Government of India Ministry of Personnel, Public Grievances and Pension

Department of Personnel & Training O/O Regional Director (Northern Region) STAFF SELECTIOM COMMISSION (NR)

(Block No.12, 5th Floor, Kendriya Karyalaya Parisar, Lodhi Road, New Delhi. Web address: www.sscnr.net.in

Tel: 24364802

NOTICE INVITING TENDER

FOR

HIRING OF TAXI VEHICLE

FOR USE IN

Staff Selection Commission(Northern Region) New Delhi 110003

Tender No: 1 /2020-Admn.(SSC NR) Dated 5 June 2020

Price Rs. 500

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INDEX

S.No. Particulars Page No.

1 Notice Inviting Tender 3 - 4

2 Check List For Bidders 5

3 Section-I : General Instruction , Terms And Conditions

6 - 17

4 Section –II : Specification, Special Terms And Conditions For Executing The Work

18 - 19

5 Annexure-I : Bidder’s Details 20

6 Annexure--II : Declaration For Non Tampering Of Tender Document

21

7 Annexure-III :Declaration Regarding Blacklisting/ Non-Blacklisting 22

8 Annexure- IV : Commercial Bid 23 - 24

9 Annexure-V :Format Of Duty Slip 25

10 Annexure-VI – Agreement 26 - 27

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Government of India Ministry of Personnel, Public Grievances and Pension

Department of Personnel & Training STAFF SELECTIOM COMMISSION

(Northern Region), Block No.12, 5th Floor, Kendriya Karyalaya Parisar, Lodhi Road, New Delhi 110003.

NIT No: 1 /2020-Admn.(SSC NR) Dated: 5 June 2020

NOTICE INVITING TENDER

Sealed tenders are invited on behalf of the President of India, under Two Bid System

i.e. Technical Bid and Financial Bid from reputed, experienced and financially sound Companies/Firms/Agencies for Annual Rate contract for Taxi vehicle (Diesel/Petrol Driven) as on requirement basis and two Cars on regular basis in the office of Regional Director (Northern Region) Staff Selection Commission at New Delhi for a period of one year from the date of contract. The Tender documents may be downloaded from the website, www.sscnr.net.in

The schedule of activity is as follows:

S.No. Activity Description Time Schedule

1 Time and last date of depositing tender / Bid

15:00 Hours of` 29-06-2020.

2 Time and Date of Opening of Tender / Bid

15:30 Hours of 29-6-2020.

3. Services to be offered Annual Rate contract for Taxi Vehicle (Diesel/Petrol) as and when on requirement basis and two Cars on Regular basis

4 Duration of contract One Year from the date of award of contract, with Provision for extension in subsequent years.

5 Estimated Cost of tender Rs. 14,00,000 (Rupees fourteen lakh only)

6 Amount of EMD to be deposited Rs. 35,000 (Rupees thirty-five thousand only)

7 Cost of Bid Document Rs.500 (Rupees five hundred only)

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Tender document can be downloaded from the website www.sscnr.net.in. The cost of the tender document in the form of Demand Draft in favour of Assistant Director (Accounts) in the office of Regional Director (Northern Region) payable at New Delhi is to be enclosed with the bid along with requisite Bid security & other documents, failing which the tender will be outrightly rejected. Tender Form Fees and EMD for units registered under SPRS of National Small Industries Corporation (NSIC) for MSME’s is exempted, subject to attaching supporting valid certificate. The Demand draft of cost of tender form and of Earnest money should bear the date after the date of NIT.

The interested Companies/ Firms/ Agencies may put the tender document complete with all necessary documents (As mentioned in clause 24 of Section I) along with Earnest Money Deposit (EMD) of Rs. 35,000 from 10:30 AM of 22-06-2020 and upto 1500 hours on 29.06-2020 in the Tender Box kept in O/o Under Secretary (Administration), Staff Selection Commission, Northern Region, Block No.12, 5th Floor, Kendriya Karyalaya Parisar, Lodhi Road, New Delhi. The tenders shall not be entertained after this deadline under any circumstances whatsoever.

Under Secretary (Admn) O/O RD (NR) SSC, New Delhi

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CHECK LIST FOR BIDDERS

S. No.

Documents Yes/No/(N/A)

1 EMD: DD No. ___________Amt. ____________ Date __________

2 Whether all the Pages are rubber stamped with the seal with

the signed &properly tagged with all documents?

3 Whether Bidder's Profile is filled up (Annexure-I )

4 Whether Self Attested copy of Registration of the firm is attached?

5 Self Attested copy of Partnership Deed or Proprietorship deed /

Memorandum of Association / Articles as applicable.

6 Self Attested copy of PAN card.

7 Self Attested copy of GST Registration Certificate.

8 Self Attested copy of Experience certificate/Work orders as per

clause 24.5 of Section –I

9 Declaration towards Non — Tampering of tender document.

(Annexure-II)

10 Declaration about Blacklisted/Non-Blacklisted company Rs. 20/-

stamp paper &notarized (Annexure-III)

11 Power of Attorney in original, in case tender document is signed

by person other than tenderer or tendering company.

