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NORTH CENTRAL TEXAS WORKFORCE
BOARD OF DIRECTORS
MEETING
NOVEMBER 15, 2016
North Central Texas Workforce Board of Directors Meeting Agenda
In accordance with the Americans with Disabilities Act, we invite all attendees to advise us of any special accommodations due to disability. The meeting place is accessible to persons with disabilities. If assistance is needed to participate, please call the office of the Workforce Solutions for North Central Texas at (817) 695-9184. Please submit your request as far as possible in advance of the meeting you wish to attend. Workforce Solutions for North Central Texas Board may discuss, deliberate, and take all appropriate action on any matter listed on this agenda and may convene into closed executive session in accordance with the Texas Open Meetings Act.
616 Six Flags Drive, Arlington, TX 76011 November 15, 2016
9:30 a.m. – 1:00 p.m. Transportation Council Room
Call to Order – Roger Harris, Chair
1. Special Recognition and Introductions
Athena Seaton
Randy Richardson 2. Special Presentation
No Presentation 3. Declare Conflicts of Interest
4. Consent Items
a. Approval of the Minutes of the September 20, 2016 Meeting b. Board Policy on WIOA Supportive Services c. Board Policy on Family Violence: Procedures and Training Requirements d. Board Policy on Determination of Parent’s Inability to Obtain Appropriate Child Care within
Reasonable Distance e. Renewal for Granbury Workforce Center Lease f. Xerox Copier Lease Agreement Recommendation
5. Committee Reports
a. Executive Committee – Roger Harris Discussion, Consideration, and Possible Action Regarding:
Attendance at TWC Annual Conference, December 7-9 in Houston
Bylaws Revision
Committee Goals for 2017
Implementation of WIOA
b. Strategic Leadership and Business Development – Kenny Weldon Discussion, Consideration, and Possible Action Regarding:
Strategic Plan Update
TWC Local Plan
Business Development Report
Labor Force Forecast
Career Pathways Update
Video on Workforce Funding
c. Oversight and Accountability Committee – Carlton Tidwell Discussion, Consideration, and Possible Action Regarding:
DocuNav/Laserfiche Update
Performance Reports
Financial Update
TWC RPI Update
Workforce Board of Directors Meeting Agenda Page 2
d. Workforce Development Committee – Jason Gomez
Discussion, Consideration, and Possible Action Regarding:
AEL/Workforce Regional Coalition Report
Child Care Program Update
DARS Update
Oil and Gas National Dislocated Worker Grant
6. Executive Director's Report
Active Shooter Training
Security Breach
Hiring Red, White, and You
Leadership for Workforce and Education Solutions Meeting
7. Announcement of Executive Session As authorized by Section 551.071 to consult with the Board’s attorney for legal advice on any matter listed on the agenda, pending or contemplated litigation, settlement offers, or any matter in which the duty of the Board’s attorney to the Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the provisions of Chapter 551 of the Texas Open Meetings Act.
8. Action as a Result of Executive Session 9. Other Business BREAK – Reconvene meeting in the Metroplex Conference Room for Board Development 10. Board Development
Results of Employer Focus Groups – Danielle Stellrecht Adjourn
North Central Texas Workforce Board of Directors Meeting
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Meeting Minutes
616 Six Flags Drive, Arlington, TX 76011 September 20, 2016 9:30 a.m. – 1:00 p.m.
Transportation Council Room BOARD MEMBERS PRESENT: Mickey Hillock, Chair Meera Ananthaswamy Roger Harris, Vice Chair David Bristol Earl Woolbright Chip Evans Scott McCune Rolanda Greer Mike Hinojosa Lisa Huffaker Brenda Kihl Roselyn Lane David Pietruszynski Ron Smitherman Aaron Thibault Carlton Tidwell Catherine Tietjen Kenny Weldon
BOARD MEMBERS NOT PRESENT: Larry Barnett Jason Gomez Edward Grand-Lienard James Henderson Robert Hill Emily Klement Ada Lawniczak Carol Longacre Michael McGowan Jennifer Suguitan Elaine Zweig
Meeting Called to Order Mickey Hillock called the meeting to order at 9:37 a.m. 1. Special Recognition and Introductions
David Setzer introduced Jason Eades, Sr. Database Specialist, and Althea Chaderton, Career Pathways Coordinator (not present). David announced Stephanie Roberts was promoted to Supervisor under leadership of Kay O’Dell. Also, George Pavelek will be leaving to seek other endeavors.
2. Special Presentation – BrandEra, Inc. Beth Owens with BrandEra, Inc., presented the marketing services offered by BrandEra. BrandEra conducted a participatory immersion day with focus groups and an online survey and presented the findings of staff, stakeholders, and job seeker participants. She proposed a strategic plan and updated logo with tagline with updated accompanying materials (flyers, brochures, posters and videos) to promote frequency and consistency of marketing formats.
3. Declare Conflicts of Interest There was no conflict of interest declared.
North Central Texas Workforce Board of Directors Meeting
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4. Consent Items
a. July 26, 2016 Meeting Minutes b. Board Policy on Customer Code of Conduct c. Board Policy on Documentation and Calculations of Job Search Activities d. Board Policy on Child Care Services Eligibility Re-determination e. Board Policy on Conflict of Interest and Interested Parties Disclosure Requirements
All items a - e were approved. Motion from Kenny Weldon and 2nd by Roger Harris.
5. Workforce Committee Reports a. Executive Committee
Discussion, Consideration, and Possible Action Regarding: 1. IT Consortium Report
Michael Nicholas summarized the first meeting of the IT Consortium on August 24, 2016. The strategic initiative was to identify and develop services using technology to address special populations that would increase access to workforce services. George Pavelek gave details of the meeting which included a team activity, assigned roles, and discussed work session methods. Milestone charts and an eleven step matrix was created to focus on performance and measureable goals.
2. Community Impact Statement Debra Kosarek presented information regarding the WD Letter 29-15 of the Board Oversight Criteria that would evaluate the workforce performance and presented the Community Impact Statement for this year effective October 2016. The Impact Statement was created by committees and recommended to the Board. Recommendation of the Impact Statement was approved. Motion by Roselyn Lane and 2nd by Roger Harris.
3. Contract Renewal for FY17 Child Care Services Dana Buckholt presented the renewal for the Contract Agreement for Childcare Services for FY17, effective October 1, 2016. Under advice of counsel, since recommended by Executive Committee, vote for Contract Agreement was approved unanimously.
4. Contract Renewal for FY17 Workforce Services
Dana Buckholt presented the renewal for the Contract Agreement for Workforce Services for FY17, effective October 1, 2016. Since recommended by Executive Committee, vote for Contract Agreement was approved with one abstain.
North Central Texas Workforce Board of Directors Meeting
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5. Contract Renewal for FY17 Marketing and Outreach Services David Setzer presented the renewal for the Contract Agreement for Marketing and Outreach services provided by BrandEra. Since recommended by Executive Committee, vote for Contract Agreement was approved unanimously.
b. Workforce Development Committee – Elaine Zweig No Report
c. Strategic Leadership and Business Development Committee – Kenny Weldon Discussion, Consideration, and Possible Action Regarding: 1. Business Development Unit Report
Kenny Weldon gave report from August 9th committee meeting. Kenny introduced Career Pathways hiring of Althea Chaderton (not present), and introduced 16 smart goals tracked by strategic planning software. Kent Andersen reported positive completion regarding hiring of Business Development Liaisons.
2. Targeted Occupations List Recommendation for FY 2016-2017 Danielle Stellrecht reported on the methodology and results of the Targeted Occupations List recommendation (career pathways for job seekers). Recommendation was approved unanimously. Motion from Brenda Kihl and 2nd by Rolanda Greer.
3. Skills Development Fund Update Kenny Weldon announced recent awards of $991,000 from Ranger College and $441,000 from Texas Tech College Red Oak. Brandi Harrison reported summary that there is $6.5 million remaining under contract and a grant in development from Owens Corning. Brandi continues to work with TWC outreach members and BDLs to obtain grants for FY17 and eligible for incentives of $65,000 from TWC. Community Seeds in Lone Oak in Hunt County awarded a self-sufficiency fund grant of $420,000 with $500,000 incentive payment.
d. Oversight and Accountability Committee – Catherine Tietjen
Discussion, Consideration, and Possible Action Regarding: 1. Performance Report
Michael Nicholas presented final release results for the NCT WDB. Performance measures were met or exceeded all threshold measures and high ranking across the state.
2. FY2016 Financial Update Randy Richardson presented financial updates for FY 2016.
3. FY2017 Budget Recommendation Randy Richardson presented recommended budget for FY 2017. Budget for FY 2017 was approved unanimously. Motion from Catherine Tietjen and 2nd by Aaron Thibault.
North Central Texas Workforce Board of Directors Meeting
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e. Nominations Committee Report and Board Officer Elections – Kenny Weldon Kenny Weldon presented the FY 2017 Board Officers Recommendations. Final slate included Chair Roger Harris, Vice Chair David Bristol, Treasurer Carlton Tidwell, and Secretary Roselyn Lane. Recommendations for FY 2017 were approved. Motion from Kenny Weldon and 2nd by Brenda Kihl.
6. Executive Director's Report
David Setzer gave Rapid Response Update and presented the AEP Award. David reported the DARS program to be initiated in Waxahachie and Corsicana. David reported the funding for child care, issues and increase number of children in program despite the stop of funding in September from TWC. Kelley Fontenot reported the changes of the TWC child care program starting October 1st and unknowns of future expectations/effects until more data and tracking in new fiscal year.
7. Announcement of Executive Session
As authorized by Section 551.071 to consult with the Board’s attorney for legal advice on any matter listed on the agenda, pending or contemplated litigation, settlement offers, or any matter in which the duty of the Board’s attorney to the Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the provisions of Chapter 551 of the Texas Open Meetings Act.
8. Action as a Result of Executive Session There was no action to take.
9. Other Business
None Adjourn The Board adjourned at 12:26 p.m. David Bristol, Secretary Date
WIOA Supportive Services
Background: Workforce Solutions for North Central Texas provides supportive services to enable individuals to participate in activities authorized under the Workforce Innovation and Opportunity Act (WIOA). The need for these services must be clearly identified and the continued need consistently updated in the Individualized Employment Plan (IEP). Support services are limited to individuals who have been certified as eligible for WIOA career or training services and are unable to obtain supportive services through other programs providing such services. Information: Supportive services will be provided under any of the following circumstances:
• family lacks resources to assist the participant in training needs; • participant’s needs cannot be met through referrals to other service providers; • participant is unable to participate in the WIOA activity without assistance via supportive
services due to current family income and existing financial requirements; or • circumstances are of an emergency nature (i.e., utility bill, shelter, etc.) currently existing.
Subject to available funding, WIOA participants may receive supportive services for up to twelve (12) months, following exit of the program, providing it will result in a positive performance outcome. Participants will receive supportive services, only for expenses incurred, after the participant’s date of enrollment into a WIOA activity. Supportive services will not be provided following a program exit that does not have a direct impact and lead to a positive performance outcome. With the exception of transportation, child care and relocation assistance, the total amount extended to a participant may not exceed $2,500 per Board contract year (October 1 to September 30). Supportive services may be approved, on a case-by-case basis, to exceed the maximum amount; it is limited to participants most in need and justification must be documented in the participant’s file.
Recommendation: The Workforce Development Committee recommends that the Workforce Board of Directors approve the WIOA Supportive Services Policy. Effective: November 15, 2016
Attachment: Proposed Board Policy on WIOA Supportive Services
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
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Administrative Policy Issuance
Policy Name: Description: Workforce Innovation and Opportunity Act (WIOA) Supportive Services
Guidance to administering supportive services to eligible customers
Date of Approval: Revision History: Previous Policy Numbers: CE-A01-06-02
and CE-Y01-06-02
Effective Date: Scheduled for Review:
Policy Topic: Administering Department: WIOA Operations
DEFINITIONS: N/A POLICY STATEMENT: Workforce Solutions for North Central Texas provides supportive services to enable individuals to participate in activities authorized under the Workforce Innovation and Opportunity Act (WIOA). The need for these services must be clearly identified and the continued need consistently updated in the Individualized Employment Plan (IEP). Supportive services are limited to individuals who have been certified as eligible for WIOA career or training services and are unable to obtain supportive services through other programs providing such services. Supportive services will be provided under any of the following circumstances:
• family lacks resources to assist the participant in training needs;
• participant’s needs cannot be met through referrals to other service providers;
• participant is unable to participate in the WIOA activity without assistance via supportive services due to current family income and existing financial requirements; or
• circumstances are of an emergency nature (i.e., utility bill, shelter, etc.) currently existing.
The participant’s need for supportive services will first be addressed by utilizing existing family support or through referral to other local service providers and documented in the participant’s file. If the participant’s requirements cannot be met, supportive services will be provided based on need and available funding.
Subject to available funding, WIOA participants may receive supportive services for up to twelve (12) months, following exit of the program, providing it will result in a positive performance outcome. Participants will receive supportive services, only for expenses incurred, after the participant’s date of enrollment into a WIOA activity. Supportive services will not be provided following a program exit that does not have a direct impact and lead to a positive performance outcome.
POLICY NUMBER:
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
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With the exception of transportation, child care and relocation assistance, the total amount extended to a participant may not exceed $2,500 per Board contract year (October 1 to September 30). Supportive services may be approved, on a case-by-case basis, to exceed the maximum amount; it is limited to participants most in need and justification must be documented in the participant’s file.
Automobile Maintenance and Repair Maintenance includes payments for insurance, registration, inspection, and consumables. Prepayment of vehicle maintenance and/or repair is not allowed. Customers requiring automobile maintenance and repair service must obtain prior approval from Workforce Center staff. The auto insurance premium must be paid monthly.
• Participant must provide proof of vehicle ownership, upon request, via title or registration.
• Payments for car insurance, tires, registration, and transportation-related expenses greater than $50 will be paid directly to the vendor upon receipt of an invoice.
• All maintenance and repairs must be completed at automobile repair shops, preferably Automotive Service Excellence (ASE) certified.
• Other costs may be reimbursed by check after receipt of invoice, however, payment directly to the vendor is the preferred method of transaction.
