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Coorong District Council Ordinary Council Meeting Agenda 19 November 2019 NOTICE OF COUNCIL MEETING You are hereby advised that an Ordinary Meeting of the Coorong District Council will be held at the Coorong Civic Centre Chambers, 95 101 Railway Terrace, Tailem Bend on 19 November 2019 commencing at 6:00pm. David Mosel ACTING CHIEF EXECUTIVE OFFICER A G E N D A Tuesday 19 November 2019 Coorong Civic Centre Chambers, Tailem Bend 6:00pm Civic Prayer Almighty God, help us to duly and faithfully carry out our numerous duties to the best of our judgement and ability for the advancement of this district and the benefit of all whom we are here to serve. Amen Indigenous Acknowledgement The Coorong District Council acknowledges the traditional owners of the land on which we meet. 1. APOLOGIES 2. CONFIRMATION OF MINUTES Ordinary meeting (incl. confidential) held on 15 October 2019 Special meeting (incl. confidential) held on 28 October 2019 Special meeting (incl. confidential) held on 18 November 2019 3. ADJOURNED BUSINESS 1 Motor Vehicle Policy update ............................................................................................. 2 4. MINUTE ACTION LIST 5. QUESTIONS 5.1 Questions with Notice; Councillors Arthur & Taylor .......................................................... 4 5.2 Questions without Notice .................................................................................................. 9 6. PETITIONS; ............................................................................................................................ Nil 7. DEPUTATIONS; ...................................................................................................................... Nil 7.1 PUBLIC QUESTION TIME ....................................................................................................... 12 Note: The page numbering is split between the sections i.e. OCEO = Office of the CEO, CC = Community & Corporate, and IA = Infrastructure & Assets

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Page 1: NOTICE OF COUNCIL MEETING · Ordinary Council Meeting Agenda 19 November 2019. NOTICE OF COUNCIL MEETING . You are hereby advised that an Ordinary Meeting of the Coorong District

Coorong District Council

Ordinary Council Meeting Agenda 19 November 2019

NOTICE OF COUNCIL MEETING

You are hereby advised that an Ordinary Meeting of the Coorong District Council will be held at the Coorong Civic Centre Chambers, 95 – 101 Railway Terrace, Tailem Bend on 19 November 2019 commencing at 6:00pm.

David Mosel ACTING CHIEF EXECUTIVE OFFICER

A G E N D A Tuesday 19 November 2019

Coorong Civic Centre Chambers, Tailem Bend 6:00pm

Civic Prayer Almighty God, help us to duly and faithfully carry out our numerous duties to the best of our judgement and ability for the advancement of this district and the benefit of all whom we are here to serve.

Amen

Indigenous Acknowledgement The Coorong District Council acknowledges the traditional owners of the land on which we meet. 1. APOLOGIES 2. CONFIRMATION OF MINUTES Ordinary meeting (incl. confidential) held on 15 October 2019

Special meeting (incl. confidential) held on 28 October 2019 Special meeting (incl. confidential) held on 18 November 2019

3. ADJOURNED BUSINESS

1 Motor Vehicle Policy update ............................................................................................. 2 4. MINUTE ACTION LIST 5. QUESTIONS

5.1 Questions with Notice; Councillors Arthur & Taylor .......................................................... 4 5.2 Questions without Notice .................................................................................................. 9

6. PETITIONS; ............................................................................................................................ Nil 7. DEPUTATIONS; ...................................................................................................................... Nil 7.1 PUBLIC QUESTION TIME ....................................................................................................... 12

Note: The page numbering is split between the sections i.e. OCEO = Office of the CEO, CC = Community & Corporate, and IA = Infrastructure & Assets

Page 2: NOTICE OF COUNCIL MEETING · Ordinary Council Meeting Agenda 19 November 2019. NOTICE OF COUNCIL MEETING . You are hereby advised that an Ordinary Meeting of the Coorong District

Coorong District Council

Ordinary Council Meeting Agenda 19 November 2019

8. REPORTS BY MEMBERS

8.1 MAYOR’S REPORT ........................................................................................................ 14 8.2. COUNCIL MEMBERS’ REPORTS; Councillors Bland & Leng ....................................... 15

9. NOTICES OF MOTION ......................................................................................................... Nil 9.1 MOTIONS WITHOUT NOTICE ............................................................................................... 20 10. OFFICE OF THE CHIEF EXECUTIVE OFFICER REPORT ........................................ OCEO-1 1 Code of Practice – proceedings of Council and Committee meetings ............... OCEO-1 2 Adoption of 2018/19 Annual Report ................................................................... OCEO-3 3 Motion 259/19 – cost of legal fees for 2018-19 .................................................. OCEO-5 LAST PAGE ....................................................................................................... OCEO-6 11. SECTION 41 COMMITTEES AND SECTION 43 SUBSIDIARIES. ............................. OCEO-7 1 Tailem Bend Town Hall Committee – minutes of meeting held 15 May 2019 ................................................................ OCEO-7 2 Tailem Bend Town Hall Committee – minutes of meeting held 14 August 2019 ........................................................... OCEO-8 3 Tintinara War Memorial Hall Committee – minutes of meeting held 14 October 2019 .......................................................... OCEO-9 4 Tintinara War Memorial Hall Committee – minutes of meeting held 11 November 2019 .................................................... OCEO-11 5 Murraylands & Riverland Local Government Association – minutes of meeting held 10 October 2019 ........................................................ OCEO-13 LAST PAGE ..................................................................................................... OCEO-13 12. COMMUNITY & CORPORATE REPORT ......................................................................... CC-1 1 Tailem Bend Christmas Parade – request for support ............................................ CC-1 2 Peake Baptist Circuit – request for support ............................................................. CC-4 3 Investigation of Council support for community groups update ............................... CC-6 LAST PAGE ............................................................................................................ CC-7 13. INFRASTRUCTURE & ASSETS REPORT ......................................................................... IA-1 1 Temporary road closure – 2019 Tailem Bend Christmas Parade ............................. IA-1 2 Temporary road closure – 2019 Meningie Christmas pageant ................................. IA-4 LAST PAGE .............................................................................................................. IA-5 14. INFORMATION DOCUMENT ..................................................... UNDER SEPARATE COVER 15. CONFIDENTIAL ITEMS ....................................................................................................... C-1 1 Confidential minute action list ..................................................................................... C-1 2 2020 Australia Day Awards ........................................................................................ C-2 3 Update of section 184 activity ..................................................................................... C-3 4 Credit card review process ......................................................................................... C-4 5 Motion without notice 263/19 – cost of leave and backfill .......................................... C-5 LAST PAGE ............................................................................................................... C-5 16. CLOSURE

Page 3: NOTICE OF COUNCIL MEETING · Ordinary Council Meeting Agenda 19 November 2019. NOTICE OF COUNCIL MEETING . You are hereby advised that an Ordinary Meeting of the Coorong District

Coorong District Council Ordinary Council Meeting Agenda 19 November 2019

2

3. ADJOURNED BUSINESS 1. MOTOR VEHICLE POLICY UPDATE

SMP Objective 2 A strong sense of civic pride and well maintained townships.

Strategy 2.7 – Maintain and develop assets, infrastructure & buildings in accordance with Infrastructure & Asset Management Plans, Roadside Vegetation Management Plans and Capital Works programs.

Other Document Reference

LGA Procurement report – Coorong District Council light commercial and passenger vehicle fleet

Statutory Implications N/A

Financial Implications N/A

Author of Report Director Community & Corporate

Officers Consulted Acting Chief Executive Officer, ex Acting Director Community & Corporate

Recommendation That a review of the Motor Vehicle Policy and the Council Members Allowance, Benefits and Support Policy be conducted and presented to Council for ratification by January 2020.

REPORT Purpose To update Council on the status of the proposed Motor Vehicle Policy previously presented. Background Council has previously resolved for the Chief Executive Officer to investigate and develop a Motor Vehicle, Plant and Machinery Policy. The report previously presented to Council is attached for Members’ information. Discussion The October ordinary Council meeting saw Council resolve that the presented Motor Vehicle Policy be adjourned until the next ordinary meeting of Council for consideration. The incoming Director Community & Corporate commenced in the position on 4 November 2019, and significant time has been spent on many various matters in an attempt to ensure any pressing items are addressed. Included in these matters has been an investigation and review of the proposed Motor Vehicle Policy with the aim of presenting to Members at this Council meeting.

Page 4: NOTICE OF COUNCIL MEETING · Ordinary Council Meeting Agenda 19 November 2019. NOTICE OF COUNCIL MEETING . You are hereby advised that an Ordinary Meeting of the Coorong District

Coorong District Council Ordinary Council Meeting Agenda 19 November 2019

3

As a result of the review, it has been revealed that further investigation should be conducted to ensure due diligence is performed that will result in a sensible, practical and relevant Motor Vehicle Policy document. It is also suggested that to ensure the proposed Motor Vehicle Policy amalgamates and works with other relevant documents of Council, a review of Council’s – Council Members Allowance, Benefits and Support Policy is required concurrently. Consequently, it is proposed to present to Members an updated ‘Council Members Allowance, Benefits and Support Policy’, along with an updated ‘Motor Vehicle Policy’ by the January 2020 ordinary meeting of Council.

Page 5: NOTICE OF COUNCIL MEETING · Ordinary Council Meeting Agenda 19 November 2019. NOTICE OF COUNCIL MEETING . You are hereby advised that an Ordinary Meeting of the Coorong District

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Page 9: NOTICE OF COUNCIL MEETING · Ordinary Council Meeting Agenda 19 November 2019. NOTICE OF COUNCIL MEETING . You are hereby advised that an Ordinary Meeting of the Coorong District

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1

*denotes completed item and removal will occur at following month’s agenda.

Minute Details Responsible officer

Target completion date

Notes Review

Minute action list 2019/20

308/19 Oct

CODE OF PRACTICE – PROCEEDINGS OF COUNCIL AND COMMITTEE MEETINGS Moved Cr. Leng, Sec. Cr. Rowntree that: 1. The revised Code of Practice – Proceedings at Council and Committee

Meetings be adopted with inclusion of the current vote recording practices; and 2. The next review of the Policy be undertaken in December 2020.

A Crossman A Crossman

October 2019 October 2019

Policy and review date updated.

Complete Complete

309/19 Oct

CR. JA ARTHUR – 2020-21 BUDGET PUBLIC CONSULTATION Moved Cr. Arthur, Sec. Cr. Rowntree that Council undertake a public consultation for the 2020-21 budget no later than April 2020.

DCC

November 2019

2020-21 ANP & Budget timeline will be tabled in November with April consultation period.

Complete

310/19 Oct

FORMAL MOTION Moved Cr. Taylor, Sec. Cr. Qualmann that the item ‘Cr. GA Taylor – Elected Members’ Code of Conduct’ lay on the table.

Acting CEO

To be advised.

To be advised.

312/19 Oct

CR. GA TAYLOR – MAYOR SEEKING LEGAL ADVICE POLICY Moved Cr. Taylor, Sec. Cr. Qualmann that the matter of the “Mayor Seeking Legal Advice Policy” considered at the meeting of 21 May 2019 (minute 138/19) be raised from the table.

A Crossman

October 2019

Complete

313/19 Oct

CR. GA TAYLOR – MAYOR SEEKING LEGAL ADVICE POLICY Moved Cr. Taylor, Sec. Cr. Rowntree that the Mayor Seeking Legal Advice Policy be adopted as presented.

A Crossman

October 2019

Complete

314/19 Oct

MOTION WITHOUT NOTICE Moved Cr. Taylor, Sec. Cr. Hill that Council write to the Ngarrindjeri Ruwe Empowered Communities (a newly formed community organisation), asking them if they would consider presenting to Council on why the organisation was formed, and the aims and objectives of the Ngarrindjeri Ruwe Empowered Communities.

K Jaensch

November 2019

NREC have agreed to present to Council on 19 November 2019.

Complete

315/19 Oct

VOLUNTEER POLICY - REVIEW Moved Cr. Bland, Sec. Cr. Qualmann that Council adopts the Volunteer Policy as tabled.

A Crossman

October 2019

Complete

316/19 Oct

REVOCATION OF HEALTHY EATING POLICY Moved Cr. Arthur, Sec. Cr. Rowntree that Council revoke the Healthy Eating Policy.

B Jarvis

October 2019

Complete

317/19 Oct

2020 COUNCIL MEETING DATES AND LOCATIONS Moved Cr. Bland, Sec. Cr. Rowntree:

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Target completion date

Notes Review

1. That Council hold its ordinary Council meetings for 2020 on the third Tuesday of each month (excepting June 2020, which will be held on fourth Tuesday of the month) at the Coorong Civic Centre Chambers, 95-101 Railway Terrace, Tailem Bend;

2. That all Council meetings commence at 6:00pm; 3. That the 2020 Council meeting schedule be adopted as presented:

Date of meeting 21 January 2020 18 February 2020 17 March 2020 21 April 2020 19 May 2020 23 June 2020 21 July 2020 18 August 2020 15 September 2020 20 October 2020 17 November 2020 15 December 2020

4. That two ordinary meetings be held in Council’s other Wards, being one in the Parks Ward and one in the Lakes Ward, during 2020.

A Crossman A Crossman A Crossman A Crossman

October 2019 October 2019 October 2019 December 2019

Complete Complete Complete December 2019

318/19 Oct

REFORMING LOCAL GOVERNMENT Moved Cr. Arthur, Sec. Cr. Bland that Council note that the date for closure of submissions to the ‘Reforming Local Government in South Australia Discussion Paper’ is Friday, 1 November 2019. Members are to forward to the Acting Director Community & Corporate their thoughts on the points raised during the 15 October 2019 briefing session, and the Acting Director Community & Corporate will compile and forward the proposals to the Minister for Transport, Infrastructure & Local Government (the Hon. Stephan Knoll MP).

Acting DCC

November 2019

Complete

319/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Qualmann, Sec. Cr. Leng that Council receive the minutes of the Coorong Infrastructure & Assets Committee meeting held on 10 September 2019.

A Crossman

October 2019

Complete

320/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Qualmann, Sec. Cr. Rowntree that Council endorse the Committee’s recommendation to develop a drift sand procedure that identifies a staged process relative to road sand drift management and note that a report will be presented to

D Mosel

December 2019

December 2019

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Minute Details Responsible officer

Target completion date

Notes Review

the next Committee meeting.

321/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Bland, Sec. Cr. Leng that Council endorse the Committee’s recommendation that a program be investigated for traffic counters on roads within the Council area over a yearly basis, and that Council are to provide this as part of the formulation of the road hierarchy plan and provide the Committee with the details of the road traffic counter for the last 3 financial years.

D Mosel

December 2019

Report to be provided to upcoming IA Committee meeting.

December 2019

322/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Arthur, Sec. Cr. Rowntree that Council notes that the Committee received and noted the Re-Sealing Schedule 2019-2020 report, with the inclusion of the report in the minutes.

D Mosel

October 2019

Complete

323/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Qualmann, Sec. Cr. Rowntree that Council endorse the Committee’s recommendation that a report be provided on the Princes Highway Service Road from the Riverside Hotel to the end of the 80kms section, with discussions to be conducted with Mrs. P Green to ensure that her concerns are recognised, and a letter sent to her outlining the details of the report.

D Mosel

December 2019

Quotes have been sought from suitably qualified organisations to complete a road safety audit with recommendations and future proposals.

December 2019

324/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Qualmann, Sec. Cr. Bland that Council endorse the Committee’s recommendation that a letter be written to P Connolly advising that Council has engaged AHRWA to assist with the review of its waste operations (which will include collection of white goods) and further advise P Connolly of any updates.

D Mosel

December 2019

December 2019

325/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Bland, Sec. Cr. Rowntree that Council notes that the Committee received and noted the Murray-Darling Basin Economic Development Program – project documents update report.

D Mosel

October 2019

Complete

326/19 Oct

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 10 SEPTEMBER 2019 Moved Cr. Qualmann, Sec. Cr. Jaensch that Council endorse the Committee’s recommendation for draft plans and costings to be prepared regarding the Myrtle Place Project, and for a report to be prepared that outlines all unsealed roads in

D Mosel

December 2019

Report will be tabled at the next I&A Committee

Complete

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Target completion date

Notes Review

Tailem Bend. meeting.

327/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Hill, Sec. Cr. Leng that Council receive the minutes of the Audit Committee meeting held on 1 October 2019.

A Crossman

October 2019

Complete

328/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Arthur, Sec. Cr. Taylor that Council notes the Audit Committee’s advice in relation to item 7/June of the Committee’s minute action list:

That the adopted Annual Budget and Annual Business Plan 2019-20 was significantly different to the draft included in the Audit Committee meeting Agenda on the 7 June 2019;

The final operating result adopted was a deficit of $376k is an improvement of $1.061m;

Accordingly, the Audit Committee request that management provide the next Audit Committee meeting with a summary of the process used to reduce the deficit by $1.061m as well as the extent to which the community was consulted in relation to these material changes to the public consultation draft.

J Thompson

January 2020

Audit Committee meeting is now scheduled for January 2020.

January 2020

329/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Bland, Sec. Cr. Rowntree that Council receives the Audit Committee’s advice in relation to item 7/June of the minute action list and its parts 4, 5 and 6 are actioned as a matter of urgency and are included in the December 2019 Audit Committee agenda for review and comment.

J Thompson

January 2020

Audit Committee meeting is now scheduled for January 2020.

January 2020

330/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Bland, Sec. Cr. Jaensch that Council notes that the Audit Committee received and noted the work program as at 25 September 2019.

J Thompson

October 2019

Complete

331/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Arthur, Sec. Cr. Hill that Council endorses the Committee’s request that the revised format for the Work Program be replaced with the previously used format.

J Thompson

October 2019

Complete

332/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Arthur, Sec. Cr. Rowntree that Council note that the Audit Committee received and noted information provided to David Papa, Bentley’s (SA) Pty Ltd, regarding the 2018/19 Financial Statements.

J Thompson

October 2019

Complete

333/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Arthur, Sec. Cr. Bland that Council receives the Audit Committee’s advice:

That the 4th Quarter Budget Review should be renamed ‘The Report on Financial Results’ so as to be consistent with the terminology used in regulation

J Thompson

January 2020

January 2020

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*denotes completed item and removal will occur at following month’s agenda.

Minute Details Responsible officer

Target completion date

Notes Review

10 of the Local Government (Financial Management) Regulations 2011;

That the information included in relation to budget review #3 should be removed as it is inconsistent with regulation 10;

A report titled ‘Report on Financial Results 2018-19’ be included for discussion in the December 2019 Audit Committee meeting that includes only the following as identified in regulation10: a. Statement of Comprehensive Income; b. Statement of Financial Position; c. Key Financial Indicators (report format as identified in Financial

Sustainability Information Paper #25); d. Explanation of any material variances to original budget.

Audit Committee meeting is now scheduled for January 2020.

334/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Hill, Sec. Cr. Qualmann that Council notes that the Audit Committee endorses the Presiding Member of the Audit Committee and Council’s Acting Chief Executive Officer to sign the Certification of Auditor Independence for inclusion within the Annual Financial Statements for the year ended 30 June 2019.

J Thompson

November 2019

Complete

335/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Qualmann, Sec. Cr. Bland that Council receives the Audit Committee’s advice that they have reviewed the draft Annual Financial Statements 2018-19 provided under separate cover and discussed these with the Auditors and believe the statements reflect a true and fair representation of Council’s financial position for the period reported on.

J Thompson

October 2019

Complete

336/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Rowntree, Sec. Cr. Hill that Council endorse the Committee’s recommendation that the Audit Committee Performance Report be ratified and included in Council’s Annual Report for 2018/19.

A Crossman

November 2019

Complete

337/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Rowntree, Sec. Cr. Bland that Council receives the Audit Committee’s advice that it has reviewed and discussed the 2019/20 Budget Review 1 and is satisfied with management’s explanation of the variances reported.

J Thompson

October 2019

Complete

338/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Taylor, Sec. Cr. Rowntree that Council notes the Treasury Management Report – 20 September 2019 was noted by the Audit Committee.

J Thompson

October 2019

Complete

339/19 Oct

AUDIT COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Hill, Sec. Cr. Bland that Council notes the following items have been deferred to the December 2019 Audit Committee meeting:

Review of various Council policies

J Thompson

January 2020

Audit Committee meeting is now scheduled for January 2020.

January 2020

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*denotes completed item and removal will occur at following month’s agenda.

Minute Details Responsible officer

Target completion date

Notes Review

Internal Controls and Risk Management Systems report

Long Term Financial Plan report

Key Financial Indicators report

340/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Jaensch, Sec. Cr. Taylor that Council receive the minutes of the Coorong Finance Committee meeting held on 1 October 2019.

