nih public access policy
DESCRIPTION
Outlines librarians\' role in the Public Access Policy for NIH-funded research, benefits of and steps for compliance, authors rights, and working with journal publishers.TRANSCRIPT
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NIH Public Access Policy (and how librarians can help)
By Stephanie Ballard, M.L.S., M.Ed.2009
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Why involve the Library?
Institutions receive $$$ from National Institutes of Health for research
As grantees, institutions are liable for complying with NIH policies
Shows proactive & responsible approach
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Overview of presentation
I. Benefits II. LogisticsIII. CopyrightIV. Library
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I. Benefits
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Benefits of Policy to researcher
Increased visibility for your workYour articles are archived in
perpetuityEasy access to colleagues’ PMC
articlesContinued eligibility for NIH grantsIntegration with NLM databases:
PubMed, Clinical Trials, Gen Bank, PubChem
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Benefits of Policy to othersUnprecedented access to
biomedical literature via PubMed Central
Allows researchers to more quickly build on cutting-edge discoveries
Speeds process of translating scientific findings to clinical care
Adds transparency & accountability to federal spending
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PubMed CentralNLM’s digital repository
◦“free internet-accessible archive of full text articles from peer-reviewed scholarly biomedical journals”
Permanent & searchableLinks to publisher websitesIncludes many articles reporting
on research not funded by NIH
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PubMed homepage
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II. Logistics
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Brief history Congress assigned NIH job of drafting
Public Access PolicyVoluntary Policy enacted in 2005, but
compliance rates were lowBecame mandatory in 2008Applies to articles accepted for peer-
reviewed publication after April 7, 2008 or grants active as of October 2007◦Prior to mandatory date: OK but not required
All types of NIH grants, not just research
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Resistance to PolicyH.R. 801 by Rep John Conyers
◦“Fair Copyright in Research Works Act”◦Referred to House committee in March
Attempt to reverse PolicyH.R. supported by publishing lobbyH.R. opposed by scientific
community, patient advocates & librarians
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Five W’s of deposit in PMC Who: Principal Investigator, author or third-party
designee, such as a helpful librarian ◦ Some publishers also submit articles
What: final peer-reviewed manuscript in MS Word◦ Excel, TIFF, JPG & other formats ◦ Also PDF submitted by publisher
When: upon acceptance for publication ◦ Maximum 12-month embargo
Where: NIH Manuscript Submission system◦ portal used to upload manuscripts/articles
Why: see slide #3 “Benefits of Policy to researcher”
How: include NIH grant number(s)◦ NIH formats manuscript into uniform XML-based format
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Other options for deposit
Use journal that automatically deposits all applicable articles
Arrange with journal to deposit your specific article (may charge fee)
Journal starts process and PI or author completes it by approving submission
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Identification numbers: PMCID
Must add PubMed Central ID to citations of articles reporting NIH-funded research
Also in grant applications, proposals & progress reports
If PMCID not yet available, then use interim NIHMSID (NIH Manuscript Submission Identification)
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PMCID vs. PMID
PMID number not acceptable to NIH
Translate PubMed IDs to PubMed Central IDs with online converter
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PMCID & NIHMSID
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PMCID/PMID & full-text links
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III. Copyright
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Copyright alert for authors !Ask your friendly librarian for helpBefore selecting journal, check
publisher’s policies for cooperating with NIH Policy◦SHERPA website for publishers’
policiesInclude submission notice &
amend publisher agreement, if necessary
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Sample listing in SHERPA
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Article submission notice
Authors should include notice to publisher that article, if accepted, is subject to Public Access Policy
Extra protection when used with amendment to publisher agreement
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Amend publisher agreement
Add to agreement SPARC’s Addendum or
NIH’s suggested language◦“Journal acknowledges that Author
retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.”
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Copyright alert for grantees !Institutions must assume greater
administrative role in complianceRisk management focus on how PI’s
handle publishers agreements Once author signs rights away,
grantee may be in non-complianceRequiring pre-approval of journals
may spur resistance from authors
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Grantee licenseAuthors, rather than employer,
often own copyright to their workEmployer may acquire rights from
authors to ensure its complianceUse a non-exclusive license with
authors which automatically allows grantee to submit works to PMC
Grantee may also seek right to post works in institution’s own repository
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IV. Library
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Library involvement--why?PubMed Central (PMC) is housed
in National Library of Medicine (NLM)
3 librarians on NIH Advisory Committee from start of planning
Libraries are supportive of PolicyLibrarians have traits required for
task
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How Library can help
1. Advise authors re: copyright issues
2. Research publishers’ policies3. ID publishers that submit to PMC4. Assist in amending publishing
agreements5. Locate citations & PMCIDs
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How Library can help (cont’d)6. Coordinate various
departments7. Stay current on new
developments8. Presentations & written updates9. Dedicated staff can better
handle complicated tasks of Policy
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Library’s visionRelieve research staff of burdenProvide support, resources &
educationCarrot-not-stick approachShow NIH Public Access Policy is
an opportunity rather than annoyance
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References 1. Carroll, M. W. (2008). Complying with the National Institutes of Health public access
policy Copyright considerations and options. Cambridge, MA: Science Commons. http://www.arl.org/sparc/bm~doc/NIH_Copyright_v1.pdf
2. Homan, J. Michael; Watson, Linda A. STM publishing meets NIH digital archive: librarian service on the PubMed Central National Advisory Committee. Reference Services Review, 2004, Vol. 32 Issue 1, p83-88, 6p; DOI: 10.1108/00907320410519504; (AN 14083164)
3. National Institutes of Health (U.S.). (2008). Analysis of comments and implementation of the NIH Public Access Policy. Bethesda, Md.?: NIH. http://publicaccess.nih.gov/analysis_of_comments_nih_public_access_policy.pdf
4. The Scholarly Publishing and Academic Resources Coalition.Addendum to publication agreement. http://www.arl.org/sparc/bm~doc/Access-Reuse_Addendum.pdf Accessed May 25, 2009.
5. The Scholarly Publishing and Academic Resources Coalition. Author Rights: Using the SPARC Author Addendum to secure your rights as the author of a journal article. http://www.arl.org/sparc/author/addendum.shtml Accessed May 25, 2009.
6. Shepard P. Schizophrenia Bulletin and the revised NIH public access policy. Schizophrenia Bulletin [serial online]. September 2008; 34(5):799-800. Available from: PsycINFO, Ipswich, MA. Accessed May 25, 2009.
7. University of Wisconsin-Madison Libraries. NIH Public Access Policy: Frequently Asked Question. http://www.library.wisc.edu/scp/nih/faq.html Accessed May 25, 2009.
8. Willinsky J. The publisher's pushback against NIH's public access and scholarly publishing sustainability. Plos Biology [serial online]. January 27, 2009;7(1):e30-e30. Available from: MEDLINE with Full Text, Ipswich, MA. Accessed May 25, 2009.