Automobile maintenance and/or repair payments may be provided for third party vehicles, only when the following conditions are met and documented:
• The vehicle owner provides documentation indicating the participant has use of the vehicle for employment-related purposes;
• The vehicle owner provides proof of ownership documentation; and
• The vehicle owners executes a Hold Harmless Agreement. Procurement is required for the provision of automobile maintenance and repair services with the exception of:
• licenses;
• license plates;
• permits/inspections;
• tags;
• titles;
• title transfers; and
• vehicle registrations. Child Care Child care support request must be related to attendance in appropriate program activities and must be necessary for the customer to complete the goals identified in the participant’s IEP. The Child Care Authorization Form (CCAF) must be used to initiate child care services, with services being approved in increments of thirty (30) days or less, and is subject to available funding. The participant is responsible for delivering a complete certified time and attendance report, with required documentation, to Workforce Center staff on a monthly basis. If the
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
3
participant fails to provide required documentation or attend a scheduled appointment, child care will be discontinued within 24 hours. Procurement is not required for the provision of child care services. Child care costs are not subject to the supportive services cap of $2,500, per participant, per Board contract year. If the customer is participating in training activities:
• Child care assistance will be based on documented and certified time and attendance reports; and
• 75% of scheduled attendance must be maintained monthly.
If the customer is participating in job search activities:
• Child care assistance will be based on documented job search activity and job search appointments;
• The provision of child care will be limited to 28 calendar days, per customer, per Board contract year (not 28 days in care); and
• The provision of child care in excess of 28 calendar days, per customer, per Board contract year, will result in disallowed costs.
Emergency Support Emergency services such as individual and family counseling, rent, and utilities, will be considered on a limited case-by-case basis, subject to available funding; therefore, referral to other service providers who may address emergency service needs, should be initially utilized. The provision of a regular, re-occurring, pre-existing payment will only be made if a participant can clearly demonstrate a change in economic status preventing the participant from making the payment. In the event such a payment is made, the participant must develop a plan to resume making the payment in a timely fashion. Procurement is not required for the provision of emergency supportive services related to rent and utilities. Health Services If determined necessary by the training provider or Workforce Center staff, the following items may be provided as supportive services:
• Physical Exams o Authorized only when required for training, employment, or continued participation in
an appropriate activity.
• Eye Examinations/Eye Glasses o Authorized when it is determined a participant is in need of an eye examination and
glasses. o Payment will only be provided for required lenses, suitable frames, and the
examination fee. Any additional costs such as contact lens examination, contact lenses, tinted eyeglass lenses, special frames, or any other extra feature, will be at the participant’s expense; unless documentation provided verifies the feature is medically necessary.
• Other
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
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o Authorized when required by the training provider as a condition of training activity completion and agreed upon by Workforce Center staff.
o Other health services will be considered on a case-by-case basis. Relocation Assistance Relocation assistance may only be provided when necessary for the customer to complete the goals identified in the participant’s IEP. Relocation assistance will only be provided for regular/permanent employment offers. Customer’s requesting relocation assistance must provide documentation of a bona fide job offer on company letterhead which includes the following information:
• job title;
• wage/salary information;
• start date; and
• duration of employment. Workforce Center staff may contact the employer to document the above referenced information on the Telephone Verification of Job Offer for Relocation Assistance Form. Relocation assistance is a one-time service, with a maximum reimbursable amount of $2,500 per participant. Tools, Uniforms, and Reference Materials Purchase of required tools, uniforms, and reference materials are allowable. However, firearms and ammunition, regardless of training type, is not allowable. Coordination between Workforce Center staff, training providers, and any other organizations involved in providing the training provision is required in order to determine payment responsibility. Participants requiring such services must obtain prior approval before purchasing.
Additionally, necessary certifications, licenses and/or continuing education units required to obtain or maintain a certification or license, is an allowable supportive service expense as it relates to the completion of a training activity or requirement for job placement. Documentation of the purchase and a copy of the certification or license must be maintained in the participant’s file. Procurement is not required for the purchase of certifications or licenses which are issued by a regulatory agency. Transportation Transportation support request must be related to attendance in appropriate program activities and must be determined necessary for the participant to be able to complete the goals identified in the participant’s IEP. Transportation assistance may be provided in the form of:
• bus passes;
• mileage reimbursement via gas cards or reimbursement checks; or
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
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• chartered transportation services for group activities. The participant is responsible for delivering a complete certified time and attendance report with required documentation to Workforce Center staff on a monthly basis.
While there is no procurement required for the provision of bus passes and mileage reimbursement, procurement is required for the provision of chartered transportation services. If the customer is participating in training activities:
• Support will be based on certified time and attendance reports;
• Travel support will be calculated on a daily basis and 75% of scheduled attendance must be maintained monthly; and
• Mileage reimbursement for use of personal auto will be at a rate of $8 per day, for 1-50.4 miles round trip, or $15 per day for 50.5+ miles round trip.
If the customer is participating in Job Search Activities:
• Support will be based on travel documented via a job search log and job search appointments; and
• Mileage reimbursement for use of personal auto will be at a rate of $8 per day, or $15 per day for out of Workforce Development Board area travel that has prior approval from Contractor Management.
Travel Outside of the Workforce Development Area (WDA) Participants required to travel out of the WDA for special purposes may be reimbursed for actual travel expenses. Reimbursement request for out of WDA travel must include a Request for Payment form and receipts/invoices for all meals and hotel expenditures. Reimbursement rates are as follows:
• up to $25.00 per day, per person, for meals; and
• up to $70.00 per night hotel expenses. Transportation assistance is not subject to the supportive services cap of $2,500, per participant, per Board contract year. All Other Supportive Services All other needs not addressed above will be provided on a case-by-case basis if the services needed are necessary to complete a WIOA activity and allowable under WIOA. The Workforce Center staff will make final determinations. ACTIONS REQUIRED: The Workforce Center Contractor must establish internal procedures to:
• implement an appeal process for participants who disagree with Workforce Center staff’s determinations;
• recover materials purchased through Tools, Uniform & Reference Materials support service, should the participant’s training be interrupted;
• identify the required documentation to justify approval of a support services request;
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
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• implement a payment process to provide funds to participants within ten (10) business days or less, upon receipt of an approved request; and
• If Workforce Center staff determines supportive services are not needed or should be discontinued written notification of the determination must be sent to the participant and a copy placed in the participant’s file.
All developed Workforce Center Contractor procedures must comply with this policy. RELATED POLICIES/RESOURCES: Texas Workforce Commission Workforce Development Division, Workforce Innovation and Opportunity Act: Guidelines for Adults, Dislocated Workers, and Youth. Section II “Services for Adults and Dislocated Workers.” Workforce Innovation and Opportunity Act, §134(d)(2). Workforce Innovation and Opportunity Act, §134(d)(3).
INQUIRIES: Please contact [email protected] ____________________________________ ____________________________________ Approved by Reviewed by Roger Harris Board Chair Workforce Solutions for North Central Texas
Debra Kosarek Quality Assurance Manager, EO Officer, 504 Coordinator
Family Violence: Procedures and Training Requirements for Workforce
Background: Workforce Solutions for North Central Texas (WSNCT) assists individuals receiving Temporary Assistance for Needy Families (TANF) cash assistance who may be victims of family violence. The Workforce Center Contractor must make a reasonable attempt (as defined by Board policy) to contact TANF recipients who are Choices program eligible to determine the cause of failure to comply with work or participation requirements—before requesting a sanction or penalty. If it is determined family violence contributed to the TANF/Choices Eligibles’ failure to comply with participation requirements, Workforce Center Contractor staff (with at least four (4) hours of family violence issue training) must:
• Document the cause of non-compliance and the family violence determination in case notes;
• Interview the TANF/Choices Eligible to identify the types of services necessary to assist in entering the workforce; and
• Document good cause, if appropriate. Information: Utilizing existing resources, the Workforce Center Contractor must ensure family violence training for required staff is developed in collaboration with at least one organization or agency with expertise in family violence issues; or contact the Texas Workforce Commission (TWC) Training and Development Department to schedule training. Family Violence Specialists/Experts must also interview TANF/Choices Eligibles identified by Workforce staff as being victims of family violence to ensure participants are appropriately assessed for services necessary to assist the individual in safely and successfully entering the workforce. In addition, the Workforce Center Contractor management must establish and maintain an “Emergency Plan” to address any potentially volatile family violence situations that may threaten the safety of customers and staff within the Workforce Centers.
Recommendation: The Workforce Development Committee recommends that the Workforce Board of Directors approve the Family Violence: Procedures and Training Requirements for Workforce Policy. Effective Date: November 15, 2016
Attachment: Proposed Board Policy on Family Violence: Procedures and Training Requirements for Workforce.
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
1
Administrative Policy Issuance
Policy Name: Description: Family Violence: Procedures and Training Requirements for Workforce
Requirements of Workforce Center Staff providing services to TANF/Choices customers who may be exposed to family violence
Date of Approval: Revision History: Previous Policy Number: CE-WR 03-08-04
Effective Date: Scheduled for Review:
Policy Topic: Administering Department: Choices Operations
DEFINITIONS: Choices Eligible: an individual eligible to receive Choices services including an adult or teen head of household who is an applicant, conditional applicant, recipient, nonrecipient parent, former recipient or sanctioned family. Family Violence:
• an act by a member of a family or household against another member of the family or household intended to result in physical harm, bodily injury, assault, or sexual assault or is a threat that reasonably places the member in fear of imminent physical harm bodily injury, assault or sexual assault, but does not include defensive measures to protect oneself;
• abuse as defined by Texas Family Code §261.001 (1)(C), (E), (G), (H), (I), (J), and (K), by a member of a family or household toward a child of the family or household; or
• dating violence as defined by Texas Family Code §71.0021. POLICY STATEMENT: Workforce Solutions for North Central Texas (WSNCT) will assist individuals receiving Temporary Assistance for Needy Families (TANF) cash assistance and who may be victims of family violence. WSNCT Workforce Center Contractor must make a reasonable attempt (as defined by WSNCT Board policy, “Timely and Reasonable Attempts”) to contact the TANF/Choices Eligible to determine the cause of failure to comply with work or participation requirements before requesting a sanction or penalty. If it is determined family violence contributed to the Eligible’s failure to comply, Workforce Center Contractor staff trained in family violence issues must:
• Document the cause of failure to comply with work or participation requirements and the family violence determination in case notes;
POLICY NUMBER:
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
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• Interview the TANF/Choices Eligible to identify the types of services necessary to assist the individual in safely and successfully entering the workforce; and
• Document good cause, if appropriate. WSNCT Workforce Center Contractor, utilizing existing resources, must ensure:
• Family violence training for Workforce Center Contractor staff is developed in collaboration with at least one organization or agency with expertise in family violence issues; or contact the Texas Workforce Commission (TWC) Training and Development Department to schedule the training course entitled “Family Violence as It Affects Employment”;
• Family violence training curriculum includes information in accordance to TWC WD Letter 21-09: “Mandatory Training on the Impact of Family Violence”;
• Family Violence Specialists or Experts interview TANF/Choices Eligibles identified by Workforce Center Contractor staff as being victims of family violence to ensure participants are appropriately assed for services necessary to assist the individual in safely and successfully entering the workforce; and
• Workforce Center Contractor staff receive at least four (4) hours of family violence issue training who:
o provide information to TANF/Choices eligibles and program participants; o request penalties for noncooperation/noncompliance or grant good cause to
Choices participants; o recommend or request adjustments to Time Limited Benefits (TLB) for Choices
participants, or o assess job readiness and provide employment planning and employment
retention services to Choices participants. ACTIONS REQUIRED: For all Workforce Center Contractor staff which the above criteria apply, the Workforce Center Contractor must ensure:
• all newly hired Workforce Center Contractor staff completes at least four (4) hours of mandatory family violence training within ninety (90) days of hire;
• all current Workforce Center Contractor staff completes at least four (4) hours of mandatory family violence training annually;
• sign-in sheets reflecting Workforce Center Contractor staff training attendance are kept and a copy forwarded to appropriate WSNCT Board staff;
• Workforce Center Contractor staff properly determine and document if family violence contributed to the failure of the TANF/Choices Eligibles’ noncompliance with work or participation requirements before initiating a sanction or penalty; and
• Workforce Center Contractor staff document and make proper referrals of TANF/Choices Eligibles to designated Family Violence Experts or locally identified agency specializing in family violence issues to interview and/or work with participants in order to properly identify those as being victims of family violence and immediately assess types of services needed to ensure safe and successful entry into the workforce.
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
3
The Workforce Center Contractor must establish and maintain an Emergency Plan to address any potentially volatile situation that may threaten the safety of customers and staff within the Workforce Centers. The Workforce Center Contractor must communicate policy requirements to appropriate Workforce Center Contractor staff and ensure local processes and procedures are in place to effectively and efficiently implement this policy. RELATED POLICIES/RESOURCES: Texas Family Code, Chapter 71 “Definitions.” Texas Family Code, Chapter 261 “Investigation of Report of Child Abuse or Neglect.” Texas Human Resources Code §31.0322 “Victims of Family Violence.” Texas Workforce Commission, WD Letter 21-09: “Mandatory Training on the Impact of Family Violence.” INQUIRIES: Please contact [email protected] ____________________________________ ____________________________________ Approved by Reviewed by Roger Harris Board Chair Workforce Solutions for North Central Texas
Debra Kosarek Quality Assurance Manager, EO Officer, 504 Coordinator
Determination of Parent’s Inability to Obtain Appropriate Child Care within Reasonable Distance
Background: Custodial parents required to participate in the Choices Program and unable to obtain appropriate child care must not have Temporary Assistance for Needy Families (TANF) benefits sanctioned or penalized for failing to participate in Choices work activities. Workforce Solutions for North Central Texas (WSNCT) Board defines the following criteria as being unable to obtain appropriate child care:
• Regulated child care providers within a reasonable distance are filled, and there is a wait-list for new enrollees;
• Relative child care providers within a reasonable distance are not available; • Regulated child care providers are unavailable within a reasonable distance of the
participant’s home, school and/or workplace; Information: Choices single–parent families caring for children under age six (6) and determined unable to obtain appropriate child care by the above criteria shall be granted good cause and have the determination recorded in The Workforce Information System of Texas (TWIST) by Workforce Center Contractor staff.
Recommendation: The Workforce Development Committee recommends that the Workforce Board of Directors approve the Determination of Parent’s Inability to Obtain Appropriate Child Care within Reasonable Distance Policy.
Effective Date: November 15, 2016
Attachment: Proposed Board Policy on Determination of Parent’s Inability to Obtain Appropriate Child Care within Reasonable Distance
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
1
Administrative Policy Issuance
Policy Name: Description: Determination of Parent’s Inability to Obtain Appropriate Child Care within Reasonable Distance
Criteria and applicable definitions for determination of a Choices Participant’s demonstrated inability to obtain needed child care
Date of Approval: Revision History: Previous Policy Numbers CE-WR 03-01-02 and CE-
WR 02-04-02
Effective Date: Scheduled for Review:
Policy Topic: Administering Department: Choices Operations
DEFINITIONS: Appropriate Child Care: must be provided by one of the following:
• relatives who meet the requirements stipulated in Texas Workforce Commission (TWC) approved amendments to Chapter 809 Child Care Services rules, effective October 1, 2016, and
• Child care facilities licensed by and registered with the Texas Department of Family and Protective Services (DFPS- and those operated and monitored by United States military services.
