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Guidance Notes

to accompany the BCPP Level 2 Application Form

Building theCommunity-Pharmacy

Partnership

Content

Introduction

Basis of Building the Community-Pharmacy Partnership

The Programme

Criteria

Application Process

A Question by Question Guide

Reporting, Publications and Publicity

Conditions of Offer and Administration of Grant

Successful Applications Closing Date

Further Information

i. Please keep to the word count for each answer.ii. Typed applications are required. PLEASE keep to the word count for your

responses.iii. You must email your application form to [email protected] by 4pm on the closing date. If you

are unable to include signatures in your emailed application, you must also send a signed hard copy in the post.

iv. Both the community/voluntary group and the pharmacy partner, on signing the

Level 2 - Building the Community-Pharmacy Partnership Guidance Notes 1

mailto:[email protected]

application must have agreed the content of the proposal and have committed to delivering on the project.

v. Please keep a copy of submitted applications for your records.

Introduction

The Community Development and Health Network (CDHN) is a network of individuals and organisations which promotes understanding of community development as an effective way to end health inequalities.

Our mission is building a fairer and more equal society, and improving people’s lives, health and well-being through community development which releases individual and community capacity and influences change.

Our aims are to: Release capacity to improve people’s lives and health Influence change towards a fairer and more equal society

Building the Community-Pharmacy Partnership (BCPP) is a programme led by CDHN and is funded by the Health and Social Care Board (HSC), with strategic direction provided by a multi-agency Steering Group. BCPP seeks to tackle health inequalities by investing in community development.

Basis of Building the Community-Pharmacy Partnership

The programme supports Community Pharmacists and communities to work in partnership to address locally defined needs to bring about sustainable improvements in health and well-being using Community Development.

BCPP values what people and organisations can contribute to addressing locally defined health needs. It promotes an approach that gives consideration to other issues that are impacting on people’s health. These would be known as the wider determinants of health and include welfare, education, housing and employment among others.

BCPP works to:

Increase local people’s understanding of health and issues that impact on health


Encourage local people to engage in their communities to improve lives, health and well-being

Utilise and develop people’s skills, knowledge and experience in their local community

Local people and community pharmacists have a significant role to play in what could be described as the social fabric of a community. They both have a vast range of skills, knowledge and experience that can be used in different ways to improve community well-being.

What pharmacists can offer?Community Pharmacies have a unique position within their localities of being the ‘open door’ to the Health Service. They are ideally positioned to develop productive and innovative partnerships with communities and other providers.

Many of us are regular users of the pharmacy. It offers great potential to engage with those most vulnerable to poor health (the poor, the elderly, those with young children, and other marginalised groups such as those with disabilities, mental health problems and their carers).

On average, one local community pharmacy provides a service to: - 320 older people- 500 under fives- 600 carers- 30 people with cancer- 50 pregnant women- 280 obese people

- 50 people recently discharged from hospital- 110 people with diabetes- 200 people with asthma- 410 people with hypertension- 230 people with depression

Often we see pharmacists as people who only dispense our medicines but pharmacists, their staff and their premises have much more they can offer. The local pharmacy can be used as a community resource where advice and support can be accessed on health and general wellbeing, as well as being somewhere that people can be signposted to other services.

What the community can offer?The community and voluntary sector play a very active role in local communities. They may focus on particular needs e.g. education, employment, environment or health or may be focused on the needs of a specific group of people e.g. carers, people with arthritis, older people, teenagers. By working in partnership, sharing ideas and expertise, local groups and pharmacists can complement what is already taking place and increase the ability to meet local health needs. Community Development and Partnership WorkingCommunity development is about enabling people and communities to organise and work together to identify their own needs and aspirations, and to take action to address needs


and influence the decisions which affect their lives. The emphasis is on collective action within communities, working with other groups and agencies to redress inequalities in health and access to health care. It values local support networks and recognises the benefits of involving people at the earliest opportunity in identifying their own health needs and exploring new ideas and finding solutions to the problems they face.

Assessment Criteria

Level 2 Funding consists of a grant of up to £10,000 for a project that will last for approximately one year.