12 Commercial Bid ( Annexure-IV)

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SECTION - I GENERAL INSTRUCTION , TERMS AND CONDITIONS

1. DEFINITIONS

1.1 The CONTRACT means the documents forming the tender and acceptance thereof and the formal agreement executed between SSC and the CONTRACTOR together with the documents referred to therein including TENDER NOTICE, GENERAL INSTRUCTIONS, SPECIAL TERMS &CONDITIONS, CONDITIONS OF CONTRACT, ADDITIONAL CONDITIONS, TENDER SCHEDULE, instructions issued from time to time by the Competent Authority and all these documents taken together shall be deemed to form one contract and shall be complimentary to one another.

1.2 In the CONTRACT, the following expressions shall unless, where the context otherwise required, have the meaning hereby respectively assigned to them :

The expression "WORKS" or "WORK" shall unless there be something either in the subject or context repugnant to such construction, be construed and taken to mean the works by or by virtue of the contract contracted to be executed whether temporary or permanent and whether original, altered, substituted or additional.

"Change" shall mean a substitution for or omission of any work or other requirements within the general scope of the work; the performance of or compliance with which is contemplated by the contract documents.

"Extra work" shall mean any work or compliance with any requirements, other than a change which is not, expressly or impliedly contemplated by the contract documents, and which is necessary to be performed for the proper completion of the contracted work. For the purpose of clarifications, it is declared that, any work or operation which shall be necessarily incidental to the proper performance of any item of work or part thereof shall be deemed to have been by implication provided for in the relevant item of work or part thereof and shall not constitute extra work.

The "SITE" shall mean the location wherein the work is to be executed under the contract.

The "CMR" means Close Meter Reading.

The "OMR" means Opening Meter Reading

The "SSC" means the Staff Selection Commission, and its successors.

The "COMPETENT AUTHORITY" means the Regional Director (Northern Region) SSC, New Delhi 110 003.

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1.3 All references of: - SSC/Chairman/Member, Commission/ Secretary /Director/ Regional Director /Dy. Director/Under Secretary/Asst. Director/Assistant/Account Officer/Accountant in various clauses shall mean the Officers in their respective Grades/Groups employed in the SSC, by whatever designations are assigned to them from time to time and who may be in-charge of direction, execution, supervision, testing, acceptance, maintenance of claims, etc. from time to time and includes their successors in office. Words imparting the singular number include the plural number and vice-versa.

1.4 Parties: - The parties to the Contract are the contractor (the tenderer to whom the work has been awarded) and the Staff Selection Commission (Northern Region), New Delhi.

1.5 Addresses: For all purposes of the contract including arbitration thereunder, the address of the contractor mentioned in the tender shall be final unless the contractor notifies a change of address and contact number(s) by a separate letter sent by registered post with acknowledgement due to the SSC, Northern Regional Office, New Delhi 110003. The contractor shall be solely responsible for the consequences of any omission or error to notify change of address and contact number(s) in the aforesaid manner.

2. The tenderer must read carefully all the terms, conditions and specifications before filling up the tender schedule and his quotation/Bid.

3. In respect of the matters pertaining to this contract, tenderer shall not directly or indirectly bring or attempt to bring any political or outside influences or intervention through any association, union or organization. All disputes, differences, clarifications etc. arising out of this contract will be represented by tenderer himself or by his legal representative at New Delhi only.

4. The Tenderer shall be bound by all terms, conditions and specifications as detailed in this tender document.

5. The quantities indicated in tender may increase or decrease in each category depending of required and the estimated cost of tender may vary ± 50%

6. It may be noted that the tender notice is only for fixing a contract and shall not be construed as invitation to bid for providing the job i.e. there is no guarantee for award of work without assigning any reason whatsoever may be.

7. Any tenderer participating in this tender should make sure that he will be able to carry out the work in the contract.

8. It is implied that the tenderer has obtained all necessary information directly or indirectly affecting the contract such as legal stipulation, possible delays and hindrance or interference in executing the contract and has satisfied him/her before making the offer. Unexpected difficulties or expenses shall NOT be considered excuses for difficulties in performing the contract. The rate quoted should take all factors into consideration.

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9. The tenderer acknowledges that he assumes all risks contingent upon the nature of the contract to be actually encountered by him in executing the contract, even though such actual conditions may result in the tenderer performing more or less work than that originally anticipated.

10. The tenderers who are confident of executing the contract in time by employing the required resources, manpower and materials should only participate in this tender process.

11. The tender schedule shall be read in conjunction with General Instructions, Specification, Special terms and Conditions, Conditions of Contract and Additional Conditions if any. The tenderer shall be deemed to have carefully examined all these documents. It is further understood and agreed that the tenderer by careful examination satisfied himself with the terms and conditions of the tender document.