Regulated Child Care Provider: entity licensed by the Texas Department of Protective and Regulatory Services (DPRS) (e.g. licensed child care center, licensed or registered child care home). Reasonable distance: a reasonable amount of time for travel one-way, using available transportation, from the participant’s home to the child care provider’s location and to the parent’s worksite.
• Round-trip distance from the participant’s home to the child care provider’s location and the work or training site requires a commuting time of less than two (2) hours per day total travel time;
• One-way travel does not exceed one (1) hour total travel time per day; or
• Distance from the participant’s home to the child care provider’s location and the work or training site allows walking, and
• A means of reliable private or public transportation is available. Relative Child Care Provider: The child’s grandparent; the child’s great-grandparent; the child’s aunt or uncle; or the child’s sibling. Relative child care providers cannot reside in the same household as the child receiving care.
POLICY NUMBER:
600 Six Flags Drive, Centerpoint Three P.O. Box 5888, Arlington, Texas 76005-5888
Phone: 817-695-9184 ● FAX: 817-640-6480 E-mail: [email protected]
In Partnership with North Central Texas Council of Governments
2
POLICY STATEMENT: Workforce Solutions for North Central Texas Board defines the following criteria as being unable to obtain appropriate child care:
• Regulated child care providers within a reasonable distance are filled, and there is a wait-list for new enrollees;
• Relative child care providers within a reasonable distance are not available;
• Regulated child care providers are unavailable within a reasonable distance of the participant’s home, school and/or workplace; and/or
Custodial parents required to participate in the Choices Program and unable to obtain appropriate child care must not have Temporary Assistance for Needy Families (TANF) benefits sanctioned or penalized for failing to participate in Choices work activities. ACTIONS REQUIRED: TANF recipient parents, required to participate in the Choices Program, determined to meet the above criteria shall be granted good cause, deemed “unable to obtain child care” needed to enable participation in Choices activities and have the determination recorded in The Workforce Information System of Texas (TWIST) by Workforce Center Contractor staff. Workforce Center Contractor staff must inform TANF recipients of the penalty exception to work requirement for Choices single–parent families caring for children under age six (6) and determined unable to obtain appropriate child care. The Workforce Center Contractor must inform parents who receive TANF benefits at the Workforce Orientation for Applicants (WOA) of the exception to individual penalties associated with the Choices Program work requirements and communicate policy requirements to appropriate staff. The Workforce Center Contractor must adhere to all requirements of this policy. Contractor Management must ensure local procedures are developed, as needed, and all appropriate staff receive a copy of this policy for immediate implementation. RELATED POLICIES/RESOURCES: 40 TAC, Chapter 809 “Child Care Services.” §809.91(e) 40 TAC, Chapter 811 “Choices.” §811.16(c)(6) 45 CFR, §98.2 “Definitions.” 45 CFR, §98.33(b). Texas Workforce Commission, Choices Guide. Section B-1101: “Choices Services Strategies.” INQUIRIES: Please contact [email protected] ____________________________________ ____________________________________ Approved by Reviewed by Roger Harris Board Chair Workforce Solutions for North Central Texas
Debra Kosarek Quality Assurance Manager, EO Officer, 504 Coordinator
Renewal for Granbury Workforce Center Lease
Page 1 of 1
Background: The current Granbury Workforce facility is located at 915 East Highway 377, Suite 8, and contains 2,783 square feet at a price of $16.41 per square foot (excluding utilities and janitorial). It has a lease term of January 1, 2014 through December 31, 2016. Information: The landlord, Stone Water Church, has agreed to extend the lease for an eighteen (18) month time frame for a price per square foot equaling the current rate of $16.41 (excluding utilities and a janitorial). The NCTCOG’s real estate broker, Avison Young, has performed a current market survey of other comparable properties (Please see Attachment A) and discovered that the proposed rate for this facility is within the market price for that surrounding area. The board staff believes that this is still an optimum location for our workforce center due to the following:
• Pricing-Within market range of the Granbury area. • Close proximity to major roads and thoroughfares, Highway 377 is one of the major
highways within the Granbury area. • Adequate parking - the building is a former Wal-Mart facility containing a large volume
of general parking spaces. • Square Footage - 2,783 square feet is currently determined as sufficient space for this
center. Recommendation: The Oversight and Accountability Committee recommends that the Workforce Board of Directors authorize the North Central Texas Council of Governments to enter into an eighteen (18) month lease with Stone Water Church for the property located at 915 East Highway 377, Suite 8, in Granbury Texas. The lease would be effective January 1, 2017; includes 2,783 square feet, and a price per square foot not to exceed $16.41 (excluding utilities and janitorial).
Attachment A
Building Name / Address
SF
Complex
Proposed
SF
Proposed Rental
Rate / Type ($/SF) Gross Rate
Annual Rent
/Monthly Rent TI Offered Comments
Avalon Medical Park
1200 Crawford Avenue, Suite
D 14,000 3,000 $20.00 / NNN $24.00
$72,000./Yr
$6,000./Mon Negotiable
Finished out for medical, but
never occupied
Avalon Town Center
1030 E Hwy 377 42,800 3,000 $12.00 / NNN $18.00
$54,000./Yr
$4,500./Mon $5.00 / SF
2nd Gen - Break, Conf, Exec
Ofc
Property changing hands
205 Kings Plaza 3,250 3,250 $12.00 / MG $12.00
$39,000./Yr
$3,250./Mon $4.00 / SF
Metal bldg, shell, no HVAC,
Insufficient TI Allowance
4425 E Hwy 377 10,000 4,000 $15.00 / NNN $18.75
$75,000./Yr
$6,250./Mon Negotiable
CAM=$3.75
2nd Generation
2 different spaces @ 2K each.
915 E Hwy 377
(Current Location) 75,937 2,783 $16.41/Gross $16.41 $45,677/$3,806.45 $0.00
Current Location
Comparison Chart -Granbury Retail & Office Properties
Workforce Solutions - Granbury, TX Location North Central Texas Council of Governments
Xerox Copier Lease Agreement Recommendation
Background:
During the May 2014 Board meeting, a Xerox copier contract was approved to provide thirty two (32) copiers within the Board’s eleven (11) workforce centers. The contract was for sixty (60) months beginning June 1, 2014 and included a copy machine lease costs of $5,656 per month plus average usage fees of $1,000 per month (the majority of the copiers have a $.0056 per copy usage fee). Information: The NCTCOG also has a Xerox copier contract for the machines located within the NCTCOG facilities in Arlington on Six Flags Drive. This particular lease is scheduled to end November 30, 2016. Xerox has presented an opportunity to upgrade the Workforce copiers at a more advantageous price if the workforce center copiers are included within the NCTCOG’s sixty-month copier lease renewal beginning December 1, 2016. Some of the copier upgrades include the following:
Color capabilities for printing, copying, faxing, and scanning
Increased copy speed by ten (10) copies per minute
Security upgrades primarily relating to encryption technology The projected costs for the new workforce copier lease compared to the current lease are as follows:
Current Proposed Proposed
Description Lease Lease Change
Monthly Lease Costs $5,656 $5,999 $343
Average Monthly Usage Fee (the proposed new lease contains a usage allowance of 75,000 black and white plus 500 color copies/prints per machine per month before usage charges are applied. We do not anticipate exceeding those limits. 1,000 (1,000)
Total Monthly Costs $6,656 $5,999 ($657)
Total Sixty (60) Month Costs 399,360 359,940 ($39,420)
Due to the equipment upgrades and more cost efficient pricing, Board staff recommend that the workforce center copiers be included within the NCTCOG’s sixty (60) month Xerox copier contract beginning December 1, 2016.
Recommendation: The Oversight and Accountability Committee recommends that the Workforce Board of Directors authorize the North Central Texas Council of Governments to enter into a sixty (60) month lease agreement with Xerox to provide copiers for its workforce centers for an amount not to exceed $359,940 (excluding price per page usage charges). The lease agreement would begin December 1, 2016. Additional equipment may be added throughout the contract with the approval of the Executive Director. Effective: November 15, 2016
Revised August 6, 2015 Page 1 of 5
BYLAWS
OF
THE NORTH CENTRAL TEXAS WORKFORCE DEVELOPMENT BOARD
ARTICLE I - NAME
The name of this Organization shall be the North Central Texas Workforce Development Board,
hereafter referred to as the Board.
ARTICLE II – PURPOSE AND AUTHORITY
This Board is organized for the purposes as specified in the Workforce Investment Act of 1998
Innovation and Opportunity Act of 2014 (hereinafter referred to as WIOA) and the Texas Workforce and
Economic Competitiveness Act, chapter 668, Act of the 73rd Texas Legislature, Regular Session, 1993
(Texas Senate Bill 642), as amended by House Bill 1863, 74th session, Texas Legislature, 1995 and any
successor acts. The mission of the Board is to advance business-driven talent development strategies
that promote economic growth, opportunity, and a quality workforce.
ARTICLE III – MEMBERSHIP
SECTION 1. GENERAL
Board members are public officials appointed by elected officials as the trustees of the workforce
development system and are entrusted with significant fiduciary and policy responsibilities, including
oversight of public funds and implementation of state and federal law.
SECTION 2. BOARD COMPOSITION
The local Board composition shall comply with criteria established by the State of Texas and the Chief
Elected Officials of the North Central Texas Workforce Development Area.
SECTION 3. DUTIES, CONDUCT, AND EXPECTATIONS
Members of the Board shall comply with the Board’s Governance Policies and all provisions stipulated in
Federal or State law, rule or guidance applicable to the Board’s operations.
Board members shall provide the Board Chair with a written declaration acknowledging that he/she has
received the Board Member Code of Conduct and Governance Policies and has read and understood the
conflict of interest provisions and that the Board member agrees to abide by them.
The Board shall ensure:
a) the performance of any and all duties imposed on them collectively or individually by law, or by
these Bylaws;
b) the development of plans, as well as an oversight and evaluation system for all Workforce
development programs in the Area;
c) the attainment of effective outcomes consistent with statewide goals, objectives, and
performance standards approved by the Governor.
Revised August 6, 2015 Page 2 of 5
d) the effective administration of the Workforce Investment Innovation and Opportunities Act of
2014 and such other programs as assigned by law; and
e) meetings take place at such times and places as required by these Bylaws
SECTION 4. COMPENSATION
Members shall serve without compensation except that they shall be allowed reasonable advancement
or reimbursement of expenses incurred in the performance of their duties.
SECTION 5. VACANCIES
Vacancies on the Board shall exist (1) on the death, acceptance of the resignation by the Chair or
removal of any member, and (2) whenever the number of authorized Board members is increased.
Any member may resign upon giving written notice and shall be effective upon acceptance of such
notice by the Board Chair, unless the notice specifies a later time for the effectiveness of such
resignation.
Any Board member may be removed from office at any time by the CEO who appointed the Board
member. The Board Chair shall provide notice of vacancy to the Lead CEO who shall fill the vacancy in
the required category in accordance with applicable guidelines.
ARTICLE IV - OFFICERS
SECTION 1. DESIGNATION OF OFFICERS
The officers of the Board shall be a Chair, the Past Chair, a Vice Chair, and a Secretary.
SECTION 2. ELECTION PROCEDURES
A nominating committee shall be appointed by the Chair and shall be responsible for nominating a slate
of officers representing the Board’s diverse constituency. In addition, any member can nominate a
candidate to the slate of nominees.
SECTION 3. ELECTION AND TERM OF OFFICE
The Board shall elect officers for a two-year term. Officers shall not hold this office for more than three
(3) consecutive terms.
SECTION 4. REMOVAL AND RESIGNATION
Any officer may be removed, either with or without cause, by a majority vote of the Board. Any officer
may resign at any time by giving written notice to the Board Chair. Any such resignation shall take effect
at the date of receipt of such notice or at any later date specified therein, and, unless otherwise
specified therein, the acceptance of such resignation shall not be necessary to make it effective.
SECTION 5. VACANCIES
Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall
be filled by the Board. In the event of a vacancy in any office other than that of Chair, such vacancy may
be filled temporarily by Chair appointment until such time as the Board shall fill the vacancy. In the
Revised August 6, 2015 Page 3 of 5
event of a vacancy in the office of the Chair, the Vice Chair will assume the position of Chair for the
remainder of the vacating Chair's term.
SECTION 6. QUALIFICATIONS AND DUTIES OF CHAIR
The Chair shall be elected from among the private sector members of the Board. The Chair shall preside
at meetings of the Board. The Chair of the Board shall appoint the Chairperson and members of all
committees. He or she shall perform all duties incident to his or her office and such other duties as may
be required by law, by these Bylaws, or which may be prescribed from time to time by the Board. Except
as otherwise expressly provided by law or by these Bylaws, he or she shall, in the name of the Board,
execute such contracts, plans, or other instruments which may from time to time be authorized by the
Board.
SECTION 7. DUTIES OF PAST CHAIR
To ensure the continuity of knowledge and authority, the immediate past Chair of the Board shall serve
in the position of Past Chair for a period up to two years. The Past Chair shall have other powers and
perform such other duties as may be prescribed by the Board or the Board Chair.
SECTION 8. QUALIFICATIONS AND DUTIES OF VICE CHAIR
The Vice Chair shall be elected from among the private sector members of the Board. In the absence of
the Chair, or in the event of his or her inability or refusal to act, the Vice Chair shall assume all the duties
and responsibilities of the Chair. The Vice Chair shall have other powers and perform such other duties
as may be prescribed by law, these Bylaws, or by the Board.
SECTION 9. QUALIFICATIONS AND DUTIES OF SECRETARY
The Secretary may be elected without regard to sector representation. The Secretary shall be
responsible for oversight of the keeping of the records of the Board’s actions.
ARTICLE V – MEETINGS
SECTION 1. TIME AND PLACE OF MEETINGS
Meetings of the Board shall be held at least annually and at other times. Meetings shall be held in
accordance with the Texas Open Meetings Act. Meetings shall be held at such a place as is designated
from time to time.
SECTION 2. ANNUAL MEETING
An annual meeting of the members shall be held in conjunction with the CEOs. At the annual meeting
the members shall receive reports on the activities and accomplishments of the Board.
SECTION 3. SPECIAL MEETINGS
Special meetings of the Board may be called at any time by the Executive Committee, by the Chair, or by
a majority of the members of the Board. Special meetings may be held at such place as may be
designated in the call for a meeting.
SECTION 4. QUORUM
Revised August 6, 2015 Page 4 of 5
A quorum shall consist of a majority of the Board, and shall be established on the basis of membership,
excluding vacancies. At the call to order of each meeting, the exact number of members required to
achieve a quorum shall be established. Except as otherwise provided under these Bylaws, or provisions
of law, no business shall be considered by the Board at any meeting at which the required quorum is not
present, and the only motion which the Chair shall entertain at such meeting is a motion to adjourn.