1. Criteria

It is important you provide us with the necessary information on the application form while keeping to the word count. In order to qualify for funding, project proposals must fulfil the following criteria:

have clear concise summary

Satisfy an identified community need

clear partnership working of the pharmacist and community/voluntary group and other partners

How participants are recruited and engaged throughout the project and how they are valued and utilised

What difference the project hopes to make

structured action plan including activities, events and planning meetings, the target group/s, how many are being targeted and timescales

Provide allowable and realistic costings that relate to your overall application and activity.

provide overall value for money regarding what the project aims to achieve

Refusal of Grant If the application form is incomplete or the proposed project does not meet with our criteria, grants may be refused. The awarding of grants will also be refused if the proposed project does not meet the minimum scoring. It may also be refused if previous BCPP project outcomes and/or reporting requirements were not satisfactory. In the case of a


large number of applicants meeting with the minimum scoring, funding will be awarded first to those with the highest overall score.

A Question by Question Guide to Completing the Application Form.

Please ensure you work in partnership to develop your application.

QUESTIONS1. Provide details of the organisation applying and the main contact person who can

give more information on the project, if required. Give details of who the project lead will be if this is a different person.

2. This question is to ensure the organisation or community pharmacist applying is able to receive a grant, otherwise, the application will not pass the basic criteria assessment. Statutory organisations cannot apply.

If you are a constituted group, please attach a copy of your constitution to your application. If you are a pharmacist with a current Community Pharmacy contract please circle Yes

3. If you are a community or voluntary organisation, please provide the Assessment Panel with a brief history of your organisation and of the work you are currently carrying out. This information will give the Panel an insight to the work of your organisation and how this may contribute to and complement the work of your BCPP project. (Maximum 100 words)

4. Previous applicantsCircle Yes or No to let us know whether you have previously applied for a BCPP grant. If you have previously received BCPP funding, tell us how many times you have been funded at each Level. E.g.


Level 1

Level 2

Level 3

How will you apply the learning from your BCPP project to this proposed project?Tell us how you will apply the learning from your previous BCPP project(s) to this project. It may help at the start to review information you would have sent to and received from us, eg reports, questionnaires summaries as well as the thinking about support visits you had from us and how both partners think the project went. Think about how the need has changed, partnership working, engagement with the target group and evidence of the difference made ie the outcomes achieved. It is good to think about the challenges you may have faced and how they would be overcome in this project or it may be about how your approach will change. Be honest and reflect on how the learning has contributed to the development of this application. (Maximum 200 words)

Please Note: Applicants must take a break from BCPP funding for one year if you:- Work with the same participants through 3 projects or- Work with different participant groups on 6 projects

CURRENT APPLICATIONThe remaining questions will provide information on your current application and help the Assessment Panel understand what your project will involve.

5. Project details - Initially provide us with information on the project including the project title and the proposed start and finish date. Take in to consideration that you will be informed about the funding approximately 2-3 months after you submit your application form (page 18). Level 2 projects should last for approximately one year.

Tell us about the area the project is going to work in - Trust and Council area and whether it is Urban/Rural or across both areas.

We need the Super Output Area (SOA) as we have to report to the HSC about the areas we are working in and we map this to the Multiple Deprivation Measure index. You need to provide the SOAs that your participants live in or come from, not just where your premises are based. If you know the name of the SOAs, you can use the excel spreadsheet called Super Output Area (SOA) level results that you will find on the website - http://www.nisra.gov.uk/deprivation/nimdm_2010.htm.

Level 2 - Building the Community-Pharmacy Partnership Guidance Notes

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http://www.nisra.gov.uk/deprivation/nimdm_2010.htm

http://www.nisra.gov.uk/deprivation/archive/Updateof2005Measures/NIMDM_2010_Results_SOA.xls

http://www.nisra.gov.uk/deprivation/archive/Updateof2005Measures/NIMDM_2010_Results_SOA.xls

Alternatively, visit www.nisra.gov.uk/ninis and enter the postcodes of the areas people are coming from. Under ‘Geography’, select SOA.

Click on the result e.g. St Patrick’s 2. This brings you to a new page. Click on the fourth tab over that says ‘Deprivation 2010’.

You will see a multiple deprivation rank number, please insert this into the table for each SOA. This helps us determine the areas that you will be targeting. We understand that your project may cover a wide geographical area and in this case, please provide us with a maximum of 6 SOA’s.

