NGSSNGSS

NGSS Project Update

Warehouse Student Collection SIG

July 22, 2013

Noon

1NGSS Project Update CONFIDENTIAL

NGSSNGSS Purpose of Today’s Meeting Purpose of Today’s Meeting

Review and discuss the NGSS project team’svision, approach and project status.

Address your questions and concerns

NGSS Project Update CONFIDENTIAL 2

NGSSNGSS Vision Vision

¨ Innovation in academic programs and student services is key to the future of the University.

¨ Need flexibility to deliver services and information in an ever-changing landscape of technology, globalization and policy developments.

¨ The evolving Next Generation of Student Systems (NGSS) must be flexible and dynamic to:• Support expansion of non-traditional learning structures• Provide quality self-service at any place and any time, on any device• Deliver a Penn-quality experience to a broader constituency

(e.g. parents, ad-hoc learners, employers, vendors, etc.)• Lower barriers to access and flow of student information

NGSS Project Update CONFIDENTIAL 3

NGSSNGSS Today’s Situation Today’s Situation

Today’s core student systems constrain our ability to deliver this vision.

¨ We cannot capture more comprehensive student, course and academic program data such as international  biographic / demographic data in names, addresses, telephone numbers, etc.

¨ We are limited our ability to store historical versions of course descriptions (1), the number of simultaneous academic program enrollments (2), the number of course instructors (9), etc.

¨ More than 90% of the data transfers to/from the core student records system are done overnight (batch processing) with accompanying delays and adverse impact on customer service (slide14 & handout).

¨ We lose information as it flows through systems. For example, full student name information is lost for ~74% of undergraduates (slide 15 and handout).

NGSS Project Update CONFIDENTIAL 4

NGSSNGSS Evaluation Process Evaluation Process

¨ Full NGSS project scope is Student Records & Registration, Student Accounts, Financial Aid and core, common features. Admissions is not included.

¨ Thorough analysis of requirements & product marketplace. Two viable options at time of evaluation: Oracle (Campus Solutions) & Ellucian (Banner).

¨ Market share of large research universities: Ellucian 32%, Oracle 36%, homegrown & other 32%. (see slide 16 for a breakdown of our Ivy+ peers).

¨ RFP & on-campus demonstrations completed fall ‘12.

¨ Approach, timeline and budget estimates prepared.

NGSS Project Update CONFIDENTIAL 5

NGSSNGSS Approach Approach

NGSS Project Update CONFIDENTIAL 6

The content presented on this slide for now must remain CONFIDENTIAL

to provide leverage for contract negotiations.

NGSSNGSS Benefits Benefits

¨ Student Accounts & foundation for Student Records deployed first, with accompanying near-term benefits: • Real-time transactions & streamlined services. • Lays groundwork for enhanced self-service, security & reporting.• Begins move to flexible academic and student data structures

needed for all releases .• Replaces oldest core student system first.

¨ Later releases deliver core components for Student Records & Financial Aid, and position Penn to manage the full breadth of capabilities to support current and future needs, such as:• Students simultaneously enrolled in three or more programs.• Expanded support for non-traditional students and programs.• Enhanced self service registration and degree planning.• Increased flexibility for transcripts & comprehensive student

records.

NGSS Project Update CONFIDENTIAL 7

NGSSNGSS Deployment Strategy Deployment Strategy

NGSS Project Update CONFIDENTIAL 8

The content presented on this slide for now must remain CONFIDENTIAL

to provide leverage for contract negotiations.

NGSSNGSS Estimated Timeline Estimated Timeline

NGSS Project Update CONFIDENTIAL 9

The content presented on this slide for now must remain CONFIDENTIAL

to provide leverage for contract negotiations.

NGSSNGSS Current Status Current Status

NGSS Project Update CONFIDENTIAL 10

The content presented on this slide for now must remain CONFIDENTIAL

to provide leverage for contract negotiations.

NGSSNGSS Appendices Appendices

NGSS Project Update CONFIDENTIAL 11

NGSSNGSS Student Records Data Flows Student Records Data Flows

NGSS Project Update CONFIDENTIAL 12

NGSSNGSS Name Changes Name Changes

NGSS Project Update CONFIDENTIAL 13