Each member of the Board shall be entitled to one vote. Neither alternate representation nor proxy
votes are permitted.
SECTION 5. VOTING
All issues to be voted on shall be decided by a simple majority of those counted as present at the
meeting in which the vote takes place. Every act or decision done or made by a majority of the Board
present at a meeting duly held at which a quorum is present is the act of the Board unless these Bylaws,
or provisions of law require a greater percentage or different voting rules for approval of a specific
matter by the Board.
SECTION 6. CONDUCT OF MEETINGS
Meetings of the Board shall be presided over by the Board Chair, or, if no such person has been so
designated or, in his or her absence, by the Vice Chair or, in the absence of each of these persons, by a
Temporary Chair chosen by a majority of the Board present at the meeting.
SECTION 7. USE OF TECHONOLOGY TO HOLD MEETINGS
Meetings may be held in person, by video conferencing or by any other means, as long the meeting
complies with the Texas Open Meetings Act.
ARTICLE VI – EXECUTIVE COMMITTEE
SECTION 1. MEMBERSHIP
The officers of the Board, and the Chairs of all standing committees, shall constitute the Executive
Committee.
SECTION 2. AUTHORITY
The Executive Committee shall have general supervision of the affairs of the Board between business
meetings and, so far as may be permitted by law and these by-laws, shall exercise all the authority of the
Board during the intervals between the meetings.
The Committee is subject to the orders of the Board and none of its acts shall conflict with previous
actions taken by the Board.
By a majority vote of its members, the Board may at any time revoke or modify any or all of the
Executive Committee authority so delegated. Meetings and action of the Executive Committee shall be
governed by, noticed, and held in accordance with the provisions of these Bylaws concerning meetings
of the Board.
Revised August 6, 2015 Page 5 of 5
SECTION 3. MEETINGS
The Executive Committee is subject to the Texas Open Meetings Act. The Executive Committee shall
meet as requested by the Chair.
ARTICLE VII – STANDING COMMITTEES
SECTION 1. MEMBERSHIP
The Board may designate and direct the activities of standing committees to provide information and to
assist the Board in carrying out activities. Such standing committees shall be chaired by a member of
the Board, may include other members of the Board and may include other individuals appointed by the
Board who are not members of the local board and who the local board determines have appropriate
experience and expertise.
SECTION 2. AUTHORITY
Standing committees shall be advisory unless otherwise required by law. The Board retains the
responsibility for full review and final decision on all matters. Unless otherwise provided for in these
Bylaws, the Board Chair, with concurrence of the Executive Committee, has the authority to designate,
dismiss or modify all committees for the successful operation of the Board.
SECTION 3. MEETINGS
Standing committee shall operate under a written resolution that is approved by the Board. The
resolution shall include a description of the purpose, functions and objectives of the committee,
membership, and meeting schedule and process. All committees shall provide notice, be held and have
minutes taken in accordance with accepted Board standards. Committee meetings can be held in
person, via teleconference or video conference.
ARTICLE VIII – AMENDMENT OF BYLAWS
SECTION 1. AMENDMENT
These Bylaws can be amended at a regularly scheduled meeting by a two-thirds vote of Board members
present and voting, provided that the amendment has been submitted in writing and included as an
agenda item at the prior regularly scheduled meeting of the Board.
SECTION 2. ADOPTION OF BYLAWS
The foregoing Bylaws were adopted by two-thirds of the North Central Texas Workforce Development
Board, present and voting at the meeting held on XX/XX/XXXX.
__________________________________ _________________________________
Chair Secretary
TOTAL New Employers 156
TOTAL Existing Employers 104TOTAL EMPLOYERS 260
Business Development Unit Business Outreach ReportWorkforce Solutions for North Central Texas
October 2016
Targeted Industry Outreach
Adv
ance
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ion
New Employers 15 3 14 10 28 16 16 2 52
Existing Employers 21 1 7 3 2 6 30 2 32
Total Number of Employers 36 4 21 13 30 22 46 4 84
8
15
3
14
10
28
16
16
2
52
21
1
7
3
2
6
30
2
32
Advanced Manufacturing
Agribusiness
Corporate Headquarters
Digital Technology
Financial Services
Healthcare
Logistics /Transportation /Warehousing
Mining/Energy
Other Industry
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
New vs Existing Employers
Advanced Manufacturing = 36
Agribusiness = 4
Corporate Headquarters = 21
Digital Technology = 13
Financial Services = 30
Healthcare = 22
Logistics /Transportation /Warehousing = 46
Mining/Energy = 4
Target Industry Outreach Totals
TOTAL New Employers
60%
TOTAL Existing
Employers40%
Monthly Total New vs Existing %
BCY16 Year End Final Release September 2016 Monthly Performance Report Overview Narrative 1
FINAL RELEASE BCY16 YEAR END (SEPTEMBER 2016)
MONTHLY PERFORMANCE REPORT (MPR) OVERVIEW NARRATIVE
According to the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR), the North Central Texas Workforce Development Board (NCTWDB) achieved a Positive Performance (+P) status or a Meeting Performance (MP) status within nine –(9) of the nine –(9) formally contracted performance measures.
Reemployment & Employer Engagement Performance Measures
The Claimant Reemployment within 10 Weeks performance measure experienced a Meeting Performance (MP) status on the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR). Of the 38,651 monetarily eligible initial claimants (that became monetarily eligible from July 1, 2015 to June 30, 2016) who were subject to work search requirements, 20,038 became reemployed within 10 weeks of the date their claim was first determined monetarily eligible, which is equivalent to a 51.84% performance rate. Also, the Claimant Reemployment within 10 Weeks performance measure experienced 0.32% point increase from August 2016 (51.52% current performance current performance; 102.77% of Target) to September 2016 (51.84% current performance current performance; 103.47% of Target). The NCTWDB is currently ranked 11th of the 28 Boards within the measure.
The Employer Workforce Assistance performance measure experienced a Positive Performance (+P) status on the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR). 9,395 employers received a qualifying service from October 1, 2014 to September 30, 2016, which is equivalent to 114.83% of the target for the BCY16 performance year (8,182 employers served target), which we realized a -1.03% point decrease from August 2016 (8,867 employers receiving a qualifying service; 115.86% of an incremental target). The NCTWDB is currently ranked 3rd of the 28 Boards within the measure.
A “qualifying service” consists of the following services:
• job postings, • providing specialized testing to job seekers on behalf of an employer, • performing employer site recruitment, • job fairs, • providing employer meeting or interview space, • providing customized or incumbent worker training, • entering into a subsidized/unpaid employer agreement, • providing Rapid Response services, • Job Development (if recorded with a valid UI Tax ID), and • other services provided to employers for a fee.
Common Measures
According to the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR), the Staff Guided Entered Employment performance measure continued to experience a Meeting Performance
BCY16 Year End Final Release September 2016 Monthly Performance Report Overview Narrative 2
(MP) status. The Staff Guided Entered Employment performance measure did not experience a performance change from August 2016 to September 2016. Performance remained constant at a current performance rate of 80.62% (100.78% of Target).
Also, the At Risk Employment Retention performance measure experienced a Positive Performance (+P) status on the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR). The At Risk Employment Retention performance measure did not experience a performance change from August 2016 to September 2016. Performance remained constant at a current performance rate of 82.64% (105.95% of Target).
The Total Job Seekers Educational Achievement performance measure continued to experience a Meeting Performance (MP) status on the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR). The Total Job Seekers Educational Achievement performance measure did not experience a performance change from August 2016 to September 2016. Performance remained constant at a current performance rate of 83.37% (103.57% of Target).
The WIA Youth Placement in Employment/Education performance measure experienced a Positive Performance (+P) status on the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR). The WIA Youth Placement in Employment/Education performance measure did not experience a performance change from August 2016 to September 2016. Performance remained constant at a current performance rate of 76.02% (110.17% of Target).
Finally, the WIA Youth Literacy/Numeracy Gains performance measure continued to experience a Positive Performance (+P) status. The WIA Youth Literacy/Numeracy Gains performance measure did not experience a performance change from August 2016 to September 2016. Performance remained constant at a current performance rate of 66.67% (114.95% of Target).
Program Participation Performance Measures
The Choices Full Work Rate – All Family Total performance measure continued to experience a Positive Performance (+P) status on the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR). Of the 182 average monthly participants/customers in the performance population, 103 monthly average participants/customers met their required participation hours through paid employment, which generated a monthly average rate of 56.73% current performance. Also, the Choices Full Work Rate performance measure experienced a performance increase from August 2016 (55.97% current performance; 111.94% of Target) to September 2016 (56.73% current performance; 113.46% of Target), which was equal to a +0.76% point increase.
According to the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR), the Average # Children Served Per Day – Combined performance measure experienced a Meeting Performance (MP) status. The “Average # Children Served Per Day – Combined” performance measure outcome was 5,804 (104.52% of Target) at the end of the BCY16 performance year, which was a decrease of -11 average children served per day from August 2016 (5,815 average children served per day; 104.72% of Target).
BCY16 Year End Final Release September 2016 Monthly Performance Report Overview Narrative 3
Ranking Data
According to the BCY16 Year End Final Release of the September 2016 Monthly Performance Report (MPR), the North Central Texas Workforce Development Board (NCTWDB) concluded the BCY16 performance year ranked 5th of 28 Boards and 2nd of 7 Large Boards with an average rank of 11.56 per formally contracted performance measure.
BCY16 Year End - Final Release September 2016
Monthly Performance Report (MPR) Overview
“Meeting Performance (MP)” or “Positive Performance (+P)” within 9 of 9
formally contracted performance measures:
Performance Status # of Measures
Positive Performance (+P) 5
Meeting Performance (MP) 4
Negative Performance (-P) 0
BCY16 – September 2016 Year End Final Release MPR
North Central Texas WDB is currently at “Meeting Performance (MP)” or
“Positive Performance (+P) ” within 2 of the 2 REEM measures.
REEMPLOYMENT & EMPLOYER ENGAGEMENT MEASURES
PERFORMANCE MEASURES TARGETCURRENT
PERFORMANCE
PERCENTAGE OF
CURRENT TARGETNUMERATOR
(Successful Outcomes)
DENOMINATOR (Population)
PERFORMANCE
STATUS
PERFORMANCE
CHANGE FROM
PREVIOUS MONTH
Claimants Reemployed within 10 Weeks
50.10% 51.84% 103.47% 20,038 38,651 MP +0.32%
# of Employers Receiving Workforce Assistance
8,182 9,395 114.83% - - +P -1.03%
BCY16 – September 2016 Year End Final Release MPR
North Central is currently at “Meeting Performance (MP)” or “Positive
Performance (+P)” within 5 of the 5 Common Measures.
COMMON MEASURES
PERFORMANCE MEASURES TARGETCURRENT
PERFORMANCE
PERCENTAGE OF
CURRENT TARGETNUMERATOR
(Successful Outcomes)
DENOMINATOR (Population)
PERFORMANCE
STATUS
PERFORMANCE
CHANGE FROM
PREVIOUS MONTH
Staff-Guided Entered Employment 80.00% 80.62% 100.78% 3,606 4,473 MP 0.00%
At Risk Employment Retention 78.00% 82.64% 105.95% 11,887 14,384 +P 0.00%
Total Job Seekers Educational Achievement
80.50% 83.37% 103.57% 421 505 MP 0.00%
WIA Youth Placement in Employment or Education
69.00% 76.02% 110.17% 130 171 +P 0.00%
WIA Youth Literacy/Numeracy Gains
58.00% 66.67% 114.95% 52 78 +P 0.00%
BCY16 – September 2016 Year End Final Release MPR
North Central is currently at “Meeting Performance (MP)” within 2 of the 2
Program Participants measures.
PROGRAM PARTICIPATION MEASURES
PERFORMANCE MEASURES TARGETCURRENT
PERFORMANCE
PERCENTAGE OF
CURRENT TARGETNUMERATOR
(Successful Outcomes)
DENOMINATOR (Population)
PERFORMANCE
STATUS
PERFORMANCE
CHANGE FROM
PREVIOUS MONTH
Choices Full Work Rate - All Family Total
50.00% 56.73% 113.46% 103 182 +P +1.15%
Avg Children Served Per Day-Combined
5,553 5,804 104.52% 1,520,696 262 MP +24
BCY16 – September 2016 Year End Final Release MPR
BOARD
AVERAGE RANK PER
FORMALLY CONTRACTED
PERFORMANCE MEASURE
ALL BOARDS RANKLARGE BOARDS
RANK
Alamo 15.89 19 6
Dallas County 14.56 16 5
Gulf Coast 18.78 25 7
Lower Rio Grande 7.89 1 1
North Central Texas 11.56 5 2
Tarrant County 14.22 15 4
Upper Rio Grande 12.89 10 3
North Central is currently ranked 5th of 28 Boards and 2nd of 7 Large Boards.
BCY16 – September 2016 Year End Final Release MPR
QUESTIONS?
PERFORMANCE MEASURES STATUS SUMMARY
(YEAR-TO-DATE)MONTH: September 2016 RELEASE: Final Release
North Central Texas Workforce Development Board's current status is reflected by the highlight.