6. Provide a concise summary and the objectives for your proposed project.Please make your summary concise and focused as it will allow the Assessment Panel to get a clear picture of what the project entails. This should indicate your target group, the key partners and what you hope to achieve. We will use this to


http://www.nisra.gov.uk/ninis

establish the aim of your project. You should articulate clearly what you want to do, how you are going to do this and why (we call these objectives) and should include things like the number of people you hope to engage with, the approach you will use and the role of partners. (Maximum 150 words)

7. Tell us why there is a need for this BCPP project in your area.Provide information on why there is a need for this BCPP project in YOUR area. In each of the following think about need in relation to health but also in relation to the wider determinants e.g. housing, community infrastructure, income & education and how this impacts on the health of individuals and communities being targeted.

This could include information on:

The area you are working in and the key issues in the area.

Think about your local knowledge, local surveys and audits and Government information and reports

The needs of the group you are hoping to target. You may have gleaned this information from your previous or current work, community surveys, anecdotal evidence e.g. case studies & individual stories and relevant Government statistics.

Why you want to work with the Pharmacist and other partners. This should demonstrate how you think that working together will address the identified needs. It will also enable the Pharmacist and other partners to utilise their knowledge of the needs of the participants and what gaps in services and support this project could fill. (Maximum 500 words)

An example,If you are targeting young mothers here are some of the health issues they may be facing e.g. post-natal depression, poor sleep, understanding children’s medication, weight. In addition they may be faced with other factors impacting on them. This may include damp housing, having no access to transport, not having a family or social network to support them and living on a low income. It is about looking beyond the presenting issue, disease, lifestyle or medication issue and thinking more about the person, the target group and the situation in which they are living and how this is impacting on their health. These factors must be taken into consideration in your BCPP project as they will have an impact on how any community-pharmacy partnership is planned and delivered.

8. How will the Pharmacist be involved and what will they contribute to the project?It is important to detail how the pharmacist will be involved in all aspects of the project from planning to evaluation, especially if they are not the lead partner in the project. Be specific about their involvement and their unique contribution. They must demonstrate that they are committed to carrying out this project.


Think about the type and amount of work the pharmacist will take part in e.g. number of sessions with groups, one to one support, referral, training etc. Also consider the type of input and range of health issues the pharmacy may be able to contribute to. Although the needs of the group may change and emerge as the project develops, indicating some topics the Pharmacist could cover will demonstrate you know what they can offer as a health professional. Examples of this could include arthritis, diabetes, weight management, heart health, use of medicines etc.

Think also about the use of the pharmacy premises and other staff as well. You can also tell us about other work and services they offer and how it will complement the project e.g. medicines management, smoking cessation, minor ailments and other services offered in pharmacy premises.

The detail provided here, will help you justify the cost of pharmacy involvement in your budget. (Maximum 250 words)

9. How will the community/voluntary organisation be involved and what will they contribute to the project?Tell us how the community/voluntary organisation will be involved at all levels of the project. If the project lead is in this organisation, detail how they will be involved in managing, providing co-ordination and evaluation. Be specific about what they will contribute.

Demonstrate how you will plan with your partners (the Pharmacist and other facilitators & providers), deliver on that plan and work with participants. Your organisation may have a key role in delivering sessions and has knowledge, skills and expertise in working with participants. This also gives you the opportunity to tell us about the work your organisation currently carries out and how this may add to the value of your project. (Maximum 250 words)

10. Who else (eg other organisations) will the community and pharmacy partners work with and what will they contribute to the project? Think about your target group and their needs as this should help you determine the people and organisations you should be working with across the voluntary, statutory and business sector in the delivery of the project. What services are they currently providing that would benefit the project?