A Crossman

October 2019

Complete

341/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Hill, Sec. Cr. Bland that Council notes that the Coorong Finance Committee received and noted the 2018/19 Operating Expenditure & Income Report as at 30 June 2019.

J Thompson

October 2019

Complete

342/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Rowntree, Sec. Cr. Taylor that Council notes that the Committee:

Received and noted the 2019-2020 Operating Expenditure & Income Report as at 23 September 2019, noting that the report does not contain all expenditure and income related to the months of July – September 2019 inclusive; and

Will consider rescheduling the occurrence of monthly meetings in order to afford finance staff appropriate time to prepare month-end financial reports to which the monthly meeting relates.

J Thompson

October 2019

Complete

343/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Qualmann, Sec. Cr. Rowntree that Council notes that the Coorong Finance Committee received and noted the updated Capital Works Program Report for the period ending 23 September 2019.

J Thompson

October 2019

Complete

344/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Rowntree, Sec. Cr. Hill that Council endorse the Committee’s recommendation that the Debt Recovery Management Report as at 20 September 2019 be received and noted.

J Thompson

October 2019

Complete

345/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Jaensch, Sec. Cr. Rowntree that Council endorse the Committee’s recommendation that professional assistance be sought in undertaking Council’s Rating Policy Review, in a timely manner reflective of Council’s current resources and capacity.

DCC / J Thompson

January 2020

January 2020

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Minute Details Responsible officer

Target completion date

Notes Review

346/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Rowntree, Sec. Cr. Jaensch that Council endorse the Committee’s recommendation that professional assistance be sought in undertaking the Council’s Service Reviews.

DCC / J Thompson

January 2020

January 2020

347/19 Oct

COORONG FINANCE COMMITTEE – MINUTES OF MEETING HELD 1 OCTOBER 2019 Moved Cr. Jaensch, Sec. Cr. Leng that Council endorse the Committee’s recommendation that Council continue to pay Murray Darling Association membership fees and participate in Region 6 and Murray Darling Association matters.

A Crossman

October 2019

Complete

348/19 Oct

COONALPYN COMMUNITY HALL COMMITTEE – MINUTES OF ANNUAL GENERAL MEETING HELD 27 MAY 2019 Moved Cr. Qualmann, Sec. Cr. Rowntree that Council receive the minutes of the Coonalpyn Community Hall Committee annual general meeting held on 27 May 2019.

A Crossman

October 2019

Complete

349/19 Oct

COONALPYN COMMUNITY HALL COMMITTEE – MINUTES OF MEETING HELD 27 MAY 2019 Moved Cr. Leng, Sec. Cr. Rowntree that Council receive the minutes of the Coonalpyn Community Hall Committee meeting held on 27 May 2019.

A Crossman

October 2019

Complete

350/19 Oct

COONALPYN COMMUNITY HALL COMMITTEE – MINUTES OF MEETING HELD 23 SEPTEMBER 2019 Moved Cr. Jaensch, Sec. Cr. Rowntree that Council receive the minutes of the Coonalpyn Community Hall Committee meeting held on 23 September 2019 and forward the committee’s recommendations to the relevant department for consideration.

A Crossman

October 2019

Complete

351/19 Oct

MENINGIE CHRISTMAS FESTIVAL – REQUEST FOR SUPPORT Moved Cr. Bland, Sec. Cr. Jaensch that Council: 1. Receive and note the request from the Meningie Progress Association

Christmas Festival Committee; and 2. Support the 2019 Meningie Christmas Festival by way of:

o $1,000 cash donation; o Make available funds from the 2019/20 Second Quarter Budget review; o In-kind costs associated with waste removal, safety bunting and promotion,

subject to a report being received outlining the expected in-kind costs.

K Jaensch K Jaensch J Thompson K Jaensch

October 2019 October 2019 Feb 2020 November 2019

Costs outlined in Meningie Christmas Festival road closure report

Complete Complete Complete Complete

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Minute Details Responsible officer

Target completion date

Notes Review

(November meeting agenda).

352/19 Oct

MOTION WITHOUT NOTICE Moved Cr. Arthur, Sec. Cr. Jaensch that a report be provided to Council regarding details of support given to all community events that have occurred from 1 July 2018 to 15 October 2019, both monetary and in-kind.

K Jaensch

January 2020

January 2020

353/19 Oct

PADDLE SA –REQUEST FOR FUNDING SUPPORT Moved Cr. Rowntree, Sec. Cr. Arthur that Council: 1. Receive and note the request from the Paddle SA; and 2. Support the 2019 Canoeing at the Lake event at Lake Indawarra by way of:

o $500 cash donation; o Make available funds from the 2019/20 Second Quarter Budget review.

K Jaensch K Jaensch J Thompson

October 2019 October 2019 Feb 2020

Complete Complete Complete

354/19 Oct

EXPRESSIONS OF INTEREST TO HOST THE TAILEM BEND AUSTRALIA DAY EVENT Moved Cr. Taylor, Sec. Cr. Rowntree that Council: 1. After consideration of the expressions of interest received, invite the Tailem

Bend Progress Association to host and take responsibility of delivery of the annual Tailem Bend Australia Day event;

2. Send a letter of thanks to the Tailem Bend Lions Club, advising them of an unsuccessful application;

3. Proceed to engage with the Tailem Bend Progress Association and assist with the coordination of the formalities of the event.

K Jaensch K Jaensch K Jaensch / A Crossman

November 2019 November 2019 October 2019

Complete Complete Complete

355/19 Oct

FUTURE OF TAILEM INFO STATION AND TAILEM RAIL MUSEUM Moved Cr. Bland, Sec. Cr. Leng that Council: 1. Receive and note the letter of request from the Tailem Info Station Association;

and 2. Further discuss and consider the options presented at an upcoming Council

Members workshop.

K Jaensch K Jaensch

October 2019 December 2019

Workshop to be held on in December with Council.

Complete December 2019

356/19 Oct

2019 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS AMENDMENT Moved Cr. Rowntree, Sec. Cr. Qualmann that Council: 1. Approve the attendance of Councillors Qualmann and Arthur at the 2019

National Local Roads and Transport Congress on 18 – 20 November 2019 at the Adelaide Hills Convention Centre, Hahndorf, and cover all associated costs;

2. Require a written report to be supplied by Council’s delegates attending the 2019 National Local Roads and Transport Congress.

A Crossman A Crossman

October 2019 December 2019

Complete December 2019

357/19 Oct

STATE GOVERNMENT’S DRAFT PLANNING & DESIGN CODE Moved Cr. Jaensch, Sec. Cr. Rowntree that Council receives and notes the report,

A Crossman

December

December

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*denotes completed item and removal will occur at following month’s agenda.

Minute Details Responsible officer

Target completion date

Notes Review

and that the Strategic Planning & Development Policy Committee review the Draft Planning & Design Code at an upcoming Committee meeting, with members forwarding any concerns in relation to the draft Code to the Committee Chair for consideration.

2019 2019

358/19 Oct

FORMAL MOTION Moved Cr. Bland, Sec. Cr. Taylor that the ‘Motor Vehicle Policy’ item be adjourned to the next ordinary Council meeting for consideration.

D Mosel

November 2019

Update report to November meeting.

Complete

359/19 Oct

MOTION WITHOUT NOTICE Moved Cr. Hill, Sec. Cr. Jaensch that Council workshop a position statement in relation to climate change.

Acting CEO

December 2019

December 2019

305/19 Oct

MURRAY DARLING ASSOCIATION – 2019 NATIONAL CONFERENCE AND ANNUAL GENERAL MEETING Moved Cr. Taylor, Sec. Cr. Bland that Council: 1. Approve the attendance of Councillor Hill at the Murray Darling Association

2019 National Conference and Annual General Meeting in Toowoomba QLD, 22 - 24 October 2019;

2. Require a written report to be supplied by Council’s delegate attending the 2019 MDA National Conference and annual general meeting.

A Crossman A Crossman

October 2019 November 2019

Awaiting written report.

Complete November 2019

279/19 Sep

CR. VA LENG – SALT CREEK REGULATOR CARPARK AMENDMENT Moved Cr. Taylor, Sec. Cr. Qualmann that Council open discussions with Natural Resources South East and the Department of Planning, Transport & Infrastructure to promote and develop the Salt Creek Regulator carpark.

Acting CEO

October 2019

Letter will be sent to both departments.

December 2019

280/19 Sep

MOTION WITHOUT NOTICE Moved Cr. Taylor, Sec. Cr. Rowntree that Council utilise Mr D Altmann (Development Answers) to facilitate a workshop with property owners of blocks of land, which include homes within the Urban Employment Zone about what they can and cannot do regarding development on their land.

Acting CEO

October 2019

Details to be further discussed with D Altmann.

December 2019

281/19 Sep

MOTION WITHOUT NOTICE Moved Cr. Taylor, Sec. Cr. Bland that Council follow up in greater detail Mr Brendon Corby’s comments in relation to the cultural review.

Acting CEO

November 2019

December 2019

282/19 Sep

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Hill that Council seek mediation for Council Members to work in a more effective and safe manner for the benefit of the Coorong District Council.

Acting CEO

November 2019

Have commenced looking into suitable consultants for this item.

December 2019

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284/19 Sep

2019 LOCAL GOVERNMENT ASSOCIATION CONFERENCE AND ANNUAL GENERAL MEETING AMENDMENT Moved Cr. Arthur, Sec. Cr. Taylor that Council: 1. Endorse the attendance of Mayor Simmons, and two Councillors, being Cr.

Rowntree and Cr. Hill, at the 2019 Local Government Association Conference and Annual General Meeting on 30 – 31 October 2019;

2. Agree to fund all costs associated with attendance at the meeting; 3. Require a written report to be supplied by Council Members attending the 2019

LGA conference and annual general meeting.

A Crossman A Crossman A Crossman

September 2019 Sep 2019 Nov 2019

Awaiting written report.

Complete Complete November 2019

290/19 Sep

RECREATIONAL VEHICLE (RV) DUMP POINT – REVIEW OF WATER SUPPLY AND HYGIENE FACILITIES AMENDMENT Moved Cr. Arthur, Sec. Cr. Bland that Council seek a report regarding the upgrading of the RV dump points at Meningie and Tailem Bend, including:

Recommendations of whether the dump points be upgraded in their existing locations or moved to a more suitable location;

The full costings to be provided for both options for consideration by Council.

K Jaensch

February 2020

February 2020

293/19 Sep

ROAD NAMING REQUEST – THORNLEY BARN ROAD Moved Cr. Jaensch, Sec. Cr. Rowntree: 1. That Council undertake community engagement on the potential re-naming of

Thornley Barn Road in Narrung to Dorothy Vale Road; 2. That Council advertise the proposed re-naming of the road, commencing in

October 2019, in the local press, allowing a period of four (4) weeks for written submissions in accordance with Council’s Road Naming Policy;

3. That a report be presented to Council with a recommendation at the conclusion of the community engagement period.

D Mosel D Mosel D Mosel

December 2019 December 2019 December 2019

Process commenced in accordance with Naming & Numbering of Roads Policy.

December 2019 December 2019 December 2019

225/19 Aug

CR. JJ ARTHUR – RATING POLICY FOR WIND AND SOLAR FARMS Moved Cr. Arthur, Sec. Cr. Qualmann that Council contact the Local Government Association in regards to the present position in negotiations with the State Government on Rating Policy for Wind Farms and Solar Farms.

Acting CEO

October 2019

Have been in contact with LGA and have started collecting information.

December 2019

229/19 Aug

CR. LF ROWNTREE – COONALPYN CARAVAN PARK CARETAKER Moved Cr. Rowntree, Sec. Cr. Taylor that Council investigate a volunteer live-in caretaker for the Coonalpyn Caravan Park and the role of Caretaker for the period of twelve (12) months to be reviewed annually.

B Jarvis

November 2019

Options paper currently being drafted.

November 2019

241/19 COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF

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Aug MEETING HELD 1 AUGUST 2019 Moved Cr. Arthur, Sec. Cr. Rowntree that Council accept the committee’s recommendation with respect to the Coonalpyn Caravan Park cabin, and: (a) No longer provide the cabin at the Coonalpyn Caravan Park; (b) Dispose of the Coonalpyn Caravan Park Cabin in accordance with Council’s

Disposal of Council Land & Other Assets Policy.

D Mosel / J O’Brien

December 2019

Process has commenced for disposal of cabin.

December 2019

242/19 Aug

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 1 AUGUST 2019 Moved Cr. Arthur, Sec. Cr. Rowntree that Council endorse the Infrastructure & Assets Committee’s recommendation to approach Southern Mallee District Council to discuss grant funding opportunities for upgrading Carcuma Road, north of Tintinara.

Acting CEO

September 2019

Road tour undertaken with representatives from Southern Mallee and local MP’s on 07-11-19.

Complete

244/19 Aug

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 1 AUGUST 2019 Moved Cr. Arthur, Sec. Cr. Bland that Council endorse the Infrastructure & Assets Committee’s recommendation to approach the affected South East Councils (via Limestone Coast Local Government Association) to discuss the best outcomes for the state/federal funding of the Princes Highway upgrade.

Acting CEO

October 2019

A/CEO wrote to LCLGA on 23-08-2019. No response has been received.

December 2019

246/19 Aug

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 1 AUGUST 2019 Moved Cr. Qualmann, Sec. Cr. Arthur that Council endorse the Infrastructure & Assets Committee’s recommendation that a report be prepared and presented to the Infrastructure & Assets Committee which details:

The purchase of all fuels for Council use;

The storage methods of all fuels for Council use;

Monitoring and recording all fuel usage for Council use.

D Mosel

October 2019

Report preparation has commenced; will be presented to IA Committee once finalised.

February 2020

247/19 Aug

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 1 AUGUST 2019 Moved Cr. Rowntree, Sec. Cr. Taylor that Council endorse the Infrastructure & Assets Committee’s recommendation that Council continue to negotiate with land owners regarding sand drift issues and if a cost recovery process is recommended by Council administration, that it be brought back to the Infrastructure & Assets Committee for consideration.

D Mosel

October 2019

Raised with MRLGA Regional Transport & Asset Committee - CDC’s issues are consistent with

Complete

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other councils within the region. Report to be tabled at the next I&A Committee meeting.

255/19 Aug

MOTION WITHOUT NOTICE Moved Cr. Rowntree, Sec. Cr. Bland that Council: 1. Seek advice from Local Community Insurance Services regarding cost effective

public liability insurance options for all community owned halls in the district; 2. Invite representatives from Local Government Risk Services to present at a

future briefing session with respect to insurance services (i.e. public liability, associations and community event) available to community groups.

B Jarvis B Jarvis

September 2019 September 2019

Waiting on availability and advice from LGIS representatives.

December 2019 December 2019

259/19 Aug

CR. NR JAENSCH – COST OF LEGAL ADVICE AMENDMENT Moved Cr. Arthur, Sec. Cr. Rowntree: 1. That Council subject to confidentiality constraints, be provided within three (3)

months, a summary of internal and legal costs incurred in the 2018-19 financial year; and

2. That the report provide information regarding matters investigated, the date of the matter, and the outcomes and cost.

J Thompson Acting CEO

November 2019 November 2019

Report to be tabled at November Council meeting.

Complete Complete

200/19 Jul

COMMONWEALTH HOME SUPPORT PROGRAMME - DEED OF ENGAGEMENT WITH TAILEM BEND COMMUNITY CENTRE Moved Cr. Leng, Sec. Cr. Rowntree that Council: 1. Remove the item from the table; 2. Authorises the Mayor and Chief Executive Officer to enter into a Deed of

Engagement with Tailem Bend Community Centre for the purpose of delivering Commonwealth Home Support Program services under funding agreement ID 4-7RLVNE8;

3. Authorises the Mayor and Chief Executive Officer to execute and affix the Council seal to the Deed of Engagement with Tailem Bend Community Centre.

4. That the Tailem Bend Community Centre provide Council with data for service provision across the Coorong Council area by Ward, inclusive of the requirements of the Federal Government quality assurance program.

A Crossman A Crossman A Crossman A Crossman

July 2019 July 2019 July 2019 September 2019

In consultation with TBCC, awaiting information as requested.

Complete Complete Complete September 2019

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Minute action list 2018/19

172/19 Jun

MOTION WITHOUT NOTICE Moved Cr. Rowntree, Sec. Cr. Taylor that management provide to the Finance Committee a two page summary of the service review process to be followed.

Acting CEO

July 2019

See also minute 134/19.

December 2019

175/19 Jun

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – MINUTES OF MEETING HELD 18 JUNE 2019 Moved Cr. Arthur, Sec. Cr. Hill that Council: 1. Receive the minutes of the Coorong Infrastructure & Assets Committee meeting

held on 18 June 2019; 2. Request that the Murraylands & Riverland Local Government Association

(MRLGA) lobby the issue of sand drift on Council roads at a State level; and a. Communicate SA councils’ lack of ability to require remediation works along

fence lines in correspondence to the MRLGA; 3. Notes that a report will be provided to the full Council regarding Council light

vehicle fleet (per minute 6.2 of the 4 June 2019 committee meeting); 4. Notes that a workshop facilitated by Assetic will be conducted with the full

Council regarding Council’s Asset Management Plans.

D Mosel D Mosel D Mosel D Mosel

June 2019 July 2019 July 2019 July 2019

Issue raised at regional transport strategy meeting, 08-11-19. Presented to 01-10-19 workshop. Assetic workshop re-scheduled to 17-12-2019.

Complete Complete Complete Complete

179/19 Jun

APPLICATION TO AMEND A DEDICATION OF CROWN LAND – SECTION 336 HUNDRED OF BONNEY Moved Cr. Qualmann, Sec. Cr. Bland that Council: 1. Release the Draft Management Plan for Community Land described as Section

336 Hundred Bonney being Certificate of Title 5754/485, for community engagement in accordance with Council’s Community Engagement Policy;

2. Approve the request to make an application to amend the dedication over Section 336, Hundred of Bonney, contained in Crown Record Volume CT 5754/485 (being Crown Land currently dedicated to the Coorong District Council for Showground and Sports purposes) to Community Recreation Purposes;

3. Authorises the Mayor and Chief Executive Officer to affix the Council seal and execute all associated documentation required to give effect to the rededication.

J O’Brien J O’Brien J O’Brien

Nov 2019 Nov 2019 Nov 2019

Need to consult and make changes to Community Land Management Plan.

Ongoing

131/19 May

CR. JA ARTHUR – INVESTIGATE COUNCIL SUPPORT OF COMMUNITY GROUPS Moved Cr. Arthur, Sec. Cr. Rowntree that Council investigate the assistance it has given to groups such as the Tailem Info Station, in order to provide a transparent, accountable and consistent methodology of assistance and charges.

K Jaensch

July 2019

Report is extensive – still being drafted.

December 2019

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134/19 May

MOTION WITHOUT NOTICE Moved Cr. Rowntree, Sec. Cr. Taylor that Council undertake a service and administration review, and that this be referred to Council’s Finance Committee to set parameters of the review.

CEO

January 2020

Review will likely commence following appointment of new CEO.

January 2020

136/19 May

CR. GA TAYLOR – ROAD SAFETY IMPROVEMENTS, TAILEM BEND Moved Cr. Taylor, Sec. Cr. Qualmann that Council investigate solutions which would lead to improvements, or the removal of the junction of the Mallee and Dukes Highways, with the investigation to include discussions with Peregrine Corporation (who have indicated an intention to seek grant funding or assistance for duplication of the rail bridge on the Dukes Highway).

D Mosel

July 2019

Initial discussion has occurred between Council and Peregrine. It will be discussed in further detail at a later date.

December 2019

137/19 May

MOTION WITHOUT NOTICE Moved Cr. Qualmann, Sec. Cr. Hill that in accordance with the Road Traffic Act 1961 (SA), Council write to the Minister for Transport & Infrastructure regarding a review of the speed limits and associated signage from Kulde Road to Station Drive (Tailem Bend), through to the existing 80 kilometre per hour speed sign.

D Mosel

July 2019

Speed limit review was undertaken with DPTI on 11 July, awaiting formal notification of any potential speed sign changes. Onsite review undertaken with DPTI in July, awaiting report.

December 2019

140/19 May

COORONG DISTRICT LOCAL ACTION PLAN COMMITTEE – NOMINATION PROCESS FOR COMMITTEE MEMBERS Moved Cr. Qualmann, Sec. Cr. Arthur that Council authorise the commencement of a nomination process for new members of the Coorong District Council Local Action Plan Committee (section 41 committee).

T Strugnell

July 2019

Advertising underway for committee members.