12. Earnest Money: Earnest Money of Rs. 35,000.00 (Rupees Thirty- Five Thousand only) in the form of Demand Draft drawn on any Nationalized Bank or Scheduled Bank must be deposited by bidder/s along with their duly filled tender document. The Demand Draft shall be in favour of Assistant Director (Accounts), Office of Regional Director, Staff Selection Commission (NR), New Delhi. The Earnest Money Deposit of the successful bidder shall be refunded after receipt of Security Deposit and the DDs of unsuccessful bidder/s will be refunded within 30 days after the finalization of the contract. No interest will be paid on EMD by SSC till the entire process is complete in all respects.

12.1 No request for transfer of any previous deposit of earnest money or security deposit or adjustment against any pending bill held by the SSC in respect of any previous work will be entertained.

12.2 Tenderer /Bidder shall not be permitted to withdraw his offer or modify the terms and conditions thereof In case the tenderer/bidder fails to comply with the stipulations made therein or backs out after quoting the rates, the aforesaid demand draft will be forfeited by the SSC.

12.3 The tender without Earnest Money will be summarily rejected.

12.4 No claim shall lie against the SSC in respect of erosion in the value or interest on the amount of earnest money deposit or security deposit.

13. Preparation and submission of Tender: The tender should be submitted in two parts namely, Technical Bid along with Earnest Money Deposit and Commercial Bid (in form given at Annexure-IV) and each should be kept in a separate sealed cover. Both the bids should be kept in another sealed cover addressed to the Under Secretary (Admn), in the office of Regional Director, Staff Selection Commission (NR), Block No.12, 5th Floor, Kendriya Karyalaya Parisar, Lodhi Road, New Delhi. The sealed envelope containing both i.e. technical &commercial bids should bear the address, Tender Number and date, subject of tender, date and time of opening of the same. The inner envelopes should be superscripted with subject of Tender, and "Technical Bid" or Commercial Bid" as per the document contained in the envelope & date of opening of tender including tender number.

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Each and Every document required as per terms and conditions should be deposited along with Tender.

Tender Form Fees and EMD for units registered under SPRS of National Small Industries Corporation (NSIC) for MSME’s is exempted, subject to attaching supporting valid certificate.

14. LATE BIDS: Tenders will not be received after the specified time of closing of the tender and the same shall be rejected and returned unopened to the bidder. It is the sole responsibility of the tenderer that he should ensure timely submission of tender.

15. The tenderer shall quote the rate in English or Hindi only, both in words and figures only in the manner as specified for every mentioned item separately.

16. In the case of illiterate tenderer, a witness should attest the tendered rate. The rates quoted in words will have precedence over the rates quoted in figures.

17. All corrections, additions and alterations in the entries and tender papers will be signed in full by the tenderer with date. No errors or overwriting shall be permissible unless signed by the tenderer with date.

18. Signing of Tender: The individual signing the tender and other documents connected with contract must specify whether he signs as:-

18.1 A "sole proprietor" of the concern or constituted attorney of such sole proprietor.

18.2 A partner of the firm, if it be a partnership firm, in which case he must have authority to execute contracts on behalf of the firm and to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement or by a power of attorney duly executed by the partners of the firm.

18.3 Directors or principal officer duly authorized by the Board or Directors of the Company, if it is a company.

Note Below:

I. In case of partnership firms, a copy of the partnership agreement, or general power of attorney duly attested by a Notary Public, should be furnished on stamped paper duly signed & affirmed by all the partners admitting execution of the partnership agreement or the general power of attorney. The attested copy of the certificate of registration of firm should also be enclosed along with the tender.

II. In the case of partnership firm, where no authority to refer disputes concerning the business of partnership firm has been conferred on any party, the tender and all other related documents must be signed by all partners of the firm.

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III. A person signing the tender form or any documents forming part of the tender on behalf of another person should have an authority to bid such other person and if, on enquiry it appears that the person so signing had no authority to do so, this office may, without prejudice cancel the contract and hold the signatory liable for all costs, consequences and damages under the civil and criminal remedies available.

IV. The tenderer shall certify, sign and affix stamp on each and every page of the tender documents at the bottom left right hand corner and also will sign wherever required in the tender documents as his acceptance of each term and conditions of the contract. NO PAGE SHOULD BE REMOVED/ DETACHED FROM THIS TENDER DOCUMENT. (This sub- clause will not be applicable in cases where signing of a separate agreement is considered by the SSC (NR), New Delhi, if necessary).

19. Commercial Bid: The Financial/Commercial Bid should be submitted as per Annexure-IV in a separate sealed cover kept inside the main cover. The Commercial Bids of those tenderers, who are found technically competent, will be opened on a specified date and time to be intimated to the respective tenderer.

20. Validity of the Bids: The bids shall be valid for a period of 180 days from the date of opening of the tenders.

21. Opening of Tender: The tenderer is at liberty either himself, or authorize, not more than one representative, to be present at the time of opening of the tender. The representative attending the opening of the tender on behalf of the tenderer should bring with him a letter of authority from the tenderer and proof of identification.

22. SSC reserves the right to postpone the date of opening of tender or to cancel the tender notice without assigning any reasons thereof. Any request from tenderers to postpone or to change date of opening of the tender due to any reason, whatsoever, will not be considered.