Have you considered involving employment, housing, financial advice and education as well as other health groups and service providers? You may on occasion require input from trainers or facilitators. This question will allow you to tell us what that role will be e.g. co-facilitation, referral, signposting etc. and why they are needed. It is important to show how they will work directly with you and the Pharmacist. This


will help justify costs you may need for this element. Examples of organisations that you and the Pharmacist may wish to partner with in delivery could be Aware Defeat Depression, Divert, The Samaritans, PIPS, Citizens Advice Bureau, Reflexologists, Nutritionists, SureStart, Council, Health Trust etc. (Maximum 250 words)

11. What will you do to recruit participants and keep them engaged in the project? How will you use their skills?We value ongoing engagement of people throughout projects. We consider this an important aspect that supports community development and is an approach that is more likely to bring about sustainable change in health. It will also allow people to explore a range of issues that may impact on their health. It will also enable them to share and develop their knowledge, skills, experience and expertise. It is also about valuing their contribution and not just that of the partners and other facilitators and providers.

We often talk about engaging a core group of people, that is, the same group of people being involved in a programme over several sessions. We usually advocate working with the group on at least 6 sessions but each project should be flexible to fit with the target group and approach being used. Tell us how you will target and engage people. Think about the barriers you might face and how you would plan to overcome this. Be realistic and honest. The core group may also be involved in recruiting other people to get involved, encouraging participation in sessions, designing the programme, organising sessions, be involved in training and sharing their experiences of living with a certain health issue or accessing services.

Tell us if the group you are going to work with is a pre-existing group or if you are setting up a new group. If you have to recruit people, how will you go about this? Don’t underestimate the time, effort and different approaches that this may require before you start to deliver the project.

For example, if you were working to support family carers in a project, how would you recruit them, sustain their involvement and how would you overcome any barriers they may face to committing to the project. Think about what they would offer the project and what approach will work within the project. (Maximum 250 words)

12. What difference do you hope this project will make?The difference you hope to make are changes brought about as a result of the work carried out. As the question states, tell us what difference the project will make - consider the ‘so what?’ Any good project plan will have defined their outcomes from the outset and these will help you keep on target and ensure you achieve your goal. It also lets you consider if there is potential for the project to continue on. We want you to consider such things as the proposed difference made to:


- local needs - the target group- other groups and agencies - the pharmacist- the community- pharmacy - the wider community

Consider each of the above, especially the difference made to the needs of the target group. You should also demonstrate how the approach used (i.e. partnership working and using community development) will impact on the delivery of the project. Examples could include: 10 women are more confident in relaying basic health information to other women living in their community, 10 women have become more aware of the use of anti-depressants and 5 of these women have sought further advice and support in seeking to reduce use; the pharmacist is better connected to and has increased referrals to 3 organisations in the area.(Maximum 200 words)

13. Activity Plan- This one page activity plan allows you to detail what the project will involve. It shows the Assessment Panel you have thought through exactly what you need to do, how you need to do it and enables you to deliver on your aims, objectives and proposed outcomes. The action plan should be detailed and set in a realistic time frame against which you will set tasks and targets. Your response to this question will help you manage the project and help justify the costs being requested. It is therefore essential that you include as much detail as possible in your action plan to justify your costings. If costs are built in that do not correlate to the action plan and overall application, it will be very difficult for the Assessment Panel to determine if the costs are valid.

Consider the overall length of the project from planning to delivery to evaluation – build in time for all these aspects, giving consideration to all the target groups and partners and what input they will have and when. This will help both you and CDHN to monitor progress on an ongoing basis and make sure things stay on track. It may be helpful to think of what sequence of events need to take place over the length of the project but broken down into four month periods. (You will have to report to CDHN every four months on progress you have made).

Under the Activity column, we want you to think of the activities you will be holding e.g. planning meetings, monthly drop-ins, group discussions, one-to-one discussions, evaluation, training days, community events etc. (Include a brief description of the task). You do not have to list what topics and issues will happen at each session but it would be good to indicate what you think the project may cover. We know this may change. Co-planning and Co-delivery is important ie showing how and when the pharmacist will work with other providers and facilitators. Most projects are made up of a core group of people. Please be clear about the number of core groups you will be working with and how often you will work with each group. In some cases you may work with a couple of groups and run


some one-off events. The ‘Target’ column enables you to think about the types of people and organisations you want to work with. Please also give the numbers involved and set the activities within a time frame.

Example: a simple Activity Plan for 1 core group is below:

Activity Target Group and Partners Involved

Number of

people

Timescale

Core group 1Planning meeting to organise 18 sessions programme for older people

Community lead(s) and pharmacist

3 Jan

12 monthly sessions with the Pharmacist and core group of older people on a range of topics e.g. Mental Health, Healthy Eating, Role of the Pharmacist.