November 2019

148/19 May

TAILEM BEND RAILWAY STATION – EXPRESSIONS OF INTEREST TO OCCUPY VACATED ROOM Moved Cr. Jaensch, Sec. Cr. Qualmann that: 1. Council progress the submission from the Tailem Bend Historian’s Association

K Jaensch

June 2019

Completed

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Inc. to occupy the vacated room at the Tailem Bend Railway Station; 2. Collaboration with Tailem info Station is included in the occupancy agreement; 3. Delegated authority is given to the Acting Chief Executive Officer to negotiate

the terms of the occupancy agreement.

K Jaensch D Mosel

June 2019 July 2019

Occupancy agreement will be completed once the lease to the area occupied by the Railway Station is finalised. Property Officer is drafting a letter outlining the conditions of occupancy.

Nov 2019 November 2019

151/19 May

INTENTION TO LEASE – ‘OLD BUS DEPOT’, MENINGIE Moved Cr. Qualmann, Sec. Cr. Bland that: 1. Council commence a period of community engagement in accordance with the

Community Engagement Policy, regarding its proposed intention to lease the ‘Old Bus Depot’ 26 Albert Road, Meningie, CT 5673/185, Section 311, Hundred of Bonney to Mr Braden Brooks for a term of five (5) years;

2. Subject to no negative feedback being received, Council authorise the Mayor and Chief Executive Officer to execute a lease agreement to R S & L Brooks, trading as South Oz Pipis over the ‘Old Bus Depot’ 26 Albert Road , Meningie, CT 5673/185, Section 311, Hundred of Bonney;

3. The commencing annual rent is set at $2,524.81 in line with the current rental.

J O’Brien J O’Brien J O’Brien

August 2019 September 2019 July 2019

Community Engagement through The Lakelander being undertaken. Lease has been prepared.

December 2019 December 2019 December 2019

152/19 May

COORONG INFRASTRUCTURE & ASSETS COMMITTEE – DRAFT TERMS OF REFERENCE Moved Cr. Qualmann, Sec. Cr. Arthur that Council: 1. Adopt the Terms of Reference for the Coorong Infrastructure & Assets

Committee as tabled; 2. Appoint Mayor Cr. Simmons and Councillors Arthur (Parks), Bland (Lakes),

Qualmann (Mallee) and Rowntree (Parks) as members of the committee; 3. Hold it’s inaugural committee meeting on Tuesday 4 June 2019, 10:00am at the

Coorong Civic Centre Chambers, Tailem Bend; 4. Requests that senior management develop and present to Council an

overarching document that details the relationship(s) between the Finance Committee, Audit Committee and Infrastructure & Assets Committee to ensure that there is minimal duplication in the reporting structure of each committee to

A Crossman A Crossman D Mosel Senior management

May 2019 May 2019 June 2019 August 2019

Overlap of committees unavoidable; will review committee

Complete Complete Complete December 2019

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Council. Terms of Reference.

155/19 May

TAILEM BEND TRAIN PLAYGROUND – WORK HEALTH & SAFETY REMEDIATION WORKS Moved Cr. Qualmann, Sec. Cr. Hill that Council: 1. Proceed with fencing the boiler of the train, maintaining access to the back and

cab (with minor modifications), and providing appropriate fencing to the tender of the train;

2. Allocate, in addition to the funds received from the Risk Incentive Scheme to carry out works to mitigate risks, the remaining funds from Council’s Capital Works Program Playground renewal & replacement budget.

J Clarke J Thompson

July 2019 July 2019

Works commenced – expected to be completed by the end of November 2019.

November 2019 Complete

092/19 Apr

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Qualmann that Council staff, the Mayor and Lakes Ward Councillors meet with members of the Meningie community who have shown interest in utilising the old Meningie CFS Shed.

J O’Brien

May 2019

Jallarah Homes are the only current party still considering if they would be interested. Discussion still ongoing.

Ongoing

094/19 Apr

MOTION WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Jaensch that: 1. Council staff work within the community to induct new volunteers to assist in

assets, social health and welfare of our communities; 2. The Chief Executive Officer investigate into a community development role to

auspice a volunteer coordinator or alternative, and report back to Council.

K Jaensch Acting CEO

Ongoing July 2019

Council staff have commenced developing a Volunteer Induction and Training framework that will include Operations Manuals, & Safe Work Operating procedures to ensure that Council and its Volunteers are compliant under

Ongoing Dec 2019

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the WH&S Act.

098/19 Apr

MOTION WITHOUT NOTICE Moved Cr. Rowntree, Sec. Cr. Qualmann that Council clean six to eight headstones at the Tintinara Cemetery to ascertain whether the new filtration system is working, in consultation with the families associated with the relevant headstones.

D Mosel

May 2019

Families have been approached directly who will carry out cleaning of identified headstones.

November 2019

064/19 Mar

CR. BD QUALMANN – COUNCIL MEMBER INFORMATION FOR LOCAL PUBLICATIONS Moved Cr. Qualmann, Sec. Cr. Hill that Council places a full page colour photo and a brief report of our Council Members in the May edition of Tailem Topics, The Lakelander and the Coonalpyn Community Hub Newsletter.

A Crossman

May 2019

Aiming to submit an article to December publications in line with annual reporting.

December 2019

066/19 Mar

CR. GA TAYLOR – TAILEM BEND TOWN HALL Moved Cr. Taylor, Sec. Cr. Qualmann that Council: 1. Investigate the safety of the mezzanine floor structure in the Tailem Bend Town

Hall, which appears to be supported by an acrow prop, and supply costing for substantial improvements to the main structural supports, strengthening or replacing the supports with more substantial supports or a framework.

2. Investigate the safety and use of the drop down loft ladder which is the main access point for the mezzanine floor, and where necessary provide costing for its replacement with a fixed permanent stair against the back wall, or in a location more suitable as an access point which does not unduly impinge on usable space.

3. Investigate and supply costing for moving the front entrance display cabinet opposite the front door, to the right side of the entrance, and that the counter on the right (which is seldom used because of its location), is moved to opposite the door for patrons as they enter.

4. Investigate and supply costing for the creation of a fixed slotted stand to be placed in the store room of the Town Hall to enable the large round tables currently stored under the stage, to be stored upright.

D Mosel D Mosel D Mosel D Mosel

May 2019 May 2019 May 2019 May 2019

Mezzanine structure assessed by Senior Building Officer, determined to be structurally compliant. Staircase design completed, and quotation received. Isolation of staircase options to be discussed at next Town Hall Committee Meeting. Recommendation that the review of

Complete November 2019 November 2019 November 2019

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the display cabinet relocation be deferred until next Financial Year. Quote has been requested for the construction of trolley which the tables can be vertically stored upon.

075/19 Mar

STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE – MINUTES OF MEETING HELD 12 MARCH 2019 Moved Cr. Taylor, Sec. Cr. Rowntree that Council: 1. Receive the minutes from the Strategic Planning and Development Policy

Committee meeting held on 12 March 2019; 2. That a district wide Master Plan be undertaken (when completed, would take

the place of the existing Tailem Bend to Wellington East, Tailem Bend North Plan), subject to further clarification regarding the scope and costs.

A Crossman Acting CEO

March 2019 May 2019

Committee meeting to be scheduled to further develop scope of Master Plan.

Complete To be advised

034/19 Feb

CR. JJ ARTHUR – DEVELOPMENT OF COUNCIL MEMBERS AND STAFF TRAVEL AND ACCOMMODATION POLICY Moved Cr. Arthur, Sec. Cr. Rowntree that Council: 1. Direct the Chief Executive Officer to investigate and develop a Council

Members and Staff Travel and Accommodation Policy; 2. Require the policy to be presented to the Coorong Finance Committee for

review and consideration; 3. Require the policy be put to Council for consideration and adoption following

review from the Coorong Finance Committee.

Acting CEO Acting CEO A Crossman

May 2019 May 2019 May 2019

Administration have commenced drafting policies.

December 2019 December 2019 December 2019

035/19 Feb

CR. JJ ARTHUR – DEVELOPMENT OF MOTOR VEHICLES, PLANT AND MACHINERY POLICY Moved Cr. Arthur, Sec. Cr. Qualmann that Council: 1. Direct the Chief Executive Officer to investigate and develop a Motor Vehicles,

Plant and Machinery Policy; 2. Require the policy to be presented to the Coorong Finance Committee for

D Mosel Acting CEO

May 2019 May 2019

Motor Vehicle Policy update report to November

December 2019 December

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review and consideration; 3. Require the policy be put to Council for consideration and adoption following

review from the Coorong Finance Committee.

A Crossman

May 2019

meeting. Plant & Machinery Policy will be dealt separately once AMP has been finalised.

2019 December 2019

036/19 Feb

CR. NR JAENSCH – INVITATION TO FISHING INDUSTRY REPRESENTATIVES Moved Cr. Jaensch, Sec. Cr. Bland that Council invite members of the Coorong community’s fishing industry to inform Council on how it can assist them with their dealings with State Government and various relevant departments regarding removal of Long Nosed Fur Seals from the Coorong.

A Crossman

April 2019

Invitation has not yet been sent.

December 2019

037/19 Feb

CR. NR JAENSCH – INVITATION TO COORONG WATER SECURITY ADVISORY GROUP Moved Cr. Jaensch, Sec. Cr. Leng that Council invite Mr H Angas with various members of the Coorong Water Security Advisory Group to present to Council on their progress thus far in regards to the various water pricing issues impacting upon the district’s primary producers, and how Council can support these efforts.

A Crossman

April 2019

Invitation has not yet been sent.

December 2019

038/19 Feb

CR. NR JAENSCH – ADVOCACY OF ENVIRONMENTAL AND WATER MANAGEMENT ISSUES Moved Cr. Jaensch, Sec. Cr. Leng that Council request a meeting with Mr Nick McBride, State Member for MacKillop, and the Hon. David Speirs, Minister for Environment and Water and Mr Adrian Pederick, State Member for Hammond (either separately or together), so that Council can place before them the current environmental and water management concerns of our communities, including:

water cost options

Long Nosed Fur Seal incursion

health of the Coorong waterway and ecosystem

development of a connector from Lake Albert to the Coorong (feasibility options)

health of Lower Lakes & Coorong barrages - longevity and public access

climate change, i.e. sea level rise and it’s myriad of potential effects upon the district

Carp Herpes Virus

Murray-Darling Basin Plan

A Crossman

April 2019

Invitation has not yet been sent.

December 2019

039/19 Feb

CR. GA TAYLOR – RUSSELL STREET, TAILEM BEND Moved Cr. Leng, Sec. Cr. Jaensch that Council formally initiate discussions with the Principal and Governing Council of Tailem Bend Primary School regarding the

D Mosel

April 2019

Design works are being undertaken,

November 2019

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provision of designated school pick-up and drop-off areas to resolve any issues around Russell Street, Tailem Bend.

to be presented to the Infrastructure & Assets Committee.

040/19 Feb

CR. GA TAYLOR – CONNECTION OF POTABLE WATER TO WELLINGTON EAST Moved Cr. Taylor, Sec. Cr. Rowntree that Council investigate and report on the viability of a direct connection in to the main water line (SA Water - potable supply) running between Tailem Bend and Wellington East, cutting in at the intersection of the B45 (Ferry Road) and B1 (Meningie road), including consideration of:

Using or keeping the system as it is but replacing the river water inlets with fresh water inlets;

Adding the potable water supply via a connection into the supply pipe for the township, but decommissioning holding tanks and pump station in favour of SA Water providing it’s own solution;

Handing the entire system over to SA Water and allowing them to create their own fee structure around the existing infrastructure and/or replacement infrastructure.

D Mosel

July 2019

Awaiting appropriate resourcing before carrying out actions.

Ongoing

047/19 Feb

MURRAY-DARLING BASIN ECONOMIC DEVELOPMENT PROGRAM Moved Cr. Rowntree, Sec. Cr. Leng that Council: 1. Support the lodgement of grant applications through the Murray-Darling Basin

Economic Development Program for the following projects: a. The construction of offshore moorings associated with the Meningie North

Jetty in line with the plans included in Appendix 3 of the associated report (to the approximate value of $500,000).

b. The continuation of development of the Murray Coorong Trail in the vicinity of Raukkan (to the approximate value of $500,000).

2. Authorise the Mayor and Chief Executive Officer to execute and affix the Council seal to all documents necessary to support the acceptance of the grant and undertaking of works, if the grant application is successful.

Acting CEO A Crossman

March 2019 April 2019

Applications were lodged on 8 March 2019. Council has received notification of approval for both projects, 03-04-19, now working through funding agreement documents.

Complete November 2019

057/19 Feb

CULBURRA COMMUNITY COMPLEX – REVIEW OF FINANCIAL ASSISTANCE Moved Cr. Jaensch, Sec. Cr. Rowntree: 1. That Council supports the Culburra Community Complex with a financial

contribution of $1,400 for 2019/20 financial year to assist them with payment of

K Jaensch

February 2019

Payment will be made in the new

Complete

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operational overheads (water, power and insurance); 2. That funding for 2020/21 will be considered upon a further review of the

developments at the precinct.

K Jaensch

February 2020

financial year. February 2020

058/19 Feb

NARRUNG RESERVE & COONAPLYN CARAVAN PARK PAYMENT & BOOKING SYSTEM Moved Cr. Arthur, Sec. Cr. Taylor that following a period of community consultation on service level change (in line with its Community Engagement Policy), Council: 1. Develop an online booking system linked to Council’s website to integrate

online payments for the Coonalpyn Caravan Park and Narrung Campground Reserve;

2. Develop signage at both sites to inform patrons of the charges applicable and encourage rubbish removal at sites;

3. Investigate the removal of the cabin located at the Coonalpyn Caravan Park, with a report provided to Council;

4. Review the online booking system after twelve (12) months to evaluate its effectiveness;

5. Investigate costings for ‘pay per use’ showers at the Coonalpyn Caravan Park.

K Jaensch D Mosel D Mosel K Jaensch D Mosel

May 2019 August 2019 May 2019 July 2020 May 2019

The online booking system will be finalised once the replacement of the Information Services Coordinator has taken place.

December 2019 December 2019 December 2019 December 2019 December 2019

004/19 Jan

MOTION WITHOUT NOTICE Moved Cr. Taylor, Sec. Cr. Rowntree to be provided with a formal report, listing land (occupied and unoccupied) which is owned by Coorong District Council or under Council’s care and control.

J O’Brien

February 2019

Process has commenced, including discussions with Assetic, regarding the provision of a suitable report.

Ongoing

006/19 Jan

MOTION WITHOUT NOTICE Moved Cr. Leng, Sec. Cr. Bland that a report be provided to Councillors of a list of all street bins that Council supply on the highways and surrounds.

D Mosel

February 2019

Awaiting information from Council’s contractor and DPTI. To be presented to IA Committee.

December 2019

007/19 Jan

CR. NR JAENSCH – SIGNAGE FOR HISTORIC ARTIFACTS – RAILWAY TERRACE, TAILEM BEND Moved Cr. Jaensch, Sec. Cr. Qualmann that Council in consultation with the Tailem

K Jaensch

December

Project has been assigned to

December

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Bend Historic Society, provides appropriate interpretive signage for the identification of camel rings located within the gum trees at the front of the Tailem Bend Railway Station for historic preservation purposes.

2019 community development team. Due to resourcing the project has been delayed. Project completion is expected at the end of December

2019

011/19 Jan

CR. JJ ARTHUR – RELEASE AND RETENTION OF CONFIDENTIAL ITEMS Moved Cr. Arthur, Sec. Cr. Leng that Council investigate and address the manner in which confidential items (minutes, reports and attachments) are retained and released from confidence so that going forward, all released information is accurately recorded and accessible to the public.

A Crossman

June 2019

Project team will address item and provide updates to Council as actions are taken – currently on hold owing to resourcing constraints.

To be advised.

013/19 Jan

MOTIONS WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Leng that Council develop a list to be attached to the end of the minute action list which highlights the requests to Council received through Section 41 Committees, and the costs associated with those requests.

A Crossman

March 2019

List has been drafted – require input from IA re: estimated costs of requests received.

December 2019

014/19 Jan

MOTIONS WITHOUT NOTICE Moved Cr. Bland, Sec. Cr. Hill that Council continue with, and move forward the review of Section 41 Committees across the Council district.

Acting CEO

June 2019

Review subject to adequate resourcing.

To be advised.

026/19 Jan

INTENTION TO GRANT A LEASE TO MENINGIE AERO CLUB - MENINIGIE AERODROME Moved Cr. Jaensch, Sec. Cr. Leng that Council: 1. Commence a period of community engagement concerning it’s intention to

grant a lease over a portion of Certificate of Title Volume 5947 Folio 875 Pt Lot 1 in Filed Plan 144, as indicated in the plan annexed to this report, for a period of five (5) years with a right of renewal for a further five (5) years, to Meningie Aero Club Pty Ltd;

J O’Brien

May 2019

Completed - no community feedback received. Lease now requires

Complete

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2. Set an initial annual rent and initial lease preparation costs in accordance with Council’s schedule of fees and charges;

3. Subject to no negative feedback being received during the community engagement period, authorise the Chief Executive Officer and Mayor to affix the Council seal and execute relevant lease documentation;

4. Requires a further report to be presented to Council should any negative feedback be received during the community engagement period.

J O’Brien A Crossman J O’Brien

June 2019 June 2019 May 2019

signing. Awaiting signatures from Aero Club.

Complete December 2019 Complete

027/19 Jan

INTENTION TO RELEASE ORANA AUSTRALIA LTD FROM LEASE - WADMORE HOUSE, 76 PRINCES HIGHWAY, MENINGIE Moved Cr. Jaensch, Sec. Cr. Hill that Council: 1. Authorise the Mayor and Chief Executive Officer to prepare and execute

surrender of lease documentation to release Orana Australia Ltd from its lease agreement of Wadmore House, 76 Princes Highway, Meningie (Allotment 50, CT 5980/136);

2. Commence a period of community engagement, seeking expressions of interest from local businesses and community groups for lease of the site, subject to Council approval;

3. That the community engagement includes opportunity for inspections of the building and infrastructure.

4. That a structural report be prepared, including costing, to bring the building to a safe and functional standard.

J O’Brien J O’Brien J O’Brien B Corby

July 2019 July 2019 August 2019 April 2019

Minister has agreed to release Orana. Documents being prepared. Awaiting Minister’s signing of documents.

Ongoing Ongoing Ongoing Complete

278/18 Dec

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Arthur, Sec. Cr. Rowntree that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of council rates located at Lot 1 Bowden Street, Jabuk.

DCC

April 2019

Notice ordered 07/02/2019, affixed 14/02/2019

Ongoing

279/18 Dec

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Arthur, Sec. Cr. Rowntree that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of council rates located at 12 Upton Street, Tailem Bend.

DCC

April 2019

Notice ordered 07/02/2019 and posted 13/02/2019.

Ongoing

280/18 Dec

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Arthur, Sec. Cr. Rowntree that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of council rates located at 4 Manning Street, Tailem Bend.

DCC

May 2019

Letter advising of council decision to commence s184 sent by return certified mail 07/02/2019.

Ongoing

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281/18 Dec

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Arthur, Sec. Cr. Rowntree that authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of council rates located at 105 Ampton Terrace, Jabuk.

DCC

May 2019

Letter advising of council decision to commence s184 sent by return certified mail 07/02/2019.

Ongoing

286/18 Dec

2018/19 UNSEALED ROAD RE-SHEETING, RUBBLE RAISING, RUBBLE CRUSHING AND RUBBLE CARTING TENDER PROCESS Moved Cr. Arthur, Sec. Cr. Rowntree that Council endorse the report in relation to rural roads re-sheeting and fully review the costs and outcomes in 18 months time, with the following conditions:

Up to 75% of Council’s budgeted re-sheeting program can be contracted out in each financial year;

Council present the fleet of road plant, which is to remain in council ownership;

The CEO report back on whether appropriate resources are in place to achieve Council’s broader road maintenance and construction goals;

Once each separate road and re-sheet project is completed, full costing is to be made available to Council;

Council engage Frank Fatchen Pty Ltd and Webb Contractors Pty Ltd to facilitate works as specified within the Unsealed Roads Re-sheeting, rubble Raising, Rubble Crushing and Rubble Carting tender at a maximum per kilometre rate of: o Frank Fatchen Pty Ltd o Webb Contractors Pty Ltd

D Mosel

D Mosel Acting CEO

D Mosel D Mosel

June 2020

June 2020 June 2020

Ongoing January 2019

A detailed report will be presented to the Infrastructure & Assets Committee.