23. In case the date of opening of tender is declared a holiday, the tender will be opened on the next working day.

24. Minimum Eligibility Criteria for Technical Qualification: Following documents must be submitted along with tender documents, any tenderer submitting bid without documents as specified below, is liable to be rejected.

24.1 Bidder must be a firm/ agency/ company that should be registered with appropriate authorities and Self Attested copy of registration may be attached. Self Attested copy of Partnership Deed or affidavit in original regarding sole proprietorship in case of proprietorship firm/ Memorandum of Association / Articles as applicable.

24.2 Bidder must have GST registration number issued by competent authority.

24.3 Bidder must have PAN card.

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24.4 Bidder must have at least three vehicles (passenger Car with TAXI permit) in their own name. The list of such owned vehicle along with Self attested copy of Registration Book along with insurance paid, should be attached with the Bid.

24.5 Self Attested Copy of experience Certificate/work order in similar fields for supplying Taxi during the last three year from the date of NIT of value of Rs. Five Lakhs in Central Govt. /State Govt./CPSU/Nationalized Bank/State PSU/Govt. Autonomous Body etc.

24.6 Bidders profile dully filled & signed as per Annexure-I.

24.7 Declaration towards Non — tampering of tender document as per Annexure-II.

24.8 Certificate of "BLACKLISTING & NON- BLACKLISTING "of bidder firm/company to be executed on Rs.20/- Stamp paper & attested by Public Notary/Executive Magistrate by the bidder as per Annexure-III.

24.9 All the tender document pages are sealed and signed.

24.10 Original "Power of Attorney" in case person other than the tenderer has signed the tender documents.

25. Evaluation of Tender:

25.1 Technical Bid: The Technical Bids will be opened by a committee authorized by the competent authority at 15:30 hrs on 2020 at the Office of the Regional Director, Staff Selection Commission (NR) Block No.12, 5th Floor, Kendriya Karyalaya Parisar, Lodhi Road, New Delhi, in the presence of such tenderers who may wish to be present.

25.2 The Commercial Bids of only those tenderers whose Technical Bids are accepted will be opened in the presence of those tenderers who wish to be present. The date & time of opening of Commercial bids will be informed to the tenderer/bidder.

25.3 The rate quoted by the bidder in the commercial bid will be multiplied with number of units given below for arriving at a composite amount for each item. The bidder having the lowest composite amount added together (of all items) will be treated as L-1 bidder.

(1) For Monthly Basis

Item No.

Description Units

1 Rate for monthly basis for Honda Amaze, Xcent, Zest, Swift Dzire or equivalent or higher for 300 Hours per month and for

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minimum 2000 km.

2 Rate for Extra per kilometer charges 240

3 Rate for extra per-hour charges(if it exceeds 300 hours in a month)

120

4 Rate for Night Halt Charges (per Night) for out station duty only 15

(2) Daily basis 2.1

Item No.

Description (Tata Indigo, Zest, Swift Dzire, Honda Amaze or equivalent or higher category for distribution/collection of examination-related materials/conduct of Examination)

Units

1 Rate for 60 Km and 6 Hours 85

2 Rate for 80 Km and 8 Hours 40

3 Extra per Hours Charges 50

4 Extra per Kilometer charges 500

5 Rate for Outstation per kilometer charges 3000

6 Rate of Night Halt Charges (per Night) for out station duty only 15

2.2

Item No.

Description (Rate for Innova, XUV-500 or equivalent or higher category )

Units

1 Rate for 80 Km and 8 Hours 30

2 Extra per Hours Charges 100

3 Extra per Kilometer charges 500

4 Rate for Outstation per kilometer charges 2000

5 Rate of Night Halt Charges (per Night) for out station duty only 20

26. SIGNING OF THE CONTRACT AGREEMENT The successful Tenderer shall be required

to enter into an Agreement as per Annexure-VI with SSC within 10(Ten) working days of being called upon on a non-judicial stamp paper of Rs. 100/-(One hundred only) at his own cost and in the form annexed hereto to this effect. Such agreement must conform to all the terms and conditions of NIT and other such condition in the tender offer as may be agreed upon by RD (NR) SSC, New Delhi.

27. Duration of the contract will be for one year initially, extendable up to two more years with same terms & conditions if performance or service is found satisfactory on review after every year and can be extended still further on satisfactory performance and on mutual agreement. The contract so awarded can be terminated by SSC at any time without any notice or conveying any reason therefore.

28. Right of Acceptance: The Staff Selection Commission reserves all rights to reject any tender including of those tenderers who fail to comply with the instructions without assigning any reason whatsoever. The SSC reserve the right to award the contract or part

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thereof to one or more tenderer whose rate may not be necessarily the lowest. The decision of the Competent Authority of the SSC in this regard shall be final and binding.

28.1 Tender will be accepted and Contract will be finalized only with those of the tenderer(s)who, in the opinion of SSC, shall have capacity and resources to execute the contract assigned in the prescribed time as per the time schedule.

28.2 Any failure on the part of the contractor to observe the prescribed procedure and any attempt to canvass for the work will prejudice the contractor's tender.

