New/Remodeling Clinic Planning Guide

This guide is designed to help in the planning of a new clinic facility by offering a place to organize the needs for each area of the hospital. It is presented in an outline format, offering ideas for each area, with plenty of space for individual notes and additions. We hope that these ideas serve as a springboard for others, so that your new facility opens smoothly and well-organized. If you think of something not included in this guide that you need additional information on, please let me know.

Contents:Business Checklist ................................................................ Page 2

Reception Area ...................................................................... Page 2

Exam Room ............................................................................. Page 3

Pharmacy/Lab ....................................................................... Page 3

Treatment Area...................................................................... Page 4

Instrument-related Supplies ............................................ Page 4

Surgery Suite .......................................................................... Page 5

X-ray/Darkroom .................................................................... Page 5

Grooming Facilities .............................................................. Page 6

Cages/Kennels/Boarding ................................................... Page 6

Miscellaneous ........................................................................ Page 7

Major Equipment.................................................................. Page 7

Notes ......................................................................................... Page 8

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☐ Establish new mailing address

☐ Apply for, or change address on DEA Registration Certificate (sometimes takes 4-6 weeks)

☐ Obtain Business License/Permits, Resale Tax Certificates

☐ Set up new bank accounts/change of address on existing bank accounts

☐ Order new business cards, appointment cards, RX labels, stationery, etc

☐ Submit Account application forms to Animal Health International and other suppliers.

☐ Change address with all professional membership organizations, magazines, suppliers etc

☐ Notify current clients of your new location. Plan an open house event

☐ Purchase Appointment book, Ledgers, Receipt books. Obtain Vaccination reminder cards.

☐ Set up patient file system-purchase computer software.

☐ Set up MasterCard/Visa service

☐ Set up Literature rack for waiting room.

☐ Set up employee time clock if necessary.

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Business Checklist

Reception Area ☐ Seating

☐ New client information forms

☐ Phone system

☐ Customer file system

☐ Computer/printer

☐ Office furniture

☐ Product display (shelving, racks, diet/food racks)

☐ Office supplies

☐ Business card holders

☐ Green plants/décor

☐ Walk-on scales

☐ T.V./DVD/Media center for advertising etc

☐ Children’s area

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Exam Room ☐ Alcohol dispenser

☐ Blacklight

☐ Cabinets

☐ Cat restraint bag

☐ Chairs/stool

☐ Disinfectants

☐ Disposable leashes

☐ Exam gloves

☐ Exam table

☐ Exam Light

☐ Fecal loops

☐ Feline scale

☐ Lubricating jelly

☐ Muzzles

☐ Nail trimmers

☐ Otoscope/Ophthalmoscope

☐ Scissors

☐ Spray bottles

☐ Stethoscope

☐ Stool

☐ Sundry jars (cotton balls, applicator sticks, tongue depressors etc)

☐ Thermometers (rectal, electronic)

☐ Tonovet/Tonopen

☐ Tourniquets

☐ X-ray viewing screen

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Pharmacy/Lab ☐ Blood Chemistry/Hematology equipment (Abaxis)

☐ Blood collection tubes, hematocrit tubes, clay sealer etc

☐ Blood collection/administration sets

☐ Centrifuge (Microhematocrit/fecal/ blood/urine)

☐ Autoclave

☐ Water Distiller

☐ Ultrasonic Instrument Cleaner

☐ Diagnostic test kits (HW/FELV/FIV/PV/etc) (Abaxis/Synbiotics)

☐ Fecal floatation supplies

☐ Hand instruments (scissors, forceps etc)

☐ Microscope slides and cover slips

☐ Microscope

☐ Camera for Microscope

☐ Narcotics Safe

☐ Pharmaceuticals

☐ Pill counter, pill splitter

☐ Pill vials, bottles for dispensing

☐ Refractometer

☐ Refrigerator, standard or glass door

☐ Rx labels, pill envelopes

☐ Stains, coplin jars

☐ Stools, Cabinetry

☐ Sundry jars (tongue blades, cotton balls, applicator sticks)

☐ Syringes/needles

☐ Test strips for blood/urine

☐ Vaccine

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Treatment ☐ Access to Pharmacy/Lab area

☐ Anesthesia Machine

☐ Anesthesia masks, endo tubes

☐ Anesthesia Pureguard/F/Air System

☐ Autoclave

☐ Bandaging/white goods

☐ Blood Pressure Monitor – Doppler and/or Oscillometric

☐ Cabinetry

☐ Cast Cutter

☐ Clippers, Kool Lube, Clipper blades,

☐ Dental scaler/polisher Exam lighting

☐ Ear Flush System

☐ Exam/surgical gloves, surgical masks, eye shields

☐ Gas evacuation system

☐ Induction chamber

☐ Instrument cleaning supplies (disinfectants, trays)

☐ Isolation cage

☐ Patient Warming System

☐ IV fluids, IV sets

☐ IV Pump

☐ IV Stand

☐ Laryngoscope

☐ Laser (diode) – Surgical/Treatment

☐ Mouth gags

☐ Muzzles

☐ Narcotic Safe

☐ Nebulizer

☐ Otoscope/Ophthalmoscope set

☐ Portable Cautery

☐ Prep scrubs/solution

☐ Soap dispensers

☐ Splints

☐ Stools

☐ Stretcher

☐ Tables – Gurney and/or Wet Prep Table

☐ Therapy Laser Thermometer (glass, Sure temp, etc)