June 2020

June 2020 June 2020

Ongoing Complete

288/18 Dec

MOTION WITHOUT NOTICE Moved Cr. Jaensch, Sec. Cr. Leng that Council: 1. Support an application for grant funding for the future duplication of the railway

bridge on the Dukes Highway, Tailem Bend. 2. That this is subject to Council’s costs being limited to grant submission and

management costs. 3. Invite Peregrine Corporation (or a representative) to present on this project and

process.

Acting CEO Acting CEO Acting CEO

February 2019 February 2019 January 2019

Peregrine Corporation provided Council an update on 22-02-2019. Application progress is sitting with Peregrine - process ongoing.

Ongoing Ongoing Complete

204/18 Oct

MOTION WITHOUT NOTICE Moved Cr. Middleton, Sec. Cr. Barrie that Council direct that a report be prepared

D Mosel

February 2019

Following a waste

December

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on the various options available for the provision of a hard waste service for all areas currently serviced by the township rubbish waste collection service (excluding the en-route and bin bank collection services), which includes:

a. Cost estimates for the delivery of this service; b. Various timing opportunities and collection methods.

management workshop held on 25-06-19, now working with Adelaide Hills Regional Waste Management Authority to put together a strategies paper based on the discussions.

2019

154/18 Aug

AMENDMENT TO MINUTE 218/17 – GRANT OF LICENCE TO MENINGIE PROGRESS ASSOCIATION Moved Cr. Leng, Sec. Cr. Barrie that Council agree to amend resolution contained in minute 218/17 to read as follows: 1. Agree to grant a licence over a portion of Section 344 Hundred Bonney

contained in Crown Record 5594/374 as shown on the plan annexed to this report, to Meningie Progress Association for the purposes of erecting a storage shed;

2. Grant the licence for a term of five (5) years with a right of renewal for a further five (5) years at an annual fee of one dollar ($1) (if demanded) and waive initial costs for the preparation of the agreement;

3. Consult with representatives of Crown Land in relation to the proposed licence; 4. Authorise the Mayor and Chief Executive Officer to affix the common seal of

Council to the licence agreement.

J O’Brien

November 2018

Community consultation to Commence and will consult with Crown Lands. Progress association are seeking funding for project. Still awaiting crown land approval.

Ongoing

178/18 Aug

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Simcock, Sec. Cr. Arthur that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of council rates located at Lot 8 Narrung Stud Road, Narrung.

DCC

March 2019

s184 notice ordered 28/09/2018. Payment arrangement now in place.

Ongoing

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179/18 Aug

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Simcock, Sec. Cr. Arthur that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of council rates located at 64 Lomandra Road, Elwomple.

DCC

November 2018

s184 notice ordered 28/09/2018, demand served 16/10/2018, expires 16/11/2018.

Ongoing

136/18 Jul

SPEED LIMIT REVIEW Moved Cr. Bland, Sec. Cr. Wright that Council write to the Department of Planning, Transport and Infrastructure and endorse their recommended speed limit changes on the following roads within the Council district: a. Albert Road and Princes Highway, Meningie:

i. 50 km/h speed limit to replace 60 km/h speed limit on Albert Road; ii. 50 km/h speed limit to replace 60 km/h speed limit on RN 8400 Princes

Hwy at South Terrace; b. Change to 80 km/h speed limit on Selby Road and Dehy Road, Meningie (as

per drawing number TES 17376).

D Mosel

August 2019

Plans for signs have been received from DPTI. Signs have now been installed, 14-11-19.

Complete

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Minute Details Responsible officer

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Notes Review

Minute action list 2017/18

122/18 Jun

INTENTION TO GRANT LEASE – TAILEM BEND GOLF CLUB INC. Moved Cr. Leng, Sec. Cr. Wright that Council: 1. Commence a period of community engagement concerning its intention to grant

a lease or licence over a portion of Certificate of Title Volume 5754 Folio 502, as indicated in the plan annexed to this report, for a period of five (5) years with a right of renewal for a further five (5) years, to Tailem Bend Golf Club Inc.

2. Apply for the consent of the Minister to grant a lease or licence over Crown Land.

3. Sets the initial annual rent in accordance with Council’s schedule of fees and charges, and subject to annual Consumer Price Index increases.

4. Agrees that any fees associated with the preparation of the new lease or licence agreement be met by the Tailem Bend Golf Club Inc.

5. Subject to no negative feedback being received during the community engagement period, authorise the Chief Executive Officer and Mayor to affix the Council seal to execute the relevant lease or licence documentation.

J O’Brien J O’Brien J O’Brien J O’Brien A Crossman

April 2019

Lease to be altered to reflect larger area required by CFS. Lease to be executed by both parties.

December 2019 Complete

Complete Complete December 2019

034/18 Feb

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Wright, Sec. Cr. Barrie that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of rates located at 318 Mallee Highway, Elwomple.

DCC

December 2018

Extension period to January 2019 granted. Follow-up email sent 15/02/2019.

Ongoing

035/18 Feb

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Wright, Sec. Cr. Barrie that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of council and water rates located at 4532 Mallee Highway, Peake.

DCC

December 2018

S184 notice served 31/07/2018. Commissioner of Lands also served 25/09/2018. Permission to sell due to being leasehold granted, awaiting sale by public auction.

Ongoing

241/17 Nov

ROAD CLOSURE – UNMADE PORTION OF DUKES HIGHWAY ADJACENT TO THE BEND MOTORSPORT PARK

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Moved Cr. Simcock, Sec. Cr. Leng that Council: 1. Authorises the engagement of a surveyor for the purpose of the

commencement of the process to close a portion of public road adjacent to the Dukes Highway, which runs adjacent to Lot 100 Hundred of Seymour Deposited Plan D14646, Certificate of Title 5428/702 and Allotment 1 Hundred of Seymour Deposited Plan 110243 Certificate of Title 6161/911 (as indicated on the attached plan), in accordance with the Roads (Opening & Closing) Act 1991 including; preparation of preliminary plans; preparation of a statement of affected parties; and undertaking of community engagement.

2. Delegates authority to the Chief Executive Officer to negotiate; the final area of road to be closed; conditions and consideration for any transfer of land; the road closure is to be at no cost to Council; and an agreement for Council’s costs for the road closure process subject to;

o the outcome and Council direction as a result of the community engagement; and

o successful completion of the Road Process Order; 3. Pursuant to section 37(b) of the Local Government Act 1999, authorises the

Mayor and Chief Executive Officer to enter into and execute all documentation necessary to complete the road closure process.

D Mosel D Mosel D Mosel

November 2018 November 2018 November 2018

Awaiting plan details and information from Peregrine Process commenced.

Ongoing

168/17 Aug

ROAD NAMES – THE BEND MOTORSPORT PARK Moved Cr. Arthur, Sec. Cr. Wright that Council: 1. Approve the naming of the public roads within ‘The Bend’ Development

(Bethlehem Way, Jerusalem Drive and Beersheba Way), as shown on the attached plan;

2. Place a notice in the Government Gazette and write to all Relevant Authorities and Utilities;

A Crossman A Crossman

August 2017 October 2017

Formal gazetting forms part of the land division approval process - Section 51 Clearance was issued in June 2019, awaiting LTO to issue titles which will include road names.

Complete November 2019

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3. Erect signage as appropriate. D Mosel October 2017 Signs installed. Complete

172/17 Aug

COMMENCEMENT OF SECTION 184 ACTION Moved Cr. Simcock, Sec. Cr. Leng that Council authorises the Chief Executive Officer to invoke s184 of the Local Government Act 1999 for sale of property for non payment of rates located at 126 JW McFarlane Road, Wellington East.

DCC

January 2019

File is complex, legal advice is ongoing.

Ongoing

126/17 Jul

CR. SU BLAND – REVIEW OF MADE UNSEALED PUBLIC ROADS WITH A VIEW TO STRATEGIC CLOSURES Moved Cr. Bland, Sec. Cr. Barrie that Council: 1. Require the Chief Executive Officer to facilitate the undertaking of a review of all

made unsealed roads within the Council District and establish a hierarchy of roads which may be superfluous to requirements, due to low volume usage, and viable alternative routes being available;

2. Following completion of this review, require a report and recommendation to be presented to Council, containing a schedule of roads that could be considered for strategic closure, and an outline of the process required, including approximate costs.

D Mosel D Mosel

July 2017 October 2017

Review has commenced with initial roads identified, further review to be carried out.

Ongoing Ongoing

141/17 Jul

MENINGIE DRY AREA – EVALUATION REPORT & RECOMMENDATIONS Moved Cr. Leng, Sec. Cr. Middleton Council: 1. Endorses the Meningie Dry Area Evaluation Report as tabled; 2. Supports an application to the Office for Consumer and Business Services for

the reinstatement of the Meningie Dry Area within its current boundary and with existing conditions;

3. Reviews the current Dry Area signage; 4. Engages with existing health services to raise awareness of alcohol and other

drug related issues; 5. Accepts the support of the Rural City of Murray Bridge to produce a map

defining the Dry Area boundaries as per Consumer and Business Services Dry Area Guidelines.

K Jaensch K Jaensch K Jaensch K Jaensch K Jaensch

July 2017 July 2017 August 2017 August 2017 September 2017

50 signs have been ordered and will be scheduled for installation. Drug and Alcohol educational material has been disseminated to Health Services, Sporting clubs, Meningie Area School and the Meningie Info Hub. The Meningie Dry Zone Brochure has been updated distributed to the

Complete Complete Complete Complete Complete

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above and available from Meningie.

143/17 Jul

ROAD CLOSURE - WELLINGTON EAST Moved Cr. Leng, Sec. Cr. Wright that: 1. In accordance with the recommendation from the meeting held at 10.00am on

17 July 2017 to consider an objection received to the proposed closure of portions of the unmade public roads in the Wellington Shores Development (as shown on the attached plan), Council overrule the objection received from Mr Paul Trotter, on the basis that the two blocks owned by him, allotments 845 and 846, retain access from Riley Road and Trilby Road respectively. Further, that no building applications have been received, or approvals granted, anticipating access from the unmade portion of Betts Road;

2. Council authorises the continuation of the process to close portions of the unmade public roads in the Wellington Shores Development (as shown on the attached plan), in accordance with the Roads (Opening & Closing) Act 1991 including Issuing of a Road Process Order;

3. In accordance with Section 193(4)(a) of the Local Government Act 1999, the land will be excluded from classification as community land;

4. Upon the closure of the road, the allotment be retained by Council, to be disposed of by private treaty;

5. All net proceeds of the sale of the allotment (after costs) be allocated towards development of a public toilet block at the new reserve at Wellington East;

6. Council pursuant to Section 37 (a) & (b) of the Local Government Act 1999 authorises the Mayor and Chief Executive Officer to enter into and execute all documentation necessary to finalise the road closure process, engagement of real estate agents, and sale of the land.

A Crossman D Mosel D Mosel D Mosel D Mosel D Mosel

July 2017 August 2017 August 2017 August 2017 December 2017 December 2017

Letter written to Surveyor General advising of Council Resolution. Road Process Orders signed and returned. Road Closure now complete and Certificates of Title Issued. 2 allotments sold, with the remaining 4 allotments still on the market.

Complete Complete Complete Complete Ongoing Complete

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Notes Review

Minute action list 2016/17

150/16 Jul

MOTION WITHOUT NOTICE Moved Cr. Middleton, Sec. Cr. Leng that Council directs the Chief Executive Officer to report back to Council in relation to solar systems to offset power usage at key Council building sites.

D Mosel

October 2017

A list of the top power usage sites have been provided to solar companies. LGA Procurement to present to Council on 03-12-19.

Ongoing

164/16 Jul

ROAD CLOSURE IN RELATION TO DEVELOPMENT APPLICATION # 571-105-15 Moved Cr. Simcock, Sec. Cr. Barrie that Council: 1. Authorises the engagement of a surveyor for the purpose of the

commencement of the process to close the portions of unmade public road that run through Q90, Q92 & Q93 DP D93487 CT 6139/942, A11 D15841 CT 5523/639, A10 D15841 CT5523/661 and Lot 8 D12062 CT 5470/1 (as shown on the attached plan), in accordance with the Roads (Opening & Closing) Act 1991 including;

Preparation of preliminary plans;

Preparation of a statement of affected parties; and

Undertaking community engagement 2. Council authorise the preparation and implementation of an agreement with

Robert Sherrah and Stephen Brainger committing them to purchase the land, with a quarry agreement, as negotiated, as full consideration for the land value and the applicants to cover all of Council’s costs for the process and the transfer of the land subject to;

The outcome and Council direction as a result of the community engagement; and

Successful completion of the Road Process Order 3. Council pursuant to Section 37(b) of the Local Government Act 1999 authorises

the Mayor and Chief Executive Officer to enter into and execute all documentation necessary to complete the road closure process.

D Mosel D Mosel D Mosel

August 2017 February 2018 February 2018

Cameron Lock engaged – issue re: a small portion of Crown Land in the proposed closure area that would become land locked. January 2018 – Applicant advised that he has now purchased the portion of Crown Land; the closure process can now proceed. Agreements being drafted as at 21-06-19.

Complete Ongoing

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Minute action list 2010/11

086/11 February

BOAT RAMPS AND JETTIES - CONDITION ASSESSMENT Moved Cr. Jaensch, Sec. Cr. McKinna: 1. Undertake immediate maintenance works as suggested in the GHD

Boat Ramp and Jetties Report on the following facilities: Fred’s Landing Narrung Boat Ramp and Jetty Meningie Lions Park Boat Ramp and Jetty Meningie Sailing Boat Ramp and Jetty

2. Investigate the option of providing additional facilities at the Narrung Boat Ramp to improve the land and water approaches;

3. Develop a management plan for all Boat Ramps and Jetties incorporating ongoing maintenance and capital expenditure.

D Mosel D Mosel D Mosel

In consultation with SA Boating Facilities Advisory Committee, suitably qualified organisations are being approached in regard to Management Plan. Information has been collected and provided to Assetic for importing into Council’s asset register and development of Asset Management Plan. An assessment of the associated infrastructure has been undertaken and provided to Assetic to be included into Council’s Asset Register. An overview of the data will be provided at an upcoming workshop.

Complete Complete Ongoing

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5.1 QUESTIONS WITH NOTICE Cr. ARTHUR ASKS Did the structure as erected by Council on the Uniting Church block located at Coonalpyn require, and obtain building approval? And does Council have some agreement with the church to use the block for parking and maintaining the block? Background: The block by the Silo Cafe in Coonalpyn has had a photo shoot object erected on it by Council and a designated parking area sign. Council is also maintaining the area, and I have been asked what the arrangements are. The pictures below show the structure and sign.

RESPONSE FROM ACTING CHIEF EXECUTIVE OFFICER It is understood a verbal agreement has previously been made between ex-staff and the Coonalpyn Uniting Church. Upon receipt of the question on notice staff have been investigating the history associated with this arrangement. Staff continue to investigate, however it is taking significant time to uncover this historical information and a response is not able to be provided at this time. It is anticipated that staff will be able to provide a response to Members at the December meeting of Council.

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Cr. ARTHUR ASKS Could Elected Members be provided with the details and explanations for accounts outlined below? Background: There is a great deal of over under expenditure on budget items which need clarification. Very little detail on how substantially different expenditure was tied to the Budget, Also, many would have to been in wrong expenditure item. Account number

budget Actual Variation over/under

Explanation Question

0004 EM other Expenses

39800 71154 31354 Extra due to increase meetings & overtime payable and training costs

EM do not get overtime Staff overtime should be in their allocated number Training costs should be in allocated number ExPresent split up of all the charges

0005 EM Travel Allowance

0 3456 3456 ??? EM have travel Expense which should be shown here Mine would be around $6 to $7 Where have they been allocated

0020CEO Office& other strategy & Governance

502824 414839 -87985 Funds not used for consulting or conferences

Funds not used so could you present the components which made up the original budget figure List expenditure not undertaken

0021 Public Relations/Functions

41000 22099 -18901 Reduction in contractual services

Please explain what reduction and when

0030RDA Murraylands Riverland

25000 44710 19710 Incorrect charging for regional bodies

Please explain no figures collate

0035 Regional Tourism Assocation

30000 0 -30000 Incorrect charging for regional bodies

Please explain what is our fee for this body

0036 Other Tourism

78848 60013 18835 ??? Could you provide details of original budget & expenditure

0098 Property Management

31000 69868 38868 ??? Very large increase please explain

0140 Strategy & Governance Management

0 90162 90182 Unbudgeted legal Fees

Provide a breakdown of items which make up this amount No other allocation for legal fees seems strange as we have legal fees all the time

0125 Arts & Culture

80676 67931 -12745 Savings due to costs allocated elsewhere

Please explain either arts cost or not

0776 Administration on cost recovery

966922 401256 -565666 ??? Could you provide details of budgeted Figure & expenditure to show changes Explanation where changes have taken place

0778 Administration

467126 372514 -94612 Reduction due to Capital Works not

Please explain

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Recovery completed deferred to 19/20

0151 Planning 300910 334316 33406 Legal Fees for two appeals 18/19

Details

0176 Caring for our country LAP

20000 0 20000 ??? Please explain why no expenditure thought this would have been finished

0177 Land & Water management Planning

240850 88473 -152377 ??? Please explain is this part of a grant that will be spent over more than 1 year

0192 LAP Implementations other projects

222250 92048 -130202 Grants not spent in 18/19 transfer to reserve or related to 19/20

Please explain as above

0210 Dog & Cat management

54967 94121 39154 Increase staff & vehicle Expenses due to dog door knocking

Please explain very large increase nearly a person for year extra

0250/0255 Public Toilets

76003 202259 126256 Increase in Consumables & repairs

This is not as explained it is over Toilets in councils control please show details

2062 Public Toilet genera

15000 0 -15000 Exp costed to other public Toilets

What is this one

0291 Coonalpyn Caravan Park

31100 50151 19051 Contact hire due to vacancy at begin financial year

Details

0330 Parks & Gardens

133585 350852 217267 ?? Details and explanation

0370 Kerbside Collection

522290 577743 55453 ?? Details and explanation Is this not contracted amount

0377 Coonalpyn Waste Depot

36334 52413 21407 Increase contractual service

Details & Explanation

0378 Tintinara Waste Depot

30826 52233 21407 ?? Details & Explanation

0415 Roads General Other

156000 377548 221548 Some signage still costed directly to the road

This need some detailed figures & Explanation More than signs

0420 Unsealed Roads Maintenance Rural

565000 1656859

1091859 Incorrect allocation between cost accounts

If incorrect when are allocation to correct accounts these are figures at 30 June

0435 Sealed roads Maintenance Urban

48800 182162 133362 ??? No explanation need one & breakdown

0455 Plant & Machinery Maintenance

1079150

1325472

246322 Plant & Equipment servicing/repairs higher cost than anticipated

Need detailed expenditure for this Can not believe that a $250K over expenditure not reported

0465 Depot Expenses

1325408

488919 836489 Budget allocation of wages actual expenditure to works accounts

No idea what this means please explain

0470 864996 942138 77142 ?? Please explain & provide

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Infrastructure & asset Management

details

0977 Costed Plant & Machinery

422500 1483239

1060739 Budget & Plant not budgeted except for Capital Works allocation

Please explain & provide details

8504 Housing &Community AmenitiesDeprecation Valuation

509000 416915 92085 ??? Please explain & provide details

8506 Recreation & Culture Depreciation/Valuations

314123 210565 103588 ??? Please explain & provide details

8510 Transport & Communications Depreciation/Valuations

2178000

2398494

220494 ??? Please explain & provide details

RESPONSE FROM ACTING CHIEF EXECUTIVE OFFICER This question would be better actioned and considered by the Coorong Finance Committee, having been appointed by Council as a Section 41 Committee for the purpose of advising, monitoring and assisting on matters relating to finance of the Council, such as these questions. Cr. Arthur’s questions will be included within the next Coorong Finance Committee’s meeting agenda.

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Cr. TAYLOR ASKS Could staff advise when maintenance of the infrastructure on Council owned property along Railway Terrace, Tailem Bend is scheduled to be performed (including the bus shelter near the memorial garden, the public benches, and any other infrastructure items which requires maintenance)? Background: A member of the public approached me at the Remembrance Day service concerned that Railway Terrace infrastructure such as the bus shelter and benches (including in Willow Street) are showing signs of wear. It was suggested that the shelter and bench maintenance be addressed as a matter of urgency as these items are the “face” of Tailem Bend to locals and tourists. RESPONSE FROM ACTING CHIEF EXECUTIVE OFFICER Council’s maintenance and renewal of assets is prioritised and carried out in accordance with its Asset Management Plans. Maintenance for Railway Terrace infrastructure could be considered as part of budget discussions and preparations for the 2020/21 financial year. Council Members will have the opportunity to prioritise the works, asset management and maintenance preferred and adopt accordingly. This provides all parties (staff, council members and community) clear guidance on Council's adopted decision on priorities of works.

