newfoundland club of america, inc.oct 17, 2019 · minutes of regular meeting - september 19, 2019....

Newfoundland Club of America, Inc. All times Eastern Daylight Time

Regular Board of Directors Teleconference Meeting

Thursday, October 17, 2019, 8 p.m.

US toll number: (530) 881-1212

US toll-free number: (855) 212-0212

Meeting ID: 860-250-452# Meeting wall & Meeting PIN: 1859

https://www.startmeeting.com/wall/860-250-452

Using the (530) 881-1212 telephone number saves the NCA on teleconference expense; please verify your unlimited long distance status.

Committee chairperson call in and times:

Per arrangements with Donna Thibault, NCA Second Vice-president:

Terri Lewin, member, H & L Committee;

John O’Neill, chair, and Marylou

Zimmerman, member, NCA Steering

Committee;

Aura Dean, chair, Newf Tide Policy

Committee.

Agenda

1. Opening Ceremony

1.1. Motion to adopt agenda 1.2. Roll Call

2. Special Order: AKC Delegate’s Report (David Helming)

2.1. .

3. Approval of Minutes:

3.1. Minutes of Regular Meeting - September 19, 2019. 3.2. Minutes of Adjourned Meeting – October 9, 2019. 3.3. Minutes of Annual Membership Meeting - pending

4. President’s Report (John Cornell):

4.1. Answer to question put forward by NCA Arbitration Committee about their liability indemnification through the club insurance carrier.

4.2.

5. First Vice President’s Report (Mary Lou Cuddy):

5.1. Charitable Trust Management Board Report (Separate Cover);

6. Second Vice President’s Report (Donna Thibault):

6.1. See attached report, p.10 & p. 13;

7. Recording Secretary’s Report (Steve Britton):

7.1. Compiled agenda and meeting packet for October 17, 2019, meeting;7.2. Completed Bulletin Board from September 17, 2019 Board of Directors meeting.

8. Corresponding Secretary’s Report (Pam Rubio)

8.1.

of 18For distribution

9. Treasurer’s Report (Mary L. Price) – pp. 7 – 9.

9.1. Periodic Receipts & Disbursements Report, pp. 7 & 8;9.2. Periodic Balance Sheet Report, p. 9.

10. Immediate Past President’s Report (Pam Saunders)

10.1

11. Standing Committee Reports –

11.1. Mary Lou Cuddy, Membership Chairman – Phone calls with members who did not renew for 2019 – update;

11.2. Sue Marino, Regional Club Liaison, Update on Regional Club Social Media Policy – postponed from July meeting;

11.3. Health & Longevity – proposed Facebook page – Terry Lewin calling in – 9:00 pm, p. 11;

11.4. Technical Resources Advisory Committee:

See letter re: proposed committee change – Lynne Anderson Powell (per Bill Matlock), p. 12;

11.5. Steering Committee – see documents forwarded by ML Zimmerman on behalf of John O’Neill, chair of the Steering Committee. pp. 14 – 16.

12. Special Committees –

12.1. Policy Manual Updates, Donna Thibault, chair; 12.2. Governing Document Committee – Proposed NCA Whistle Blower Policy, p. 17.

13. Executive Session – pp. 18 - 42

13.1 Membership Chairman’s Report, Mary Lou Cuddy – Separate Cover; 13.2 Additional items related to a regional club complaint made by a regional club member - update. 13.3 Follow-up to re-balloting in a regional club election – update – Sue Marino 13.4 Board of Directors Conflict of Interest Statements, pp. 19 - 42

14. Unfinished Business and General Orders

14.1. Breeders Education Committee: Breeders Education/CTMB Survey – (Report back at October 17, 2019 meeting)

14.2. Breeders Education Committee: A request to prepare a Newf Tide article about the AKC Stud Book, and the percentage of Newfoundland litters bred by NCA members.

14.3. The following two motions were referred to the Breeder Education, Breeders List Arbitration Committees (to report back November 15, 2019, F2f meeting.):

Jack Dean moved and Roger Frey seconded that the Board determine the best recommendation to address the contract clause requiring the euthanasia or the return of a puppy to a breeder for a refund after seeking input from the Arbitration, Breeders Education and Breeders List Committees and from an NCA member survey. The motion passed unanimously.

Jack Dean moved and Lynne Anderson-Powell seconded that a Survey Monkey survey be discussed and developed after input is received from the Arbitration, Breeders Education and Breeders List Committees. Input from these committees will be due to the Board by July 4, 2019.


14.5. Referred to Arbitration Committee (for its input by the November 15, 2019 F2f meeting):

Since good Board governance requires:

detailed knowledge of problems facing breeder members’ contractual obligations, and non-member perception of unfair dealings, and since much of that information can only be provided by the arbitration/mediation/grievance

committee disclosing all the matters that come before it rather than the present status of the board only knowing about the few incidents where

the breeder takes an appeal to the board, the board requires that committee to provide the following information to the NCA board every three months (in executive session) in general and in the following specifics.

For all cases that come before it adapt a numbering system which contains the year the matter began before the committee and a unique case number for ease of further reference and also keep a list of such matters.

a. For completed cases which are closed by the committee, a pdf copy of the following documents

b. Initial complaint letter sent to the committee, c. the initial complaint letter sent to the NCA breeder, d. the Breeder’s response e. the Decision of the committee, f. a memo on the ultimate disposition such as dismissal of complaint and the cause

(refusal of complainant to pursue the matter, acceptance by both parties of the decision, appeal to the board, etc.

The committee can provide any additional information which it feels would be helpful to

the board in understanding the problem presented or suggest changes to the above

procedure. (November 11, 2018 – General Order)

14.6. Redefine DDC Job Description – (See proposal from TRAC)

14.7. TRAC (Committee): Referral of Database updating and reporting process concerns to Technical Resource Advisory Committee (referred 4.10.2017);

That the Technical Resources Advisory Committee research, make recommendations and

provide technical guidance to the Newf Tide Policy Committee relative to existing software

available to produce Newf Tide as an on-line (digital) magazine. Said investigation and

recommendations to include: initial cost investment required; projected live and compatibility

with existing programs utilized for the production of the print version, estimate of time involved

in moving from one platform to the other.

14.8. TRAC (Committee) – Cyber Security Insurance item-for review and recommendation.(postponed until about February 6, 2020 agenda deadline)

14.9. TRAC Committee Projects List – update (Items left open from February 21, 2019 Teleconference – due to non-board action at that time);

14.10. Steering Committee: Collaborative Digital Newf Tide Production Survey (Authorized, August 18, 2016) – referred to Steering Committee – report back by November 15, 2019 F2f meeting.

14.11. Steering Committee: – Comprehensive Strategic Plan (referred 4.10.2017; report back by October 31, 2019 Fall F2f meeting deadline);

14.12. Appoint Advertising and Promotions Committee (Adopted, August 18, 2016; repost position per approved action at October 9, 2019 – adjourned BOD meeting).

14.13. National Specialty Show Coordinating Committee: That the Specialty Show Committee thoroughly review the Specialty Show Guide and include all previous updates for NCA-hosted shows. In addition, a separate volume should be updated and created for the Regional Specialty Guide. These will be due to the Board by the November 2019 face-to-face meeting


agenda deadline. (Adopted, April 29, 2019) – 2nd Vice-president will follow-up with Specialty Show Committee.

14.14. Develop Guidelines for Meet The Breeds – Regional Club Liaison will follow-up by December 5, 2019 agenda deadline.

14.15. Governing Documents Coordinating Committee: Referred the following to the NCA Governing Documents Committee: To develop a Whistleblower’s Protection.

Rationale: When required to file 990 IRS tax return forms, nonprofit corporations are requested to answer questions regarding the existence of the above-mentioned policies. (postponed to November 15, 2019 F2f meeting)

14.16. Financial Oversight Coordinating Committee: Treasurer’s duties and policies – requesting review by Financial Oversight Committee.