Community lead, pharmacist and the core group of 17 older people

19 Jan to Dec

6 sessions with the older people’s core group, the Pharmacist and an outside partner e.g. Aware Defeat Depression, Divert, Citizens Advice, Cruse, Cooking programmes

Community lead, pharmacist, other facilitators core group of 17 older people

20 Feb, April, June, Aug, Oct, Dec

Celebration Event for the core group Community lead, pharmacist, core group participants

19 Dec

Monitoring and Evaluation Community lead(s), pharmacist,

3 Ongoing

Replicate this for other core groups you are working with and any other relevant events to help justify application costs

14. This section provides details of the funding sought. The maximum grant is £10,000 for a project that should last approximately one year. Remember, this is a partnership initiative and costs should reflect this. The funding is to facilitate delivery of the projects and is not for capital equipment.

Make sure the costs are specific and should be guided by the summary (Q6), objectives (Q7), involvement of partners (Q9-11) and in particular, your action plan. These will help you justify your costs. Use the 2nd column ‘detail’ to specify rate eg hourly, daily, no of days/events, cost per head etc. Costs MUST be core to the action you have proposed. Adding in costings that have not been detailed throughout the application form will be deemed to be inappropriate and will be disallowed.


We do not meet salary costs for posts in community and voluntary organisations where funding is already in place from another source.

Pharmacists’ rates are paid at £180 per day – e.g. for a half day information session, BCPP allows ½ day for preparation and ½ day for delivery ie in total £180. If they are going to a session/activity but do not have to prepare for it, they are paid for their time at the sessions. This normally amounts to £90. These costs allow the pharmacist to leave their premises and ensure the core work in the pharmacy can still continue by them being able to put a locum or 2nd

pharmacist in their place. There has to be a pharmacist in the shop at all times Community Partner costs – please note that neither management nor

administration costs should exceed £25.00 per hour. Other groups and agencies are paid at a max of £25/hr Overheads – includes printing; photocopying, phone and postage,

accommodation and room hire. Monitoring and evaluation costs should not exceed 10% of the overall grant.

Here is an example:Item Details including number of hours, rate per

hour/day and number of sessions etcCost

Pharmacy Lead on 8 sessions (planning & delivery) x

£180/day 6 sessions attend activity/co-facilitate session

(1/2 day x £90) 1 community event 1 overall planning/evaluation day = 13 days @ £180

2340.00

Community Partner –Management plus administration

Support development of programme, management, organising sessions, partner input, participation recruitment and follow up £25/hr x 72 hours

1800.00

Other partners, groups, agencies and facilitators

Input from other providers eg Aware, Cook, PIPs alongside pharmacist for 6 sessions

£25/hr x 18 hours450.00

Overheads (including printing, photocopying, phone and postage, accommodation and room hire)

Telephone - £50 Photocopying - £75 Printing - £120 Room hire - 14 sessions x 3 hrs - £840 Community event (room hire) - £200 Hospitality – 15 people x 14 sessions (£2 a

head) - £420 Community event – 60 people (£3 a head)-

£180

1885.00

Monitoring and Evaluation Support completion of questionnaire, 1-1s, monitoring reports etc 700.00

Other e.g. childcare, volunteer, travel

Total 7175.00


15. CDHN provides specific guidelines and training (health impact toolkit) in relation to managing monitoring and evaluation. As part of this you will be require to complete start and end questionnaires with each core group. At the end of the projects both partners will also complete a questionnaire. Please ensure time is set aside for these. This is to enable community pharmacists and groups involved in funded BCPP projects to access background information, questionnaires and reporting templates that will help inform, develop and evaluate the work they do. This will include undertaking regular discussions with and feedback from participants, monitoring attendance and reporting on the overall work, including issues covered, partners involved, 1-1 support offered, events and training delivered. This should help BCPP project partners understand the contribution that projects are making to addressing local health needs using a community development approach and to consider how they have meet their aims, objectives and outcomes as confirmed in the BCPP contract and application forms. In turn this will enable CDHN and the HSC and other interested bodies determine the impact of the overall BCPP programme.