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5.2 QUESTIONS WITHOUT NOTICE Go to index

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6.1 PETITIONS

NIL Go to index

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7. DEPUTATIONS Council’s Code of Practice – Proceedings of Council and Committee Meetings, underpinned by the Local Government Act 1999 and Local Government (Procedures at Meetings) Regulations 2013 provides that:

A Deputation may be made by a person or group who wish to appear personally before a Council or Council Committee meeting in order to speak on a particular matter. A person wishing to appear as a Deputation must deliver a written request to the Principal Office of the Council. The request is forwarded to the Mayor who will decide if the request is granted or refused. If it is refused the Mayor must report the decision to the next meeting of the Council or Council Committee. The Council may resolve to allow a Deputation to appear despite a contrary ruling by the Mayor. Deputations are limited to a maximum of three (3) per Council meeting. A request for a Deputation must be received at the Principal Office of the Council by mid-day on the day of the meeting at which the Deputation wishes to appear. Any request for a Deputation received after this time will be treated as a request to appear at the next ordinary meeting of the Council. The hearing of a Deputation may be referred to the relevant Council Committee unless the person/s seeking the deputation request to be heard at a Council meeting. Attendance or non- attendance must be notified in writing with details of the date and time of the meeting as well as the length of time to speak (if approved). Persons are allocated a 10 minute time limit in which to address the meeting excluding questions. This time can be extended by a resolution of the Council or Committee. Elected Members will be invited to ask questions after the Deputation.

There are no deputation requests for the 19 November 2019 ordinary Council meeting.

Go to index

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7.1 PUBLIC QUESTION TIME Appendix 1 of Council’s Code of Practice – Proceedings of Council and Committee Meetings sets out the guidelines for Public Question Time:

Public Question Time Guidelines The following Guidelines apply:

Council will allocate a maximum of thirty (30) minutes in the Council agenda for each ordinary meeting for the purpose of public question time.

The question time will be held after ‘Deputations’ on the agenda.

Question time is not a forum for debate, making of public statements or making of allegations or derogatory remarks about Elected Members or staff. The time is limited to a question and answer period only. Questions should be clear, provided with a brief background for context if necessary and presented in a manner befitting a public meeting.

The Mayor shall ascertain at the commencement of the meeting the number of persons desiring to speak. People seeking to ask questions shall register their interest upon entry to the Council chamber and provide a written copy of their question at that time to the Mayor, Chief Executive Officer or Minute Taker.

Written questions should contain the name of the person submitting the question, and, should the question be beyond a verbal response at the meeting the Mayor will invite the questioner to submit their question either in person at the Council offices, via post, through the Council website, via email or to an Elected Member.

There shall be a maximum number of three (3) questions per person and time available shall be allocated to speakers on an equal basis up to a maximum of five (5) minutes, unless extended by leave of Council.

Question time shall be chaired by the Mayor and speakers will be asked to observe rulings by the Mayor.

Each speaker is to appear at the front of the room to ask their question.

The Mayor will have discretion to not accept a particular question and will provide a verbal reason for disallowing any question. Questions are to be restricted to matters relating to Council reports, policy or operation. Those of a personal nature will not be accepted.

It is the Mayor’s discretion whether questions are: a) answered immediately at the meeting and by whom; b) taken on notice and answered at a subsequent meeting; c) answered in writing by Council staff; d) disallowed on the grounds that the matter –

i) is outside the duties, functions and powers of Council ii) is subject to a confidentiality order or there is a duty of confidentiality incumbent upon the

Council iii) is considered to be vexatious, time wasting, trivial, irrelevant, defamatory or of a personal

nature. iv) relates to personnel issues v) Is of a personal nature that is not applicable to the broader community vi) relates to legal advice or legally privileged information vii) deals with subject material that has already been answered viii) relates to a matter that due to resources and research implications would be better dealt

with through a Freedom of Information process.

Each Council member will be given the opportunity to ask one question of each person utilising question time.

No discussion on questions and answers will be permitted, with all questions and answers being as brief as possible. The Mayor will determine when a sufficient response to a question has been provided.

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A list of questions asked and brief response given will be recorded in the Council minutes.

Questions that are disallowed by the Mayor will not be recorded in the minutes.

Should no-one attend the public question time segment Council will proceed with the next agenda item and the minutes will reflect that there was nil attendance/questions.

Members of the public will if necessary be reminded by the Mayor of Section 30 of the Local Government (Procedures at Meetings) Regulations 2013 which confirm members of the public must not behave in a disorderly manner, or cause interruption.

Go to index

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8.1 MAYOR’S REPORT

Councillor Paul Simmons

Meetings attended October – November 2019

October 2019

18 Carlton Draught Murray Bridge Gold Cup, invitation to attend Macquarie Room, Gifford Hill

23 Murray Coorong Trail Partnership media announcement, Murray Bridge

28 CEO Recruitment Panel meeting, Tailem Bend

28 Meeting with Senator Malcolm Roberts and Council Members, Tailem Bend

28 Draft Planning & Design Code briefing session, Tailem Bend

28 Special Council meeting, Tailem Bend

30 - 31 2019 Local Government Association Conference and Annual General Meeting, Adelaide

November 2019

6 Meeting with CEO and Murraylands & Riverland Local Government Association (MRLGA) CEO, T Smythe, re: MRLGA’s strategic direction, Tailem Bend

7 Coorong Infrastructure & Assets Committee tour of Iranda Feedlot and Tintinara roads, Tintinara

8 Official opening of Meningie Area School re-development, Meningie

11 Remembrance Day service, Peake

12 Meeting with Auditor-General’s Department, Adelaide

12 Meeting with CEO and new Director Community & Corporate, Tailem Bend

12 Australia Day Awards Sub-Committee meeting, Tailem Bend

12 Meeting with CEO and D Mortimer, Vena Energy, re: Tailem Bend solar farm project, Tailem Bend

14 CEO recruitment interviews, Adelaide

Meetings to be attended

18 Special Council meeting, Tailem Bend

19 Council briefing sessions, Tailem Bend

19 Council meeting, Tailem Bend

Cr. Paul Simmons MAYOR

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8.2 COUNCIL MEMBERS’ REPORTS

Cr. Sharon Bland Meetings attended:

June 2019

24 Council Members workshop, Tailem Bend

25 Council briefing session, Tailem Bend

25 Council meeting, Tailem Bend

July 2019

1 Meningie Area School discussion, Meningie

1 Lakes Suicide Prevention Network (SPN) meeting, Meningie

2 Council Members workshop, Tailem Bend

16 Council briefing session, Tailem Bend

16 Council meeting, Tailem Bend

31 Lakes Suicide Prevention Network (SPN) meeting, Meningie

August 2019

1 Coorong Infrastructure & Assets Committee meeting, Tailem Bend

1 Council Members workshop, Tailem Bend

1 Special Council meeting, Tailem Bend

4 South Australian Living Artists (SALA) art exhibition launch at the Coorong Gallery, Tailem Bend

8 Melaleuca training session, Tailem Bend

15 Council Members’ media training, Tailem Bend

16 2019 Local Government Association Roads & Works Conference, Renmark

20 Council briefing session, Tailem Bend

20 Council meeting, Tailem Bend

23 Site check at Melaleuca with Council staff, Meningie

29 South East Natural Resources Management Board meeting with Council, Tailem Bend

September 2019

2 Melaleuca site working bee, Meningie

3 Council Members workshop, Tailem Bend

9 Melaleuca site working bee, Meningie

10 Coorong Infrastructure & Assets Committee meeting, Tailem Bend

10 Council briefing session, Tailem Bend

10 Special Council meeting, Tailem Bend

17 Council briefing session, Tailem Bend

17 Council meeting, Tailem Bend

23 Meningie Area School meeting, Meningie

24 CEO Recruitment Panel meeting, Tailem Bend

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September 2019 (cont.)

24 Citizenship ceremony, Tintinara

October 2019

1 Audit Committee meeting, Tailem Bend

1 Coorong Finance Committee meeting, Tailem Bend

1 Council Members workshop, Tailem Bend

1 Special Council meeting, Tailem Bend

2 Murray-Darling Basin Authority outlook community information session at The Bend, Tailem Bend

8 Draft Planning & Design Code community information session, Tailem Bend

8 Project Coorong community information session, Meningie

10 Murraylands & Riverland Local Government Association meeting, Karoonda

10 Round table discussion on the social and economic conditions in Basin Communities (facilitated by the Independent Panel for the Assessment of Social and Economic Conditions in the Murray-Darling Basin), Murray Bridge

15 Council briefing session, Tailem Bend

15 Council meeting, Tailem Bend

17 Project Coorong community information session, Salt Creek

18 Melaleuca visit, sorting documentation left at site, Meningie

18 Project Coorong community information session, Kingston

25 Review of strategic planning issues with Council staff, Tailem Bend

28 CEO Recruitment Panel meeting, Tailem Bend

28 Meeting with Senator Malcolm Roberts and Council Members, Tailem Bend

28 Draft Planning & Design Code briefing session, Tailem Bend

28 Special Council meeting, Tailem Bend

November 2019

7 Coorong Infrastructure & Assets Committee tour of Iranda Feedlot and Tintinara roads, Tintinara

8 Official opening of Meningie Area School re-development, Meningie

11 Remembrance Day service, Meningie

14 CEO recruitment interviews, Adelaide

Cr. Sharon Bland

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Cr. Vern Leng Meetings attended:

February 2019

1-4 Murray Darling Association strategic planning workshop, Echuca

5 Council Members workshop, Tailem Bend

6 Tailem Bend Combined Sports Hub meeting, Tailem Bend

8 Coorong Environmental Trust, Meningie

10 Coorong Gallery art exhibition opening, Tailem Bend

13 SA Coastal Council Alliance meeting, Tailem Bend

15 Murray Darling Association Region 6 annual general meeting and ordinary meeting, Goolwa

19 Council briefing session, Tailem Bend

19 Council meeting, Tailem Bend

20 Business Readiness Program, Meningie

20 Meeting with Council staff and Lakes Ward Elected Members re: Meningie Croquet at Meningie Memorial Garden, Meningie

21-22 Murray Darling Association ‘Connecting Waters’ meeting, Renmark

25 River Lakes Coorong Action Group Coorong Dire Straits launch, Meningie

26 Meeting with Council staff and Coorong National Parks re: fencing at Noonameena, Meningie

26 Inspection of assorted roadside issues on Seven Mile Road, Meningie

26 Council Member mandatory training, Tailem Bend

26 Council Advisory Panel (CAP) training, Tailem Bend

March 2019

1 Lakes Suicide Prevention Network meeting, Meningie

5 South East Natural Resources Management Board ‘Our Coorong, Our Coast’ project opening, Noonameena

6 Mallee & Coorong Local Government NRM Advisory Group meeting, Karoonda

7 Australian Local Government Women’s Association ‘Understanding Council budgets’ session, Adelaide

12 Council Members refresher mandatory training, Tailem Bend

12 Strategic Planning & Development Policy Committee meeting, Tailem Bend

13 Discussion re: Meningie Jetty upgrade with Meningie Sailing Club, Meningie

13 Discussion with Mr S Dodd, CEO and Lakes Ward Members re: various issues, Meningie

13 Inspection of Narrung Road, Meningie

14 Murray Irrigators information session, Loxton

18 Road hierarchy and asset management workshop, Tailem Bend

27 Lakes Suicide Prevention Network meeting, Meningie

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March 2019 (cont.)

28 Dryland salinity and hydrology workshop, Coomandook

April 2019

1 Murray Coorong Trail presentation to Narrung Progress Association, Narrung

2 Council Members workshop, Tailem Bend

5 Murray Darling Association Region 6 meeting, Tailem Bend

5 Inspection of Wadmore House with Council staff, Meningie

7 Murray-Darling Basin Economic Development Program funding announcement with Mr Tony Pasin MP, Meningie

16 Council briefing session, Tailem Bend

16 Council meeting, Tailem Bend

19-22 Meningie Information Hub volunteering over Easter Break, Meningie

24 Lower Lakes & Coorong Tourism & Boating Group meeting, Goolwa

25 ANZAC Day dawn service, Meningie

25 Meningie Information Hub volunteering, Meningie

26 Inspection of guide posts on Narrung Road, Meningie

30 Rates modelling workshop, Tailem Bend

May 2019

2 Attended funeral of Cr. Steve Wilkinson (Mid Murray Council), Mannum

6 Lakes Suicide Prevention Network meeting, Meningie

22 Flu vaccination, Meningie

22 Coorong trails, Meningie

27 Meeting with Council staff, Tailem Bend

28 Murray Darling Association Region 6 executive meeting, Strathalbyn

30 Vena Energy solar farm opening, Tailem Bend

June 2019

4 Special Council meeting, Tailem Bend

11 Special Council meeting, Tailem Bend

13 Murray Darling Association Region 6 executive meeting, Meningie

19 ‘Rural Minds’, Meningie

24 Council Members workshop, Tailem Bend

25 Council meeting, Tailem Bend

28 Murray Darling Association Region 6 meeting, Murray Bridge

July 2019

1 Lakes Suicide Prevention Network meeting, Meningie

1 Coorong Suicide Prevention Network meeting, Meningie

2 Council Members workshop, Tailem Bend

10 NAIDOC flag raising ceremony, Meningie

16 Council briefing session, Tailem Bend

16 Council meeting, Tailem Bend

23 Lower Lakes & Coorong Tourism & Boating Group meeting, Goolwa

31 Lakes Suicide Prevention Network meeting, Meningie

August 2019

3 Meeting with resident regarding properties, Malinong

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August 2019 (cont.)

4 South Australia Living Artists (SALA) art exhibition opening at Coorong Gallery, Tailem Bend

4 Coorong Auto Restoration Club lunch, Meningie

5 Coorong Suicide Prevention Network annual general meeting, Coonalpyn

9 Murray Darling Association Region 6 executive and ordinary meeting, Goolwa

14 Department for Environment & Water, Tailem Bend

14 Meetings with Council staff, Tailem Bend

20 Council briefing session, Tailem Bend

20 Council meeting, Tailem Bend (left meeting early)

September 2019

2 Lakes Suicide Prevention Network meeting, Meningie

3 Council Members workshop, Tailem Bend

4 Mallee & Coorong Local Government NRM Advisory Group meeting, Tailem Bend

10 Council briefing session, Tailem Bend

10 Special Council meeting, Tailem Bend

16 Local Government Reform consultation forum hosted by Local Government Association, Karoonda

16 Presentation from potential firm for recruitment of the CEO, Tailem Bend

17 Council briefing session, Tailem Bend

17 Council meeting, Tailem Bend

October 2019

1 Council Members workshop, Tailem Bend

1 Coorong Finance Committee meeting, Tailem Bend

1 Special Council meeting, Tailem Bend

2 Murray-Darling Basin Authority outlook community information session at The Bend, Tailem Bend

4 Coorong Gallery art exhibition opening, Tailem Bend

7 Meeting with Cr. Bland re: planning reforms, Meningie

8 Draft Planning & Design Code community information session, Tailem Bend

9 Project Coorong community information session, Meningie

10 Lower Lakes & Coorong Tourism & Boating Group meeting, Goolwa

11 Murray Darling Association Region 6 ordinary and executive meeting, Tailem Bend

15 Council briefing session, Tailem Bend

15 Council meeting, Tailem Bend

17 Project Coorong community information session, Salt Creek

18 Lakes Suicide Prevention Network meeting, Meningie

21 Look over the Gate – Save a Mate community wellbeing roadshow, Tailem Bend

Cr. Vern Leng

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9. NOTICES OF MOTION

NIL

9.1 MOTIONS WITHOUT NOTICE

Go to index

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10. OFFICE OF THE CHIEF EXECUTIVE OFFICER REPORT

1. CODE OF PRACTICE – PROCEEDINGS OF COUNCIL AND COMMITTEE MEETINGS

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.7 – Achieve or implement the statutory and core responsibilities of Council.

Other Document Reference

Code of Practice – proceedings of Council and Committee meetings

Statutory Requirement Local Government (Procedures at Meetings) Regulations 2013

Financial Implications Nil

Author of Report Executive Assistant

Officers Consulted Acting Director Community & Corporate

Recommendation That Council note the minor inclusion of a definition for “substantive recommendations” under clause 25 of the ‘Code of Practice - Proceedings at Council and Committee Meetings’ to be used as a guide for determining which Committee recommendations will require individual motions by Council.

REPORT Discussion At the ordinary Council meeting held on15 October 2019 an amended Code of Practice for Proceedings at Council and Committee Meetings was adopted via the following resolution – 308/19 CODE OF PRACTICE – PROCEEDINGS OF COUNCIL AND COMMITTEE

MEETINGS Moved Cr. Leng, Sec. Cr. Rowntree that: 1. The revised Code of Practice – Proceedings at Council and Committee

Meetings be adopted with inclusion of the current vote recording practices; and

2. The next review of the Policy be undertaken in December 2020.

During the course of the same meeting it became evident that the Code required additional guidance in relation to adoption of recommendations from Council Committees. In order to provide that guidance the following inclusion has been added to the Code under clause 25 (refer to page 20 of the Policy):

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“Substantive recommendations” are recommendations that require an action or decision, commitment of resources or compliance by Council with a legislative obligation. To test the definition, staff applied it to the recommendations of the following Committees presented to the Council meeting of 15 October 2019:

Coorong Infrastructure & Assets Committee meeting held on 10 September 2019

Audit Committee meeting held on 1 October 2019

Coorong Finance Committee meeting held on 1 October 2019 The effect of applying the definition is that the number of resolutions required by Council to adopt the Committee minutes reduces from 29 to 19 motions. At the same time there is no compromise in relation to Council having to “turn its mind” to the substantive matters. The inclusion of the ‘substantive recommendations’ definition does not in effect change the operation of the Code of Practice, it merely provides clarification of the meaning of substantive recommendations, and it is therefore proposed that Council note the minor the inclusion of definition under clause 25 of the Code of Practice - Proceedings at Council and Committee Meetings. The Code of Practice review still stands at 15 October 2019, and will next be reviewed in December 2020.

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Code of Practice

Proceedings of Council and Committee Meetings

Strategic Reference

Objective 1; A caring, healthy and resilient community. Strategy 1.7; Achieve or implement the statutory and core responsibilities of Council.

File reference AR19/19819

Responsibility Office of the Chief Executive Officer

Revision Number 6

Effective date May 2000

Last revised date 15 October 2019

Minutes reference 308/19, 268/18, 257/17, 273/15, 291/14, 455/13, 323/12, 279/11

Next review date Annually, December 2020

Applicable Legislation Local Government Act 1999 Local Government (Procedures at Meetings) Regulations 2013

Related Policies

Code of Practice for Access to Meetings of Council and Committees and Council Documents Code of Conduct for Elected Members Code of Conduct for Council Employees Informal Gatherings Policy

Related Documents

Confidentiality Guidelines: How to Apply Section 90 of the Local Government Act 1999, LGA(SA) Council Meeting Procedures Handbook 2013 (with amendments 2015) LGA(SA) Conflict of Interest Guidelines – October 2016

Introduction The provision for the conduct of Council and Committee meetings and the decision-making processes at those meetings are prescribed by the Local Government Act 1999 Chapter 6 (the Act) and the Local Government (Procedures at Meetings) Regulations 2013 (the Regulations) Parts 1, 2, 3 & 4. Council has resolved that Parts 1 to 4 shall apply to both Council and Council Committee meetings. The meeting practices in this Code therefore apply to both Council and Council Committee meetings unless stated otherwise in a Committee Terms of Reference. For example, Council Assessment Panels (CAP) are established in accordance with the provisions of the South Australian Development Act 1993 and Planning, Development & Infrastructure Act 2016, and therefore the provisions of the Local Government Act 1999 do not apply to CAP meetings. Note: Council’s Code of Practice for Access to Meetings of Council and Committees and Council Documents complements this document.

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Page 2 of 30

Discretionary Meeting Practices In order to provide Councils with a degree of flexibility in meeting procedures, the Regulations in some instances provide for some provisions of Part 2 of the Regulations to be varied at the discretion of the Council. Regulation 6 states that if a provision in the Regulations is expressed to be capable of being varied, the Council may, by resolution supported by at least two-thirds of the Members present, determine that the Code of Practice be prepared or adopted that establishes its own procedures to apply in substitution for the relevant provision. In addition, Section 86 (8) and 89 (1) of the Act provides Council with the opportunity to make its own meeting procedures, where practices are not otherwise stipulated in the Act or the Regulations. Scope This Code of Practice reflects the 4 Parts of the meeting Regulations; Part 1 is applicable to both Council and Council Committee meetings. Part 2 is applicable to Council meetings and Special Council meetings only and highlights those procedures varied by Council and additional practices where the legislation is silent. Part 3 is applicable to Council Committees meetings only and highlights other meeting practices, set by Council, for application to Council Committees. Part 4 is applicable to both Council and Council Committee meetings and highlights additional meeting practices applicable to Council and/or a Council Committee.