Performance Measure
Positive Performance
(+P)
Negative Performance
(-P)
Meeting Performance
(+P)
1 - Reemployment and Employer Engagement Measures
8 19 1Claimant Reemployment within 10 Weeks1
14 11 3# of Employers Receiving Workforce Assistance4
2 - Common Measures - Outcomes
3 24 1Staff Guided Entered Employment (State Reporting)5
11 17At Risk Employment Retention6
19 9Total Job Seekers Educational Achievement7
21 6 1WIA/WIOA Youth Placement in Employment/Education8
17 6 5WIA/WIOA Youth Literacy/Numeracy Gains9
3 - Program Participants Measures
19 7 2Choices Full Work Rate - All Family Total12
6 22Avg # Children Served Per Day - Combined13
LARGE BOARDS PERFORMANCE COMPARISON REPORT (YEAR-TO-DATE)MONTH: September 2016 RELEASE: Final Release
BOARD NUM DEN %
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP NUM TARGET GAP RANK
PRIOR YEAR END STATUS
Claimant Reemployment within 10 Weeks 1
Gulf Coast 42.50%68,951 149,910 45.99% 53.67% 54.59% +P 60,526 5108.21% 8,425
Tarrant County 52.00%15,705 29,179 53.82% 53.37% 52.00% MP 14,414 10103.50% 1,291
North Central 50.10%20,038 38,651 51.84% 52.56% 50.18% MP 18,396 11103.47% 1,642
Lower Rio Grande 54.70%14,293 25,315 56.46% 56.47% 57.53% MP 13,155 12103.22% 1,138
Upper Rio Grande 53.30%7,488 13,693 54.68% 55.52% 53.62% MP 6,933 13102.59% 555
Dallas 56.50%24,203 42,398 57.09% 55.44% 52.26% MP 22,757 21101.04% 1,446
Alamo Area 58.40%18,738 31,791 58.94% 61.28% 59.53% MP 17,638 22100.92% 1,100
BOARD NUM DEN %
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP NUM TARGET GAP RANK
PRIOR YEAR END STATUS
Staff Guided Entered Employment (State Reporting) 5
Gulf Coast 80.00%16,614 19,152 86.75% 85.84% 78.77% +P 14,556 2108.44% 2,058
Tarrant County 76.90%4,518 5,602 80.65% 77.30% 72.38% MP 4,093 4104.88% 425
Lower Rio Grande 80.00%1,994 2,390 83.43% 83.81% 82.79% MP 1,816 7104.29% 178
Upper Rio Grande 76.40%2,508 3,197 78.45% 75.41% 68.63% MP 2,320 10102.68% 188
Dallas 78.80%9,812 12,148 80.77% 76.08% 70.85% MP 9,094 11102.50% 718
North Central 80.00%3,606 4,473 80.62% 80.36% 77.40% MP 3,399 13100.78% 207
Alamo Area 80.00%4,962 6,243 79.48% 79.21% 77.05% MP 4,745 1899.35% 217
BOARD NUM DEN %
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP NUM TARGET GAP RANK
PRIOR YEAR END STATUS
At Risk Employment Retention 6
Alamo Area 78.00%17,919 21,536 83.20% 82.91% 81.42% +P 15,958 3106.67% 1,961
Upper Rio Grande 78.00%12,743 15,352 83.01% 82.53% 80.97% +P 11,376 4106.42% 1,367
Dallas 78.00%21,720 26,171 82.99% 80.70% 79.04% +P 19,393 5106.40% 2,327
Lower Rio Grande 78.00%20,271 24,461 82.87% 81.82% 81.20% +P 18,126 6106.24% 2,145
North Central 78.00%11,887 14,384 82.64% 81.10% 79.48% +P 10,659 7105.95% 1,228
Tarrant County 78.00%13,883 16,871 82.29% 80.98% 79.89% +P 12,501 9105.50% 1,382
Gulf Coast 78.00%44,125 54,927 80.33% 78.85% 77.82% MP 40,701 16102.99% 3,424
BOARD NUM DEN %
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP NUM TARGET GAP RANK
PRIOR YEAR END STATUS
Total Job Seekers Educational Achievement 7
Lower Rio Grande 84.60%424 450 94.22% 89.20% 90.98% +P 362 8111.37% 62
Dallas 75.50%1,158 1,445 80.14% 72.07% 74.89% +P 1,036 16106.15% 122
North Central 80.50%421 505 83.37% 81.65% 82.40% MP 386 21103.57% 35
Alamo Area 74.80%377 489 77.10% 79.35% 81.89% MP 347 23103.07% 30
Upper Rio Grande 78.60%507 628 80.73% 75.19% 79.18% MP 469 24102.71% 38
Tarrant County 81.60%461 558 82.62% 89.89% 83.36% MP 433 25101.25% 28
Gulf Coast 78.90%1,833 2,326 78.80% 69.96% 78.75% MP 1,743 2799.87% 90
North Central Texas Workforce Development Board
LARGE BOARDS PERFORMANCE COMPARISON REPORT (YEAR-TO-DATE)MONTH: September 2016 RELEASE: Final Release
BOARD NUM DEN %
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP NUM TARGET GAP RANK
PRIOR YEAR END STATUS
WIA/WIOA Youth Placement in Employment/Education 8
Lower Rio Grande 69.00%239 278 85.97% 90.00% 88.69% +P 182 4124.59% 57
Upper Rio Grande 69.00%200 253 79.05% 66.77% 72.60% +P 166 11114.57% 34
Tarrant County 69.00%249 324 76.85% 83.07% 72.93% +P 212 13111.38% 37
North Central 69.00%130 171 76.02% 74.38% 67.48% +P 112 15110.17% 18
Dallas 65.00%422 626 67.41% 61.56% 64.93% MP 387 22103.71% 35
Gulf Coast 67.00%555 816 68.01% 62.12% 63.77% MP 519 26101.51% 36
Alamo Area 67.30%266 405 65.68% 61.35% 71.55% MP 259 2797.59% 7
BOARD NUM DEN %
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP NUM TARGET GAP RANK
PRIOR YEAR END STATUS
WIA/WIOA Youth Literacy/Numeracy Gains 9
Lower Rio Grande 58.00%187 229 81.66% 87.89% 81.82% +P 126 7140.79% 61
Tarrant County 58.00%132 174 75.86% 55.71% 67.44% +P 96 11130.79% 36
North Central 58.00%52 78 66.67% 63.21% 78.99% +P 43 13114.95% 9
Upper Rio Grande 58.00%40 70 57.14% 66.67% 59.02% MP 39 2098.52% 1
Alamo Area 55.20%117 242 48.35% 47.92% 58.39% -P 127 2587.59% -10
Gulf Coast 53.00%199 448 44.42% 53.54% 48.53% -P 226 2783.81% -27
Dallas 54.00%155 431 35.96% 57.28% 52.66% -P 221 2866.59% -66
BOARD NUM DEN %
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP NUM TARGET GAP RANK
PRIOR YEAR END STATUS
Choices Full Work Rate - All Family Total 12
Lower Rio Grande 50.00%109 162 67.86% 66.52% 71.76% +P 77 1135.72% 32
Alamo Area 50.00%136 218 62.58% 54.33% 53.86% +P 104 2125.16% 32
North Central 50.00%103 182 56.73% 51.23% 49.62% +P 86 12113.46% 17
Tarrant County 50.00%138 245 56.29% 53.57% 46.40% +P 116 14112.58% 22
Upper Rio Grande 43.70%103 218 47.06% 42.98% 35.26% +P 91 17107.69% 12
Dallas 43.60%248 540 45.76% 40.90% 35.68% MP 224 20104.95% 24
Gulf Coast 47.00%450 917 49.31% 43.05% 37.49% MP 409 21104.91% 41
North Central Texas Workforce Development Board
LARGE BOARDS PERFORMANCE COMPARISON REPORT (YEAR-TO-DATE)MONTH: September 2016 RELEASE: Final Release
BOARD NUM DEN
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP SERVED TARGET GAP RANK
PRIOR YEAR END STATUS
# of Employers Receiving Workforce Assistance 4
AVG SERVED PER DAY
Upper Rio Grande 40295,261 1 5261 4646 3774 +P 3,828 1130.58% 1,433
North Central 81829,395 1 9395 8781 7566 +P 7,773 3114.83% 1,622
Lower Rio Grande 39734,450 1 4450 3760 3535 +P 3,774 4112.01% 676
Dallas 1094112,190 1 12190 11413 10572 +P 10,394 5111.42% 1,796
Alamo Area 85518,989 1 8989 8279 8104 +P 8,123 13105.12% 866
Tarrant County 63826,514 1 6514 6538 5553 MP 6,063 18102.07% 451
Gulf Coast 2552223,595 1 23595 27311 24911 -P 24,246 2892.45% -651
BOARD NUM DEN
% of TARGET
CURRENT TARGET
2 YRS PRIOR
MP SERVED TARGET GAP RANK
PRIOR YEAR END STATUS
Avg # Children Served Per Day - Combined 13
AVG SERVED PER DAY
Dallas 99152,835,798 262 10824 10384 10990 +P 9,419 3109.17% 1,405
North Central 55531,520,696 262 5804 5231 5793 MP 5,275 9104.52% 529
Alamo Area 70041,888,940 262 7210 7477 6897 MP 6,654 10102.94% 556
Upper Rio Grande 50061,320,414 262 5040 5364 5508 MP 4,756 16100.68% 284
Gulf Coast 226385,950,388 262 22711 22951 23729 MP 21,506 17100.32% 1,205
Lower Rio Grande 74841,937,436 262 7395 7724 7721 MP 7,110 2298.81% 285
Tarrant County 55611,432,542 262 5468 5506 5503 MP 5,283 2498.33% 185
North Central Texas Workforce Development Board
Alamo WDB
PERFORMANCE MEASURES QUARTILE PLACEMENT SUMMARY
(YEAR-TO-DATE)
Greater Dallas
WDB
Gulf Coast WDB Lower Rio
Grande Valley
WDB
North Central
Texas WDB
Tarrant County
WDB
Upper Rio
Grande Valley
WDB
PERFORMANCE MEASURE QUARTILE
MONTH: September 2016 RELEASE: Final Release
1st Quartile 2 3 2 216 2
2nd Quartile 2 1 352 5
3rd Quartile 1 3 3 312
4th Quartile 4 2 4 121
9 9 9 9 9 9 9TOTAL PERFORMANCE MEASURES:
BOARD SUMMARY REPORT - CONTRACTED MEASURES
NORTH CENTRALBOARD NAME: BOARD CONTRACT YEAR 2016 YEAR END REPORT
5 4 0 100.00%
% +P & MPWith Positive Performance (+P):
Meeting Performance (MP):
With Negative Performance (-P):
Contracted Measures
Status Summary
% CurrentTarget
EOYTargetMeasure Status From
2 Years Ago YE
Prior Year End To
CurrentPerf. YTD Den
YTD NumCurrentTarget QTR 1 QTR 2 QTR 3 QTR 4
Notes
Source
Reemployment and Employer Engagement MeasuresClaimant Reemployment within 10 Weeks 7/15 6/1650.10%MP 103.47% 50.13% 51.84% 52.56% 50.18% 54.13% 49.30% 51.91% 51.88%
38,651
20,038TWC
# of Employers Receiving Workforce Assistance 10/15 9/168,182+P 114.83% 8,182 9,395 8,781 7,566 3,943 4,220 3,807 4,353-----
-----TWC
Common Measures - Outcomes
(State Reporting)
Staff Guided Entered Employment 10/14 9/1580.00%MP 100.78% 80.00% 80.62% 80.36% 77.40% 79.12% 82.01% 81.00% 80.32%4,473
3,606TWC
At Risk Employment Retention 4/14 3/1578.00%+P 105.95% 78.00% 82.64% 81.10% 79.48% 84.24% 82.45% 81.42% 82.19%14,384
11,887LBB-NK
Total Job Seekers Educational Achievement 10/14 9/1580.50%MP 103.57% 80.50% 83.37% 81.65% 82.40% 85.00% 78.50% 83.65% 85.71%505
421LBB-NK
WIA/WIOA Youth Placement in Employment/Education
10/14 9/1569.00%+P 110.17% 69.00% 76.02% 74.38% 67.48% 75.68% 86.11% 71.74% 73.08%171
130DOL-C
WIA/WIOA Youth Literacy/Numeracy Gains 7/15 6/1658.00%+P 114.95% 58.00% 66.67% 63.21% 78.99% 66.67% 53.85% 75.00% 68.18%78
52DOL-C
Program Participation MeasuresChoices Full Work Rate - All Family Total 10/15 9/1650.00%+P 113.46% 50.00% 56.73% 51.23% 49.62% 52.02% 55.97% 54.82% 64.11%
182
103TWC
Avg # Children Served Per Day - Combined 10/15 9/165,553MP 104.52% 5,553 5,804 5,231 5,793 5,365 5,681 6,191 5,983262
1,520,696TWC
Page 1 of 1Performance Analysis & Reporting - MPR 4.0
northcentral
DOI Home: http://intra.twc.state.tx.us/intranet/plan/html/index.html
Performance Overview Dashboard
Formally Contracted Measures Alpha Sort RollingYTDSelect:
113.46%
114.95%
110.17%
105.95%
114.83%
104.52%
103.57%
100.78%
103.47%
0% 50% 100% 150%
Average # Children Served Per Day - Combined M
Choices Full Work Rate - All Family M
WIA Youth Literacy/Numeracy Gains Q
WIA Youth Placement in Employment or Education Q
Total Job Seekers Educational Achievement Q
At Risk Employment Retention Q
Staff-Guided Entered Employment - State Reporting Q
Number of Employers Receiving Workforce Assistance M
Claimant Reemployment within 10 Weeks M
Job Seekers Entering Employment after exiting Oct 2014 - Sep 2015
Average Children Served per day Oct 2015 - Sep 2016
Employers Receiving Workforce Assistance Oct 2015 - Sep 2016
Job Seekers Served Oct 2015 - Sep 201688,588
9,395
5,804
58,558
2
5
1
1
3
1
Measures
Percent of Current Target
Percentage Point
Change from Prior
MPR
Number of
Boards at -P
Number of
Consecutive
Mth/Qtr at -P *
By the Numbers
44.44%
55.56%
-P <95%
MP <97.5%
MP >=97.5%
+P >105%
North Central EOY 2016 Report
M - Monthly Measure Q - Quarterly Measure
* Consecutive Mth/Qtr from October 2009 forward (exception: Avg Child Srvd - ARRA from July 2009).Measures are either quarter (Q) or month (M) based.