28.3 Any attempt to negotiate directly or indirectly by tenderers with the authority to whom the tender is submitted or with the authority who is competent to accept the tender or endeavors to secure interest for actual or prospective tender or to influence by any means will disqualify the tender and same will be summarily rejected and action to blacklist the tenderer will be taken by the competent authority.

29. Any clarifications on details of the contract can be obtained from Under Secretary((Administration) in the office of Regional Director (NR), Staff Selection Commission, New Delhi 110003, before the date specified for opening of the tender.

30. Communication of Acceptance: Successful Tenderer will be informed of the acceptance of their tender.

31. Security Deposit: The successful tenderer shall furnish Demand Draft of Rs.1,00,000 (Rupees one lakh only) value in favour of Assistant Director (Accounts) in the office of Regional Director, Staff Selection Commission (NR) New Delhi, payable at New Delhi towards Security Deposit within 7 days from the date of acceptance of the tender. The Earnest Money Deposit of the successful firm shall be refunded after receipt of Security Deposit.

32. The Demand Draft submitted towards EMD/Security Deposit will be forfeited by the order of the Competent Authority of SSC in the event of any breach or negligence or non-observance of any terms/conditions of the contract or for unsatisfactory performance or for non-acceptance of the work order. On expiry of the contract, such portion of the said Demand Draft as may be considered by the Staff Selection Commission sufficient to cover any incorrect or excess payments made on the bills to the firm, shall be retained until the final audit report on the account of firm's bill has been received and examined.

33. Penalty:

33.1 Bidder has to understand that he is providing Vehicle for conduct of examination and any delay in providing vehicle will result even the failure of examination and failure of examination at one place may result cancellation of that examination across India. Hence bidder has to be extremely cautious while providing the vehicles.

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In case bidder fails to provide vehicles as required by Staff Selection Commission, SSC on its own will be free to arrange vehicles at any cost due to paucity of hire and this will be done at the risk and cost of the bidder. Apart from that there will be an additional penalty of Rs. 1,000 (Rupees one thousand only) per such incident per vehicle. Further in case of second failure, SSC may initiate the cancellation of tender also and in such case EMD of the bidder will also be forfeited in additional to penalties mentioned above.

33.2 In case of breakdown while on Journey, alternative arrangement shall have to be made by the contractor failing which the vehicle will be hired from the open market and the expenses incurred thereon shall be deducted from monthly/pending bill of the Contractor. This will be in addition to a penalty of up to Rs. 1,000 (Rupees one thousand only) per such incident.

33.3 The powers of the Office of SSC under this condition shall in no way affect or prejudice neither the powers in certain events to terminate the contract vested in him as herein provided nor forfeiture of deposit mentioned under clause 28 above

34. Disclaimer: The near relatives of the employees of SSC are prohibited from participation in this tender. The near relatives for this purpose are defined as:

34.1 Members of a Hindu Undivided Family.

34.2 His/her husband or wife.

34.3 The one who is related to the other in the manner as father, mother, son(s), son's wife (daughter-in- law), daughter(s) & daughter's husband (son-in-law), brother(s) & brother's wife, sister(s) and sister's husband (brother-in-law).

35. Breach of Terms and Conditions: In case of breach of any of terms and conditions mentioned above, the Competent Authority of SSC will have the right to cancel the work order without assigning any reason thereof, and nothing will be payable by the Regional Director, Staff Selection Commission (NR) New Delhi in that event and the Security Deposit in the form of Demand Draft shall be enchased.

36. Sub-letting of Work: The firm shall not assign or sublet the work or any part of it to any other person or party.

37. The tender is not transferable.

38. Force Majeure: - If any time, during the continuance of this contract, the performance in whole or in part by either party or any obligation under this contract shall be prevented or delayed by reason of any War, or Hostility, Acts of the public enemy, Civil commotion, Sabotage, Fires, Floods, Explosions, Epidemics, Quarantine Restrictions, Strikes, Lockouts or Act of God (hereinafter referred to as events)

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provided notice of happening of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such claim for damages against the other in respect of such non-performance or delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such event may come to an end or cease to exist, and the decision of the SSC as to whether the works have been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option, terminate the contract.

39. Compliance With Laws And Regulation: During the performance of the works the contractor shall at his own cost and initiative fully comply with all applicable laws of the land and with any and all applicable by laws rules., regulations and orders and any other provisions , having in force of law made or promulgated or deemed to be made or promulgated by the Government, Governmental agency or SSC, municipal boards, Government of other regulatory or authorized body or persons and shall provide all certificates of compliance therewith as may be required by such applicable law. Bylaws, Rules, Regulations, orders and /or provisions. The contractor shall assume full responsibility for the payment of all statutory benefit such as ESI/EPF contributions and pay rolls taxes etc as to its employees, servants or agents engaged in the performance of the work specified in the contractor documents and SSC will in no way be responsible in the same.