As an overall note, BCPP is seeking to improve access and engagement with local services and support; see a positive change in how the pharmacy and staff are used and see improvements in health

All BCPP projects must use the BCPP Toolkit. This Toolkit is currently available on the website ww.cdhn.org/bcpp/resources for you to consider. Training and support will be provided on the Toolkit.

Please tick to confirm your commitment to using the Toolkit.

16. CDHN provides specific guidelines and training in relation to managing finance. This includes utilising a standard report. This report will enable BCPP projects to document their spend that clearly relates to the activity that has taken place and costs agreed in the BCPP contract. All BCPP projects must use the standardised report which will include documenting clearly: the spend that has taken place within the agreed budget lines; detailed invoices received for the work/service/goods that has taken place; demonstrate that payments have only been made if they relate specifically to the work of BCPP; all necessary transactions are made through a specific bank account and relevant Bank Statements are included in the BCPP report. Further information is available in the Guidance Notes and also on the CDHN website www.cdhn.org/bcpp/resources .

Please tick to confirm that you have read and understood that you will use the standardised financial procedures.


http://www.cdhn.org/bcpp/resources

17. If you have had your accounts audited by an outside Auditor, please attach a copy of these with your application form. If you are not able to do this, please send a copy of your most recent bank statement to enable us to ensure your organisation is solvent and in a position to receive grant funds.

18. Projects are encouraged that will pro-actively endorse and not exclude Section 75 groups. Section 75 requires public authorities carrying out functions that relate to Northern Ireland to have due regard for the need to promote equality of opportunity between:

persons of different religious belief, political opinion, racial group, age, marital status or sexual orientation

men and women generally persons with a disability and persons without and persons with dependants and persons without.

Circle Yes or No.

19. Your application should indicate clearly if the project intends to work with children or vulnerable adults at any stage. If you are, you need to ensure and tell us that you have the appropriate policies and procedures in place regarding working with children or vulnerable adults. Please note: you may be required to provide evidence of this policy / procedure. Circle Yes, No or Not Applicable.

20. Your application should state clearly if it involves volunteering supported and/or funded directly through this BCPP project. If you are, you need to ensure and tell us that you have the appropriate policies and procedures in place regarding working with volunteers. Please note: you may be required to provide evidence of this policy / procedure.Circle Yes, No or Not Applicable.

21. If you providing childcare directly related to this BCPP project you need to ensure and tell us that you have the appropriate policies and procedures in place to support the provision of childcare. Please note: you may be required to provide evidence of this policy / procedure.Circle Yes, No or Not Applicable.

22. Your application should state clearly if it involves providing counselling and /or support services. If these services will be offered, please ensure the services offered comply with the principles of good practice as laid out by the HSCB. Please note: you may be required to provide evidence of this policy / procedure.Circle Yes, No or Not Applicable.


23. This question enables the pharmacist to give due consideration to them working within the bounds of their profession and that they will remain within their competencies when they are delivering on this project. They must sign this.

Project Details - Declaration These 2 sections must be completed before submitting the form. They provide details of the applicant and ensure both partners have agreed the project will be carried out if funding is secured. On signing, the applicants are declaring the information on the form is correct, the organisation has the authorisation to accept the grant and to repay the grant in the event of grant conditions not being met. Where the applicant is a pharmacy employee, he/she should obtain the assurances of support and countersignatures required from the employing community pharmacy contractor. Both partners must have read and understood the application and the funder’s requirements.

All Applications must be received by 4pm on the closing date. CDHN must receive an email version, preferably with scanned signatures. If you are unable to include scanned signatures, we will accept an email version by 4 pm but this must be backed up by a posted copy with the signatures.


Requirements after funding has been grantedProgress Reporting

Reports are required every four months to ensure project and financial accountability meet the HSCB guidelines. Progress reports must relate to overall Building the Community-Pharmacy Partnership aims and your specific project aims, objectives and conditions. Questionnaires for the participants and partners must also be completed. We will provide you with templates for completing four monthly progress reports and have produced guidelines on reporting. We will also provide you with standardised questionnaires. The Health Impact Toolkit developed by BCPP must be used by all projects.