Formally Contracted Measures
ALL BOARDS PERFORMANCE MEASURES STATUS SUMMARY (YEAR-TO-DATE)
MONTH: September 2016 RELEASE: Final Release
Alamo
Area
Brazos
Valley
Cameron
County
Capital
Area
Central
Texas
Coastal
Bend
Concho
Valley
Dallas
County
Deep
East
Texas
East
Texas
Golden
Crescent
Gulf
Coast
Heart
of
Texas
Lower
Rio
Grande
Middle
Rio
Grande
North
Central
North
East
Texas
North
Texas
Panhandle Permian
Basin
Rural
Capital
South
Plains
South
Texas
Southeast
Texas
Tarrant
County
Texoma Upper
Rio
Grande
West
Central
1 - Reemployment and Employer Engagement Measures
#Claimant Reemployment within 10 Weeks MP -P MP MP MP+P +P MP MP MP +P +P MP MP MP MP MP +P MP +P +P MP +P MP MP MP MP MP1
## of Employers Receiving Workforce Assistance +P MP +P MP +P+P +P +P +P MP -P -P +P +P MP +P MP MP +P +P +P MP -P MP MP MP +P MP4
2 - Common Measures - Outcomes
#Staff Guided Entered Employment (State Reporting) MP MP MP MP MPMP MP MP MP MP MP +P MP MP MP MP -P MP MP +P +P MP MP MP MP MP MP MP5
#At Risk Employment Retention +P MP +P +P MP+P MP +P MP MP MP MP MP +P MP +P MP MP MP MP +P MP MP +P +P MP +P MP6
#Total Job Seekers Educational Achievement MP MP +P +P +P+P +P +P +P MP +P MP +P +P +P MP +P +P +P +P +P +P +P MP MP MP MP +P7
#WIA/WIOA Youth Placement in Employment/Education
MP +P +P +P +P+P -P MP +P +P +P MP +P +P MP +P +P +P +P +P +P +P MP +P +P +P +P MP8
#WIA/WIOA Youth Literacy/Numeracy Gains -P +P +P +P +P+P MP -P MP +P -P -P MP +P +P +P +P +P +P +P +P MP MP -P +P +P MP +P9
3 - Program Participants Measures
##Choices Full Work Rate - All Family Total +P +P MP +P +P+P +P MP +P +P +P MP -P +P MP +P +P +P +P +P +P MP MP MP +P +P +P -P12
##Avg # Children Served Per Day - Combined MP MP MP MP MPMP MP +P MP +P MP MP +P MP MP MP MP MP MP MP MP +P MP +P MP +P MP MP13
Consolidated Performance Measures Summary
1.) Positive Performance (+P) 3 3 5 5 57 4 4 4 4 4 2 4 6 2 5 4 5 5 7 8 3 2 3 4 4 4 2
2.) Meeting Performance (MP) 5 5 4 4 42 4 4 5 5 3 5 4 3 7 4 4 4 4 2 1 6 6 5 5 5 5 6
3.) Negative Performance (-P) 1 1 1 1 2 2 1 1 1 1 1
North Central Texas Workforce Development Board
ALL BOARDS RANKING SUMMARY (YEAR-TO-DATE)MONTH: September 2016 RELEASE: Final Release
Alamo
Area
Brazos
Valley
Cameron
County
Capital
Area
Central
Texas
Coastal
Bend
Concho
Valley
Dallas
County
Deep
East
Texas
East
Texas
Golden
Crescent
Gulf
Coast
Heart
of
Texas
Lower
Rio
Grande
Middle
Rio
Grande
North
Central
North
East
Texas
North
Texas
Panhandle Permian
Basin
Rural
Capital
South
Plains
South
Texas
Southeast
Texas
Tarrant
County
Texoma Upper
Rio
Grande
West
Central
1 - Reemployment and Employer Engagement MeasuresClaimant Reemployment within 10 Weeks 22 28 23 26 183 6 21 19 25 2 5 14 12 27 11 15 7 17 1 8 24 4 9 10 20 13 161
# of Employers Receiving Workforce Assistance 13 25 12 15 148 9 5 7 22 26 28 6 4 24 3 20 17 2 10 11 19 27 21 18 22 1 164
Average Group Rank: 17.50 26.50 17.50 20.50 16.00 5.50 7.50 13.00 13.00 23.50 14.00 16.50 10.00 8.00 25.50 7.00 17.50 12.00 9.50 5.50 9.50 21.50 15.50 15.00 14.00 21.00 7.00 16.00
2 - Common Measures - OutcomesStaff Guided Entered Employment (State Reporting) 18 25 20 8 527 8 11 15 26 14 2 24 7 12 13 28 17 19 1 3 21 23 6 4 22 10 165
At Risk Employment Retention 3 27 1 8 2011 19 5 28 22 14 16 21 6 23 7 17 24 12 18 2 26 13 10 9 15 4 256
Total Job Seekers Educational Achievement 23 26 4 7 1418 13 16 10 20 9 27 12 8 5 21 1 2 17 11 19 15 3 28 25 22 24 67
WIA/WIOA Youth Placement in Employment/Education
27 19 10 8 719 28 22 9 21 3 26 6 4 23 15 14 5 1 12 17 18 24 16 13 2 11 258
WIA/WIOA Youth Literacy/Numeracy Gains 25 15 3 5 917 20 28 20 14 26 27 19 7 12 13 10 5 8 1 16 20 18 24 11 4 20 29
Average Group Rank: 19.20 22.40 7.60 7.20 11.00 18.40 17.60 16.40 16.40 20.60 13.20 19.60 16.40 6.40 15.00 13.80 14.00 10.60 11.40 8.60 11.40 20.00 16.20 16.80 12.40 13.00 13.80 14.80
3 - Program Participants MeasuresChoices Full Work Rate - All Family Total 2 15 24 6 716 4 20 19 10 8 21 27 1 23 12 11 3 9 13 18 26 22 25 14 5 17 2812
Avg # Children Served Per Day - Combined 10 23 13 14 2712 11 3 19 2 21 17 6 22 26 9 8 7 20 28 18 5 15 4 24 1 16 2513
Average Group Rank: 6.00 19.00 18.50 10.00 17.00 14.00 7.50 11.50 19.00 6.00 14.50 19.00 16.50 11.50 24.50 10.50 9.50 5.00 14.50 20.50 18.00 15.50 18.50 14.50 19.00 3.00 16.50 26.50
Average Rank Per Performance Measure: 15.89 22.56 12.22 10.78 13.44 14.56 13.11 14.56 16.22 18.00 13.67 18.78 15.00 7.89 19.44 11.56 13.78 9.67 11.67 10.56 12.44 19.33 16.56 15.89 14.22 12.56 12.89 17.67
19 28 7 4 12 16 11 16 21 24 13 25 18 1 27 5 14 2 6 3 8 26 22 19 15 9 10 23Overall Board Ranking:September 2016
Final Release
6 5 7 1 2 4 3Large Board Ranking:September 2016
Final Release
North Central Texas Workforce Development Board
Reemployment and Employer Engagement Measures
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Claimant Reemployment within 10 Weeks 50.10% 52.22% 104.04% MP 7 51.31% 102.27% MP 9 51.51% 102.65% MP 9 51.38% 102.39% MP 8 51.76% 103.21% MP 6 51.67% 103.09% MP 5 51.38% 102.51% MP 6 51.52% 102.77% MP 3 51.84% 103.47% MP 11 0.32% -8
# of Employers Receiving Workforce Assistance 8,182 4,725 119.53% +P 2 5,464 121.91% +P 2 6,079 121.34% +P 2 6,627 119.64% +P 3 7,068 116.50% +P 4 7,661 116.15% +P 3 8,184 114.86% +P 3 8,867 115.86% +P 3 9,395 114.83% +P 3 -1.03% 0
Common Measures ‐ Outcomes
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Staff Guided Entered Employment 80.00% 80.34% 100.43% MP 19 80.48% 100.60% MP 18 80.68% 100.85% MP 14 80.68% 100.85% MP 14 80.71% 100.89% MP 14 80.60% 100.75% MP 13 80.62% 100.78% MP 13 80.62% 100.78% MP 13 80.62% 100.78% MP 13 0.00% 0
At Risk Employment Retention 78.00% 82.77% 106.12% +P 3 82.78% 106.13% +P 3 82.31% 105.53% +P 5 82.32% 105.54% +P 5 82.73% 106.06% +P 6 82.58% 105.87% +P 6 82.62% 105.92% +P 6 82.64% 105.95% +P 7 82.64% 105.95% +P 7 0.00% 0
Total Job Seekers Educational Achievement 80.50% 79.04% 98.19% MP 23 79.74% 99.06% MP 23 81.09% 100.73% MP 22 81.14% 100.80% MP 22 81.14% 100.80% MP 24 81.62% 101.39% MP 24 82.57% 102.57% MP 24 83.37% 103.57% MP 21 83.37% 103.57% MP 21 0.00% 0
WIA Youth Placement in Employment/Education 69.00% 73.33% 106.28% +P 16 73.33% 106.28% +P 16 74.79% 108.39% +P 15 75.63% 109.61% +P 14 75.63% 109.61% +P 14 74.27% 107.64% +P 16 74.85% 108.48% +P 16 76.02% 110.17% +P 15 76.02% 110.17% +P 15 0.00% 0
WIA Youth Literacy/Numeracy Gains 58.00% 60.00% 103.45% MP 19 60.00% 103.45% MP 19 66.07% 113.91% +P 16 66.07% 113.91% +P 16 66.07% 113.91% +P 16 66.67% 114.95% +P 13 66.67% 114.95% +P 13 66.67% 114.95% +P 13 66.67% 114.95% +P 13 0.00% 0
Program Participation Measures
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Choices Full Work Rate - All Families 50.00% 51.69% 103.38% MP 13 52.18% 104.36% MP 14 54.00% 108.00% +P 11 54.98% 109.96% +P 11 54.59% 109.18% +P 14 54.23% 108.46% +P 14 54.82% 109.64% +P 14 55.97% 111.94% +P 14 56.73% 113.46% +P 12 0.76% 2
Avg # Children Served Per Day ‐ Combined 5,553 5,383 96.94% MP 24 5,442 98.00% MP 23 5,519 99.39% MP 23 5,605 100.94% MP 22 5,689 102.45% MP 18 5,742 103.40% MP 16 5,791 104.29% MP 15 5,815 104.72% MP 9 5,804 104.52% MP 9 -11 0
1
Average Rank Per Performance Measure 14.00 14.11 13.00 12.78 12.89 12.22 12.22 10.89 11.56 -0.67
Large Board Rank 4 4 3 3 3 3 2 2 2 0
Overall Rank 14 15 10 9 10 9 9 3 5 -2
SEP 2016
FINAL RELEASE
JULY 2016
FINAL RELEASE
MAY 2016APR 2016
FINAL RELEASEFINAL RELEASE
BOARD BCY16 - YTD CONTRACTED PERFORMANCE MEASURES REPORT
Final Release - BCY Year End YTD September 2016 Monthly Performance Report
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FINAL RELEASE
FEB 2016
FINAL RELEASE
JUNE 2016MAR 2016
FINAL RELEASE FINAL RELEASE
AUG 2016
FINAL RELEASE
EXECUTIVE SUMMARY August 2016
Workforce Board, Staff, and Centralized Functions
As of August (eleventh month of FY 2016) the Board’s expenditures are approximately 14.4%, or $1.5 million below established benchmarks for this point of the fiscal year.
Staffing Update
A portion of the lower than anticipated expenditure levels are attributable to the personnel costs. These costs (salaries, fringe, and indirect costs) are approximately 11.0% or $583,000 behind August targets. This is primarily due to the following:
Date Date Total Months
Position
Vacant
Filled Vacant in FY
2016
Workforce Research Specialist 10\01\15 8\08\16 10.4
Early Childhood Specialist 10\04\15 5\16\16 7.5 Business Development Liaison (7)
12\1\15
Open
36.3
Sr. Operations Specialist 10\01\15 10\04\15 .1
Workforce Facilities Coordinator 09\02\16 Open 2.9
Workforce Policy Analyst (Intern) 8\07\16 Open .9 Total 58.1
In addition to the above, the RIS (technology) group is approximately 28.0% behind established targets due to technology staff charging their labor to the Board at a lower rate than anticipated.
Child Care Quality Improvement
The Board approved $1.5 million within the FY 2016 budget to provide professional development training, equipment, and materials for selected child care staff and child care centers located within the Board’s fourteen (14) county region. This budget was comprised of approximately $1.1 million of FY 2016 funds and $394,000 of FY 2015 carry over funds.
As of August 2016, these expenditures were approximately 26.9% or $394,000 behind established targets. The majority of the low expenditures, $317,000, is due to $394,000 of FY 2015 quality funds being carried over into FY 2016 in anticipation of unspent FY 2015 quality projects being completed within the first month (October) of FY 2016.
Only approximately $77,000 of these carry over funds were expended in FY 2016 causing them to be $317,000 behind the FY 2017 target. More quality projects were completed by the end of FY 2015 than anticipated creating less of a need for carry over funds during FY 2016
The approximate $1.1 million of FY 2016 child care quality improvements funds is anticipated to be expended prior to September 30, 2016.
Special Projects Update
$580,000 of special projects were approved for the FY 2016 budget which are currently on target. Specific project details include the following:
Leasehold Improvements - $80,000 ($18,000 expended through August.) – The Greenville Workforce Center is scheduled to receive new paint and carpet prior to September 30, 2016. As of August, approximately $17,000 of the new flooring was paid for.
Document Management System-$400,000 ($219,000 expended through August)- Board staff are currently in the process of developing the final child care workflow processes. These are projected to be completed by April 2017 with the final implementation scheduled for September 2017. The balance of the workflow processes (non-child care) is currently estimated to begin development within the third quarter of FY 2017. The final expenditures for this project for FY 2016 are estimated to total $315,000. The majority of the remaining FY 2016 budget amount will be utilized in the form of carry over funding for FY 2017.
Website Redesign - $45,000 ($0 expended through August) – this project was not implemented during FY 2016.
Instructional YouTube Video - $55,000 ($55,000 expended through August)-This project has been completed.
Workforce Center Contractor
As of August (eleventh month of ResCare’s contract) expenditures are behind established targets for the 4th quarter of FY 2016 by approximately 4.4% or $2.5 million. Below is a summary of grant noteworthy information:
Child Care (Direct Care and Local Match) - Expenditures are currently behind established targets by approximately 4.6% or $1.7 million (Targets are currently established at 88% by September 30, 2016).
The Board has recently received a WD Letter from TWC requiring the Boards to cease any new enrollments for new at-risk child care cases as of August 1, 2016. Due to the lack of new enrollments, it’s currently estimated that ResCare will have an unspent balance as of September 30th of approximately $6.5 million.
WIOA –Expenditures are behind target by approximately 3.5% or $300,000. Due to the situation in which FY 2017 WIOA funds from TWC are projected to decrease over 15% or approximately $1.7 million, Board staff have
communicated to ResCare that FY 2016 third and fourth quarter expenditure targets related to this funding will be relaxed. Any FY 2016 funding balances will be used in FY 2017 to help offset budget decreases.
TAA- Expenditures are currently behind established targets by approximately 21.9% or $165,000. This funding is dedicated to address the layoffs occurring due to jobs being transferred outside of the U.S. Layoffs have not materialized at a rate to utilize the funding as projected for this point in the year.
The Board staff will closely monitor expenditure rates of both the Board and its workforce service delivery contractor for the balance of FY 2016. Board staff will work diligently with our workforce contractor, ResCare, to ensure that the workforce programs are operating as effectively and efficiently as possible.
1
Child Care Local Match
25,214
7,879
9,004
117,776
#VALUE!
#VALUE!
819822.00%
1692197.00%
3415926.00%
6306.00%
behind WIA
WNi's child care
majority of its
The Board
The Board
5934251.00%
STATEMENT OF GRANT EXPENDITURE SUMMARY
Contract to Date August 31, 2016
#
Funding Source
Budget
% of FY
BUDGET
Total
Expend.
