NEWPORT BEACH ALANO CLUB Ryanne Tiffany

PowerPoint Guide

N E W P O R T B E A C H A L A N O C L U B

PowerPoint Guide

Table of ContentsCreating a Professional PowerPoint Presentation .................... 1 Designing a PowerPoint Slideshow ........................................... 2

Choosing a Theme .......................................................................... 2 Designing a Layout ......................................................................... 4 Choosing a Layout .......................................................................... 6 Changing Designs ........................................................................... 9

Adding Graphics to PowerPoint Slides .................................... 11 Inserting Graphics ......................................................................... 11 Inserting tables onto slides ............................................................ 12 Inserting Pictures from your files onto your slide ........................... 14 Inserting Charts onto your slide .................................................... 15 Inserting Clip Art onto your slide ................................................... 20 Inserting SmartArt onto your slide ................................................. 21 Inserting Media Clips onto your slide ............................................ 23

Using Advanced PowerPoint Options ..................................... 24 How to create an E-Mail Tab: ........................................................ 24 How to Uncover the Developer Tab .............................................. 29 How to Add Sound ........................................................................ 30 How to Embed PowerPoint on SkyDrive ....................................... 32

Preparing a PowerPoint 2010 Presentation ............................ 35 Viewing and Formatting ................................................................ 37 Sending PowerPoint Notes to Word .............................................. 39 Creating Handouts ........................................................................ 41 Print Handouts .............................................................................. 43 Preview Presentation .................................................................... 44 Review .......................................................................................... 46

Reference ................................................................................ 47 THEMES .................................................................................... 47 FONTS ...................................................................................... 47 LAYOUTS ................................................................................... 48 Index ....................................................................................... 49

P O W E R P O I N T

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Creating a Professional PowerPoint Presentation

owerPoint is a software program that allows the user to create slide shows and presentations in order to teach, train, or share ideas. PowerPoint software is simple to learn and use for the novice computer user to a user with advanced

programming skills.

P I C O N K E Y

Valuable information

FYI

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Designing a PowerPoint Slideshow esigning a presentation by applying themes and formatting can enhance your PowerPoint presentation. Changing themes, adding pictures, using web content, and creating SmartArt are design elements to choose from

when formatting your presentation. Some designs focus on images while others place the focus on the headline with or without supporting visuals.

Choosing a Theme

When opening a new file in PowerPoint it automatically displays a default theme.

1. Click on the Design Tab.

Figure: Design Tab

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The tabs are all found in on the Ribbon located at the top of the page.

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1. Right click on the Slider and a complete list of slide themes will be displayed.

Figure: Theme Slider

2. Choose a theme by clicking on it.

Figure: List of Themes

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Figure: Applied Theme

Designing a Layout

1. Click the Home Tab

Figure: Home Tab

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1. Click on the Layout Tab to review the theme applied to each slide.

Figure: Applied Theme Review

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Figure: Text Box

Choosing a Layout

1. Click the Home Tab. 2. Find slide types by clicking on the Layout section.

If you are satisfied with the theme, you can click the Title text box and name your presentation.

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Figure: Layout Tab

1. Click on desired slide.

2. Clicking the icon New Slide will generate a new slide without the preview option.

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Figure:New Slide

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Changing Designs

At any point, you can change your theme by clicking on the Design Tab and using the cursor to highlight your desired theme.

Figure: Previewing Themes

1. Place your cursor over a theme without clicking, it allows you to preview the design theme.

2. Click on a new Theme to choose it and your work will be saved.

Designs and Themes allow you to coordinate presentations with Word templates and offer your slide show a distinctive mood.

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Figure: New Theme with saved content

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Adding Graphics to PowerPoint Slides Applying PowerPoint graphics adds visual interest to presentations.

Inserting Graphics 1. Create a new file. 2. Click on New Slide. 3. Click the tab Layout. 4. Choose the Title and Content Slide

Figure: Slides with graphics icons

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The Title and Content Slide

Contains icons in its center.

Inserting tables onto slides

1. Click the Insert Table icon found in the middle of the slide. 2. An Insert Table window will open. Choose

the number of columns and rows in the pop-up window.

3. When the table appears on the slide choose the Design tab under Table Tools and choose your table design.

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4. Click on the arrow to the right of the Design Tab to show all of the table

options.

Figure: Table Design Options

5. Choose a table under the Best Match

Figure: Best Match For Document

Figure: Best Match For Document

6. Fill in the Table according to your needs.

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Inserting Pictures from your files onto your slide

1. Click on the Insert Picture

Icon. 2. When the Insert Picture pop-

up window appears you will be directed to choose from your stored pictures.

3. Click on Open after you make your picture selection and it will automatically appear.

Figure: Picture Selection

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Figure: SlideAfter Picture Selection

Inserting Charts onto your slide

Click on the Insert Chart icon.

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1. When the Insert Chart pop-up window appears click on your preferred chart.

Figure: Insert Chart pop-up window

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Figure: Chart with Excel Spread sheet

2. When the chart appears you alter it in the Excel spreadsheet beside it.

3. Click on

Change Chart Type to change charts.

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Figure: Viewing Chart Types

4. Click on a new Chart in the pop-up window.

Choose to use the information that remains in your Excel spreadsheet

and it will automatically transfer into the new chart.

To change the Chart’s information click on Edit Data

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Figure: Edit Data

5. When the Excel spreadsheet pops-up edit data.

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Inserting Clip Art onto your slide

Figure: Clip Art Search Panel

1. Click on the Clip Art Icon

2. When the Clip Art panel pops-up to the right of the slide type your

subject into the Search Box.

C L I P A R T

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Inserting SmartArt onto your slide

1. Click on the SmartArt Graphic Icon. 2. When the SmartArt pop-up window appears choose your graphic by

Figure: SmartArt pop-up window

Clicking on it.

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Figure: Changing Colors in SmartArt Graphics

3. To use SmartArt graphics that allow the use of pictures click on the photo

icon beside or above the text box.

4. To use SmartArt graphics that allow the use of pictures click on the photo

icon beside or above the text box.

Figure: Horizontal Picture List

5. When the Insert Picture window pops-up choose a picture from your computer’s file, click Open, and the picture will automatically appear.

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Inserting Media Clips onto your slide

1. Click on the Insert Media Icon. 2. When the Insert Video pop-up window appears choose a video from

your file and click Insert.

Figure: Insert Video Pop-Up Window

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Figure: Video Inserted Into Slide

Using Advanced PowerPoint Options Customization: How to Uncover Hidden Commands

How to create an E-Mail Tab:

1. Click the File Tab. 2. Under the file click on Options. 3. Click on Customize Ribbon.

Ribbon Customization

There are a number of ways to customize the Ribbon:

1. Change the order of the tabs

2. Import tabs

3. Reset the Ribbon to default settings

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Figure: Options Tab

4. Under the Choose commands from box on the left, scroll and click Commands Not in Ribbon.

5. In the box on the right click the box and check New Tab.

Figure: Customize Ribbon

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Figure: PowerPoint Options Menu

6. Scroll down the left command box and click on E-mail. 7. Click on the Add box 8. Click OK.

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Figure: PowerPoint Options Menu

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9. The New Tab will be automatically displayed.

Figure: New Tab

10. To remove customizations click on Reset at the bottom of the Customize Ribbon box.

11. You have the option to reset all or some customizations, choose one and click OK.

Figure: PowerPoint Options Menu

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How to Uncover the Developer Tab

1. Under the file click on Options. 2. Click on Customize Ribbon.

Figure: Customize Ribbon

Figure: Developer Tab

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3. Click the Developer box. 4. Click OK. 5. Return to the Home Tab. 6. Click on the Developer Tab.

Figure: Customize Ribbon Main Tabs How to Add Sound

1. Click on the Insert Tab. 2. Click on Clip Art.

Figure: Clip Art Icon

1. When the Clip Art box opens on the right type your preference in to the search box.

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2. Click on the selected media file type box and use the arrow to scroll down.

3. Click on Audio.

Figure: Clip Art audio search

4. Click on the arrow on the audio icon and choose Insert. 5. Press play to review the audio quality.

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Figure: Slide with Audio

How to Embed PowerPoint on SkyDrive

1. Open your Sky Drive account. 2. Select Files.

Figure: Sky Drive

3. Click on Upload.

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4. Choose the PowerPoint Presentation from your documents.

Figure: Documents Upload

5. Click on Folder actions. 6. Scroll down and click on Embed folder.

Figure: Folder Actions

7. Click Done to embed.

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Figure: Embed Folder

8. Review document.

Figure: SkyDrive with PowerPoint embedded

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Preparing a PowerPoint 2010 Presentation his document is designed for the beginning to advanced user with the purpose of learning about various PowerPoint applications that are used for the actual presentation.

Presentation Hints:

• Practice your entire presentation before your speech.

• Review the graphics and colors in addition to proofing the text.

• Use your PowerPoint slide show as a guide for speech, do not read from

the slides.

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The Notes application allows you to keep track of your speech slide by slide. It is possible to send notes to Microsoft Word to format and print from there.

You can type notes directly into the text box beneath the slide. The notes do not show up during the slideshow.

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Figure: Type directly into text box

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Viewing and Formatting 1. Click View

Figure: View Tab

2. Click the Notes Page tab to see a large text box beneath the slide.

Figure: Notes Page

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3. Click the Normal tab when you are finished with notes.

Figure: Normal View

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Sending PowerPoint Notes to Word

1. Click the File tab.

2. Click Create Handouts.

Figure: Creating Handouts

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1. When the Send to Microsoft Word pop-up box opens, click on your

preference.

Figure: Sending notes to word

When your notes are sent you can manage them as a word document and print from Word as well.

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Creating Handouts

1. Click on the View tab.

2. Click on Handout Master.

Figure: Handout Master

3. Choose the Page Setup tab.

Figure: Page Setup

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4. Choose size and orientation in the pop-up box.

Figure: Size and Orientation

5. Click the Slides Per Page tab. 6. Choose from the scroll box. 1-9 slides per handout are offered.

Figure: Slides per page

7. Click Close Master Window to exit the Handout Master.

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Figure: Exit Handout Master

Print Handouts

1. To print handouts click File

2. Click Print

Figure: Print Handouts

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3. Choose your options and print.

Figure: Print

Preview Presentation When your slides are complete preview your presentation in order to

check for graphic or text issues.

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1. Click the Slide Show tab 2. Click on the Play from beginning icon

Figure: Slide show

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Review 1. Check spelling by clicking the Review tab

2. Click on the ABC icon.

Figure: Spell check

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Reference

THEMES To access additional themes click on the Design Tab. Choose a theme from Microsoft word by clicking Browse for Themes.

Figure: Browse for Themes

FONTS Change the font or customize your own.

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Figure: Creating Fonts

LAYOUTS Contains the body of the slide, the design, and include graphics. These slides are using the Essential design if you want to follow along.

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Index Change Theme, 9 Chart, 16 Clip Art, 16 Create new tab, 28 Customize Ribbon, 26 Design Tab, 9 Developer Tab, 28 Edit Data, 16 Embed onto SkyDrive, 32 Excel, 16 Formatting, 37 Handouts, 42

Layout, 3 New Slide, 3 New Tab, 28 Notes, 35 Print, 43 Ribbon, 3 Send notes to word, 39 Sound, 28 Spell check, 46 Theme, 3 Title, 3