14.17. Referred to Financial Review Committee to report by the February 21, 2019.

1. It is a best fiduciary practice for the board to know what tax returns have been filed in its name and the contents thereof,

2. until my last request, for many years, the NCA Board as a group. has not even seen each year’s federal tax return,

3. nor as of the date of filing of this motion, has the treasurer nor the preparer furnished the board with a copy

4. Since the return is electronically filed as a pdf file, there is no good reason that the treasurer cannot send within a week of filing a pdf copy of the return to all board members.

Therefore, it is moved that each year beginning with the tax year ending December 31, 2017, and for each year after that, the treasurer send out by email a pdf copy to all board members, and also to any NCA member who requests that yearly information be provided. (Referred to Financial Review Committee on January 17, 2018 – to report back on February 21, 2019).

14.18. General Order: Jack Dean move, and Lynne Anderson-Powell seconded that:

“Whereas it appears that:

1. The status of the NCA seal as a copyright or trademark item is uncertain and board members having different impressions of what the law is and how we enforce our rights.

2. The NCA seal has never been registered with federal authorities. 3. There should be some type of competitive bidding on having someone properly register

the NCA Seal. Now, therefore, I move that the board should come up with a plan to find

qualified people and determine what they would charge for doing this as well as other

associated costs. The motion passed unanimously.

14.19. Retired Kennel Name Prefixes. (Lynne Anderson Powell, appointed chair of a Special Committee) Additional Committee members need will be named in time for inclusion in December 6, 2019 board packet deadline to fill out the remainder of the special committee

14.20. Consider giving a copy of the “Distinguished Member” print for X number of dollars in a donation.

14.21. Whereas, Board members need to understand the process of how tax returns are prepared to better fulfill their fiduciary obligation of corporate governance and to show the Board tries to be transparent in financial matters, and,

I want to make my questions as specific as possible so they can be simply answered by an email before our teleconference and not take up time at the teleconference, but in case they are not answered,

Now therefore, I move that;


1) That the treasurer explain how the income taxes for both the NCA, Inc and the NCA Charitable Trust are prepared in general and with specific reference to whether the treasurer supplies to the accountant:

A). the aggregate data as she categorizes it for various tax categories on the return, or B). all categories contained in the accounting system or C). the raw individual data and lets the accountant categorize the data, or D). does supply both A and B together with the raw data associated by categories, or E). something else and, if so, then please explain what it consists of.

2) Whether the accountant has questioned in any manner the Treasurer’s categorization and, if so, what were those communications?

3) That the treasurer provide copies of the accountant’s engagement letters for both entities.

4) for both the NCA Inc and the NCA Charitable Trust for the last three years, namely the returns labeled for the years beginning in 2015, 2016, and 2017, please tell when, if ever, the federal tax return was shown to the directors listed in the 990 schedule before January 1st, 2019 other than caused by my recent specific request. – assigned to the NCA Treasurer at the October 9, 2019 Adjourned BOD meeting).

14.22. Whereas, there was an examination of the Charitable Trust accounts by Sandy Gabel, CPA, which was referenced in the minutes, but not attached;

Now, Therefore, the Treasurer provide to all board members who request it a copy of that report, and an engagement letter, if one was signed or sent, and the bill provided from which the amount was paid. – Referred to the NCA CTMB through the 1st Vice-president at October 9, 2019 meeting (Assigned to the treasurer at the October 9, 2019 adjourned meeting.)

14.23. I move that the NCA should support each Junior member with a free membership. They

should still have to register as a Junior but not pay a membership fee until they are aged out

as a Junior. (Pam Saunders). Postponed to the February 19, 2020 Regular NCA BOD

meeting)

14.24. Review what is a COI & for whom (general order - postponed to November 15, 2019 F2f

meeting.)

14.25. Assigned the following correspondence to Corresponding Secretary:

Dr. Carol Beuchat, PhD, in an article located in her blog published on her Institute of Canine

Biology website, has used illustrations from the Newfoundland Club of America Illustrated

Guide, presumably without permission of the club. In the illustrated guide, the club claims its

contents are copyright protected.

15. New Business

15.1. Discussion: NCA On-line Sales Tax responsibilities in particular states. (Steve Britton).


2019 – 2020 NCA Board Member Directory

PresidentJohn Cornell964 Williams Hill Rd Richmond, VT 05477-9623 Cell: 802/363-9333 Email: [email protected]

First Vice President:Mary Lou Cuddy 1660 Burch Rd Granville, NY 12832 Home: 518/496-7377 Cell: 518/496-7377 Email: [email protected]

Second Vice President: Donna Thibault 514 Bassetts Bridge Rd. Mansfield Center, CT 06250 Cell: 860/465-7743 Email: [email protected]

Recording Secretary:Steve Britton P.O. Box 554 Montrose, MI 48457-0554 Home: 810/639-6898 Cell: 810/247-3458 Email: [email protected]

Corresponding Secretary:Pam Rubio 8955 Burchell Rd. Gilroy, CA 95020-9404 Home: 408/847-1641 Cell: 408/218-3577 Fax: 408/847-2661 Email: [email protected]

Treasurer:Mary L. Price 1004 STH 78 Mount Horeb, WI 53572-3044 Home: 608/437-4553 Cell: 608/520-6929 Fax: 608/437-4553 Email: [email protected]

Immediate Past President:Pam Saunders 26825 NW West Union Rd Hillsboro, OR 97124-8182 Home: 503/647-2472 Cell: 503/705-7181 Email: [email protected]

AKC Delegate:David Helming150 Old Clinton Rd Flemington, NJ 08822-5536 Home: 908/788-4053 Email: [email protected]

Director: Lynne Anderson-Powell 358 Swart Hill Rd Amsterdam, NY 12010-7081 Home: 518/843-9892 Cell: 518/598-3746 Email: [email protected]

Director:John J. Dean. Esq. 1206 North Negley Avenue Pittsburgh, PA 15206-1518Home: 412-361-1541Email: [email protected]

Director:Roger Frey 11120 Broadway St. Alden, NY 14004-9515 Home: 716/683-1578 Business: 716/685-2685 Fax: 716/685-2685 Cell: 716/481-8095 Email: [email protected]

Director:Sue Marino 5 Idlewood Dr Auburn, MA 01501-2133 Home: 508/832-4585 Email: [email protected]

Director: Pat Randall 7238 Hwy 162 Hollywood, SC 29449-5606 Home: 843/889-5444 Cell: 843/697-1113 Email: [email protected]

Director:Katie Sidesinger 27927 Alabraska Lane Evergreen, CO 80439-6549 Home: 303/999-7862 Email: [email protected]

Revised: 05/19/2019


Newfoundland Club of America

Receipts and Disbursements

Operations

September 6 - October 3, 2019

INCOME

Dues - Applicants

9/18/2019 EFT SStripe J. Parker 100.00

Dues - Renewals

9/9/2019 EFT SStripe 80.00

9/10/2019 EFT SStripe 230.00

9/14/2019 DEP Various Batch 6 1,195.00

9/15/2019 EFT SStripe refund - paid twice -80.00

9/21/2019 DEP Various Batch 7 790.00

9/23/2019 EFT SStripe 80.00

9/29/2019 8183 NCA Health Challenge donations rec'd with Dues - 7/29 - 9/29 -605.00

9/29/2019 8184 NCA Rescue donations rec'd with Dues - 7/29 - 9/29 -870.00

9/29/2019 8185 NCA Scholarship donations rec'd with Dues - 7/29 - 9/29 -30.00

9/29/2019 8186 NCA Education Grant Fund donations rec'd with Dues - 7/29 - 9/29 -5.00

Interest

9/30/2019 EFT Interest On CD 146.76

9/30/2019 EFT Interest On CD 156.67

Newf Tide subscriptions9/17/2019 EFT SStripe 240.009/18/2019 EFT SStripe 120.00

1,548.43EXPENSESBoard9/29/2019 8187 North Central N C air fare - Sue Marino - transferred from NCNC Draft Test-255.60

