NOTICE

This opportunity is being released to ODX Contractors pre-qualified as a result of RFP #0A1216. The original RFP 0A1216 and its Supplements are posted on the State of Ohio website along with this solicitation.

ONLY pre-qualified Contractors are eligible to submit Proposal responses AND to submit inquiries. The State does not intend to respond to inquiries or to accept Proposals submitted by organizations that are not pre-qualified.

An alphabetical listing of Contractors pre-qualified to participate in this opportunity follows:

Base 22

ICC

Statement of Work Solicitation

DAS on behalf of

Ohio Childrens Trust Fund

Website Redesign

Project Statement of Work

ODX Solicitation ID No.

Solicitation Release Date

DXJFS-18-01-001

01-29-2018

Section 1: Purpose

The purpose of this Project Statement of Work (SOW) is to provide the Ohio Childrens Trust Fund with information technology services in Technology Category, Applications Development and Maintenance Transition Planning. A qualified Contractor, herein after referred to as the Contractor, shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of work set forth in Section 3, Scope of Work.

Table of Contents

Section 1: Purpose

Section 2: Background Information

Section 3: Scope of Work

Section 4: Deliverables Management

Section 5: SOW Response Submission Requirements

Section 6: SOW Evaluation Criteria

Section 7: SOW Solicitation Calendar of Events

Section 8: Inquiry Process

Section 9: Submission Instructions & Location

Timeline

SOW Solicitation Release to Pre-Qualified Contractors: January 29, 2018

Inquiry Period Begins: January 29, 2018

Inquiry Period Ends: February 13, 2018

Proposal Response Due Date: February 19, 2018 at 1:00pm

Section 2: Background Information

2.1Agency Information

Agency Name

Ohio Childrens Trust Fund (OCTF)

Contact Name

Kristen Rost, Executive Director

Contact Phone

614-387-7756

Bill to Address

4200 East Fifth Avenue, 2nd Floor,

Columbus, Ohio 43219

2.2Project Information

Project Name

Ohio Childrens Trust Fund Website Redesign

Project Background & Objective

The Ohio Childrens Trust Fund (OCTF), pursuant to its 2016-2021 Strategic Plan, is seeking to secure a website development Contractor to design a new OCTF website that will be owned by OCTF.

The main objectives of the new OCTF website are: to inform OCTF stakeholders of the services the OCTF provides; to get individuals to donate to the OCTF; and to inform and educate as well as position the OCTF brand as a thought leader through resource content.

The key to achieving the main objectives of the new OCTF website centers on the new website being very user-friendly and interactive.

The current OCTF website (http://jfs.ohio.gov/octf/) does not meet the OCTFs needs. The design of the current website does not reflect the OCTF brand and the navigation is difficut and not intuitive. The current site lacks a clear path for OCTF visitors to follow to find the information and resources they want and need. Multiple stakeholders, OCTF Board members and other individuals struggle to find the OCTF website and navigate through it and oftentimes, they cannot locate key resources or grant information. The site does not offer easy access to contacting or donating to the OCTF.

In addition, the current website does not allow the OCTF to customize pages and content that meets the unique needs of the OCTF partners.

These issues constantly plague our interaction with OCTF stakeholders and the public. The lack of a user-friendly website damages OCTF marketability.

The OCTF website must be very user-friendly in order to effectively serve multiple roles in routine OCTF operations. While the site must provide easy access to basic OCTF information (e.g. details that promote an understanding to stakeholders and Ohio families of all that the OCTF does), it must also ensure easy access to online OCTF resources including, but not limited to classes, trainings, registrations, donations, etc.

A more user-friendly fully developed and interactive OCTF website will significantly enhance the OCTFs ability to achieve its mission as well as implement key areas of its strategic plan. Ohio families and OCTF stakeholders will benefit by having access to OCTF information and resources available through multiple components on the redesigned OCTF website.