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South Australia

Local Government (Procedures at Meetings) Regulations

2013 under the Local Government Act 1999

Contents

Part 1—Preliminary

1 Short title

2 Commencement

3 Interpretation

4 Guiding Principles

Part 2—Meetings of councils and key committees

Division 1—Preliminary

5 Application of Part

6 Discretionary procedures

Division 2—Prescribed procedures

7 Commencement of meetings and quorums

8 Minutes

9 Questions

10 Petitions

11 Deputations

12 Motions

13 Amendments to motions

14 Variations etc.

15 Addresses by members etc.

16 Voting

17 Divisions

18 Tabling of information

19 Adjourned business

20 Short-term suspension of proceedings

21 Chief executive officer may submit report recommending revocation or amendment of council

decision

Part 3—Meetings of other committees

22 Application of Part

23 Notice of meetings for members

24 Public notice of committee meetings

25 Minutes

Part 4—Miscellaneous

26 Quorum for committees

27 Voting at committee meetings

28 Points of order

29 Interruption of meetings by members

30 Interruption of meetings by others

31 Other legislative Considerations

32 Coorong District Council Meeting Protocols

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33 Further Information

Appendix 1 Public Question Time Guidelines

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Part 1 Preliminary - Applicable to Council and Council Committee Meetings

1—Short title

These regulations may be cited as the Local Government (Procedures at Meetings)

Regulations 2013.

2—Commencement

These regulations will come into operation on 1 January 2014.

3—Interpretation

(1) In these regulations, unless the contrary intention appears—

Act means the Local Government Act 1999;

clear days—see sub-regulations (2) and (3);

deputation means a person or group of persons who wish to appear personally before a council

or council committee in order to address the council or committee (as the case may be) on a

particular matter;

formal motion means a motion—

(a) that the meeting proceed to the next business; or

(b) that the question be put; or

(c) that the question lie on the table; or

(d) that the question be adjourned; or

(e) that the meeting be adjourned1;

Guiding Principles—see regulation 4;

member means a member of the council or council committee (as the case may be);

point of order means a point raised to draw attention to an alleged breach of the Act or these

regulations in relation to the proceedings of a meeting;

presiding member means the person who is the presiding member of a council or council

committee (as the case may be) and includes any person who is presiding at a particular meeting;

written notice includes a notice given in a manner or form determined by the council.

(2) In the calculation of clear days in relation to the giving of notice before a meeting—

(a) the day on which the notice is given, and the day on which the meeting occurs, will not

be taken into account; and

(b) Saturdays, Sundays and public holidays will be taken into account.

(3) For the purposes of the calculation of clear days under sub-regulation (2), if a notice is given

after 5 p.m. on a day, the notice will be taken to have been given on the next day.

(4) For the purposes of these regulations, a vote on whether leave of the meeting is granted may be

conducted by a show of hands (but nothing in this sub-regulation prevents a division from being

called in relation to the vote).

Note—

1 See regulation 12 for specific provisions about formal motions.

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4—Guiding Principles

The following principles (the Guiding Principles) should be applied with respect to the

procedures to be observed at a meeting of a council or a council committee:

(a) procedures should be fair and contribute to open, transparent and informed

decision-making;

(b) procedures should encourage appropriate community participation in the affairs of the

council;

(c) procedures should reflect levels of formality appropriate to the nature and scope of

responsibilities exercised at the meeting;

(d) procedures should be sufficiently certain to give the community and decision-makers

confidence in the deliberations undertaken at the meeting.

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Part 2 - Applicable to Council & Key Committee Meetings

—Application of Part

The provisions of this Part apply to or in relation to—

(a) the meetings of a council; and

(b) the meetings of a council committee performing regulatory activities; and

(c) the meetings of any other council committee if the council has, by resolution, determined

that this Part should apply to that committee.

6—Discretionary procedures

(1) Subject to the requirements of the Act, if a provision of this Part is expressed to be capable of

being varied at the discretion of the council pursuant to this regulation, then a council may, by a

resolution supported by at least two-thirds of the members of the council entitled to vote on the

resolution, determine that a code of practice prepared or adopted by the council that establishes

its own procedures for the relevant matter or matters will apply in substitution for the relevant

provision (and such a determination will have effect according to its terms).

(2) A council should, at least once in every financial year, review the operation of a code of practice

under this regulation.

(3) A council may at any time, by resolution supported by at least two-thirds of the members

of the council entitled to vote on the resolution, alter a code of practice, or substitute or

revoke a code of practice.

(4) A council must, in considering the exercise of a power under this regulation, take into account

the Guiding Principles.

(5) A person is entitled to inspect (without charge) the code of practice of a council under this

regulation at the principal office of the council during ordinary office hours.

(6) A person is entitled, on payment of a fee fixed by the council, to a copy of the code of practice.

(7) Regulation 12(4) does not apply to a motion under sub-regulation (3).

(8) This regulation does not limit or derogate from the operation of regulation 201.

Note—

1 Furthermore, if a matter is not dealt with by the Act or these regulations (including under a code of

practice under this regulation), then the relevant procedure will be—

(a) as determined by the council; or

(b) in the case of a council committee where a determination has not been made by the

council—as determined by the committee.

(See sections 86(8) and 89(1) of the Act.)

Division 2—Prescribed procedures

7—Commencement of meetings and quorums

(1) A meeting will commence as soon after the time specified in the notice of meeting as a quorum

is present.

(2) If the number of apologies received by the chief executive officer indicates that a quorum will

not be present at a meeting, the chief executive officer may adjourn the meeting to a specified

day and time.

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(3) If at the expiration of 30 minutes from the time specified in the notice of meeting as the time of

commencement a quorum is not present, the presiding member or, in the absence of a presiding

member, the chief executive officer, will adjourn the meeting to a specified day and time.

(4) If a meeting is adjourned for want of a quorum, the chief executive officer will record in the

minute book the reason for the adjournment, the names of any members present, and the date and

time to which the meeting is adjourned.

(5) If a meeting is adjourned to another day, the chief executive officer must—

(a) give notice of the adjourned meeting to each member setting out the date, time and place

of the meeting; and

(b) give notice of the adjourned meeting to the public by causing a notice setting out the

date, time and place of the meeting to be placed on display at the principal office of the

council.

Note:

The quorum for a Council or Committee meeting is ascertained by dividing the number of members in office or Committee membership by two (2) ignoring any fraction resulting from the division and adding one (1).

No Business can be transacted at a Council or Committee meeting unless a quorum is present.

If a quorum is lost because a member cannot participate in a particular matter pursuant to section 74 of the Local Government Act 1999 (disclosure of material interest), the matter must be adjourned (so that the remainder of the meeting can proceed).

If a quorum at a meeting cannot be formed because a member proposes to exclude himself or herself from the meeting in a particular matter pursuant to section 75A of the Act (disclosure of actual or perceived conflict of interest), the member will not be taken to have contravened the Act by participating (including by voting) in the meeting in relation to the matter if the attendance of the member, together with any other required number of members, for a quorum for the meeting.

8—Minutes

(1) The minutes of the proceedings at a meeting must be submitted for confirmation at the next

meeting or, if that is omitted, at a subsequent meeting.

(2) No discussion on the minutes may occur before confirmation, except as to the accuracy of the

minutes as a record of proceedings.

(3) On the confirmation of the minutes, the presiding member will—

(a) initial each page of the minutes, which pages are to be consecutively numbered; and

(b) place his or her signature and the date of confirmation at the foot of the last page of the

minutes.

(4) The minutes of the proceedings of a meeting must include—

(a) the names of the members present at the meeting; and

(b) in relation to each member present—

(i) the time at which the person entered or left the meeting; and

(ii) unless the person is present for the whole meeting, the point in the proceedings

at which the person entered or left the meeting; and

(c) each motion or amendment, and the names of the mover and seconder; and

(d) any variation, alteration or withdrawal of a motion or amendment; and

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(e) whether a motion or amendment is carried or lost; and

(f) any disclosure of interest made by a member; and

(g) an account of any personal explanation given by a member; and

(h) details of the making of an order under subsection (2) of section 90 of the Act (see

subsection (7) of that section); and

(i) a note of the making of an order under subsection (7) of section 91 of the Act in

accordance with the requirements of subsection (9) of that section; and

(j) details of any adjournment of business; and

(k) a record of any request for documents to be tabled at the meeting; and

(l) a record of any documents tabled at the meeting; and

(m) a description of any oral briefing given to the meeting on a matter of council business;

and

(n) any other matter required to be included in the minutes by or under the Act or any

regulation.

Note:

Minutes are a formal record of decisions made at Council and Committee meetings. They are not a transcript of the meeting

Other matters can be recorded if requested by the meeting.

Council Practice Apologies for non-attendance at Council and Committee meetings are also recorded in the minutes of the meetings. Apologies for non-attendance should be forwarded to the Chief Executive Officer or the Executive Assistant/Committee Minute Taker before the commencement time of the meeting to facilitate recording and determining whether a quorum will be achieved.

Minutes of Council and Committee meetings are currently retained on Council’s website indefinitely.

9—Questions

(1) A member may ask a question on notice by giving the chief executive officer written notice of

the question at least 5 clear days before the date of the meeting at which the question is to be

asked.

(2) If notice of a question is given under sub-regulation (1)—

(a) the chief executive officer must ensure that the question is placed on the agenda for the

meeting at which the question is to be asked; and

(b) the question and the reply must be entered in the minutes of the relevant meeting.

(3) A member may ask a question without notice at a meeting.

(4) The presiding member may allow the reply to a question without notice to be given at the next

meeting.

(5) A question without notice and the reply will not be entered in the minutes of the relevant meeting

unless the members present at the meeting resolve that an entry should be made.

(6) The presiding member may rule that a question with or without notice not be answered if the

presiding member considers that the question is vague, irrelevant, insulting or improper.

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Council Practice Questions should generally relate to operational, strategic or policy matters of Council.

The Mayor may rule that a question with or without notice not be answered if it is vague, irrelevant, insulting, improper or defamatory.

Staff are available to answer questions before meetings and during usual business hours.

A subject heading denoting the nature of a Question without Notice and the name of the officer who provides the reply will be entered in the minutes.

Council must resolve to record an answer within the minutes.

10—Petitions

(1) A petition to the council must—

(a) be legibly written or typed or printed; and

(b) clearly set out the request or submission of the petitioners; and

(c) include the name and address of each person who signed or endorsed the petition; and

(d) be addressed to the council and delivered to the principal office of the council.

(2) If a petition is received under sub-regulation (1), the chief executive officer must ensure that the

petition or, if the council has so determined as a policy of the council, a statement as to the nature

of the request or submission and the number of signatures or the number of persons endorsing

the petition, is placed on the agenda for the next ordinary meeting of the council or, if so provided

by a policy of the council, a committee of the council.

(3) Sub-regulation (2) may be varied at the discretion of the council pursuant to regulation 6.

Council practice A petition is a formal tool that provides individuals or groups in the community with an opportunity to present their opinions to the meeting. Petitions are received at Ordinary Council meetings only.

The petition should include, for each person who has signed the petition, their name, address and normal signature.

Petitions received addressing Development Applications will be referred for the information of the Council Assessment Panel (CAP).

Following the receipt of a petition, an item will be listed on the Agenda for the next Ordinary Meeting of Council addressing the matter raised by the petitioners.

The first page of the petition will be included as an attachment to the report. The complete petition will be tabled at the meeting.

If the petition is received after the agenda has been finalised, it will be presented at the following meeting.

A request for a petition to be withdrawn from the Agenda will be accepted if received from the Head Petitioner before the agenda has been finalised.

The petition will be reviewed by Council staff for errors, duplicate names and invalid entries.

11—Deputations

(1) A person or persons wishing to appear as a deputation at a meeting must deliver (to the principal

office of the council) a written request to the council.

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(2) The chief executive officer must transmit a request received under sub-regulation (1) to the

presiding member.

(3) The presiding member may refuse to allow the deputation to appear at a meeting.

(4) The chief executive officer must take reasonable steps to ensure that the person or persons who

requested a deputation are informed of the outcome of the request.

(5) If the presiding member refuses to allow a deputation to appear at a meeting, the presiding

member must report the decision to the next meeting of the council or council committee (as the

case may be).

(6) The council or council committee may resolve to allow a deputation to appear despite a contrary

ruling by the presiding member.

(7) A council may refer the hearing of a deputation to a council committee.

Council practice A Deputation may be made by a person or persons who wish to appear personally before a Council or Council Committee meeting in order to speak on a particular matter.

Deputations are limited to a maximum of three (3) per Council Meeting.

A request for a Deputation must be received at the Principal Office of the Council by mid-day on the day of the meeting at which the Deputation wishes to appear. Any request for a Deputation received after this time will be treated as a request to appear at the next ordinary meeting of the Council.

The hearing of a Deputation may be referred to the relevant Council Committee unless the person(s) seeking the deputation request to be heard at a Council meeting.

Attendance or non-attendance must be notified in writing with details of the date and time of the meeting as well as the length of time to speak (if approved). Persons are allocated a 10 minute time limit in which to address the meeting excluding questions. This time can be extended by a resolution of the Council or Committee.

Council Members will be invited to ask questions after the Deputation.

12—Motions

(1) A member may bring forward any business in the form of a written notice of motion.

(2) The notice of motion must be given to the chief executive officer at least 5 clear days before the

date of the meeting at which the motion is to be moved.

(3) A motion the effect of which, if carried, would be to revoke or amend a resolution passed since

the last general election of the council must be brought by written notice of motion.

(4) If a motion under sub-regulation (3) is lost, a motion to the same effect cannot be brought—

(a) until after the expiration of 12 months; or

(b) until after the next general election,

whichever is the sooner.

(5) Subject to the Act and these regulations, a member may also bring forward any business by way

of a motion without notice.

(6) The presiding member may refuse to accept a motion without notice if, after taking

into account the Guiding Principles, he or she considers that the motion should be dealt with by

way of a written notice of motion.

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Note:

To maintain an open and transparent approach to governance these motions should be restricted to matters closely related to agenda items, house-keeping issues or matters of urgency. Members have an obligation to be fully informed in their decision making and this is not always possible to achieve with motions presented without notice from the floor.

When, in the opinion of the Presiding Member, the motion will require action involving the expenditure of unbudgeted resources, a Motion on Notice may be requested.

(7) The presiding member may refuse to accept a motion if the subject matter is, in his or her opinion,

beyond the power of the council or council committee (as the case may be).

(8) A motion will lapse if it is not seconded at the appropriate time.

(9) A member moving or seconding a motion will speak to the motion at the time of moving or

seconding the motion.

(10) A member may only speak once to a motion except—

(a) to provide an explanation in regard to a material part of his or her speech, but not so as

to introduce any new matter; or

(b) with leave of the meeting; or

(c) as the mover in reply.

Note:

Council Members may ask and answer questions regarding a motion for the purpose of clarification (not debate) and this will not be considered as speaking to the motion. Members should ensure that it is clearly a question and not an opportunity to contribute to debate.

(11) A member who has spoken to a motion may not at a later stage of the debate move or second an

amendment to the motion.

(12) A member who has not spoken in the debate on a question may move a formal motion.

Note:

Formal motions are procedural, and are moved/seconded during the course of the debate on a motion. If seconded, a formal motion takes precedence and will be put by the Mayor or Chairperson without discussion.

(13) A formal motion must be in the form of a motion set out in sub-regulation (14) (and no other

formal motion to a different effect will be recognised).

(14) If the formal motion is—

(a) that the meeting proceed to the next business, then the effect of the motion, if

successful, is, in the case of an amendment, that the amendment lapses and the meeting

proceeds with the consideration of the motion before the meeting without further

reference to the amendment and, in the case of a motion, that the motion lapses and the

meeting proceeds to the next item of business; or

(b) that the question be put, then the effect of the motion, if successful, is that debate is

terminated and the question put to the vote by the presiding member without further

debate; or

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(c) that the question lie on the table, then the effect of the motion, if successful, is that the

meeting immediately moves to the next item of business and the question can then only

be retrieved at a later time by resolution (and, if so retrieved, debate is then resumed at

the point of interruption); or

(d) that the question be adjourned, then the effect of the motion, if successful, is that the

question is disposed of for the time being but debate can be resumed at the later time (at

the point of interruption); or

(e) that the meeting be adjourned, then the effect of the motion, if successful, is that the

meeting is brought to an end immediately without the consideration of further business.

(15) If seconded, a formal motion takes precedence and will be put by the presiding member without

discussion unless the motion is for an adjournment (in which case discussion may occur (but only

occur) on the details for resumption).

(16) A formal motion does not constitute an amendment to a substantive motion.

(17) If a formal motion is lost—

(a) the meeting will be resumed at the point at which it was interrupted; and

(b) if the formal motion was put during debate (and not at the end of debate) on a question,

then a similar formal motion (ie a motion to the same effect) cannot be put until at least

1 member has spoken on the question.

(18) A formal motion for adjournment must include the reason for the adjournment and the details for

resumption.

(19) Any question that lies on the table as a result of a successful formal motion under sub-

regulation (14)(c) lapses at the next general election.

(20) The chief executive officer must report on each question that lapses under sub-regulation (19) to

the council at the first ordinary meeting of the council after the general election.

Note:

Items of business that are “laid on the table” or remain “on the table” require no further staff action in relation to reviewing those items of business other than recording the names of those who have already spoken. It requires a motion from an Elected Member (& subsequent resolution by the Council) for the item to be “lifted from the table”. A Member who has already spoken may not speak again except as a right of reply or with leave of the meeting.

(21) Sub-regulations (9), (10) and (11) may be varied at the discretion of the council pursuant to

regulation 6.

Council Practice All speakers must address the Chair (“speaking through the Chair”).

Members must refer to each other by the respective titles (eg. Cr Bloggs).

A member must move a motion before commencing their five (5) minutes of speaking.

Motions with or without notice and amendments should be clearly written down and be presented to the Chair and the minute taker for clarity and accuracy of minute taking.

Once a seconder is identified the Chair will invite the mover of the motion to speak to the motion. The mover of the motion can speak at this time or reserve their right to speak later. The seconder may reserve their right to speak to the motion at the time of seconding.

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Once the motion has been moved and seconded, balanced debate should ensue. The Mayor or Chairperson may ask if there are any members who wish to speak for or against the motion. If there are none, then the motion may be put to the vote.

A member who has moved a motion may ‘close the debate’ by replying to those who have spoken on the motion. After that right is exercised, the debate is closed and the motion must be put to vote. The reply should not introduce new material to the debate.

With leave of the meeting a variation may be requested of the mover by a member who has already spoken in the debate.

The mover of a motion can also speak to an amendment without losing the right of reply in relation to the original motion.

13—Amendments to motions

(1) A member who has not spoken to a motion at an earlier stage of the debate may move or second

an amendment to the motion.

(2) An amendment will lapse if it is not seconded at the appropriate time.

Note:

An amendment to a motion is an alteration to the wording of a motion – it is not a motion in its own right (unless carried). The purpose of an amendment is to refine or modify the substantive motion but not to substantially change the intent of the motion or to contradict it.

(3) A person who moves or seconds an amendment (and, if he or she chooses to do so, speaks to the

amendment) will, in so doing, be taken to have spoken to the motion to which the amendment

relates.

(4) If an amendment is lost, only 1 further amendment may be moved to the original motion.

(5) If an amendment is carried, only 1 further amendment may be moved to the original motion.

(6) Sub-regulations (1), (3), (4) and (5) may be varied at the discretion of the council pursuant to

regulation 6.

Council practice In the interest of practicality, and in acknowledgement of the small number of Members taking part in the debate, Council has determined that the following discretionary principles will be applied to the debate of amendments:

A member (other than the mover or seconder of the motion) who has spoken to a motion at an earlier stage of the debate may move or second an amendment to the motion.

A member who moves or seconds an amendment (and, if he or she chooses to do so, speaks to the amendment), will not, in so doing be taken to have spoken to the motion to which the amendment relates.

A member (other than the mover or seconder of the motion or a previous amendment) who has spoken to a motion at an earlier stage of the debate may move or second another amendment to the motion, if the first amendment is lost.

Members are requested to indicate an intention to move an amendment early in the debate, and can then reserve the right to speak at a later time.

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14—Variations etc.

(1) The mover of a motion or amendment may, with the consent of the seconder, request leave of the

meeting to vary, alter or withdraw the motion or amendment.

(2) The presiding member must immediately put the question for leave to be granted and no debate

will be allowed on that question.

Council Practice Where the intent of a motion is clear and all that is needed is some ‘massaging” of words to satisfy that intent, the Mayor or Chairperson allows some relaxation of formal processes to facilitate “word smithing” of a motion by Members and/or staff to satisfy the intent and provide clarity.

15—Addresses by members etc.

(1) A member must not speak for longer than 5 minutes at any 1 time without leave of the meeting.

(2) A member may, with leave of the meeting, raise a matter of urgency.

(3) A member may, with leave of the meeting, make a personal explanation.

(4) The subject matter of a personal explanation may not be debated.

(5) The contribution of a member must be relevant to the subject matter of the debate.

(6) Sub-regulations (1) and (2) may be varied at the discretion of the council pursuant to regulation 6.

16—Voting

(1) The presiding member, or any other member, may ask the chief executive officer to read out a

motion before a vote is taken.

(2) The presiding member will, in taking a vote, ask for the votes of those members in favour of the

question and then for the votes of those members against the question (and may do so as often as

is necessary to enable him or her to determine the result of the voting), and will then declare the

outcome.

(3) A person who is not in his or her seat is not permitted to vote.

(4) Sub-regulation (3)—

(a) may be varied at the discretion of the council pursuant to regulation 6; and

(b) does not apply in relation to a member participating in a council committee meeting by

telephone or electronic means approved in accordance with procedures determined by

the council or council committee for the purposes of section 89 of the Act.

Council Practice If a Member is within the meeting room and in immediate proximity to their chair, the Chair of the meeting may allow the Member to vote on a motion (seated or not seated).

The Minute Taker will record the names of Members who voted in the affirmative and the negative, and whether the vote was carried (or carried unanimously), lost, lapsed or tied.

a) Members voting in the affirmative will raise their hand until the voted is recorded.

b) Members whose hands are not raised will be recorded as voting in the negative.

c) All Members are responsible for checking that their name is correctly recorded on the screen displayed at the meeting before moving to the next item of business.

The result of a tied vote is that the Motion lapses because it is neither carried nor lost.

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When a vote on a Motion is tied at a Council Committee the Committee Chairperson will declare that the result of the vote was tied. The Committee Chairperson will then call for the matter to be voted upon again. If the vote again is tied the Committee Chairperson will advise the meeting “as a result of the tied vote the matter will (in accordance with Council Policy) be referred to the Council for determination”.

When a vote on an Amendment is tied at a Council Committee the Committee Chairperson will declare that the result of the vote was tied. The Committee Chairperson will then call for the Amendment to be voted upon again. If the vote again is tied the Committee Chairperson will advise the meeting “as a result of the tied vote the Amendment will (in accordance with Council Policy) lapse”. The Motion will then be put or a further Amendment moved (provided that there are no more than a total of two (2) Amendments).

17—Divisions

(1) A division will be taken at the request of a member.

Note:

There are two purposes for a division:

1) To achieve a new vote on a question, in which case the previous decision on the question of the motion being ‘carried’ or ‘lost’ is set aside; and

2) To achieve the recording in the minutes of the names of the members voting for and against the question.

(2) If a division is called for, it must be taken immediately and the previous decision of the presiding

member as to whether the motion was carried or lost is set aside.

(3) The division will be taken as follows:

(a) the members voting in the affirmative will, until the vote is recorded, stand in their

places;

(b) the members voting in the negative will, until the vote is recorded, sit in their seats;

(c) the presiding member will count the number of votes and then declare the outcome.

(4) The chief executive officer will record in the minutes the names of members who voted in the

affirmative and the names of the members who voted in the negative (in addition to the result of

the vote).

(5) Sub-regulation (3) may be varied at the discretion of the council pursuant to regulation 6.

18—Tabling of information

(1) A member may require the chief executive officer to table any documents of the council relating

to a motion that is before a meeting (and the chief executive officer must then table the documents

within a reasonable time, or at a time determined by the presiding member after taking into

account the wishes of the meeting, and if the member who has required the tabling indicates that

he or she is unwilling to vote on the motion until the documents are tabled, then the matter must

not be put to the vote until the documents are tabled).

(2) The chief executive officer may, in tabling a document, indicate that in his or her opinion

consideration should be given to dealing with the document on a confidential basis under

section 90 or 91 of the Act.

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Council practice Requests for the tabling of information should be reasonable and:

1) accurately specify the document or documents being sought to enable them to be identified and located; and

2) establish the relevance of the document or documents to the motion that is before the meeting.

If a Member is unable to satisfy these criteria, the Mayor or Chairperson can refuse to accede to the request and not defer the vote on the motion.

Unless otherwise determined by the meeting, the information requested is to be provided to the next ordinary meeting of Council.

19—Adjourned business

(1) If a formal motion for a substantive motion to be adjourned is carried—

(a) the adjournment may either be to a later hour of the same day, to another day, or to

another place; and

(b) the debate will, on resumption, continue from the point at which it was adjourned.

(2) If debate is interrupted for want of a quorum and the meeting is then adjourned, the debate will,

on resumption, continue from the point at which it was interrupted.

(3) Business adjourned from a previous meeting must be dealt with before any new business at a

subsequent meeting.

(4) The provisions of this regulation may be varied at the discretion of the council pursuant to

regulation 6.

Note:

Items of business that are adjourned must be recorded with a reason for the adjournment and a trigger of either a date or a set of circumstances for resumption. Staff then list the item on a Council meeting agenda when the date or set of circumstances is reached.

Where Council or a Committee has been meeting for an extended period of time without and adjournment, the Mayor or Chairperson may, with leave of the meeting, adjourn the meeting for a short period of time.

20—Short-term suspension of proceedings

(1) If the presiding member considers that the conduct of a meeting would benefit from suspending

the operation of all or some of the provisions of this Division for a period of time in order to

allow or facilitate informal discussions, the presiding member may, with the approval of at least

two-thirds of the members present at the meeting, suspend the operation of this Division (or any

part of this Division) for a period determined by the presiding member.

(2) The Guiding Principles must be taken into account when considering whether to act under sub-

regulation (1).

(3) If a suspension occurs under sub-regulation (1)—

(a) a note of the suspension, including the reasons for and period of suspension, must be

entered in the minutes; and

(b) the meeting may proceed provided that a quorum is maintained but, during the period of

suspension—

(i) the provisions of the Act must continue to be observed1; and

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(ii) no act or discussion will have any status or significance under the provisions

which have been suspended; and

(iii) no motion may be moved, seconded, amended or voted on, other than a motion

that the period of suspension should be brought to an end; and

(c) the period of suspension should be limited to achieving the purpose for which it was

declared; and

(d) the period of suspension will come to an end if—

(i) the presiding member determines that the period should be brought to an end;

or

(ii) at least two-thirds of the members present at the meeting resolve that the period

should be brought to an end.

Note—

1 See particularly Part 4 of Chapter 5, and Chapter 6, of the Act.

21—Chief executive officer may submit report recommending revocation or

amendment of council decision

(1) The chief executive officer may submit a report to the council recommending the revocation or

amendment of a resolution passed since the last general election of the council.

(2) The chief executive officer must ensure that the report is placed on the agenda for the meeting at

which the report is to be considered.

(3) The provisions of this regulation may be varied at the discretion of the council pursuant to

regulation 6.

Note:

A recommendation from the Chief Executive Officer to revoke or amend a resolution of Council will be dealt with in the same way had the recommendation been proposed by an Elected Member.

If the motion is lost the provisions of Regulation 12 (4) would apply, in that a recommendation to the same effect cannot be brought –

a) Until after the expiration of 12 months; or

b) Until after the next General Election of Council.

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Part 3 - Meetings of other Committees

22—Application of Part

The provisions of this Part apply to or in relation to the meetings of any council committee that

is not subject to the operation of Part 2.

23—Notice of meetings for members

Pursuant to section 87(15) of the Act, section 87 is modified in its application in relation to the

meetings of a committee to which this Part applies as if subsections (4) and (7) to (10) of that

section provided as follows:

(a) that notice of a meeting of the committee may be given in a form determined by the

committee after taking into account the nature and purpose of the committee;

(b) that notice need not be given for each meeting separately;

(c) that if ordinary meetings of the committee have a set agenda then notice of such a

meeting need not contain, or be accompanied by, the agenda for the meeting;

(d) that it is not necessary for the chief executive officer to ensure that each member of the

committee at the time that notice of a meeting is given is supplied with a copy of any

documents or reports that are to be considered at the meeting.

24—Public notice of committee meetings

Pursuant to section 88(7) of the Act, section 88 is modified in its application in relation to the

meetings of a committee to which this Part applies as if subsections (2), (3) and (4) provided as

follows:

(a) that public notice need not be given for each meeting separately; and

(b) that public notice may be given by displaying a notice and agenda in a place or places

determined by the chief executive officer after taking into account the nature and purpose

of the committee.

25—Minutes

(1) The minutes of the proceedings of a meeting must include—

(a) the names of the members present at the meeting; and

(b) each motion carried at the meeting; and

(c) any disclosure of interest made by a member; and

(d) details of the making of an order under subsection (2) of section 90 of the Act (see

subsection (7) of that section); and

(e) a note of the making of an order under subsection (7) of section 91 of the Act in

accordance with the requirements of subsection (9) of that section.

(2) The minutes of the proceedings at a meeting must be submitted for confirmation at the next

meeting or, if that is omitted, at a subsequent meeting.

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Note:

Minutes are a formal record of decisions made at Council and Committee meetings. They are not a transcript of the meeting.

Other matters can be recorded if requested by the meeting.

Minutes of Council and Committee meetings are currently retained on Council’s website indefinitely.

Council Practice Apologies for non-attendance at Council and Committee meetings are also recorded in the minutes of the meetings. Apologies for non-attendance should be forwarded to the Chief Executive Officer or the Executive Assistant/Committee Minute Taker before the commencement time of the meeting to facilitate recording and determining whether a quorum will be achieved.

The Minutes of Committee meetings are placed on the next available Council Agenda in accordance with the Committee Terms of Reference. An accompanying report highlights matters for Council to note and/or adopt specific recommendations.

Adoption of recommendations from a Committee to Council en-bloc is discouraged. Any substantive recommendations from a Committee should be considered by the Council individually to demonstrate that Council members have ‘turned their mind to’ and fully considered the content and implications of each recommendation. Council may adopt, vary or reject the recommendations of a Committee.

“Substantive recommendations” are recommendations that require an action or decision, commitment of resources or compliance by Council with a legislative obligation.

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Part 4 - Miscellaneous

26—Quorum for committees

(1) The prescribed number of members of a council committee constitutes a quorum of the committee

and no business can be transacted at a meeting unless a quorum is present.

(2) For the purposes of this regulation, the prescribed number of members of a council committee

is—

(a) unless paragraph (b) applies—a number ascertained by dividing the total number of

members of the committee by 2, ignoring any fraction resulting from the division, and

adding 1; or

(b) a number determined by the council.

Note—

See also section 41(6) of the Act.

27—Voting at committee meetings

(1) Subject to the Act and these regulations, a question arising for decision at a meeting of a council

committee will be decided by a majority of the votes cast by the members present at the meeting

and entitled to vote on the question.

(2) Each member of a council who is a member of a council committee and who is present at a

meeting of the committee must, subject to a provision of the Act to the contrary, vote on a

question arising for decision at that meeting.

(3) The presiding member of a council committee has a deliberative vote on a question arising for

decision at the meeting but does not, in the event of an equality of votes, have a casting vote.

Council Practice When a vote on a Motion is tied at a Council Committee the Committee Chairperson will declare that the result of the vote was tied. The Committee Chairperson will then call for the matter to be voted upon again. If the vote again is tied the Committee Chairperson will advise the meeting “as a result of the tied vote the matter will (in accordance with Council Policy) be referred to the Council for determination”.

When a vote on an Amendment is tied at a Council Committee the Committee Chairperson will declare that the result of the vote was tied. The Committee Chairperson will then call for the Amendment to be voted upon again. If the vote again is tied the Committee Chairperson will advise the meeting “as a result of the tied vote the Amendment will (in accordance with Council Policy) lapse”. The Motion will then be put or a further Amendment moved (provided that there are no more than a total of two (2) Amendments).

28—Points of order

(1) The presiding member may call to order a member who is in breach of the Act or these

regulations.

(2) A member may draw to the attention of the presiding member a breach of the Act or these

regulations, and must state briefly the nature of the alleged breach.

(3) A point of order takes precedence over all other business until determined.

(4) The presiding member will rule on a point of order.

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(5) If an objection is taken to the ruling of the presiding member, a motion that the ruling not be

agreed with must be moved immediately.

(6) The presiding member is entitled to make a statement in support of the ruling before a motion

under sub-regulation (5) is put.

(7) A resolution under sub-regulation (5) binds the meeting and, if a ruling is not agreed with—

(a) the ruling has no effect; and

(b) the point of order is annulled.

29—Interruption of meetings by members

(1) A member of a council or council committee must not, while at a meeting—

(a) behave in an improper or disorderly manner; or

(b) cause an interruption or interrupt another member who is speaking.

(2) Sub-regulation (1)(b) does not apply to a member who is—

(a) objecting to words used by a member who is speaking; or

(b) calling attention to a point of order; or

(c) calling attention to want of a quorum.

(3) If the presiding member considers that a member may have acted in contravention of sub-

regulation (1), the member must be allowed to make a personal explanation.

(4) Subject to complying with sub-regulation (3), the relevant member must leave the meeting while

the matter is considered by the meeting.

(5) If the remaining members resolve that a contravention of sub-regulation (1) has occurred, those

members may, by resolution—

(a) censure the member; or

(b) suspend the member for a part, or for the remainder, of the meeting.

(6) A member who—

(a) refuses to leave a meeting in contravention of sub-regulation (4); or

(b) enters a meeting in contravention of a suspension under sub-regulation (5),

is guilty of an offence.

Maximum penalty: $1 250.

30—Interruption of meetings by others

A member of the public who is present at a meeting of a council or council committee must not—

(a) behave in a disorderly manner; or

(b) cause an interruption.

Maximum penalty: $500.

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31 – Other Legislative Considerations

31.1 Leave of Absence

Members should seek leave of the Council meeting (‘Leave of Absence’) if they intend being absent for any substantive period and particularly if the leave is for three (3) or more consecutive Ordinary Council meetings. Legislative requirement

A Member who is absent without leave for three (3) or more consecutive meetings may trigger action under section 54 (1)(d) of the Local Government Act 1999 (casual vacancy).

Council practice Council Members seeking a Leave of Absence should provide a motion with notice which includes the dates of the planned absence, e.g.:

Cr. Bloggs moves that Council grant a leave of absence to Cr. Jo Bloggs from 5 December 2019 for a period of 3 months.

Or

Cr Bloggs moves that Council grant a leave of absence to Cr Jo Bloggs from 1 December 2019 to 22 March 2020 during which time the member will be overseas.

This provides a record of attendance that may be of evidential value if questions ever arise under section 54 of the Act.

31.2 Conflict of Interest

Legislative requirement

It is a Member’s responsibility to make sure they are aware of and understand the provisions of Sections 73 to 75A of the Local Government Act 1999 in relation to declaration of interest, conflict of interest and disclosure.

A Member who has an interest in a matter before the Council must disclose the interest to the Council or Committee and deal with the interest in accordance with the provisions of the Local Government Act 1999 (material, actual and perceived conflicts of interest are all dealt with differently).

Council practice If a Council or Committee member identify that they have a Conflict of Interest in relation to an item on the agenda, they must declare that interest before consideration of that item commences, explain the nature of the interest and indicate how they are going to deal with the interest (eg. leave the meeting, stay and debate but not vote, stay and debate as well as vote). The name of the Member, timing of the declaration, nature of the declaration and the intentions of the member shall be recorded in the minutes.

If Council Members wish to seek advice about a possible conflict of interest before a meeting they should contact the Chief Executive Officer.

31.3 Confidential items

Legislative requirement

Confidential items are managed in accordance with Section 90 of the Local Government Act (1999).

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When a resolution is passed to consider an item in confidence:

members of the public gallery (and staff when required) shall be asked to leave the Chamber

the doors of the Chamber are closed.

Once the item has been considered, the meeting is re-opened and the public invited to return to the Chamber.

Council practice Confidential reports are scheduled toward the end of the agenda.

All confidential items will be clearly identified as confidential. A secure bin will be provided in the Council Chamber for Members to discard confidential papers after the meeting.

31.4 Workshops/Briefings/Training Sessions

Legislative requirement

Section 90 (8) of the Local Government Act 1999 recognises that on occasion Councils and Committees find it necessary to hold informal gatherings and discussions (either in confidence or in the presence of the public). Informal gatherings may include –

Planning sessions in relation to strategy or policy

Briefings

Training Sessions

Workshops

Social Gatherings

An informal gathering shall not result in decisions being made that in the normal course of business would be made at a Council meeting.

Council practice Briefings for Council Members on a variety of topics relevant to the business of Council are arranged as necessary or requested by Council. These ‘designated informal gatherings’ do not aim to obtain a decision on a matter outside a formally constituted Council or Committee meeting. Refer to Council’s Informal Gatherings Policy for further information.

Briefings or workshops are generally held twice a month, occurring on the first and third Tuesday of the month. Members are provided with a ‘Briefing Notification’ within three days of the session which incorporates an outline of the matters for discussion.

Where possible Workshops and Briefings will be held in the same location and same day as the Council meeting.

31.5 Special Council Meetings

Legislative requirement Special meetings of Council may be held at any time in accordance with the provisions of Section 82 of the Local Government Act 1999.

A request for a Special Meeting must be made to the Chief Executive Officer. It may be made by:

the Mayor

at least three (3) Members of the Council

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a Council Committee at which three members of the Council vote in favour of making the request.

An agenda is required to be provided to the Chief Executive Officer at the time of request.

At least four (4) hours notice is required for a Special Meeting of Council.

31.6 Special Committee Meetings

Legislative requirement

Special meetings of Committees may be held at any time in accordance with the provisions of Section 87 of the Local Government Act 1999.

A request for a Special Meeting must be made to the Chief Executive Officer. It may be made by:

the Chairperson of the Committee

at least two (2) Members of the Committee.

At least four (4) hours notice is required for a Special Meeting of Committee. 31.7 The Presiding Member (Mayor or Chairperson)

Legislative requirement

In accordance with Section 86(1) of the Local Government Act 1999, when the Mayor is present at an Ordinary Council meeting they must Chair the meeting. In the absence of the Mayor, the Deputy Mayor will Chair the meeting. If the Deputy Mayor is not available, a Member of the Council is chosen by resolution of those present.

Council practice The Mayor (Chairperson) and Deputy Mayor (Deputy Chairperson) of Council are appointed by Council for a term of two (2) years.

32 – Coorong District Council Meeting Protocols

Council meetings will be held at the Coorong Civic Centre Chambers, 95-101 Railway Terrace, Tailem Bend as determined by resolution of Council and will commence at 6.00pm on the third Tuesday of each month (unless otherwise resolved by Council). After the opening of the Council Meeting the following statements are delivered by the Mayor:

32.1 Civic Prayer

‘Almighty God, help us to duly and faithfully carry out our duties to the best of our judgement and ability for the advancement of this district and the benefit of all whom we are here to serve. Amen.’

32.2 Indigenous Acknowledgement

‘The Coorong District Council acknowledges the traditional owners of the land on which we meet’.

This does not apply to meetings of Committees.

32.3 Addressing the Chair

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In Council meetings the following form of address should be used:

Mayor – Mayor and last name, e.g. Mayor Bloggs

Council Member – Councillor and last name, e.g. Councillor Bloggs

At Council meetings the Mayor will stand to introduce visitors.

32.4 Order of speaking

At Council and Committee meetings Council Members (and other Committee appointments) will raise their hand and wait to be acknowledged by the Chair of the meeting.

This will apply for:

questions on reports

determining the order of speaking on an agenda item.

Staff will respond to questions from the floor by invitation of the Mayor.

32.5 Meeting conduct for Council Members and staff

Council Members are expected to abide by the principles of Council’s Code of Conduct for Elected Members, and staff, according to the Code of Conduct for Council Employees.

