed to have a school restrictable disease shall not attend school as long as the disease is in a communicable stage. These restrictions are removed by the written statement of the local health officer or designee or a licensed physician (with the concurrence of the local health officer) that the disease is no longer communicable to others in the school setting. For those diseases indicated by an asterisk (*) the restriction may be removed by a school District nurse. For pediculosis, or head lice (indicated by a double asterisk) (**), the restriction may be removed after the parent provides a signed statement that a recognized treatment has been initiated. For

34

Communicable Diseases - GBEB/JHCC-AR 2-5

pediculosis, (head lice, which is indicated by a double asterisk**), the restriction may be removed after the criteria regarding treatment and readmittance are confirmed by a District nurse or appropriate designated staff. Criteria for treatment and readmittance are located in this policy.

Restrictions and removal of restrictions shall follow state law, including (but not limited to) OAR 333-019-0010 and 333-019-0014.

The school administrator may, when he/she has reasonable cause to believe the student has a school restrictable disease, exclude that student from attendance until a physician, public health nurse or school nurse certifies that the student is not infectious to others; 4. The local health officer or designee may allow students and employees with diseases in a

communicable stage to continue to attend and to work in a school when measures have been taken to prevent the transmission of the disease;

5. More stringent rules for exclusion from school may be adopted by the local health department or by

the District through Board-adopted policy; 6. A disease may not be considered to be a school restrictable disease unless it is listed in section 3.

above, in accordance with OAR 333-019-0015 (2) 333-019-0010, it has been designated to be a school restrictable disease through Board policy or the local health administrator determines that it presents a significant public health risk in the school setting;

7. When an employee or student is diagnosed as having diphtheria, measles, pertussis (whooping

cough) or rubella (German measles), the local health officer may exclude from any school in his/her jurisdiction any student or employee who is susceptible to that disease.

8. The District’s emergency preparedness plan shall address the District’s plan with respect to a

declared public health emergency at the local or state level. Notification 1. Any staff member who has reason to suspect that a student is infected with a reportable, but not

school restrictable, communicable disease shall so inform the school administrator. All employees shall comply with all reporting measures adopted by the District and with all rules set forth by Oregon Health Services and county health department.

2. Employees have a responsibility to report to the District when infected with a school restrictable

communicable disease unless stated otherwise by law. 3. In the event a school administrator is informed that a staff member or student may have a reportable

disease, he/she shall seek confirmation and assistance from the local health department to determine the appropriate District response. Reportable communicable diseases include, but are not limited to:

a. Acquired immunodeficiency syndrome (AIDS); b. Amebiasis; c. Anthrax; d. Botulism;

35


e. Brucellosis; f. Campylobacteriosis; g. Chancroid; h. Chlamydia trachomatis infection of the genital tract; I. Cholera; j. Cryptosporidiosis; k. Diphtheria; l. Escherichia coli 0157-caused illness; m. Food-borne illness; n. Giardiasis; o. Gonococcal infections; p. Haemophilus influenzae-caused invasive disease; q. Hemolytic uremic syndrome; r. Hepatitis (A; B; non-A, non-B and delta); s. HIV infection*; t. Leprosy; u. Leptospirosis; v. Listeriosis; w. Lyme disease; x. Lymphogranuloma venereum; y. Malaria; z. Measles (Rubeola); aa. Meningococcal disease; bb. Pelvic inflammatory disease, acute, nongonococcal; cc. Pertussis; dd. Plague; ee. Poliomyelitis; ff. Psittacosis; gg. Q fever; hh. Rabies (human and animal cases); ii. Rocky Mountain spotted fever; jj. Rubella (including congenital rubella syndrome); kk. Salmonellosis (including typhoid fever); ll. Shigellosis; mm. Syphilis; nn. Tetanus; oo. Trichinosis; pp. Tuberculosis; qq. Tularemia; rr. Yersiniosis.