In addition, the development of a new, redesigned OCTF website is one of the main action items of a key focus area (increase awareness of the OCTF) of the OCTF Board approved 2016-2021 Strategic Plan.

The website development Contractor selected for this project will be responsible for content writing and design, the construction of the new OCTF website, as well as for creating the functional IT requirements. The OCTF requires page templates be created, and they must be designed in a way that OCTF staff can update and modify them after deployment. Accordingly, the website development Contractor must provide training and technical assistance to approximately four OCTF staff on editing and updating the newly developed website pages as well as creating and editing new website pages.

In performing these tasks, which are further explained in the SOW and deliverables, the Contractor must work with the Ohio Department of Administrative Services (DAS), ODX staff to ensure the new OCTF website is compatible with their server/host platform and Ohio Digital eXperience guidelines.

Expected Project Duration

The overall duration for this project is 6 months (April 1, 2018 September 30, 2018). This represents a firm timeline. If a prospective Contractor and/or subcontractor cannot meet this timeline or any of the dates outlined in the project schedule, they may not be selected for this project.

2.3Project Schedule

Date

Task

4/1/18

Project commences.

4/9/18 4/13/18

Kickoff meeting must be held during this week where OCTF will identify and define all OCTF website requirements and finalizes the schedule.

4/23/18 4/27/18

Contractor meets with OCTF stakeholders to discuss website and receive feedback.

5/7/18 5/18/18

Contractor meets with OCTF parent group to discuss website and receive feedback.

4/1/18 8/1/18

Contractor proposes web design and content (ideas) to the OCTF and completes the building of all website pages and content, including web videos, by August 1, 2018. Contractor also holds multiple testing meetings with the OCTF.

7/1/18 7/20/18

OCTF provides feedback to Contractor who makes any necessary revisions to website pages, content, functionality, etc. Final website pages and content completed by Contractor by July 20, 2018.

8/1/18

Editable forms, templates and web pages completed and submitted to the OCTF.

8/1/18 9/30/18

Contractor provides technical assistance to approximately four OCTF staff. Technical assistance includes, but is not limited to, training OCTF staff on editing/modifying editable forms and templates, updating website content and training OCTF staff on the Piwik analytics software for running reports. Content management responsibilities will then shift to OCTF staff.

6/30/18

Contractor delivers progress report to the OCTF.

8/31/18

Contractor delivers final report to the OCTF.

9/1/18

New OCTF website launch.

9/30/18

Project concludes.

2.4Project Milestones

Date

Milestone

4/14/18

Identify and define all OCTF website requirements.

4/27/18

Stakeholder Meeting Conducted

5/18/18

Parent Group Meeting Conducted

5/1/18 7/20/18

Creation of all content for the new OCTF website as well as the construction of the website.

5/1/18 8/1/18

Testing of the new OCTF website.

7/20/18

Final website pages and content completed by Contractor.

8/1/18

Editable forms and templates completed and submitted to the OCTF.

9/1/18

Launch of the new OCTF website.

8/1/18 9/30/18

Technical assistance to approximately four OCTF staff including, but not limited to, training OCTF staff on editing/modifying editable forms and templates, updating website content and training OCTF staff on Piwik analytics software for running reports. Content management responsibilities will then shift to OCTF staff.

2.5Contractors Work Effort Requirement

The Contractors full-time regular employees must perform at least 50% of the effort required to complete the Work. The Contractor may use its personnel or subcontractor personnel to meet the remaining 50% of the effort.

Section 3: Scope of Work

3.1Description of Scope of Work

The timeline of the OCTF Website Redesign project is six months and consists of multiple components including the building of the website (including all necessary web pages) and the writing and designing of all needed website content (including the creation of web videos and editable forms and templates) as well as providing technical assistance to train approximately four OCTF staff on editing/modifying the editable forms and templates, updating website content and running reports using the Piwik analytics software.

The OCTF new website functionality requirements include the following: