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Northeast SARE Outcome Funding and Grant Writing Workshop Tom Morris & Janet McAllister Delaware State University May 25, 2011 nesare.or g 1

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Northeast SARE. Outcome Funding and Grant Writing Workshop Tom Morris & Janet McAllister Delaware State University May 25, 2011. nesare.org. MILESTONES. - PowerPoint PPT Presentation

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Northeast SARE Outcome Funding and

Grant Writing WorkshopTom Morris & Janet McAllister

Delaware State UniversityMay 25, 2011

nesare.org1

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MILESTONES

The critical steps in learning and skill development that beneficiaries must achieve as they prepare to make the specific change (or take the action) described in the performance target.

Not what YOU do -- what THEY do

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Beneficiary milestones include steps such as:• Learning necessary content • Building essential skills to make change in performance target• Agreeing the problem is a legitimate problem• Believing in the credibility of the proposed solutions • Acquiring the intentions and motivation to overcome barriers and make the desired change.

Milestones

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THE OUTCOME FRAMEWORK

MILESTONE 2150 attend workshops; learn

A, B, C

TARGET 80 do A, B, C

MILESTONE 3

125 attend field demo; learn and practice A, B, C

MILESTONE 1

MILESTONE 3

PERFORMANCE TARGET

MILESTONE 1200 complete online survey

MILESTONE 2

MILESTONE 4MILESTONE 4

100 consult with PIs about implementing A, B, C

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• Should reflect the educational topics and research goals described in the project approach subsection in the narrative• Link the learning and skill development to the project activities and educational delivery methods described in the project approach• Chart a timeline for when and where the learning occurs• Establish participation goals for the project.

Milestones

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Milestones include 4 components: 1. The number of beneficiaries (farmers or ag service providers) who will participate; 2. The educational experiences the beneficiaries participate in to learn; 3. The key, specific content that beneficiaries will learn, build skills for, and develop attitudes and intentions about;4. The schedule or timeline for the learning**timeline not required for preproposals

Milestones include 4 components: 1. The number of beneficiaries (farmers or ag service providers) who will participate; 2. The educational experiences the beneficiaries participate in to learn; 3. The key, specific content that beneficiaries will learn, build skills for, and develop attitudes and intentions about;4. The schedule or timeline for the learning**timeline not required for preproposals

Writing Milestones in Proposals

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1. 1000 vegetable farmers learn about cover crop education program and receive online survey about their current practices. (Nov ’12)

2. 200 vegetable farmers return survey; 180 agree to participate in education program; 20 agree to host on-farm demonstrations (Feb ’13)

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3. 160 of these farmers attend two 3-hour workshops in each state that explain: Performance Target and known benefits of cover crops (Jan ’13 - March ’13)

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4. 150 of the farmers attend field day at university about new/existing cover crops; 20 farmers plant on-farm demonstration trials (Sept ‘13)

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5. 100 farmers submit cover crop plans for their farms to project team for review (Nov – March ’13)

6. 60 of the 100 farmers attend on-farm demonstration events at farm sites and consult with project team by phone, e-mail, blog and with other farmers on blog about planting cover crops (May - Sept ‘14) 10

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Performance Target: 90 vegetable farmers adopt legume and non-legume cover crops and/or improved cover crop management practices on a total of 900 acres reducing historical N applications by 50 lb/acre/year without reducing yields.

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1. 1000 vegetable farmers learn about cover crop education program and receive online survey about their current practices. (Nov ‘12)2. 200 vegetable farmers return survey; 180 agree to participate in education program; 20 agree to host on-farm demonstrations (Feb ‘13)3. 160 of these farmers attend two 3-hour workshops in each state that explain: Performance Target and known benefits of cover crops (Jan ’13 - March ‘13)4. 150 of the farmers attend field day at university and learn about new/existing cover crops; 20 farmers plant on-farm demonstration trials (Sept ‘13)

1. 1000 vegetable farmers learn about cover crop education program and receive online survey about their current practices. (Nov ‘12)2. 200 vegetable farmers return survey; 180 agree to participate in education program; 20 agree to host on-farm demonstrations (Feb ‘13)3. 160 of these farmers attend two 3-hour workshops in each state that explain: Performance Target and known benefits of cover crops (Jan ’13 - March ‘13)4. 150 of the farmers attend field day at university and learn about new/existing cover crops; 20 farmers plant on-farm demonstration trials (Sept ‘13)

Mile

ston

es R

&E

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Milestones Written as a List

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5. 100 farmers submit cover crop plans for their farms to project team for review (Nov – March ‘13) 6. 60 of the 100 farmers attend on-farm demonstration events at farm sites and consult with project team by phone, e-mail, blog and with other farmers on blog about planting cover crops (May - Sept ‘14)

Performance Target: 90 vegetable farmers adopt legume and non-legume cover crops and/or improved cover crop management practices on a total of 900 acres reducing historical N applications by 50 lb/acre/year without reducing yields.