*Does not apply to anonymous HIV testing. 4. With consultation and direction from the District’s school nurse or appropriate health authorities, the

superintendent or designee shall determine which other persons may be informed of the infectious nature of the individual student or employee within guidelines provided in statute.

36

Communicable Diseases - GBEB/JHCC-AR 4-5

Education 1. The superintendent or designee shall seek information from the District’s school nurse or other

appropriate health officials regarding the health needs/hazards of all students and the educational needs of the infected student.

2. The superintendent or designee shall, utilizing information obtained in section 1. above, determine

an educational program for the infected student and implement same in an appropriate (regular or alternative) setting.

3. The superintendent or designee shall, from time-to-time, review the appropriateness of the

educational program and the setting of each individual student. Equipment and Training 1. The superintendent or designee shall, on a case-by-case basis, determine what equipment and/or

supplies are necessary in a particular classroom or other setting in order to prevent disease transmission.

2. The superintendent or designee shall consult with the District’s school nurse or other appropriate

health officials as to whether it is necessary to provide special training in the methods of protection from such communicable disease.

All District personnel shall be instructed annually to use the proper precautions pertaining to blood and body fluid exposure. Pediculosis (Head Lice) The Board recognizes that management of pediculosis depends on prompt case identification, effective treatment and education regarding prevention of the spread of pediculosis. Definitions: 1. Head lice (Pediculosis Humanus Capitis) : A tiny parasitic insect that lives, feeds and breeds only on

the human head. Head lice are clear in color when hatched and quickly develop a reddish-brown color after feeding. Head lice are about the size of a sesame seed. They do not hop, jump or fly.

2. Nits: Small, yellowish-white oval shaped eggs that are glued to the shaft of the hair. Nits hatch within 7-10 days of being laid.

3. Life cycle of head lice: Once laid, it takes 7-10 days for a nit to hatch and another 7-10 days for the female to mature and begin laying her own eggs. Head lice live for approximately 30 days on a host and a female louse may lay up to 100 nits (eggs).

4. Treatment: A three-step process that involves the use of a lice-killing agent, the removal of nits and an environmental cleanup.

37


5. Lice killing agent: An approved chemical or herbal treatment manufactured and approved specifically for the killing of lice and nits. Because none of these agents are 100 percent effective, it is expected that the nits will be removed manually.

6. Nit removal: Removal of all nits. Daily head check for all family members are important and should continue until everyone has been clear of lice and nits for 2-3 weeks.

7. Environmental clean up: Vacuuming and/or laundering bedding, coats, clothes, and stuff animals. Please follow the instruction provided by the District or your health care provider.

School Procedure for Pediculosis (Head Lice): 1) A student found to have live lice or untreated nits will be sent home immediately. Treatment

information, District policy requirements and readmittance provisions will be provided to the parent. Parents will be advised to: i) Use a lice-killing agent on all family members who have symptoms of infestation. ii) Follow the personal and household cleaning instruction provided by the health-care provider,

school nurse, or local health authority. iii) Remove all nits after treatment.

2) Following treatment, the student may be readmitted to school; 3) Parents must either accompany their student to school for readmittance or provide a signed statement

that treatment has been completed; 4) The student will be subject to screening by the District nurse or designated personnel to determine the

treatment’s effectiveness. The student will be readmitted to school or denied admittance, as appropriate. The absence of nits is required for readmittance. In the event the student is not readmitted the parent will be notified;

5) Students readmitted will be subject to follow-up screening by the District nurse or designated personnel;

6) In the event additional assistance and/or information is needed regarding the treatment of the student, other family members, close contacts and the home environment (bedding, linens, grooming etc.), parents should contact their school secretary or the District nurse.

7) Parents who identify head lice on their student at home are to complete treatment prior to the readmission of their student, as required above. Parents are also encouraged to notify the school their student’s condition so that appropriate preventative measure may be implemented at school. Names will be held in confidence.