40. Taxes And Duties: Contractor shall pay all levies, fees, royalties, taxes and duties payable or arising from out of, by virtue of or in connection with and/or incidental to the Contract or any of the obligations of the parties in terms of the Contract Documents and/or in respect of the works or operation(s) or any part thereof to be performed by the Contractor and the Contractor shall indemnify and keep indemnified the SSC from and against the same or any default by the Contractor in the payment thereof.

41. Price Escalation: The SSC shall not be responsible for any escalation in prices of fuel, labour or materials, machinery, equipment etc. whatsoever or any increase in any duties, levies, or taxes in respect thereof whatsoever and the Contractor rates and Contractor's obligation shall remain unaffected by such escalation and/or increase.

42. Insurance: Without limiting any of his other obligations or liabilities, the Contractor shall, at his own expense, take and keep comprehensive insurance including third party risk for the plant, machinery, materials, vehicles, etc. brought to the site and for all the work during the execution. The Contractor shall also take out Workmen's Compensation Insurance as required by law and undertaken to indemnify and keep indemnified the SSC from and against all manner of claims and demands and losses and damages and cost (including between attorney and clients) charges and expenses that may arise in regard to the same or that the Department may suffer or incur with respect to and/or incidental to the same. The Contractor shall have to furnish originals and/or attested copies as required by the Competent

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Authority of the policies of insurance taken within seven days of being called upon to do so together with all premium receipts and other papers related thereto which the Competent Authority may require.

43. Insolvency Or Death Of Contractor: In the event of the Contractor being adjudged insolvent or going voluntarily into liquidation or having received order or other order under Insolvency act made against him or, in the name of a Company or, the passing of any resolution, or making of any order for winding up whether voluntarily or otherwise, or in the event of the Contractor failing to comply with any of the conditions herein specified, the RD (NR) SSC New Delhi shall have the power to terminate the contract without previous notice.

44. Terms of payment:

44.1 No payment shall be made in advance nor any loan from any bank or financial institution recommended on the basis of the order of award of work.

44.2 The contractor shall submit machine numbered bill in the first week of following month in respect of work executed in previous month for sanction of the amount of bill and passing the bill for payment. Each bill preferred by the contractor should have printed detail of GST Registration No/PAN or TAN on the bill.

44.3 All payments shall be made by cheque/ e-payment only after deducting appropriate taxes at source as per Government rules and guidelines as may be prevailing at the time of payment.

44.4 Office of SSC shall be at liberty to withhold any of the payments in full or in part subject to recovery of penalties imposed by the SSC, if any.

44.5 The term 'payment' mentioned in this Para includes all types of payment due to the contractor arising on account of this contract excluding Earnest Money and Security Deposit governed by the separate clauses of the contract.

44.6 Wherever applicable all payments will be made as per schedule of payments only.

45. Arbitration: If any difference arises concerning this Agreement, its interpretation on the payment to be made there under, the same shall be settled by mutual consultations and negotiations. If attempts for conciliation do not yield any results within a period of 30 days, either of the parties may make a request to the other party for submission of the dispute for decision by an arbitral tribunal containing a Sole Arbitrator to be appointed by Office of SSC (NR), New Delhi. The arbitration proceedings shall take place in Staff Selection Commission, New Delhi. The provisions of Arbitration and Conciliation Act, 1996 and the rules framed there under and in force shall be applicable to such proceedings.

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46. In case of any dispute between the Agency and SSC (NR), Regional Director (NR), Staff Selection Commission, New Delhi shall have the right to decide. However, all matter of jurisdiction shall be at the local courts located at New Delhi.

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SECTION - II SPECIFICATION, SPECIAL TERMS AND CONDITIONS FOR EXECUTING THE WORK

1. Contractor must be in possession of valid license for running of Private Vehicle/ Taxi business as a public transporter in Delhi NCR, from appropriate Authority.

2. All Vehicles to be provided by the bidder must be authorised to be used as Taxi and should have proper permit/ permission for Delhi NCR.

3. All vehicles to be provided must be fitted with Air Conditioner.

4. The firms should have adequate number of cars to be provided as Hired Vehicle and should be able to provide Private Vehicles TAXI up to 100 no. on short notice on day of exam and Vehicle(s) must reach at SSC/ or at reported place within 15 minutes. A backup of minimum of 10 (ten) Vehicle should also be ensured by the firm.

5. Driver engaged in the Vehicle should possess a valid driving license to operate the Vehicle, issued by the Transport authority and should be well experienced.

6. The firm should have a provision to take the bookings 24 hrs. x 7 days. Therefore contractor shall have an adequate number of telephones and mobile numbers for booking of vehicle. The mobile Phones/ Landline Phones should not be unattended, not reachable or in switched off mode.

7. The Contractor should ensure that the drivers employed should hold valid driving license, are well behaved, well dressed, reasonably educated, having communication skill in local & Hindi/ English, conversant with traffic rules/ regulations and city roads/ routes as well as security instructions.

8. Each driver employed by the firm must have a cell-phone duly activated.

9. No mileage will be allowed for lunch/ tea to the driver. Driver should carry his lunch.

10. The Vehicle on duty shall be kept clean. The working condition of the vehicles should be good. The seat should be made comfortable. The Seat shall always to be covered with neat and good quality seat cover. No payment shall be made if the vehicles are found in dirty or shabby conditions.