☐ Tourniquets

☐ Towels/blankets

☐ Tub/table combination

☐ Vacuum

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Instrument-related Supplies ☐ Autoclave

☐ Autoclave tape, steam indicators

☐ Cleaning brushes

☐ Color-coded instrument ID tape

☐ Instrument Milk, instrument lube, instrument disinfectant

☐ Instrument wraps

☐ Scrub sink

☐ Spay packs and surgery packs

☐ Stainless steel sterilization trays (and covers)

☐ Sterilization pouches

☐ Ultrasonic Instrument cleaner

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Surgery Suite ☐ Anesthesia Machine, breathing circuits

☐ Anesthesia masks

☐ Bucket

☐ Clippers

☐ Comfort floor mat

☐ Electrocautery/Electrosurgical Unit

☐ Endo tubes

☐ Endoscope, video or fiberoptic

☐ Gas Evacuation unit

☐ Gauze sponges

☐ Head light

☐ Heating/warming table pads

☐ IV Pumps

☐ IV Fluid Warmer

☐ Instrument packs (Spay/Surgery)

☐ Isoflurane or other gas (i.e.: sevo)

☐ Laser

☐ Mayo instrument stand

☐ Monitor, Multiparameter

☐ Monitor stand

☐ Narcotic Cabinet

☐ Orthopedic supplies – Plates, Screws

☐ Patient Warming System

☐ Scalpel blades/handles

☐ Skin staplers

☐ Soda Lime

☐ Stool

☐ Suction/Aspiration Unit

☐ Surgery lighting

☐ Surgery monitor (SPO2, BP, ECG, Resp etc)

☐ Surgery table

☐ Surgical drape

☐ Surgical gloves, masks

☐ Thorasic Positioner

☐ Vaporizer, Isolfurane or Sevoflurane

☐ Ventilator

☐ X-Ray Viewer/Monitor

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X-Ray/Darkroom

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☐ Automatic film processor - Analog*

☐ Darkroom safe-light – Analog*

☐ Dental X-ray machine with digital sensor

☐ Developer/Fixer*

☐ Positioners

☐ Radiograph Digital Converter

☐ Sand Bags - Positioner

☐ X-ray Apron

☐ X-ray Badges

☐ X-ray Caliper

☐ X-ray filing envelopes – Analog*

☐ X-ray film – Analog*

☐ X-ray film cassettes – Analog*

☐ X-Ray Gloves

☐ X-ray ID tape – Analog*

☐ X-ray Imprinter*

☐ X-ray lead blockers/markers - Analog*

☐ X-ray Machine, Analog

☐ X-ray Machine, Digital

☐ X-ray Thyroid Protection

☐ X-ray Viewing Illuminator, Analog*

☐ X-ray Viewing Monitor

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Grooming Facilities ☐ Brushes/combs

☐ Cage dryer/floor stand dryer

☐ Clippers, clipper blades, blade wash etc

☐ Disposable leashes

☐ Grooming table

☐ Nail trimmers

☐ Plastic aprons

☐ Ribbons/bows/rubber bands/collars

☐ Shampoos/dips

☐ Towels

☐ Vacuum

☐ Ventilation

☐ Wash tub

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Cages/Kennels/Boarding ☐ Cage card holders

☐ Cages

☐ Cat condos

☐ Disinfectants/cleaners

☐ Disposable leashes, rack for leashes

☐ Fleece bedding for cages

☐ Food

☐ Mops/buckets

☐ Pet carriers

☐ Pooper scooper

☐ Rubber cage mats

☐ Scrub brushes

☐ Sink

☐ Storage racks

☐ Towels/blankets

☐ Water hoses/spray nozzles

☐ Water/food bowls

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Miscellaneous Items ☐ Bulletin boards/dry erase boards want list books

☐ Cadaver bags

☐ Catch poles

☐ DEA drug log book

☐ Designer leashes and collars (Lupine)

☐ Label maker

☐ Neck ID bands

☐ Pet Cremation Service

☐ Pet stretcher

☐ Rabies tags

☐ Kennel pads

☐ Warming blankets

☐ IM pins

☐ Drill

☐ Cruciate repair supplies

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Major Equipment Items ☐ Anesthesia Machine/evacuation system

☐ Autoclave

☐ Blood Chemistry/CBC equipment

☐ Cages, runs, cat condos

☐ Cabinetry – Metal Casework or Laminate Wood

☐ CT Scan

☐ Centrifuge

☐ Computers/monitors

☐ Dental scaler/polisher

☐ Dental X-ray machine – Analog or Digital

☐ Electronic thermometer

☐ Exam tables

☐ Feline scales

☐ Film Processor

☐ IV pump and Stand

☐ Laryngoscope

☐ Laser (Therapeutic, Surgical)

☐ Lighting (surgical, exam)

☐ MRI

☐ Microscope

☐ Otoscope/Ophthalmoscope set

☐ Oxygen Therapy cage

☐ Oxygen concentrator

☐ Refractometer

☐ Refrigerator, standard or glass door

☐ Software – Patient/Clinic

☐ Stethoscopes

☐ Surgery monitor

☐ Surgery table

☐ Tonovet/Tonopen

☐ Tub, Grooming

☐ Ultrasonic instrument cleaner

☐ Ultrasound

☐ Vacuum

☐ Vet Pak – Mobile Practice

☐ Walk on scale - Canine

☐ Washing tub

☐ X-ray Machine (Traditional, Digital CCD, Digital CR, Digital DR Flat panel)

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Notes