ngo forum planning proceess apf

8/22/2019 NGO Forum Planning Proceess APF

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Suggested Format for the Formulation ofthe NGO Forums Action Plan 2012-2014

Prepared by:

Chhith Sam Ath

5thAugust 2011


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Tips for The preparation of the Action Plan 2012-

2014

y Overall the format and structure of the action plan will not change but to bemore Results-Based Management (Monitoring and Evaluation).

y

We will use the logical frame workas the foundation for the plany There need to have a SMART objectives and outputs with very clear

indicators to measure the impacts.y The format of impact indicators will be changed by dividing into three parts:

indicator, baseline and target (see the slide below)y For the identification of the problem statement you could quote or cited evident

to supp0rt the statement.y Discuss with team and with network members to ensure the ownership of the

plan with clear idea,y Use the strategic plan to be the basic for developing action plan.y After identifying the objectives, purpose, outputs, activity and indicators, you

should include into the logical framework matrix.y Should consider this planning is the top priority for your work in August.y If you have questions regarding plan please come to ED for further clarification.y Be avoid of coping the previous action plan but you could copy of the project

background if it still relevant.


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Format for the thematic issues/programme

y Background{ (Describe background/history that relevance to the thematic areas that we identified).

y Mission, vision, values, overall goal and programme goal{ (This part just copy from the recent strategic plan)

y Inputs{ (What resources that you need to achieve the programme goal i.e human and

financial resources, network members and others).

y Beneficiary{ (this could be included the direct and indirect beneficiary. It would be also good to

mentioned our stakeholders.)

y Monitoring and evaluation{ (how is you plan to monitor the achievement of the programme such as indicators,

how often we monitor the progress, when will be the evaluation or reflection andothers)

y Assumption and risk management{ (what are the perceive assumption to achieve the intended objective and what are the

risk that might happen and what will be the strategy to mitigate those risks)


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Format of Preparing Action Plan

(project level)

y Background{ (Describe the background information relevant to the project

y Problem statement{ Describe the situation, the context and the problems faced by the

beneficiaries; include specific quantified data where possible. Explain theproblem your project is intended to address. This part is important link tothe development of the purpose. See the slide on the problem and objectiveanalysis below.)

y Purpose{ (Describe the key purpose of your proposed project what to achieve. Be remember

this should be SMART.)

y Outputs{ (What are the expected results from the above purpose. The expected result could be

more than one.).y Activities

{ (Please describe in detail the main activities which will take place to achieve theseresults/outputs. The activity should be clear when?, how? Who? What? and where?)


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The NGO Forum on Cambodia


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Key Types of Monitoring

Output

Activity

Input

Outcome

Impact

Results Monitoring

Implementation Monitoring(Means and Strategies)

Impleme

ntation

Res

ults


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Baseline

Indicator

Level

(this could

be found

from the

recent

external

evaluation)

DesiredLevel of

Improvement

Assumes a

finite andexpected level

ofinputs,

activities, andoutputs

TargetPerformance

Desired level of

performance tobe reached

within a specifictime (need tobe realistic)

+ =

Indicator Formulation


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Developing Targets

for One Policy Area:

80% scoring 70% orbetter in math by 2014.

67% scoring 70% or

better in science by2014.

1.75% in 2010 scored70% or better inmath.

61% in 2011 scored70% or better inscience

1.% of Grade 6studentsscoring 70% or

better onstandardizedmath andscience tests

1.

Primary schoollearningoutcomes forchildren areimproved

2.

70%% of the relevant

stakeholders believethat NGO Forum couldinfluence economicdevelopment policies.

1.60% of the relevant

stakeholders.

1.% of relevant

decision-makers who

believe thatNGO Forumcould influencepolicy

1

.

NGO Forum has

helped influencedecision-makerson economicdevelopmentpolicies for pro-poor

1.

TargetsBaselinesIndicatorsImpacts/Outcomes


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TheNGO

Forum

onCam

bodia

Indicator baseline target

Indicator baseline target


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Format for budget plan: Coding

y There are 3 type of coding:

- Cost Center Code- Budget Code

- Donors Code


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Coding Plan (Cont)

y These are the categories of Program Activities Expenses:


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NetworkStudyCompletedSept.2010

StrategicPositioningStudy

CompletedOct.2010

StaffRetentionNov.2010

ExternalEvaluationJuly22, 2011

Mission

TheNGOForumsPlannin

gProcess

StrategicPlan2012 2017July2011

ActionPlan2012 2014August2011

SubmittoDonorsSeptember2011

Goal

Vision

The first draft of the Strategic plan on 4th August Give to staff for further comments on the draft 5-8 August Comment from the MC meeting on 12th August

PriorityIssue

Outputs

Purposes

Outcomes

Activities

ImpactIndicators


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ThefirstdraftoftheStrategic

planon4thAugust

Givetostaffforfurthercomm

entsonthedraft5-8August

CommentfromtheMCmeetingon12thAu

gust


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