9/29/2019 8188 Sue Marino air fare - Donna Thibault - reimb. -255.60

Breeders Referral

9/14/2019 8180 SElan phone line -9.11

Gen. Ed. - Packets, Ads,

9/14/2019 8181 SS Mendleson coupon program -15.40

9/21/2019 8182 M L Price ship materials for Reg'l booth -14.35

Liability Ins

9/29/2019 8189 Equisure, Inc. D. & O. -2,140.00

Membership

9/9/2019 EFT SStripe s.c. -2.62

9/10/2019 EFT SStripe s.c. -7.58

9/14/2019 8180 SElan postage -36.75

9/15/2019 EFT SStripe s.c. 2.32

9/18/2019 EFT SStripe s.c. -3.20

9/23/2019 EFT SStripe s.c. -2.62


Newfoundland Club of America

Receipts and Disbursements

Operations

September 6 - October 3, 2019

Newf Tide:Issues

9/8/2019 8179 Sutherland Printers Int'l postage deposit 3Q19 -650.00

Newf Tide:subscription expense

9/14/2019 8181 SS Mendleson postage -2.20

9/17/2019 EFT SStripe s.c. -7.86

9/18/2019 EFT SStripe s.c. -3.78

Newf Tide Policy

9/14/2019 8180 SElan teleconf 8/13 -2.32

Rec Sec

9/14/2019 8180 SElan BOD teleconf. 8/15 -21.35

Regl Spec. Coord

9/14/2019 8180 SElan AKC fees -55.00

9/21/2019 DEP K Lawton No Cal NC AKC fee reimb 15.00

Specialty committee

9/8/2019 8178 Sutherland Printers Judges ballot -606.56

Technical Resources:Electronic Publications

9/14/2019 8180 SElan EIG -14.88

-4,089.46

OVERALL TOTAL -2,541.03


Newfoundland Club of America, Inc.

Balance Sheet

as of October 3, 2019

BMO Huntington Live

NCA, Inc. 501(c)4 Harris National Oak

Bank Bank Bank

Operations

Certificates of Deposit

CD 6 months - due 2/28/20 2.85% 65,698.15 65,698.15

CD 6 months - due 11/10/19 2.45% 71,461.54 71,461.54

National Specialty stipend CD

CD 30 months - due 7/26/20 2.60% 12,429.30 12,429.30

Operations Checking 43,518.05 43,518.05

2018 Natl. Specialty Checking 21,134.16 21,134.16

2019 Natl. Specialty Checking -638.98 -638.98

2020 Natl. Specialty Checking -1,020.00 -1,020.00

Total Operations 212,582.22

Juniors Fund

Checking 1,165.76 1,165.76

CD 6 months - due 2/28/20 2.85% 6,161.46 6,161.46

7,327.22

Uniform Trophy Fund

Checking 2,590.81 2,590.81

CD 6 months - due 2/28/20 2.85% 10,268.93 10,268.93

12,859.74

---------------------------------------------------------------------------------

NCA, Inc. 232,769.18 47,274.62 19,475.18 166,019.38

prepared by

Mary L. Price

Treasurer


October 17 Board meeting

Committee Items –

a. Health & Longevity – proposed Facebook page – Terry Lewin calling in – 9:00 pm b. TRAC – see letter re: proposed committee change – Lynne Anderson Powell

(per Bill Matlock) c. Steering Committee (per John O’Neill)


H&L Facebook Page

From: Terri Lewin<[email protected]> Sent: Monday, September 23, 2019 11:39 PM To: Donna Thibault <[email protected]> Subject: Asked to contact you, re: H&L project

Hi Donna:

Health and Longevity met tonight and voted to proceed with a project I proposed- a Facebook page for Health and Longevity. As I understand, any new social media projects that fall under the official umbrella of the NCA must be presented to the board? John Cornell advised me to contact you and ask for help arranging a spot on the agenda and call in time to present.

I've been speaking with Marylou about the project for months, it has the approval of Digital Distribution to move forward to board presentation.

Thank you,

Terri Lewin


Technical Resources Advisory Committee

Date: October 28, 2019 To: The Newfoundland Club of America Board of Directors From: William Matlock, Chairman NCA Technology Resource Advisory Committee Re: NCA Committee Consolidation

Dear BOD,

This memo is to suggest a change to the committee structure of the NCA. We at TRAC feel strongly that the change will provide a more efficient committee that will be more responsive to the needs of the BOD and the NCA as a whole.

The Proposal.

