NIH Research Performance

Progress Report (RPPR)

What is RPPR?

• Annual progress report to describe scientific progress, identify significant changes, report on personnel, and describe plans for the subsequent budget period or year.

• The Office of Management and Budget (OMB) has mandated that Federal agencies implement a Federal-wide RPPR to standardize recipient reporting on Federally-funded research projects and decrease administrative burden.

Implementation of the RPPR

• Began in Fall 2012• NIH now requires use of the RPPR

module in eRA Commons to submit ALL annual progress reports.– NIH NOT-OD-14-092

• Section 7 of RPPR Instruction Guide: Supplemental Instructions for Specific Grant RPPR

– Individual Career Development– Fellowships– Training – Education– Multi-Project & Single-Project with Complicated Structure

Access to RPPR

• Need a eRA Commons User Name / password– To obtain: email domdra@mednet.ucla.edu

• Full Name• Email Address• Role you are requesting: *required

– Assistant – all Fund Managers & other admin support staff– PI* – only role that can submit proposals– Postdoc*– Graduate Student*– Trainee – for T32 – Undergraduate*

– Remind all non-assistant roles to fully complete their profile in the Commons because data entered there is vital to their NIH submissions.

Access to RPPR• To assist PIs with RPPR, need to be granted

Assistant access to each PI’s Commons account• Can be requested via PI or DOM DRA, with PI’s approval

Type of NIH Awards

• Streamlined Non-Competing Award Process (SNAP)

– Automatic carryforward– Examples: K’s & R’s, except R35.

• Non-Streamlined Non-Competing Award Process (Non-SNAP)

– Do not have automatic carryforward– Examples: Centers, cooperative agreements,

training grants, clinical trials, SBIR/STTR, P01 & R35

• Clearly noted in NIH Notice of Award Section III

1

RPPR Due Date

• SNAP = 1.5 months before budget end date; 15th of the previous month.– Example: Budget end date = 12/31/15. RPPR

due 11/15/15.

• Non-SNAP = 2 months before budget end date; usually the 1st of the previous month.– Example: Budget end date = 12/31/15. RPPR

due 11/01/15.

RPPR Due Dates• Progress Report Search by IPF

– UCLA IPF = 577505– Shows RPPR due within next 4 months– Will not include Multi-year Funded awards

(MYF) which are always due on or before the anniversary of the budget/project period start date of the award

RPPR Submission

• SNAP – PI submits RPPR directly to NIH.– Do NOT route to OCGA.

• Non-SNAP – PI routes to OCGA for review & submission

• Once RPPR submitted:– Save a copy of the submitted version of the

RPPR for the files– Submit eDGE Disclosure Tracking Form to

OCGA

RPPR Resources• NIH’s RPPR Resource Website

– RPPR instruction guide– Webinar training videos– FAQ

• RPPR Module within eRA training– Technical navigation of RPPR system

• NIH Grants Policy Statement rev. 03/15– Section 8.4.1.1

• DOM ORA RPPR Questions– Resource to provide to PI to help fund manager

complete RPPR online

Live Demo of RPPR

• commons.era.nih.gov/commons/

Key Points to Remember• System does NOT auto-save.

– Ensure you click “Save” after any change prior to moving to different section or exiting application.

• Reporting on progress/effort this CURRENT budget period – i.e. Report due 05/15/15, reporting period =

07/01/14-06/30/15

• Not required for the final year or no-cost year – In place of RPPR, final reports are due 90 days

after project period end date

Key Points to Remember• 1st RPPR after end of Year 1, all sections will need

to be completed– All following year RPPRs will have some pre-filled

information from previous year & thus will only need to update as needed.

• NIH will delay processing of Type 5’s that are not compliant with the public access policy– Policy applies to any manuscript that is:

• Peer-reviewed • Accepted for publication in a journal on/after April 7, 2008• Arise from NIH funds

Key Points to Remember• Fund Manager Responsibilities

– A. Cover Page– D. Participants

• Use QDB Payroll by Month (run earned) for current budget period

• Ensure you include ALL personnel > 1 calendar month effort

• Round to the nearest whole calendar month• Other Support

– Include Active Support only– Include this current RPPR study & the effort for the next year of

the current grant– Effort should NOT be rounded to nearest calendar month

Key Points to Remember

• The effort listed in the RPPR for personnel (D.1) is retrospective. Effort included in the other support should be prospective.

• A reduction in level of effort of 25% or more for any KP requires prior approval of the agency. Answering “yes” to the D.2.a level of effort question constitutes a prior approval request to the agency to reduce level of effort by 25% or more in the next budget period.