11. Billing will start from the office premises of the Commission or from the place where contractor would be asked to report to designated person. No mileage from/ to garage/ contractor office for the vehicles provided will be given.

12. Unutilized Kilometer in case of vehicle hired on monthly basis will be adjusted/ added in any three subsequent months.

13. The Vehicle hired on monthly basis may be utilized for outstation journey on special occasions. However, if the total Km used in the month exceeds minimum

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committed Km after adjustments of unutilized Km of previous months if any then extra payment per kilometer will be made to the Agency.

14. Vehicle hired on monthly basis would be utilized up to 300 hours and 2000 km, in a month.

15. Vehicle hired on monthly basis will not be allowed to be used for other commercials purpose by the contractor without permission of SSC.

16. For outstation/ Local journey all toll taxes/ parking charge and State levy and other charges in case of outstation other than Delhi NCR, if any, will be paid by the SSC which will be claimed by the contractor in the bill.

17. Health and Age of Vehicle

17.1 Vehicle to be provided by the Contractor should be perfectly sound working condition and suitable for use by Senior Officers.

17.2 Vehicle supplied should not be more than 03 (three) years old in case of vehicle hired on daily uses basis. Vehicle should not be more than Three year old and not have run more than 25000 Km. in case of vehicle hired on monthly basis.

18. The firms should have adequate number of cars to be provided as Hire Vehicle and will be in position to supply up to 100 vehicles in a day. A backup of minimum of 10 (ten) Vehicle should also be ensured by the firm.

19. LOG BOOK/ Duty Slip: The Contractor should obtain the signature of the vehicle user immediately after dropping at the designated place/ point. Contractor must have to maintain a duty slips for each Vehicle in the format as per (annexure-VII of NIT and will be ensure that all entries have been made. Log Book Register provided by SSC for Regular Vehicle, shall be maintained by & will be kept with the driver. Log Book register may be got signed by the user after proper entry of date, time, OMR, CMR, Place visited and user detail. The entry made in the log book have to be got verified from dealing AD/ Assistant of Administrative Section in case vehicle used by the officer who is not regular employee of SSC.

20. Contractor is required to submit monthly bills on completion of work along with Log book/ Duty slips of the vehicle duly completed and signed by the concerned officer.

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ANNEXURE I

BIDDER’S DETAILS

1. Name of Tendering Company/ Firm / Agency (Attach certificate of registration)

:

2. Name of proprietor / Director of Company/Firm/agency

3. Full Address of Reg. Office with Telephone No., FAX No. & E-Mail

:

4. Full address of Operating/Branch Office with Telephone No., FAX No. & E-Mail

:

5. PAN / GIR/TAN No

(Attach Self Attested copy)

:

6. GST Registration No.

(Attach Self Attested copy)

:

7. Detail of vehicle (Age in Years/ Model, make, total Km run) owned by the agency as per clause 24.4 of Section I (Attached Self Attested copy)

:

8. Self Attested Copy of experience certificate/ work order for the satisfactory execution

of work as per requirement in “Minimum Eligibility Criteria for Technical Qualification of Annexure-I”. the summary of that can be tabulated in the given format in chronological order:--

SN Details of client along

with address, telephone

and FAX numbers

Nature of the work executed

Work value

(In Rs.)

Detail of Experience certificate/ work order

1

2

3

(If the space provided is insufficient, a separate sheet may be attached) 9. Additional information, if any (Attach separate sheet, if required)

Signature of authorized person Date: Name: Place: Seal:

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ANNEXURE II

DECLARATION FOR NON TAMPERING OF TENDER DOCUMENT

I / We /Proprietor/ Partner(s)/ Director(s) of M/s … … …, hereby declare that I / We have not tampered the tender document issued vide Tender No. 1/2020-SSC(NR) which is downloaded from the website wwwsscnr.net.in Signature …

Name …

Name & Address of the firm …

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ANNEXURE-III

DECLARATION REGARDING BLACKLISTING/ NON-BLACKLISTING BY SSC/ ANY OTHER GOVT. DEPT FROM TAKING PART IN GOVT. TENDER

(To be executed by the bidder on Rs.20/- Stamp paper & attested by Public Notary/Executive Magistrate by the bidder)

I / We Proprietor/ Partner(s)/ Director(s) of M/S. ___________

______________________ ________ hereby declare that the firm/company namely

M/S_______________ ________________ ______________________ has not been blacklisted

or debarred in the past by SSC or any other Government organization from taking part in

Government tenders.

(Or)

I / We Proprietor/ Partner(s)/ Director(s) of M/S. … … … hereby declare that the

firm/company namely M/S________________ _______________ _______________ was

blacklisted or debarred by SSC, or any other Government Department from taking part in

Government tenders for a period of _____________ years w.e.f.____________________. The

period is over on ___________ and now the firm/company is entitled to take part in

Government tenders.