We propose that the TRAC, Digital Distribution, and the Database Operations Committees be combined into one committee.

Justification.

The vast majority of the projects and objectives of the three committees interact with each other and rely on the cooperation and interaction with each other to be completed. Requiring each committee to request required actions of the other to flow up the organizational chain of command to the BOD and then back down creates unneeded delays and wasted effort on all parties involved. The NCA will gain significant efficiencies by streamlining these three committees into one. All the projects/requirement of all the committees will be completed quicker and at less cost.

In addition, and equally important, the NCA BOD will have a more efficient communication structure for the BOD’s directives and budgeting considerations.

If the BOD has any question on this proposal, please feel free to contact me or any member of the committee.

Best Regards

William Matlock, Chairman


Fw: Information for Steering Discussion at BOD 10/17

From: Donna Thibault ([email protected])

To: [email protected]

Date: Monday, October 14, 2019, 02:23 PM EDT

Hi Steve, This is what John O'Neill called about, and wanted to get permission from the Board this week. It is resending the previously approved surveys to get some up to date information. Can you get it into the packet? If it's too late, I'll send to the Board members and to Aura.

Donna

From: Marylou Zimmerman <[email protected]>Sent: Monday, October 14, 2019 1:05 PMTo: NCA BOD 2nd VP <[email protected]>Cc: John O'Neill <[email protected]>Subject: Information for Steering Discussion at BOD 10/17

Here is a document that Steering has compiled with data from the last 2 strategic planning surveys. In order to bring the most up-to-date information, and to be able to accurate reflect trends in membership opinions, Steering would like to run a third targeted survey to repeat several questions that specifically deal with Newf Tide. The link to the test survey is attached.

Test Survey:

http://survey.constantcontact.com/survey/a07egmj1g5ck0zr6uaq/start?TEST_ONLY_RESPONSES_NOT_SAVED=t

This will allow Steering to meet collaboratively with NTPC to develop recommendations for the publication moving forward.

MLZ

Summary and Comparison of Data regarding Newf Tide.pdf74.7kB


Summary and Comparison of Data regarding Newf Tide

From Strategic Planning Surveys 2012, 2017 Preferred Source for Information about the NCA

2012 2017 Newf Tide 50.5% 23% NCA e-Notes 11.9% 9% NCA Website 24.2% 27% NCA Facebook 1.7% 15% Email lists 2.9% 4% No Answer 8.5% 22%

If NewfTide were available electronically would you read it?

2012 2017 Yes, in addition to printed 28.7% 19.9% Yes, instead of printed 11.5% 20.3% No, prefer printed 50.9% 12.6% No response 8.7% 47%

What sections of Newf Tide do you most enjoy reading?

Number of Response(s) Response Ratio

Minutes 93 21.8% Donor Acknowledgements 50 11.7% Specialty Show Results/Reports 203 47.6% Working Event Results/Reports 235 55.1% Health Information/Articles 315 73.9% Training Information/Articles 270 63.3% Historical Articles 232 54.4% Member Profiles 106 24.8% Award Winner Profiles 120 28.1% Photo Contest 215 50.4% Other 30 7.0% Total 426 100%


Newf Tide costs about $45 per year to publish and print; would you rather raise membership dues as needed to keep printing it, or would you prefer to maintain dues at the current level with an option to pay $45/year for a printed copy of Newf Tide (if an electronic were included in membership dues)?


Raise due to keep printed Newf Tide

108 12.1%

Maintain dues and add a surcharge for printed Newf Tide

291 32.8%

No Responses 487 54.9% Total 886 100%

Are there any sections of Newf Tide you feel you could access more easily online? - 140 Responses Minutes – 47 All of It – 30 None of it – 27 Awards/Results – 8 Health/Training Articles- 6 Event Calendar – 5 Historical Articles- 2 Information Please Section – 1 N/A- don’t read – 14 If Newf Tide Advertising included online promotion and clickable links would you be more or less likely to advertise in Newf Tide?


Yes 97 10.9% No 190 21.4% No Responses 599 67.6% Total 886 100% 85 Comment(s)


Are there any features that you would like to see added to Newf Tide? – 81 Responses More in-depth articles – any -11

- Breeder education -1 - Grooming- 2 - Training – working Dogs - 3 - Training – general – 3 - Nutrition – 1 - Health – 4 - Seniors – 1 - Therapy Dogs - 1

Pet/family focused articles/Human-interest – 10 Rescue stories and statistics – 8 Antiques/Historical Information/Newf Novelties – 7 Juniors Profiles/Information - 6 Regional Club Information/Articles- 5 Breeder Interviews – 4 Public Relations/Outreach/membership articles – 2 Top 20 Tracking – 2 Commentary from Judges – 2 Classified/puppy sales – 2 Ask The Expert Column - 1 ROM’s – Historical Overview – 1 Frozen Semen Availability/info – 1 Commercial Ads- 1 More Pedigree info (more generations/clearances, etc) – 1 Links to full size photos online- 1 Informal poll on Facebook: What things would make you more likely to advertise in Newf Tide? In Newfoundland Dog Show Majors and Judges Report Theme Issues (stud dogs, working dogs, etc.) 32% Newf Tide mailed to breed judges 30% Discount for ads in multiple issues 20% Ads include social media package 18% Based on your understanding of the objectives of the NCA, rate the importance of publishing NewfTide

Not At All Slightly Moderately Very Extremely 2012 0 3% 19% 41% 37% 2017 1% 3% 26% 44% 26%


NCA Whistle Blower Policy

The Newfoundland Club of America requires directors, officers, committee members and other

representatives of the Club to observe high standards of business and personal ethics in the conduct of

their duties and responsibilities. As representatives of the Newfoundland Club of America, we must

practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and

regulations.

This Whistleblower Policy is intended to encourage and enable representatives and others to raise serious

concerns internally so that Newfoundland Club of America’s Board of Directors can address and correct

inappropriate conduct and actions. It is the responsibility of all board members, officers, volunteers and

representatives to report concerns about violations of the Newfoundland Club of America’s code of ethics

or suspected violations of law or regulations that govern the Newfoundland Club of America’s operations.

It is contrary to the values of the Newfoundland Club of America for anyone to retaliate against any board

member, officer, representative or volunteer who in good faith, reports an ethics violation, or a suspected

violation of law, such as a complaint of discrimination, or suspected fraud, suspected violation of any

regulation governing the operations of the Newfoundland Club of America. A board member, officer,

representative or volunteer who retaliates against someone who has reported a violation in good faith is

subject to discipline-per the bylaws of the club.

The Newfoundland Club of America’s has an open-door policy and suggests that representatives share

their questions, concerns, suggestions or complaints with the Newfoundland Club of America’s Board of

Directors by filing the complaint in writing to the Recording Secretary of the Newfoundland Club of

America. If the complaint involves the Recording Secretary of the Newfoundland Club the complaint

should be filed with the President of the Newfoundland Club of America. The complaint will be handled,

in executive session, by the Board of Directors. If the complaint is regarding any member of the Board of

Directors that will be asked to step away from the meeting during discussion of such complaint.

The Newfoundland Club of America’s Board of Directors is responsible for ensuring that all complaints

about unethical or illegal conduct are investigated and resolved. If the complaint involves a financial

situation the Newfoundland Club of America’s Board of Directors will act swiftly to protect the finances of

the Newfoundland of America which may include the Finance Committee, internal audit, freezing of

accounts etc. until the matter is resolved.

Anyone filing a written complaint concerning a violation or suspected violation must be acting in good

faith and have reasonable grounds for believing the information disclosed indicates a violation. Any

allegations that prove not to be substantiated and which prove to have been made maliciously or

knowingly to be false will be viewed as a serious disciplinary offense.

Reports of violations or suspected violations will be kept confidential to the extent possible, consistent

with the need to conduct an adequate investigation.

The Newfoundland Club of America’s Recording Secretary (or President) will notify the person who

submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All

reports will be promptly investigated and appropriate corrective action will be taken if warranted by the

investigation.

The Newfoundland Club of America’s Whistle Blower Policy approved by the Board of Directors on

{Date}.


Executive

Session

October 17,

2019