8) The maximum number of excused days for lice treatment will be two. (First day: detection and treatment; second day to work on nits and environment). If additional time is needed, parents will need to contact their school principal.

38

Newberg School District 29J Code: GBJ Adopted: Weapons in Schools - Staff District staff, district contractors and their employees shall not possess a dangerous or deadly weapon or firearm on district property or at school-sponsored events. This prohibition includes those who may otherwise be permitted by law to carry such weapons. For purposes of this policy, and as defined by state and federal law, weapon includes: 1. “Dangerous weapon” - any weapon, device, instrument, material or substance, which under

the circumstances in which it is used, attempted to be used or threatened to be used is readily capable of causing death or serious physical injury;

2. “Deadly weapon” - any instrument, article or substance specifically designed for and

presently capable of causing death or serious physical injury; 3. “Firearm” - any weapon (including a starter gun) which will or is designed to or may

readily be converted to expel a projectile by the action of an explosive, frame or receiver of any such weapon, any firearm silencer or any other destructive device including any explosive, incendiary or poisonous gas.

Weapons under the control of law enforcement personnel are permitted. The superintendent shall ensure notice of this policy is provided. District staff in violation of this policy shall be subject to discipline up to and including dismissal. Individuals contracting with the district shall be subject to appropriate sanctions. A referral to law enforcement may be made. END OF POLICY Legal Reference(s):

ORS 161.015 ORS 166.210 - 166.370

ORS 332.107

Gun-Free School Zones Act of 1990, 18 U.S.C. §§ 921(a)(25)-(26), 922(q) (2006). Doe v. Medford Sch. Dist. 549C, 232 Or. App. 38, 221 P3d 787 (2009).

39

Student Dress Code - JFCA-AR 1-2

Newberg School District 29J Code: JFCA-AR Adopted: 10/13/03 Readopted: 4/9/07 Orig. Code(s): AR-5215 Student Dress Code Student dress is the responsibility of the student and parents. Students shall dress properly for school. In order to provide an atmosphere conducive to learning and to ensure the safety, health and well-being of all students and staff, all students shall follow the guidelines listed below: 1. Students may not wear clothing with writing, slogans, pictures or symbols that portray alcohol,

tobacco, other drugs (or their manufacturers) or weapons. 2. Students may not wear clothing with writing, slogans, pictures or symbols that depict obscenities,

vulgarity, racism, violence, sex, gang affiliation or hostility to any group of people or organizations. 3. Students may not wear clothing that exposes undergarments, midriffs, cleavage, back, buttocks or

more. 4. Students may not wear pants with waists below the hips. Pants shall not extend below the heel of the

shoe. 5. Students in elementary and middle schools may not wear hats, caps or other head apparel in the

school building, unless it is part of a student's customary religious attire or unless it is allowable for a special event.

6. Students may not wear jewelry or other accessories that present a safety or health hazard. 7. Students may not go barefoot. 8. Students may not wear skirts or dresses that are more than four inches above the top of the knee

above the floor when the student is kneeling. Shorts must have an inseam of at least four inches. The principal or designee shall make the decision if a student's appearance meets the dress code standards. The principal's decision on the propriety of dress is final. Violations of the dress code shall result in the student changing into proper attire and returning to class. In addition, the following range of consequences may be implemented: 1. Verbal warning; 2. Written warning requiring a reply from student's parent or guardian; 3. Parent conference;

40

Student Dress Code - JFCA-AR 2-2

4. In-school or out of school suspension; 5. Expulsion for serious or continuing infractions. Violations of this dress code shall be treated as disruptive behavior in violation of the student rights and responsibilities handbook. However, dress-code violations shall not carry over on the student's discipline record to subsequent years. This dress code shall apply to students at all times when they attend school or any school district facility or when representing the district at any school sponsored event.

41


Item: Identify Executive/Superintendent Search Firms to Interview Action : XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Melinda Van Bossuyt, Board Chair Topic Summary: The Board will need to identify Superintendent Search Firms to interview Background Information: On January 17, 2012 the Board approved a Request for Quotation (RFQ) for Executive/Superintendent Search Services. The Board will review the quotes submitted and provide their individual recommendations to the Board Chair and Vice Chair between the submission date and this meeting. The Board Chair and Vice Chair will compile a recommendation to provide to the Board on which firms the Board should interview and will offer that recommendation at this meeting. Interviews will occur on January 27, 2012 in the District Office Board Room. Attached is the RFQ that was approved at the January 17, 2012 Special Meeting, for reference only. Recommendation: Move that the Newberg School Board of Directors interview _____________________________ for executive/superintendent search services.

42

1

NEWBERG SCHOOL DISTRICT BOARD OF DIRECTORS

714 E 6TH ST.

NEWBERG, OREGON 97132

REQUEST FOR QUOTATION

Executive/Superintendent Search Services

Due Not Later Than 5:00 PM (PST)

January 23, 2012

Send to: Board of Directors

c/o Mikaela Schamp, Board Secretary


714 E 6th

St.

Newberg, OR 97132

(503) 554-5041

The Newberg School District Board of Directors requests written quotations for Executive/Superintendent search

services, in accordance with OAR 137-047-0270. Interested firms should complete and submit quotations for these

services. A quote is requested to be received by 5:00 pm (PST), Monday, January 23, 2012 at the District Office,

714 E 6th

Street, Newberg, OR 97132 to the attention of Board Secretary Mikaela Schamp. Finalists will be notified

by telephone no later than January 25, 2012. Finalists will be interviewed on the afternoon of January 27, 2012 in

Newberg, Oregon.

The selected firm will be designated as the executive search firm immediately and until the superintendent position

is filled or June 30, 2012, whichever comes first.

The District reserves the right to reject any or all quotes.

2

SCOPE OF SERVICES

The Newberg School District Board of Directors requests a description of services. Please provide the following

information:

1. Describe the Executive/Superintendent search process and timeline proposed for Newberg School District.

2. Provide a narrative of base services and any additional/optional services offered.

3. Quote the total cost of services to the Newberg School District. Itemize the cost of each of the base services

to be provided. Itemize additional/optional services offered separately.

4. Identify how the District will be billed for services (i.e., incrementally or lump sum.)

5. Describe reimbursable expenses (i.e. mileage, airfare, etc.)

6. Describe follow up services that are included. Please identify guarantees or assurances provided.

7. Describe how your firm will increase the likelihood of a good match between the District and potential

candidates. How is your process unique?

8. Identify the person or persons who would be assigned to the Newberg School District search process.

Describe their experience.

9. Provide references for services provided to other school districts.

SELECTION CRITERIA

The Executive/Superintendent search firm will be selected by the following considerations, subject to Newberg

School Board discretion.

1. Base fee for services, plus the cost of any additional/optional services

2. Experience with districts of similar demographics

3. Placement history, success

4. Proposed search process and timeline

Additional factors that will be considered include:

Motivation

Professional image

Philosophy of service

Flexibility

Ability to communicate with a diverse community and clientele


Item: Cancel February 14, 2012 Board Meeting Action: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Melinda Van Bossuyt, Board Chair Topic Summary: Cancel February 14, 2012 Board Meeting Background Information: The Board Chair and Superintendent recommend canceling the February 14, 2012 Regular Board Meeting. Agenda items planned for the February 14, 2012 meeting have been distributed to other Board meetings. Recommendation: Move that the Newberg School District Board of Directors cancel the February 14, 2012 Regular Meeting of the School Board of Directors.

43


Item: Open Enrollment Student Transfers- House Bill 3681 Information: XXXX Originator: Dr. Paula A. Radich, Superintendent/ Board Secretary, Mikaela Schamp Presenter: Dr. Paula Radich, Superintendent Topic Summary: The Board of Directors received a “draft” set of recommendations regarding the implementation of HB

3681-- the Open Enrollment Bill passed by the Oregon State Legislature in the summer of 2011. The Superintendent will ask the Board of Directors to formally approve the proposed guidelines for implementation of HB 3681 for the 2012-13 school year.