%
Expended
TWC Target %
Difference
FY 2017 Grants 1 WIOA 9,161,828 100.00% 7,389 0.08% 13.24% (13.15)%
Total FY 2017 Grants 9,161,828 100.00% 7,389 0.08% 13.24% (13.15)%
FY 2016 Grants
2 CHILD CARE 42,145,848 70.57% 31,501,750 74.74% 91.67% (16.92)%
3 WIOA 11,330,832 18.97% 10,467,345 92.38% 83.49% 8.89%
4 SNAP 1,155,531 1.93% 926,948 80.22% 91.67% (11.45)%
5 TANF 3,568,787 5.98% 2,737,825 76.72% 91.73% (15.01)%
6 RESOURCE ADMINISTRATION GRANTS 836,562 1.40% 667,030 79.73% 91.69% (11.95)%
7 TAA 519,357 0.87% 263,109 50.66% 91.67% (41.01)%
8 OTHER 163,653 0.27% 50,470 30.84% 53.85% (23.01)%
Total FY 2016 Grants 59,720,570 100.00% 46,614,476 78.05% 90.38% (12.32)%
FY 2015 Grants 9 CHILD CARE 36,809,133 68.00% 36,731,347 99.79% 99.75% 0.04%
10 WIOA 11,931,636 22.04% 11,753,250 98.50% 99.48% (0.98)%
11 TANF 3,400,899 6.28% 3,387,668 99.61% 100.00% (0.39)%
12 RESOURCE ADMINISTRATION GRANTS 728,396 1.35% 719,759 98.81% 100.00% (1.19)%
13 TAA 1,156,701 2.14% 631,431 54.59% 100.00% (45.41)%
14 Other 106,432 0.20% 106,432 100.00% 100.00% 0.00%
Total FY 2015 Grants 54,133,197 100.00% 53,329,887 98.52% 99.71% (1.20)%
FY 2012 Grants
15 DEPARTMENT OF LABOR \ H1-B 4,991,839 100.00% 4,497,184 90.09% 100.00% (9.91)%
TOTAL FY 2012 GRANTS 4,991,839 100.00% 4,497,184 90.09% 100.00% (9.91)%
TOTALS 128,007,434 100.00% 104,448,937 81.60% 95.03% (13.44)%
August
EXPENDITURE SUMMARY
100% 90% 2,311,002 10,558,954
80% 70% 60% Remaining
Balance
Actual
Expenditures
50% 40% 7,989,219 45,520,184
30% 20%
10% 0%
BOARD BUD. $10,300,221 CONT. BUD. $56,079,138
TARGET 92.0% TARGET 85.7%
Board Exp. Summary
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Board
Board Target
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Contractor
Cont. Target
Contractor Exp. Summary
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
2
STATEMENT OF GRANT EXPENDITURES DETAIL
Contract to Date August 31, 2016
Targets
1st
2nd
3rd
4th
End of Grant
Funding Source
Beginning
Date
Ending Date
Budget
% of Total FY
Budget
Total Expend.
Balance
% Expended
TWC Target %
Difference
Fiscal Year 2017
1 0.00% 0.00% 0.00% 20.00% 100.00% WIOA Youth 07/01/16 06/30/18 2,946,778 32.16% 0 2,946,778 0.00% 13.33% (13.33)%
2 0.00% 0.00% 0.00% 20.00% 100.00% WIOA Adult 07/01/16 06/30/18 2,701,506 29.49% 0 2,701,506 0.00% 13.33% (13.33)%
3 0.00% 0.00% 0.00% 20.00% 100.00% WIOA Dislocated 07/01/16 06/30/18 3,446,271 37.62% 0 3,446,271 0.00% 13.33% (13.33)%
4 0.00% 0.00% 0.00% 25.00% 100.00% WIOA Rapid Response 07/01/16 06/30/17 67,273 0.73% 7,389 59,884 10.98% 16.67% (5.68)%
Totals 9,161,828 100.00% 7,389 9,154,439 0.08% 13.24% (13.15)%
Fiscal Year 2016
5 22.50% 45.00% 67.50% 100.00% 100.00% CHILD CARE DIRECT CARE 10/01/15 12/31/16 28,843,722 48.30% 25,329,440 3,514,282 87.82% 91.67% (3.85)%
6 20.00% 40.00% 60.00% 80.00% 100.00% CHILD CARE LOCAL MATCH 10/01/15 12/31/16 6,857,099 11.48% -1,827 6,858,926 -0.03% 91.67% (91.70)%
7 100.00% 100.00% 100.00% 100.00% 100.00% CHILD CARE DFPS 09/01/15 08/31/16 5,219,559 8.74% 5,219,559 0 100.00% 100.00% (0.00)%
8 25.00% 50.00% 75.00% 100.00% 100.00% CHILD CARE QUALITY 10/01/15 10/31/16 1,015,428 1.70% 787,086 228,342 77.51% 84.60% (7.08)%
9 25.00% 50.00% 75.00% 100.00% 100.00% CHILD CARE ATTENDANCE AUTOMATION SERVICE 10/01/15 11/30/16 210,040 0.35% 167,491 42,549 79.74% 78.64% 1.10%
10 40.00% 60.00% 80.00% 100.00% 100.00% WIOA Youth 07/01/15 06/30/17 3,667,367 6.14% 3,563,103 104,264 97.16% 83.33% 13.82%
11 40.00% 60.00% 80.00% 100.00% 100.00% WIOA Adult 07/01/15 06/30/17 3,359,516 5.63% 3,013,368 346,148 89.70% 83.33% 6.36%
12 40.00% 60.00% 80.00% 100.00% 100.00% WIOA Dislocated 07/01/15 06/30/17 4,199,764 7.03% 3,839,433 360,331 91.42% 83.33% 8.09%
13 50.00% 75.00% 100.00% 100.00% 100.00% WIOA Rapid Response 07/01/15 06/30/16 104,185 0.17% 51,441 52,744 49.37% 100.00% (50.63)%
14 22.50% 45.00% 67.50% 100.00% 100.00% SNAP 10/01/15 09/30/16 1,155,531 1.93% 926,948 228,583 80.22% 91.67% (11.45)%
15 22.50% 45.00% 67.50% 100.00% 100.00% TANF/CHOICE 10/01/15 10/31/16 3,269,759 5.48% 2,559,173 710,586 78.27% 91.67% (13.40)%
16 25.00% 50.00% 75.00% 100.00% 100.00% TWC RAG ISAMS 10/01/15 09/30/16 19,477 0.03% 14,526 4,951 74.58% 91.78% (17.20)%
17 22.50% 45.00% 67.50% 100.00% 100.00% EMPLOYMENT SERVICES 10/01/15 12/31/16 674,085 1.13% 533,386 140,699 79.13% 91.67% (12.54)%
18 22.50% 45.00% 67.50% 100.00% 100.00% TRADE ACT SERVICES 10/01/15 12/31/16 519,357 0.87% 263,109 256,248 50.66% 91.67% (41.01)%
19 25.00% 50.00% 75.00% 100.00% 100.00% VETERAN RESOURCE 10/01/15 09/30/16 143,000 0.24% 119,118 23,882 83.30% 91.78% (8.48)%
20 30.77% 53.85% 76.92% 100.00% 100.00% NONCUSTODIAL PARENT 09/01/15 09/30/16 299,028 0.50% 178,652 120,376 59.74% 92.41% (32.66)%
21 6.2500% 25.00% 100.00% WORKFORCE COMMISSION INITIATIVES 05/17/16 09/30/17 85,000 0.14% 0 85,000 0.00% 18.75% (18.75)%
22 13.33% 26.67% 40.00% 75.00% 100.00% WORKFORCE COMMISSION INITIATIVES 10/01/15 09/30/16 78,653 0.13% 50,470 28,183 64.17% 91.78% (27.61)%
Totals 59,720,570 100.00% 46,614,476 13,106,094 78.05% 90.38% (12.32)%
Fiscal Year 2015
23 100.00% 100.00% CHILD CARE DIRECT CARE 10/01/14 10/31/15 29,122,644 53.80% 29,122,113 531 100.00% 100.00% (0.00)%
24 100.00% 100.00% CHILD CARE LOCAL MATCH 10/01/14 12/31/15 5,901,680 10.90% 5,885,857 15,823 99.73% 100.00% (0.27)%
25 100.00% 100.00% CHILDCARE QUALITY 10/01/14 10/31/15 1,001,622 1.85% 981,722 19,900 98.01% 100.00% (1.99)%
26 47.83% 60.87% 73.91% 86.96% 100.00% INFANT AND TODDLER CAPACITY AND INCLUSION ASSISTANCE 01/01/15 12/31/16 561,462 1.04% 530,137 31,325 94.42% 83.29% 11.13%
27 100.00% 100.00% CHILD CARE ATTENDANCE AUTOMATION SERVICE 10/01/14 11/30/15 221,725 0.41% 211,518 10,207 95.40% 100.00% (4.60)%
28 100.00% 100.00% 100.00% 100.00% 100.00% WIOA YOUTH 07/01/14 06/30/16 3,557,395 6.57% 3,557,395 0 100.00% 100.00% 0.00%
29 100.00% 100.00% 100.00% 100.00% 100.00% WIOA ADULT 07/01/14 06/30/16 3,267,076 6.04% 3,267,076 0 100.00% 100.00% 0.00%
30 100.00% 100.00% 100.00% 100.00% 100.00% WIOA DISLOCATED WORKERS 07/01/14 06/30/16 4,756,376 8.79% 4,756,376 0 100.00% 100.00% 0.00%
31 50.0% 62.5% 75.0% 87.5% 100.00% INDUSTRY-RECOGNIZED SKILLS CERTIFICATION INITIATIVE 01/06/15 12/31/16 165,277 0.31% 100,846 64,431 61.02% 83.17% (22.16)%
32 100.00% 100.00% TANF/CHOICE 10/01/14 10/31/15 3,400,899 6.28% 3,387,668 13,231 99.61% 100.00% (0.39)%
33 100.00% 100.00% EMPLOYMENT SERVICES 10/01/14 12/31/15 728,396 1.35% 719,759 8,637 98.81% 100.00% (1.19)%
34 100.00% 100.00% TRADE ACT SERVICES 10/01/14 12/31/15 1,156,701 2.14% 631,431 525,270 54.59% 100.00% (45.41)%
35 66.67% 83.33% 100.00% 100.00% LONG TERM UNEMPLOYMENT 01/01/15 06/30/16 106,432 0.20% 106,432 0 100.00% 100.00% 0.00%
36 46.15% 69.23% 100.00% 100.00% LOCAL INNOVATION PARTNERSHIP GRANTS 07/01/15 12/31/16 110,512 0.20% 42,086 68,426 38.08% 77.78% (39.70)%
37 37.500% 56.250% 75.000% 93.750% 100.00% HIGH DEMAND JOB TRAINING PROGRAM 07/15/15 10/31/16 75,000 0.14% 29,471 45,529 39.30% 87.13% (47.84)%
Totals 54,133,197 100.00% 53,329,887 803,310 98.52% 99.71% (1.20)%
Fiscal Year 2012
38 43.75% 50.00% 56.25% 62.50% 100.00% DEPARTMENT OF LABOR \ H1-B 04/02/12 03/30/16 4,991,839 100.00% 4,497,184 494,655 90.09% 100.00% (9.91)%
` Totals 4,991,839 100.00% 4,497,184 494,655 90.09% 100.00% (9.91)%
Grant Totals 128,007,434 104,448,937 23,558,497 81.60% 95.03% (13.44)%
3
STATEMENT OF GRANT EXPENDITURES DETAIL Contract to Date
August 31, 2016
Notes
1,2,3,10,11,12
WIA ADULT\DISLOCATED\YOUTH
At the end of FY 2015 there were unspent funds of approximately $1.4 million. These carry over funds are primarily
being used for additional participant support and training services during FY 2016. ResCare has asked for
$250,000 of their current Dislocated participant budget be transferred to the Adult program where there is currently
more demand. The Board staff have approved this transfer and the contract amendment reflecting the change has
been issued. The Board has received FY 2017 WIOA funding contracts and they experienced a 15% or $1.7
million decrease as compared to FY 2016. Board staff have instructed ResCare that Board contractual target
percentages will be relaxed in order to allow carry over funds from FY 2016 to help offset projected FY 2017
decreases. Despite the relaxed targets ResCare did come within 3.5% of meeting August 2016 contracted targets.
Because of this, Board staff do not expect carry over available for FY 2017 to total as much as the carry over
available for FY 2016.
5,6
CHILD CARE DIRECT CARE\LOCAL MATCH
TWC recently sent a WD letter to the Boards instructing them to cease any new enrollments for at-risk cases as of
8\1\16 unless the Board can demonstrate that ample funding is available to sustain increased enrollments through
FY 2017. At this point in time, the Board staff do not have any intentions of increasing enrollments within the near
future until the impact of the new federal rules (rules designed for the continuation of care), which will began
10\1\16, can be evaluated. The unspent balance of funding at the end of September 2016 could be over $7 million
because of the closing of enrollments.
8
CHILD CARE QUALITY
These funds have been withheld at the Board staff level primarily to provide equipment, training, and curriculum
development for selected child care centers located within the Board's 14 counties. Expenditures are projected to
approach closer to targets by the end of FY 2016
14
SNAP
Both ResCare and the Board are currently behind target level expenditures. Due to Board projects scheduled to be
complete and paid for by 9\30\16, expenditures are projected to be closer to targets at that time.
15
TANF
This grant is projected to approach closer to targets by the end of the grant term.
17
EMPLOYMENT SERVICES
Approximately $108,000 of unspent FY 2015 funds are being utilized during FY 2016 in the form of carry over to
help support various Workforce staff projects as well as additional funds available to support the approximately 49
TWC staff located within the Board's workforce centers. It's currently projected that this grant will be fully expended
by the end of the grant term.
18
TAA
At the end of FY 2015 there were unspent funds of approximately $780,000. The October 2015 -December 2015
expenditures (grant ends 12\31\15) of approximately $250,000, will be utilized within FY 2016 to support additional
participant support and training services during FY 2016. This funding source is utilized to serve individuals who
have lost their employment due to their jobs being transferred outside of the U.S. Our Board area has not
encountered a significant number of these customers during FY 2016 and this grant is projected not to be fully
expended prior to the end of the grant term.
20
NON CUSTODIAL PARENT
The number of participants available to serve within this funding source has been lower that anticipated. It is
currently projected that this trend will continue throughout the life of this grant resulting in unspent funding at grant
year end.
21,22
WORKFORCE COMMISSION INITIATES
TWC bundled several small contract initiatives within one contract. A portion of these will be allocated to ResCare
and a portion will be implemented by Board staff. Expenditures should begin to occur during the 4th quarter once all
of projects are allocated between the appropriate Board staff and ResCare.
31
INDUSTRY-RECOGNIZED SKILLS CERTIFICATION INITIATIVE
Board staff allocated this funding to Ranger Jr. College to develop a curriculum that will incorporate the knowledge,
skills, and abilities utilized in the industry for the skills needed for entry-level employment in the local area for
machining. Expenditures should continue to accumulate during the 4th quarter of FY 2016 when the instructional
courses at Ranger Jr. College are projected to begin. This funding source is projected to be fully expended by grant
year end.