In case the above information found false I/We are fully aware that the tender/

contract will be rejected/cancelled by O/o RD(NR) New Delhi 110003, and EMD/SD shall be

forfeited.

In addition to the above O/o RD (NR) New Delhi 110003 will not be responsible to pay

the bills for any completed / partially completed work.

Signature …

Name …

Capacity in which signed …

Name & Address of the firm …

Date (Rubber stamp of firm should be affixed)

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ANNEXUR -IV COMMERCIAL BID

1. For Monthly Basis (per vehicle)

S.No. Description Rate (inclusive of all taxes except GST)

In figure In words

1. Rate for monthly basis for Honda Amaze, Xcent, Zest, Swift Dzire or equivalent or higher, for 300 Hours per month and for minimum 2000 Km.

2. Rate for Extra Per Kilometer charges

3 Rate for extra per-hour charges(if it exceeds 300 hours in a month)

4 Rate for Night Halt Charges (per Night) for out station duty only

2. For Daily Basis: (per vehicle) 2.1 Tata Indigo, Zest, Swift Dzire or equivalent or highr category, for distribution/ collection of examination related materials/conduct of examination.

S.No. Description Rate (inclusive of all taxes except GST)

In figure In word

1. Rate for 60 Km and 6 Hours

2. Rate for 80 Km and 8 Hours

3. Extra per Hours Charges

4. Extra per Kilometer charges

5. Rate for Outstation per Kilometer charges

6. Rate of Night Halt Charges (per Night) for out station duty only

2.2 Innova, XUV-500 or equivalent or higher Category (per vehicle)

S.No. Description Rate (inclusive of all taxes except GST)

In figure In word

1 Rate for 80 Km and 8 Hours

2 Extra per Hours Charges

3 Extra per Kilometer charges

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4 Rate for Outstation per kilometer charges

5 Rate of Night Halt Charges (per Night) for out station duty only

Any other information Signature of Firm proprietor / Bidder …

Name …

Rubber Stamp …

Date: Place:

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ANNEXURE-V PART –A- FORMAT OF DUTY SLIP

1. Work Order No. and Date

2. Vehicle No.

3. Name of the Driver

4. Mobile No.

5. Make & Model

PART-B (For User)

1. Name of the User

2. Designation and Department

3. Place of Posting

4. Mobile No.

5. Reporting Date & Time

6. Opening Meter Reading from reported place not from the garage/ office of the contractor

7. Closing Date and Time

8. Closing Meter Reading at last visited place

9. Total Kilometer Run

10. Place visited

11. Signature of User

12. Verification by SSC official

Signature of Driver Name & signature of the contractor Stamp of Contractor Date

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ANNEXURE-VI

AGREEMENT (To be executed by the bidder on a Rs.100 Stamp Paper & attested by Public Notary/Executive

Magistrate)

The agreement made on this……………...…… day of (month) …………………… (year)………………… between M/S ___________ _________________ _______________________ ______________ herein after called “The Contractor” (which expression shall unless excluded by or repugnant to the context, include its successors, heir, executors, administrative representative and assignee) of the one part & the Regional Director ( Northern Region) Staff Selection Commission, New Delhi, herein after referred to as the SSC, of other part.

Whereas the contractor has offered to enter into contract with the said SSC to render the services of hired Taxi for use in the O/o RD (NR) SSC New Delhi on the terms and conditions herein contained and at the approved rates, approved by the RD (NR) SSC New Delhi , which have been duly accepted and where as the necessary security deposits have been furnished in accordance with the provisions of the Bid document and whereas no interest will be claimed on the security deposits.

It is hereby agreed and declared by and between the parties to these presents as follows.

1. The contractor shall, during the period of this contact that is to say from (Date) __________________ To (Date)_______________or until this contract shall be de terminated by such notice as is hereinafter mentioned, safely carryout, by means of manpower employed at his own expenses and by means of tools, implements and equipment etc. at his own expense, all other associated works as described in Bid documents, when the RD (NR) SSC New Delhi or any other person authorized by the RD (NR) SSC New Delhi in that behalf require. It is understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of service.

2. The NIT (notice inviting tender), Bid documents (Qualifying and Financial), letter of intent, approved rates and such other additional particulars, instructions, drawings, work orders as may be found requisite to be given during execution of the work shall be deemed to be included in the expression “The Agreement” or “The Contract” wherever herein used.

3. The contractor hereby declares that nobody connected with or in the employment of the O/o RD(NR) SSC New Delhi shall not ever be admitted as partner in the contract.

4. The contractor shall abide by the terms and conditions, rules, guidelines, construction practices, safety precautions etc, stipulated in the Bid document including any correspondence between the contractor and the SSC having bearing on execution of work and payments of work to be done under the contract.

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In witness whereof the parties present have here into set their respective hands and seals the day, year in………………

Above written:

( ) ( )

Signature on behalf of Staff Selection Commission (NR)

Signature on behalf of Contractor

Name: Name:

Designation: Designation:

Seal

Seal

Agreement signed in the presence of

Witness I Witness 1

Signature Signature

Name Name

Witness 2 Witness 2

Signature Signature

Name Name