Financial Reporting Financial Reports must also be submitted every four months and on completion of the project within the agreed timescales to CDHN in a format specified by CDHN to enable them to provide the necessary information to the HSCB. This will include invoices detailing expenditure, bank statements and a completed income and expenditure list and report within agreed budget lines. Vouching will be carried out by a CDHN Financial Monitoring Officer. One payment is normally made at the start of the project and the second one based on satisfactory reporting and activity.

CDHN provides guidelines and ongoing support regarding meeting these requirements. There is a standard template issued by CDHN that must be used in completing these returns.

The project lead partners shall agree to facilitate visits by the Programme Manager, Evaluation Support Officer and Monitoring Officer, the HSCB and the Northern Ireland Audit Office and provide them with the required information.

PublicityAll activities in relation to Building the Community-Pharmacy Partnership projects must acknowledge the funder and seek to incorporate the logo on promotional/marketing material e.g. leaflets, advertisements, literature directly relating to the projects funded. This can be made available by disc or email.

The HSCB, with CDHN, may share project information contained with those it considers appropriate. Publication and dissemination of the project outcomes will be encouraged after the final report has been submitted to and accepted by CDHN. All publications should be accompanied by an acknowledgement of the funding programme i.e. Building the Community-Pharmacy Partnership and CDHN through the support and contribution of HSCB.


Conditions of Offer and Administration of GrantUpon assessment of projects by the Assessment Panel, successful applicants will receive 2 copies of the Letter of Offer. This will state the aims of the project, objectives, specific conditions that must be met and the agreed budget. The letter of offer will also contain information on General Conditions, Financial Information, Controls, Audit and Access, Disposal of Assets, Other Requirements, Monitoring and Evaluation, Withholding of Grant Aid, Default, Liabilities, Budget Allocation.

This will contain a Form of Acceptance. This must be signed by the 2 partners and a Full Copy of the Letter of Offer returned to CDHN. This will verify the conditions of the grant have been agreed. A copy of the Letter of Offer and Form of Acceptance should be kept by the partner.

A dedicated account must be set aside for the administration of the grant.

Please contact CDHN if you would like to receive a copy of the Letter of Offer before submitting an application form.

Grants of £5000 or less will be paid out in full on acceptance of the Letter of Offer and on return of the signed Form of Acceptance. Grants between £5000 and £10000 will be paid in 2 tranches. The first, on acceptance of the Letter of Offer and on return of the signed Form of Acceptance, and the second following receipt of the required performance and financial monitoring reports. The amount of the second tranche is dependent on whether progress and financial performance to date have been satisfactory.

Unsuccessful applicants will be notified if they have failed the assessment process. CDHN seeks to offer feedback on all assessed BCPP applications. We understand you may be disappointed if your application fails the assessment process. CDHN has an appeals process if applicants consider the procedures for assessing their application were not followed.

Successful Applications

Successful applicants are required to take up the offer of the grant within two weeks of receiving the Letter of Offer; otherwise the Community Development and Health Network reserve the right to withdraw their offer.

Applicants intending to seek further support from the Scheme should note that whilst it is appreciated that successive applications may be submitted (and assessed) before a previous award is officially ‘signed off’, the Assessment Panel, when considering applications, will take into account the ‘record’ of the applicant in completing and submitting reports on earlier grants.


Timeline of Application ProcessApplications received in November, will be assessed in January and you will be informed by the mid February. If you are successful, contracts will be issued by February/March and funding distributed March/ April.

Applications received in April will be assessed in May and you will be informed by June. If you are successful, contracts will be issued by July and funding distributed by the end of August.

Please take this in to consideration during the planning of when to begin your project. If you are already have an active project with BCPP this may impact on when funding for your new project is distributed.

Further InformationIf you have any queries, please contact:

Building the Community - Pharmacy Partnership TeamCommunity Development and Health Network30a Mill StreetNewry, BT34 1EYTel: 302 64606Fax: 302 64626Email: [email protected]

Funded by

Level 2 - Building the Community-Pharmacy Partnership Guidance Notes

All Applications must be received by 4pm on the closing date.CDHN must receive an email version, preferably with scanned signatures. If you are unable to include scanned signatures, we will accept an email version by 4 pm but this must be backed up by a posted copy with the signatures.

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mailto:[email protected]

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