5. 100 farmers submit cover crop plans for their farms to project team for review (Nov – March ‘13) 6. 60 of the 100 farmers attend on-farm demonstration events at farm sites and consult with project team by phone, e-mail, blog and with other farmers on blog about planting cover crops (May - Sept ‘14)

Performance Target: 90 vegetable farmers adopt legume and non-legume cover crops and/or improved cover crop management practices on a total of 900 acres reducing historical N applications by 50 lb/acre/year without reducing yields.

Mile

ston

es (c

ont)

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1.50 agricultural service providers that work with dairy farms in PA and NY receive background information and references to prepare for their participation in this professional development training on cover cropping systems for corn silage production (Nov ‘12)2.20 ag service providers attend two 3-hour workshops in each state that explain: Performance Target, known benefits of cover crops, ongoing cover crop research, cover crop planning and decision tools; all join the cover crop education team (Jan ’13 - March ’13).3.15 of these ag service providers attend field demonstrations and learn how to evaluate overwintered cover crops and techniques for killing cover crops (April – May ’13)4.15 of the ag service providers attend field demonstrations about fall cover crop planting techniques. (Sept ’13)

Mile

ston

es P

DP

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5. 14 of the ag service providers attend a workshop to learn how to establish on-farm demonstrations to teach farmers about cover crops on dairy farms; All receive PowerPoint shows, short videos, updated decision tool, and fact sheets (Dec ‘13)6.12 of the ag service providers consult with cover crop team by e-mail, phone and blog as they develop and teach farmers about cover crops (Jan – March ’14)

Performance target: 12 agricultural service providers develop and conduct an education program where 250 dairy farmers who cultivate 18,000 acres of corn for silage learn about techniques, benefits, and challenges of planting cover crops in fields harvested for corn silage.

Mile

ston

es P

DP

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Preparing to Write MilestonesBefore you can write Milestones for your project, you must have clear answers to these questions:• What do farmers need to know (knowledge) to accomplish the performance target?• What must farmers be able to do (skills) to accomplish the performance target? • What must farmers believe about the problem and solution (attitudes) to accomplish the performance target?

You must define these answers if you are to prepare beneficiaries to make the change you INTEND

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Practice Time – Define Learning & Skill Needs

Using the Performance Target you wrote in the earlier practice session, write lists that complete the phrases below:

1.To make the change described in the performance target, farmers must KNOW:

2.To make the change described in the performance target, farmers must be ABLE TO DO:

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Milestones and performance targets must be verified to show the progress and benefits of SARE-funded projects

Verification of milestones documents:•How well beneficiaries are progressing in their knowledge and preparation to make the change described in the performance target•Whether adjustments are needed to keep project on track

Verification

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Verification of the Performance Target means asking questions and collecting data after all Milestones are complete to measure: •The changes made by beneficiaries•The degree or extent of these changes•The benefits that resulted.

Verification

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Verification

• Planned from the beginning• Discussed with beneficiaries at start of project• Requires tracking beneficiaries – who they

are; so need to collect contact information at start

• Done throughout project for milestones• Completed after project activities (allow time

for behavior change to occur) for Performance Target

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Success With Verification

• Tell the beneficiaries about the target and verification process -- at start of project

• Create a relationship with beneficiaries• Collect any information needed as you go• Develop effective verification tools• Be persistent in engaging beneficiaries

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Example Verification Question for Milestone

Knowledge BEFORE Topic Knowledge AFTERNon Existent

Minimal Moderate Considerable Topic A Non Existent

Minimal Moderate Considerable

Non Existent

Minimal Moderate Considerable Topic B, etc. Non Existent

Minimal Moderate Considerable

Listed below are topics presented at today’s event. On the left, please circle your level of knowledge/skill of each topic before today’s educational event. On the right, circle your level of knowledge now, after today’s event.

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Example Verification Question for Performance Target

Listed below are Cover Crop species demonstrated and recommended through this project. Please complete the best response for each recommendation.

Listed below are Cover Crop species demonstrated and recommended through this project. Please complete the best response for each recommendation.

Cover Crop Species

Did you plant?

Did you plant?

If Yes:On how many acres?

If Yes:With what market crop?

Species A ____No ____Yes __________ _________________

Species B ____No ____Yes __________ _________________

Species Mix C ____No ____Yes __________ _________________

Etc. ____No ____Yes __________ _________________23

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Practice Time – Write Questions to Verify Milestones and Performance Targets

Using the Performance Target you wrote in the earlier practice session, and the lists of necessary Knowledge and Skills for Milestones:1.Write one questions that could be used to verify beneficiaries’ knowledge and skill milestones after a project event

2.Write one question that could be used, at the completion of the project, to verify whether farmers made the change described in the performance target.

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Verification Resources

Example milestones, performance targets and example questions to verify them at

http://nesare.org/resources/verification-tools.htmlWebinars, tipsheets, examples and more athttp://extension.psu.edu/evaluation/

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Key Individuals

• The ‘leadership team’

• Contribute a key component to the project

• Provide letters of commitment

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Questions?

www.nesare.orgwww.nesare.org

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