Background Information: HB 3681 was enacted by the 2011 Oregon State Legislature. This bill provides an additional method of choice for Oregon students. The bill does not remove the other processes by which transfers can happen, including the traditional inter-district transfer process. The bill took effect on January 01, 2012. Transfers under HB 3681 will apply to the 2012-13 school year. Prior to March 01, 2012 the Board of Directors must determine and announce the number of students the district will accept via the HB 3681 process and adopt a policy by which transfer students will be accepted. Districts have three options:

1. Do not accept transfers under the Open Enrollment process. 2. Open the district to transfers with no limitation.

3. Open the district to transfers with limitation.

Proposed Guidelines for Implementation of HB 3681 Acceptance of all non-resident students by the Newberg School District via any admission avenue, including open enrollment, will follow Board Policy JECB- Admission of Non Resident Students. The superintendent and staff propose the following recommendations for implementation of HB 3681: High School Accept all students who apply via open enrollment at Grades 9 and 10 only. Accept no students who apply via open enrollment at Grades 11 and 12. Note: If students wish to enroll in grades 11-12, families may follow the “traditional” method of requesting inter-district transfers. That method includes an annual application that must be approved by superintendents of the sending and receiving districts.

44

Middle School Accept all students who apply via open enrollment at both middle schools Grades 6 through 8. Elementary School Accept all students who apply via open enrollment at all elementary schools Grades K through 5 with the exception of Mabel Rush Elementary School where enrollment is closed because the school is currently at enrollment capacity. Online Learning Program Accept all students who apply via open enrollment for Grades 1 through 8 with a geographic limitation of Yamhill, Washington and Marion Counties. (Note: We are recommending a restriction on geographic distance because our program requires the Online Learning teacher to conduct home visits. The program also involves enrichment opportunities. Distance could be a challenge beyond the counties listed.) Recommendation: Move that the Newberg School District Board of Directors approve the proposed guidelines for implementation of House Bill 3681 as presented.

45

2011-12 Updated 01-19-12 1

NEWBERG SCHOOL DISTRICT 29J

BOARD OF DIRECTOR MEETINGS PRELIMINARY AGENDA ITEMS 2011-12

August 09, 2011 Board Meeting No Second Meeting in August Budget Appropriation Transfer Calendar District Goals 2011-12 Board of Directors Principles and Guiding Beliefs Board and Superintendent Working Agreements Designate Depository Account Signatures for

Student Body Accounts NSBA Conference Attendance Wadayama Exchange Program Board

Representation Award Architectural Services Contract for Bond 36-

147 Oath of Office – Debbie Hawblitzel Second Reading for Board Policy and Review

Deona - Excused Jim – Excused Mitsi- Excused

Executive Session

September 13, 2011 Board Meeting September 27, 2011 Board Meeting Adopt Superintendent Evaluation Criteria Budget Committee Member Vacancies Board Goals 2011-12 Superintendent Goals Board Committees for 2011-12 Award Information Technology Consulting Contract Bond Post-Issuance Compliance Policy House Bill SB 250 – Process for Withdrawing from

ESDs Administrative Regulation KBA-AR Public Records

Request Administrative Regulation JEC-AR Board Policy JED Attendance, Absences and

Excuses Bond Update

Melinda – Excused

Executive Session Update on Labor Negotiations

Monthly Financial Report – Consent Agenda Board Redistricting OAKS Assessment Results Budget Update Bond Update ESD Update Adopt Superintendent Goals 2011-12 Adopt Elementary Health Education Curriculum Board Policy DBEA, Revised Board Committee Appointments School Board Vacancy and Board Member Appointment Budget Committee Appointments

