Nita M. Lowey 21st Century Community Learning Centers

Grant Year 2022 Application due by noon CST on

March 5, 2021

21CCLC Technical Support through South Dakota Department of Education

Alan Haarstad - 21CCLC and School Success• Alan.Haarstad@state.sd.us• 605-773-5238

Jane Cronin - 21CCLC and Title IVA• Jane.Cronin@state.sd.us• 605-773-4693

Mark Gageby- 21CCLC Fiscal• Mark.Gageby@state.sd.us• 605-773-3727

Webinar Agenda

BACKGROUND AND GOALS OF 21CCLC

ELIGIBILITY COLLABORATION AND DATA SHARING

PRIVATE SCHOOL/TRIBAL CONSULTATION

HIGH QUALITY PROGRAMMING

ASSURANCE REMINDERS

COMPETITIVE GRANT GRANTS MANAGEMENT

TUTORIAL

QUESTIONS AND COLLABORATION FROM LISTENERS

ALLOWABLE COST GUIDELINES AND

FURTHER RESOURCES

Goals of 21CCLC• Academic enrichment and Remedial activities

– Tutorial services/homework help/mentoring to help students meet the challenging State Academic Standards

• High-Yield Programs and Activities– Math, reading, science, youth development, health and

nutrition, counseling, art, music, financial literacy, etc.

• Family Engagement– Offer families of students served opportunities for active

and meaningful engagement in their children's education, including opportunities for literacy and related educational support.

Eligibility• Comprehensive, Targeted or Additional Targeted Support and Improvement

Schools are eligible – South Dakota DOE Identified Schools

• Schools with a poverty level of 40 percent or higher, as determined by the percent of student served Free and Reduced lunch reports– “Feeder Pattern” concept allows the children in a middle or high school based on

the average poverty rate of the elementary school that feeds into the middle or high school.

• Preference Points will be given to a district that has not been served by a 21CCLC program since 2018-19 school year– GEORGRAPHIC DIVERSITY: To the extent practicable, a State educational agency

shall distribute subgrant funds under this part equitably among geographic areas in the state including rural and urban communities (ESEA Sec 4204 (f))

Collaboration and Data Sharing• Student Data is used to make decisions regarding program

implementation. • Strong data sharing agreements are needed for the local evaluation

and for state and federal reporting. • The agreement needs to be determined during the design and

development of the proposal.• Ongoing communication is needed to ensure quality of data.

Private School/Tribal Consultation• Must be completed during the design and development of the

proposed project, prior to major decision are made.– Forms are available on the Program Information > Consultation tab of the

application.

• Private School Consultation:– Must be done with schools within the attendance area of the

students being served• Tribal Consultation:

– If 50% or more of student enrollment is made up of American Indian/Alaska Native

– In prior fiscal year received an Indian education grant under Title VI of ESEA that exceeds $40,000

High Quality Programming

Goal Setting, Strong

Management, Sustainability

Quality Staff

Safety, Health and Nutrition Regulations

Enriching Learning

OpportunitiesCommunication with School-Day and Afterschool

Personnel

Evaluation of Program

Progress and Effectiveness

Strong Involvement of Families

Partnerships with other

organizations

• Professional Development

• Work towards retention of employees

• Licensed by DSS

• Building is safe and large enough to host activities

• Events that encourage family engagement

• Wrap around services for family members

• Work together to enhance the regular school day lessons.

• Community Service Activities

• High-Yield Activities

• Social-Emotional Learning Opportunities

• Uses data to increase program outcomes

• Strong data sharing agreement

• Advisory Board with community partners

Assurances Reminders

SDCL 67:42:14:26-28 All after and summer school programs must be licensed to meet minimum health, fire, safety, and building codes.

If a public or private organization, other than a school, assures that its program was developed and will be carried out in active collaboration with the schools the students attend.

Applicant will coordinate and collaborate with other health and social services.

Competitive Grant Basics• Align your programming entirely to the proposal in the

application Amendments and Approval Process

• Only apply for the amount that will fulfill the program. Example if only serving 40-50 kids and applying for the maximum

amount, this may cause concern for us as we need to determine that the amount you are requesting is necessary for the number of students that you are serving and programming that will be happening.

• Refrain from sentences and paragraphs in the budget. Use one line per each expenditure

GMS Tips and Tricks• Do NOT use the back button on your web browser.

• Instead, navigate by the panes on the top which are organized from left to right and top to bottom.

• The GMS works best with a Chrome internet browser • Find and click the Save Page button

Grants Management System (GMS)GY22 – 21CCLC Guide: https://doe.sd.gov/ofm/documents/21CCLC-Guide-FY22.pdf

Questions and Comments

This Photo by Unknown Author is licensed under CC BY-SA

Application are due by noon CST on March 5, 2021, no exceptions.

Award Date will be approximately Mid-May 2021

Allowable Cost and Guidelines

• Trampoline Parks • Movie Theatre Passes• Program fees without sliding scale• Extravagant overnight out-of-state field trips

Whenever considering reimbursement using 21st

Century Community Learning Center funds, be sure the cost is meeting the following criteria of being allocable, allowable, reasonable, necessary, and adequately documented.

Allowable Cost Guide: https://doe.sd.gov/21CCLC/documents/GY2022-AllowableCost.pdf

This Photo by Unknown Author is licensed under CC BY-NC-ND

Resources• SD 21CCLC website: https://doe.sd.gov/21CCLC/• SD DSS for licensing 1-800-227-3020:

https://dss.sd.gov/childcare/licensing/licensed.aspx#school• You For Youth: https://y4y.ed.gov/• SD Afterschool Network: https://sdafterschoolnetwork.org/• NASA: https://www.nasa.gov/stem• 4-H Youth Development: https://extension.sdstate.edu/south-

dakota-4-h• Afterschool Alliance:

http://www.afterschoolalliance.org/StartingaProgram.cfm• USDA CACFP – Afterschool Programs:

https://www.fns.usda.gov/cacfp/afterschool-programs