36
LOCAL INNOVATION PARTNERSHIP GRANT
This funding will be utilized by the Board during FY 2016 to assist veterans with acclimating into the job market by
coordinating on the job training programs for selected veterans. Expenditures are projected to approach closer to
targets by the end of the 4th quarter as the project is implemented.
37
HIGH DEMAND JOB TRAINING PROGRAM
This program is funding a training opportunity within Terrell I.S.D. for individuals to receive certain welding
certifications. It's currently projected that the funding should be fully expended by the end of the grant period.
STATEMENT OF EXPENDITURE DETAIL
Fiscal Year to Date
August 31, 2016
Workforce Development Board
Workforce Center
Contractors
Contractor
Transition
Other FY 2016
Contractors
Other FY 2016
Contractors
Other FY 2016
Contractors
Totals W\Out
Unallocated Funds
Totals With
Unallocated Funds
Grant
Operations
Special
Approved
Unallocated
Total Available
ResCare
WNi
Terrell ISD
Ranger College
Dept. of Labor H1-B
Total Allocation
Total Allocation Projects Board Budget Funds Board Funding
10/1/2015 10/1/2015 10/1/2015 10/1/2015 10/1/2015 10/1/2015 10/1/2015 10/1/2015 10/1/2015 10/1/2015 10/1/2014 10/1/2014
9/30/2016 9/30/2016 9/30/2016 9/30/2016 9/30/2016 9/30/2016 11/30/2015 9/30/2016 9/30/2016 3/31/2016 9/30/2015 9/30/2015
Budget Summary
Child Care Direct Care
$ 3,233,181
$
127,611
$
3,360,791
$303,207
$
3,663,998
$
26,532,054
$
32,632
53,742
165,277
12,037
$
29,925,477
$
30,228,684
Infanct \Toddler Capacity and Inclusion Assistance 561,462 561,462 561,462 0 561,462 561,462
Child Care Quality 1,015,428 $ 1,015,428 13,055 1,028,483 1,015,428 1,028,483
Child Care Local Match
30,000
30,000
11,548,433
11,548,433
11,578,433
Child Care PRS 90,000
90,000
90,000
3,600,000
3,690,000
3,690,000
WIOA Youth 1,048,894
59,467
1,108,361 4,790
1,113,151
2,781,696
16,829
3,906,887
3,911,677
WIOA Adult 943,518
52,530
996,049 107,535
1,103,584
2,611,412
15,739
3,623,200
3,730,735
WIOA Dislocated Workers 1,176,515
68,035
1,244,550 87,439
1,331,989
3,604,905
19,553
4,869,008
4,956,447
WIOA Rapid Response 0 0 0 68,258 68,258 68,258
Industry-Recognized Skills Certification Initiative
4,994
4,994
165,277
170,271
Local Innovation Partnership Grants 105,518
105,518
105,518
105,518
105,518
High Demand Job Training Program
0
0
0
NCP 47,477
47,477 4,409
51,886
245,388
1,208
294,074
298,483
SNAP Employment & Training 276,478
18,352
294,830 26,264
321,094
763,466
6,836
1,065,132
1,091,396
TANF/CHOICES 949,414
61,190
1,010,604 25,013
1,035,617
2,354,762
19,148
3,384,514
3,409,527
Long Term Unemployed
55,000
55,000 0
55,000
0
55,000
55,000
Trade Act Services 3,146
3,146 14,689
17,835
753,849
756,994
771,683
Employment Services 155,381
112,549
267,930 19,402
287,332
484,561
752,491
771,893
Veterans Resource Administration 25,208
25,266
50,474 -1,336
49,138
93,895
144,369
143,033
Workforce Initiatives 0 60,000 60,000 8,453 8,453 68,453
Department of Labor\H1-B 68,768
68,768
68,768
74,963
155,768
155,768
Resource Administrations Grant - ISAMS 19,833
19,833 -356
19,477
19,833
19,477
High Demand Job Training Program
53,742
53,742
Center of the Year
0
0
0
Child Care Attendance Automation
0
210,040
210,040
210,040
$ 9,720,221 $ 580,000 $ 10,300,221 $ 699,105 $ 10,999,326 $ 55,736,136 $ 111,946 $ 53,742 $ 165,277 $ 12,037 $ 66,379,358 $ 67,078,463
Child Care Direct Care $ 2,386,812 $ 56,946.80 $ 2,443,758
$24,201,392 $32,410
8,213
100,846
25,852
$ 26,677,560 $ 26,677,560
Infanct \Toddler Capacity and Inclusion Assistance 0 0 0 0 0
Child Care Quality 1,342,451 0
1,342,451 0
1,342,451
1,342,451
Child Care Local Match 0 0 0 4,889,500 4,889,500 4,889,500
Child Care PRS 167,763 0 167,763 4,700,949 4,868,713 4,868,713
WIOA Youth 833,210 24,632 857,843 2,231,746 16,704 3,106,292 3,106,292
WIOA Adult 724,525 22,835
747,360 2,332,803 15,633 3,095,796
3,095,796
WIOA Dislocated Workers 892,997 29,620 922,617 2,911,669 19,415 3,853,701 3,853,701
WIOA Rapid Response
0
58,829
58,829
58,829
Industry-Recognized Skills Certification Initiative 96 0 96 100,942 100,942
NCP 40,143 2,458
42,601 122,481 1,197 166,279
166,279
SNAP Employment and Training 273,520 8,274 281,793 641,774 3,384 926,951 926,951
SNAP Employment and Training ABAWD Only 0 0 0 0 3,332 3,332 3,332
TANF/CHOICES 754,782 27,138
781,920 1,923,800 18,985 2,724,705
2,724,705
Long Term Unemployed 55,000 55,000 55,000 55,000
Trade Act Services 3,491 0
3,491 512,125 515,616
515,616
Employment Services 145,402 53,212 198,614 446,676 645,290 645,290
0
0
0
0
Veterans Resource Administration 19,266 11,276 30,542 88,596 119,138 119,138
Department of Labor\H1-B 45,285 0
45,285 37,857 108,994
108,994
Resource Administration Grant-ISAMS 14,526 0 14,526 14,526 14,526
High Demand Job Training Program 0 0
0
8,213
8,213
Loc Innovation Part-2016 9,616 0 9,616 9,616 9,616
WF Commission Initiatives 43,943 0
43,943 6,526 50,469
50,469
0 0 0 0
Center of the Year 0 0 0 0 0 0
Child Care Attendance Automation 0 0
0 167,491 167,491
167,491
Totals: $ 7,697,827 $ 291,392 $ 7,989,219
$ 45,274,213 $ 111,060 $ 8,213 $ 100,846 $ 25,852 $ 53,509,404 $ 53,509,404
Totals: 79.2% 50.2% 77.6%
81.2% 99.2% 15.3% 61.0% 214.8% 80.6% 79.8%
Board Established Benchmarks 92.0% 92.0% 92.00% 85.7% 100.0% 91.8% 91.8% 100.0% 86.7% 85.8%
Over / (Under) Expended (12.8)% (41.8)% (14.4)% (4.4)% (0.8)% (76.5)% (30.8)% 114.8% (6.1)% (6.0)%
4
STATEMENT OF EXPENDITURES BY CATEGORY
Fiscal Year to Date
August 31, 2016
Workforce Development Board
Workforce Center
Contractors
Contractor
Transition
Other FY 2016
Contractors
Other FY 2016
Contractors
Other FY 2016
Contractors
Contract Beginning
Operations
10/1/2015
Other Special
Approved
Unallocated
Total Available
ResCare
10/1/2015
WNi
10/1/2015
Terrell ISD
10/1/2015
Ranger College
10/1/2015
Dept. of Labor
10/1/2015
Totals W\Out
Unallocated
Totals With
Unallocated
Projects
10/1/2015
Board Budget
10/1/2015
Funds
10/1/2015
Board Funding
10/1/2015
Contract Ending 9/30/2016 9/30/2016 9/30/2016 9/30/2016 9/30/2016 9/30/2016 11/30/2015 9/30/2016 9/30/2016 3/31/2016 Funds Funds
Type of Expenditure Budget Summary
SUBCONTRACTOR OPERATIONS:
$
3,131,203
480,000
$
3,131,203
$
3,131,203
$
6,510,315
$
80,848
$
9,722,366
$
9,722,366 Salaries
Fringe Benefits 1,368,336 1,368,336 1,368,336 1,234,775 12,065 2,615,176 2,615,176
Indirect Cost\PEO 796,418 796,418 796,418 816,745 1,613,163 1,613,163
Profit 673,395 Occupancy 493,564 493,564 493,564 1,482,465 5,641 1,981,671 1,981,671
Travel 286,601 286,601 286,601 194,664 481,265 481,265
Equipment 780,958 1,260,958 1,260,958 112,685 1,158 1,374,802 1,374,802
Other 757,199 757,199 757,199 780,742 5,885 1,543,826 1,543,826
Prof Services 2,105,940.82 100,000 2,205,941 2,205,941 51,939 6,349 2,264,229 2,264,229
Total Cost of Operations $ 9,720,221 $ 580,000 $ 10,300,221 $ - $ 10,300,221 $ 11,857,724 $ 111,946 $ 22,269,891 $ 22,269,891
Total Program Services - 43,878,412 53,742 165,277 12,037 44,109,468 44,109,468
Budget Adjustments - 699,105 699,105 - - 699,105
Total Budget $ 9,720,221 $ 580,000 $ 10,300,221 $ 699,105 $ 10,999,326 $ 55,736,136 $ 111,946 $ 53,742 $ 165,277 $ 12,037 $ 66,379,358 $ 67,078,463
Expenditure Summary
SUBCONTRACTOR OPERATIONS:
$2,534,501
190,460
$2,534,501
$
5,458,631
$
75,644
$
8,068,776
$
8,068,776 Salaries
Fringe Benefits 1,083,902 1,083,902 1,264,334 16,146 2,364,382 2,364,382
Indirect Cost 640,311 640,311 708,034 1,348,345 1,348,345
Profit Occupancy 540,051 540,051 1,309,536 1,957 1,851,543 1,851,543
Travel 140,717 140,717 177,055 0 317,772 317,772
Equipment 180,647 371,107 1,783 591 373,481 373,481
Other 941,612 941,612 873,589 7,532 1,822,732 1,822,732
Prof Services 1,636,089 100,932 1,737,021 84,323 9,191 1,830,535 1,830,535
Total Cost of Operations $ 7,697,830 $ 291,392 $7,989,222 - $ 9,877,285 $ 111,060 $ - $ 17,977,566 $ 17,977,566
Total Program Services - - 0 35,396,928 8,213 100,846 25,852 35,531,839 35,531,839
Total Expenditures $ 7,697,828 $ 291,392 $7,989,220 $ 45,274,213 $ 111,060 $ 8,213 $ 100,846 $ 25,852 $ 53,509,404 $53,509,404
Expenditure Percentages Summary
Remaining Budget
$
2,022,393
$
288,608
$ 2,311,001
$
10,461,923
$
887
$
45,529
$
64,431
-$
13,815
$
12,869,954
$
13,569,059
Cost of Operations 79.2% 50.2% 77.56% 83.3% 99.2% 0.0% 0.0% 0.0% 80.7% 80.7%
Program Services 0.0% 0.0% 0.00% 80.7% 0.0% 15.3% 61.0% 214.8% 80.6% 80.6%
Total Expenditures 79.2% 50.2% 77.56% 81.2% 99.2% 15.3% 61.0% 214.8% 80.6% 79.8%
Board Established Benchmarks 92.0% 92.0% 92.0% 85.7% 100.0% 91.8% 91.8% 100.0% 86.7% 85.8%
Over / (Under) Expended (12.8)% (41.8)% (14.4)% (4.4)% (0.8)% (76.5)% (30.8)% 114.8% (6.1)% (6.0)%
5
Month Date Meeting/Conference Meeting Location17 Executive Committee (9:30 a.m.) 600 Six Flags Drive, Suite 300, Arlington, TX 7601125 Joint WD Board/CEO and Annual Awards (9:30 a.m.) Location TBD26 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 7601121 Strategic Leadership Committee (10:00 a.m.) Conference Call23 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 7601128 WD Committee (10:00 a.m.) Conference Call28 O&A Committee (2:00 p.m.) Conference Call14 Executive Committee (9:30 a.m.) 600 Six Flags Drive, Suite 300, Arlington, TX 7601121 WD Board Meeting (9:30 a.m.) 616 Six Flags Drive, Arlington, TX 7601123 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 76011
25 - 28 NAWB Conference Washington, D.C.11 Strategic Leadership Committee (10:00 a.m.) Conference Call18 WD Committee (10:00 a.m.) Conference Call18 O&A Committee (2:00 p.m.) Conference Call27 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 7601116 Executive Committee (9:30 a.m.) 600 Six Flags Drive, Suite 300, Arlington, TX 7601123 WD Board Meeting (9:30 a.m.) 616 Six Flags Drive, Arlington, TX 7601125 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 7601120 Strategic Leadership Committee (10:00 a.m.) Conference Call22 COG Executive Board/General Assembly (Time TBD) TBD27 WD Committee (10:00 a.m.) Conference Call27 O&A Committee (2:00 p.m.) Conference Call18 Executive Committee (9:30 a.m.) 600 Six Flags Drive, Suite 300, Arlington, TX 7601125 WD Board Meeting (9:30 a.m.) 616 Six Flags Drive, Arlington, TX 7601127 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 7601122 Strategic Leadership Committee (10:00 a.m.) Conference Call24 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 7601129 WD Committee (10:00 a.m.) Conference Call19 Joint Executive/O&A Committee (9:30 a.m.) 616 Six Flags Drive, Arlington, TX 7601126 WD Board Meeting (9:30 a.m.) 616 Six Flags Drive, Arlington, TX 7601128 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 7601117 Strategic Leadership Committee (10:00 a.m.) Conference Call24 WD Committee (10:00 a.m.) Conference Call24 O&A Committee (2:00 p.m.) Conference Call26 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 760117 Executive Committee (9:30 a.m.) 600 Six Flags Drive, Suite 300, Arlington, TX 76011
14 WD Board Meeting (9:30 a.m.) 616 Six Flags Drive, Arlington, TX 7601116 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 76011
11/27 - 12/1 Annual TWC Conference TBD12 Strategic Leadership Committee (10:00 a.m.) Conference Call19 WD Committee (10:00 a.m.) Conference Call19 O&A Committee (2:00 p.m.) Conference Call21 COG Executive Board (12:30 p.m.) 616 Six Flags Drive, Arlington, TX 76011
December
February
North Central Texas Workforce Development Board
Annual 2017 Calendar
January
March
April
May
June
July
October
August
September
November
NOTE: Dates, times, and locations are subject to change or cancellation Updated: 11/11/2016