Executive Session

46

2011-12 Updated 01-19-12 2

October 11, 2011 Board Meeting October 25, 2011 Board Meeting

ESD Services- Action Bond Update Online Learning Pilot Policy JECBA- Exchange Students Finance Information Contract

Executive Session Superintendent’s Quarterly Report

Recognition: Edwards Student Recognition Quarterly Financial Report Bond Update Budget Calendar and Process 2012-13

Executive Session

November 08, 2011 – Board Meeting November 22, 2011 Board Meeting-- CANCELED

Recog: NHS Bond Update: Middle School STEM Board Member Appointment Adopt Budget Calendar Adopt Superintendent Evaluation Timeline Award Contract for Project Manager

Executive Session Labor Negotiations

November 29, 2011—Board Workshop re: Budget

Budget Committee members in attendance

December 13, 2011 No Second Meeting Recog: Dundee Middle School Graduation Project- Workshop Bond Update OSBA Elections and Resolutions Adopt K-12 Guidance and Counseling Program

Framework Monthly Financial Report - Consent Agenda Audit Report for 2010-11 with Auditors Policy Review

Executive Session Superintendent Quarterly Review

January 10, 2012 Board Meeting January 24, 2012 Board Meeting Proclamation: Board Appreciation Month Management Presentation Division 22 Standards (waived for 2011-12 year,

come back 12-13) Willamette ESD Final Letter of Withdrawal- Action HB 3681- Information New Course Proposals

Executive Session

Recog: Antonia Crater Recognition Activity: Board Appreciation Month Quarterly Financial Report Local Contract Review Board- Contracting Method for

Competitive Bidding HB 3681- Action/ Draft Policy Curriculum Adoption Rollout Bond Update/Introduction of Project Manager/Project

Executive Session Superintendent Quarterly Review Work

47

2011-12 Updated 01-19-12 3

January TBA- Board Retreat- February 7, 2012 Board Workshop re: Budget

Budget Committee in attendance

February 14, 2012 – Board Meeting - CANCELED February 28, 2012 – Board Meeting

Recog: MVMS Monthly Financial Report – Consent Agenda Licensed Teacher Contract Renewal Temporary Teacher Contracts Administrator Contract Renewal Superintendent Evaluation Proclamation-Classified Employee Appreciation

Week Bond Update Online Learning Pilot

Executive Session

March 13, 2012 Board Meeting March 20 , 2012 - Board Meeting

Recog: Ewing Young Bond Update Electronic Writing Scoring Out-of-Country Travel: GAPP

Executive Session

Recog: Joan Austin Student/Staff Recognition Monthly Financial Report – Consent Agenda Approve Graduation Date Bond Update Preliminary 2012-13 Calendar

Executive Session

April 10, 2012

April 24, 2012 – Board Meeting

Recog: Alternative Ed Bond Update Establish District Fees 2012-13

Executive Session

Recog: CVMS Bond Update Technology Task Force Draft Plan

Executive Session

May 08, 2012 Board Meeting May 22, 2012 Board Meeting Establish Meal Prices 2012-13 Establish Board Calendar 2012-13 WESD Board Election (?) Resolution: Appropriation Transfer Student Rights and Responsibilities Handbook Bond Update Executive Session

Recog: Mabel Rush Student Recognition Monthly Financial Report – Consent Agenda Final 2012-13 School Calendar Bond Update CVMS iPad Pilot Update Executive Session

June 12, 2012 June 26, 2012 Making Appropriations and Imposing and Categorizing Taxes Rate 2012-13

Monthly Financial Report – Consent Agenda Resolution: Appropriation Transfer

48

2011-12 Updated 01-19-12 4

Budget Hearing Adopt Budget Approve Appropriation and Tax Levies

Bond Update Executive Session

Bond Update Executive Session

HOLDING Daytime Curfew Ordinance Transitions – MS to HS

48

newberg school district 29j board of directors … · the board of directors will meet in executive...

Documents