In the Chamber and during Committee meetings, Council Members and staff should:

be respectful in their language and behaviour

show respect to the Meeting and members of the community

be appropriately attired

“Appropriately attired” means, as a minimum standard, dressed in smart casual attire which is in good condition and appropriate to the circumstances of a council meeting conducted in the presence of a public gallery. (eg. Collared shirt for males; casual jackets; trousers, shorts, dresses, skirts or jeans [excluding designer frayed or torn clothing]; no sporting apparel; no thongs, Ugg boots, slippers or Crocs; no hats or beanies; no attire with obscene or offensive messages)

speak clearly for the benefit of the gallery

limit the amount of distracting activities such as passing of notes, speaking to other Members etc.

turn to silent any mobile/electronic devices, unless permission has been sought from the Chair, e.g. for security or emergency requirements

respond to questions from the floor at the request of the Chair and acknowledge the Chair

32.6 Leaving the Meeting

A Member who leaves either a Council or Council Committee meeting must indicate this to the Chair, e.g. by standing, facing the chair and making eye contact before leaving the meeting. This will also allow the Minute taker to note the absence. If leaving the meeting permanently, a brief explanation should be provided.

32.7 Order of business

The order of business shall be in accordance with the published agenda (as resolved by a new Council at its first ordinary meeting). However the Council or Committee may, by resolution or by leave of the meeting amend the order of business as set out in the agenda.

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The Mayor or Chairperson may (at their own initiative or at the request of a Member of Council) seek leave of the meeting to bring forward items for debate and resolution where for example:

a large gallery is present for the item

contractors or consultants are present to make presentations.

32.8 Public Question Time

To promote community participation and engagement in the business of Council and to improve openness, transparency and accountability there shall be a public open forum – question time at each ordinary meeting of Council.

The guidelines for Public Question Time are available to view under Appendix 1.

32.9 Reports from Council Members

The Mayor is required to provide a report each month for distribution with the agenda. The report should include events of a civic nature that have occurred since the last report, and information about future important activities or other civic matters of interest to the community.

Council Members are required to provide a summary list of meeting attendances for distribution with the agenda at least every three (3) months. Additional reports including other relevant documentation and information are encouraged to advise Council on activities undertaken by Council Members during the course of their business.

In the interest of efficient meeting practice, Members are not expected to speak to their reports at the meeting, but can be asked questions from the floor.

32.10 Reports from Officers

A report is provided by Officers on each agenda item. All reports include a recommendation(s). These recommendations are not a resolution; they have no status until moved and seconded by the meeting.

Members may reject the report recommendation altogether and move a motion with their own words.

Authors of reports will ensure that:

reports contain recommendations which are complete statements and which may form part or all of a resolution able to be adopted at the meeting

recommendations are outcome oriented and provide clear direction

requirements such as signing and sealing of documents and the appropriate delegations and authorisation are clearly identified

When a recommendation in a report refers to another document:

the document or an extract will be attached

the complete name of the document will be cited.

If a recommendation has several parts a Member may request the Chair to handle one or all parts as separate motions.

32.11 Council decisions

Decisions of the meeting are expressed in the form of a resolution which is decided by a majority of votes of the Members present (majority is interpreted as half of those present plus one). The Council or Council Committee cannot make a decision, unless it is done by

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resolution. Once a resolution is reached all Members should respect the Council decision despite their individual opinion.

32.12 Close of Meetings

Ordinary meetings of Council should finish at the end of business but no later than 9.30pm with an extension of time only applied when necessary to conclude the business of the meeting or with the support of a motion of Council.

32.13 Committee Meetings

The Mayor is an ex-officio member of all Council Committees, with the exception of those Committees where appointment by Council has occurred, and will be provided with a copy of all Committee agendas and minutes.

Council Members who are not members of a particular Committee may attend as observers only, unless the Committee passes a resolution allowing them to participate in discussion (only) on a particular agenda item.

33 – Further information As per Regulation 6, Council will review the operation of this Code of Practice at least once in every financial year. This code of practice will be available for inspection at the Council offices listed below during ordinary business hours and available to be downloaded, free of charge, from Council’s website: www.coorong.sa.gov.au.

Coorong Civic Centre Meningie Information Hub Tintinara Customer Service Centre

95-101 Railway Terrace 49 Princes Highway 37 Becker Terrace

Tailem Bend Meningie Tintinara

Phone: 1300 785 277 Phone: 1300 785 277 Phone: 1300 785 277

Fax: 8572 3822 Copies will be provided to interested parties upon request. Email [email protected]. Any grievances in relation to this code of practice or its application should be forwarded in writing addressed to the Chief Executive Officer of Council.

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Appendix 1

Public Question Time Guidelines

The following Guidelines apply:

Council will allocate a maximum of thirty (30) minutes in the Council agenda for each ordinary meeting for the purpose of public question time.

The question time will be held after ‘Deputations’ on the agenda.

Question time is not a forum for debate, making of public statements or making of allegations or derogatory remarks about Elected Members or staff. The time is limited to a question and answer period only. Questions should be clear, provided with a brief background for context if necessary and presented in a manner befitting a public meeting.

The Mayor shall ascertain at the commencement of the meeting the number of persons desiring to speak. People seeking to ask questions shall register their interest upon entry to the Council chamber and provide a written copy of their question at that time to the Mayor, Chief Executive Officer or Minute Taker.

Written questions should contain the name of the person submitting the question, and, should the question be beyond a verbal response at the meeting the Mayor will invite the questioner to submit their question either in person at the Council offices, via post, through the Council website, via email or to an Elected Member.

There shall be a maximum number of three (3) questions per person and time available shall be allocated to speakers on an equal basis up to a maximum of five (5) minutes, unless extended by leave of Council.

Question time shall be chaired by the Mayor and speakers will be asked to observe rulings by the Mayor.

Each speaker is to appear at the front of the room to ask their question.

The Mayor will have discretion to not accept a particular question and will provide a verbal reason for disallowing any question. Questions are to be restricted to matters relating to Council reports, policy or operation. Those of a personal nature will not be accepted.

It is the Mayor’s discretion whether questions are:

a) answered immediately at the meeting and by whom;

b) taken on notice and answered at a subsequent meeting;

c) answered in writing by Council staff;

d) disallowed on the grounds that the matter –

i) is outside the duties, functions and powers of Council

ii) is subject to a confidentiality order or there is a duty of confidentiality incumbent upon the Council

iii) is considered to be vexatious, time wasting, trivial, irrelevant, defamatory or of a personal nature.

iv) relates to personnel issues

v) Is of a personal nature that is not applicable to the broader community

vi) relates to legal advice or legally privileged information

vii) deals with subject material that has already been answered

viii) relates to a matter that due to resources and research implications would be better dealt with through a Freedom of Information process.

Each Council member will be given the opportunity to ask one question of each person utilising question time.

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Code of Practice – Proceedings of Council and Committee Meetings

NOTE: Electronic version in the TRIM System is the controlled version Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version

Page 30 of 30

No discussion on questions and answers will be permitted, with all questions and answers being as brief as possible. The Mayor will determine when a sufficient response to a question has been provided.

A list of questions asked and brief response given will be recorded in the Council minutes. Questions that are disallowed by the Mayor will not be recorded in the minutes.

Should no-one attend the public question time segment Council will proceed with the next agenda item and the minutes will reflect that there was nil attendance/questions.

Members of the public will if necessary be reminded by the Mayor of Section 30 of the Local Government (Procedures at Meetings) Regulations 2013 which confirm members of the public must not behave in a disorderly manner, or cause interruption.

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Coorong District Council Ordinary Council Meeting Agenda 19 November 2019

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2. ADOPTION OF 2018/19 ANNUAL REPORT

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.7 – Achieve or implement the statutory and core responsibilities of Council.

Other Document Reference

2018/19 Audited Financial Statements 2018/19 Murraylands & Riverland Local Government Association Annual Report

Statutory Requirement Yes

Financial Implications Nil

Author of Report Executive Assistant

Officers Consulted Leadership Team, Organisational Development Coordinator

Recommendation That Council adopts the 2018/19 Annual Report.

REPORT Section 131 of the Local Government Act 1999 requires Council (and associated subsidiaries) to produce an annual report. Schedule 4 sets out the information to be included and prescribes in considerable detail, Council’s obligation to provide certain material and to report on other matters in its annual report. Annual reports are produced by Council to communicate with residents, businesses, stakeholders and prescribed bodies and agencies about Council business, its services, performance and achievements over a 12 month period. While the annual report is principally a document of accountability, it is also a key element of Council’s planning, budgeting and reporting cycle. Annual reports must be prepared and adopted by councils on or before 30 November each year, for the financial year ending on the preceding 30 June. Council staff have compiled the 2018/19 Annual Report based on the LGA Annual Report guidelines (November 2016), which ensures Council meets legislative requirements. The format of the 2018/19 Annual Report involves each department reporting on achievements made in the context of Council’s strategic management plan framework. It is brought to members’ attention that when the Murray Mallee Community Transport Scheme, a section 43 regional subsidiary of Council, was wound up at the end of December 2018, no annual report or financial statements were prepared for the financial year up until 31 December 2018.

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Therefore the Murray Mallee Community Transport Scheme’s 2018/19 Annual Report and financial statements are not attached to Coorong District Council’s Annual Report. The 2018/19 Annual Report document (including Appendices) had not been finalized at the time of the meeting agenda being circulated. The 2018/19 Annual Report will be forwarded to Council Members and uploaded to Council’s website under separate cover, prior to the ordinary Council meeting on Tuesday 19 November 2019. Following adoption, Council’s 2018-19 Annual Report will be uploaded to Council’s website for public viewing and provided to Presiding Members of both Houses of Parliament and persons or bodies as directed by legislation.

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3. MOTION 259/19 – COST OF LEGAL FEES FOR 2018-19

SMP Objective 4 Collaborative and respectful relationships amongst community, Council Members and Council staff

Strategy 4.1 – Build a strong relationship between Council Members and staff, working together on behalf of the community, to meet our legislated requirements and to meet the aspirations of our communities where funding permits.

Other Document Reference

N/A

Statutory Implications N/A

Financial Implications N/A

Author of Report Director Community & Corporate

Officers Consulted Acting Chief Executive Officer, Finance Manager

Recommendation That the report providing a response to Motion 259/19, August 2019 be received.

REPORT Purpose To provide Council Members with the information that was requested through a Motion carried at the August 2019 meeting of Council. Background The following Motion was carried at the August 2019 Council meeting in relation to the cost of legal advice: 259/19 CR. NR JAENSCH – COST OF LEGAL ADVICE

Moved Cr. Arthur, Sec. Cr. Rowntree: 1. That Council subject to confidentiality constraints, be provided within three (3) months,

a summary of internal and legal costs incurred in the 2018-19 financial year; and 2. That the report provide information regarding matters investigated, the date of the

matter, and the outcomes and cost.

Discussion As per Part 1 of the motion, an investigation was conducted by staff to provide a summary of internal and legal costs incurred in the 2018-19 financial year. The results of the investigation are provided in the table within this report. Legal costs associated with each area of Council have been collated and provided for Members’ information, however a summary of internal costs is extremely difficult to calculate and provide. Staff are not required to document their hours to each specific task performed as the process applies to, for example lawyer’s time.

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To attempt to calculate the significant hours staff have dedicated to various legal matters that have arisen would be conjecture and deemed potentially misinformation to Council Members. Consequently no figure has been provided in relation to internal costs. In relation to Part 2 of the Motion, the provision of all matters investigated, the date of the matter and the outcomes and costs for all legal costs incurred in the 2018/19 financial year requires significant staff resourcing. As Council Members are aware, Coorong District Council is significantly understaffed and has been for some months. There is no ability to perform this request without significant impact on the core functions of Council and ultimately the provision of timely customer service to our ratepayers and visitors. Should Council maintain the requirement to be provided the details relating to legal costs incurred in 2018/19, guidance is sought as to which core function should be suspended to enable the investigation to occur.

Master Account 2018/19 Actuals

Grand Total 211,054

01.0020. CEO's Office & Other Strategy & Governance

20,881

01.0055. Rate Processing 1,072

01.0059. Bad Debts 34,800

01.0092. Human Resources 14,514

01.0098. Property Management 1,994

01.0140. Strategy & Governance Management 90,162

01.0151. Planning 37,667

01.0152. Building 160

01.0160. Health Services 2,658

01.0437. Other Property 5,109

01.0470. Infrastructure & Asset Management 2,038

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10. SECTION 41 COMMITTEES AND SECTION 43 SUBSIDIARIES 1. TAILEM BEND TOWN HALL COMMITTEE – MINUTES OF MEETING HELD 15

MAY 2019

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.5 – Promote volunteering and encourage, value and support community volunteers.

Other Document Reference

Committee Terms of Reference

Statutory Requirement Yes – section 41 committees of Council are required to submit minutes of meetings.

Financial Implications Nil

Author of Report Executive Assistant

Officers Consulted Acting Chief Executive Officer

Recommendation That Council receive the minutes of the Tailem Bend Town Hall Committee meeting held on 15 May 2019.

REPORT The Tailem Bend Town Hall Committee met on 15 May 2019. The committee operates under Section 41 of the Local Government Act 1999 as a Committee of Council for the purposes of the management and operation of the Tailem Bend Town Hall public facilities and equipment, and making recommendations to Council on related matters. Items of discussion at the committee’s meeting included:

Various maintenance items for hall and function centre

Request to seek quote for staircase on outer wall of hall mezzanine

It is noted that Council staff were in attendance at this meeting, and have followed up actions as they arose on 15 May 2019. The minutes of the committee’s meeting appear on the following page.

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Scanned By: records on 13/11/2019 13:51:05

Town Hall Meeting held on 15.5.19

Present G.Zadow, S.Prizibilla, K.Matulick, R.Ellis, l.Koop, W.Bower, D.Mosel

T.Shenke.

Minutes. Moved GZ sec KM that the minutes be accepted.

Business Arising from Previous Meeting 20.2.19.

Function Centre: Carpet cleaned December 2018

• Round Tables Steve to look at.

• White Chairs to be moved

.Mezzanine Floor Been inspected meets requirements. Recommendation to

Council to obtain quote for staircase on outside wall

Dual Light switch needed at main entrance

.Chairs Council to look at having them cleaned professionally Cost of new

• chairs too expensive

Cleaning of Hall; Hand towels in kitchen

• Salt damp Steve is aware and waiting on quote.

Defibrillator Rotary keen to supply

Function Centre; Vertical Blinds all broken (Budget)

T.V. to be looked at.

Check list to be given to hirers

• Curtains Ongoing

Air Conditioner Regular maintenance

Hire of hail for school

Hall used as Art Project ??

Fluro lights Recommend to Council change to LED

Silver Tape on floor Steve aware of. Fire Extinguisher location

• Stage.

• Wooden Doors to Toilet Steve to look at.

Cutlery cupboard progressing

Next meeting 14.8.19 Meeting closed at 1.30pm

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2. TAILEM BEND TOWN HALL COMMITTEE – MINUTES OF MEETING HELD 14

AUGUST 2019

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.5 – Promote volunteering and encourage, value and support community volunteers.

Other Document Reference

Committee Terms of Reference

Statutory Requirement Yes – section 41 committees of Council are required to submit minutes of meetings.

Financial Implications Nil

Author of Report Executive Assistant

Officers Consulted Acting Chief Executive Officer

Recommendation That Council receive the minutes of the Tailem Bend Town Hall Committee meeting held on 14 August 2019.

REPORT The Tailem Bend Town Hall Committee met on 18 August 2019. The committee operates under Section 41 of the Local Government Act 1999 as a Committee of Council for the purposes of the management and operation of the Tailem Bend Town Hall public facilities and equipment, and making recommendations to Council on related matters. Items of discussion at the committee’s meeting included:

Business arising from previous minutes – white chairs, curtains and mezzanine floor

Hall cleaning – chairs, salt damp, hand towels in kitchen and defibrillator

Function Centre – cords, check list, curtains and blinds, regular maintenance of air conditioner

Hall hire

Mezzanine floor

Other business – pin boards, drink fridge, and requirements for cleaner

It is noted that Council staff were in attendance at this meeting, and have followed up actions with the committee. The minutes of the committee’s meeting appear on the following page.

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Scanned By: records on 13/11/2019 13:51:09

Town Hall Meeting held on 14.8.19.

Present; G.Zadow, LKoop, T.Schenke, R.EHis, K.Matulick, SPrizibiUa, W.Bower, G.Taylor,

B.Qualman, Georgia.

Business Arising From Previous Meeting 15.5.19.

White Chairs

Curtains - ongoing.

Steve.. Mezzainine Floor (Matt Kowald)

Hall Cleaning.

Professional Cleaning of Chairs

Salt Damp

Hand Towels in Kitchen

Defibrillator

.Function Centre.

Stripping holding cord needs Attention

Check List

• Curtains & Blinds

Air Conditioner Regular Maintenance

.Hall Hire. & Hall

School Travis to write Letter.

Fire Extinguisher OK

• Toilet Doors Steve

Cultery Draw Fixed

•Mezzainine Floor.

Ladder to be removed Fix Staircase on Back Wall waiting on costing

Dual Light Switch & Silver tape Done

Toilets Disabled Toilet is non compliant. Wooden Door 2 way hinge & glass view.

.Other Business.

Pins for Board supply own. Change Drink Fridge around.

• Cleaner Empty Bins (Toilet) Wash 2 Kitchen Floors & Tiles at Front Entrance.

Closed at 1.25pm.

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3. TINTINARA WAR MEMORIAL HALL COMMITTEE – MINUTES OF MEETING

HELD 14 OCTOBER 2019

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.5 – Promote volunteering and encourage, value and support community volunteers.

Other Document Reference

Committee Terms of Reference

Statutory Requirement Yes – section 41 committees of Council are required to submit minutes of meetings.

Financial Implications Nil

Author of Report Executive Assistant

Officers Consulted Acting Chief Executive Officer

Recommendation That Council receive the minutes of the Tintinara War Memorial Hall Committee meeting held on 14 October 2019 and forward the Committee’s recommendations to the relevant department for consideration and follow-up.

REPORT The Tintinara War Memorial Hall Committee was established under Section 41 of the Local Government Act 1999 for the purpose of managing the Hall and grounds and making recommendations to full Council on related matters. Items of discussion at the committee’s meeting held 14 October 2019 included:

Installation of the new sound system and projector

Water leak in front room – to be reviewed

Sliding doors into supper room & light switch have been fixed

Committee will change monthly meetings to the second Monday of the month to avoid clashes

Committee to apply for grant for upgrade to stage lights in near future

Operation of new sound system – induction of key personnel

Thankyou letters to be written to bodies that funded the new sound system

Upcoming bookings, and request for booking statistics

General maintenance request – cobwebs in supper room

Discussion regarding hall hire fees

Discussion regarding film nights to be held at the hall

The committee have several recommendations to Council:

Hall booking requirements to be amended to include a nominated inducted person for use of the sound system;

Request for cobwebs to be removed from back supper room; and

Request for hall booking numbers to be sent to Committee on a monthly or quarterly basis.

Recommendations for maintenance will be actioned to Council’s Infrastructure & Assets team for engagement and follow up with committee representatives.

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The minutes of the committee’s meeting appear on the following page.

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TINTINARA HALL MINUTES 49 Becker tce Tintinara

Date 14/10/2019 7.30pm President S Brock welcomed C Allen, J Arthur, J Munro, J Pietzsch,

& Big welcome back to W Lawless,proxy minute taker C Cavanagh.

Apologies A Zacker

Minutes; read and confirmed J Munro, second C Allen. Matters arising from minutes

J Pietzsch with his helpers has installed the new sound system and projector set up for hall. Total cost $37,000.00. The committee has reviewed the sound system and the projection box. A speaker has dislodged from wall. The projection box is near completion- thanks to the Men’s shed. It will require priming and painting. Suggested colour the same as the internal walls.

Water leak front room to be reviewed.

Sliding Doors into supper room & light switch have been fixed.

Correspondence: Coorong council received the August meeting minutes General Business.

1. There is a change of meeting date to the 2nd Monday of the month to dodge council meetings. This school term it will overlap by 15mins with a booked event in the main Hall but this poses no problem.

2. The council has installed a yellow trip awareness/ safety line along the change of floor heights in the main hall.

3. J Pietzsh indicated that a grant will be applied for to upgrade the stage lights in the near future.

4. Sound System delegated personnel. J Pietzsch plans to educate key personnel to the use of the sound system. [It is envisaged there will be appox 5-10 community members.] This is still in the training phase but envisaged people from the following -

Tintinara Area School - W Lawless Action Club Delegated person to be decided Lions Club Delegated person to be decided. NRM Board - Tracy Stugnell Robert Bleasby.

5. Check that letters have been written to the Action, Lions Club and Trade thanking them for the donation of $5900.00 toward the sound system. Council should do same.

6. School Presentation night. Preparation commences in 5 weeks’ time. Wendy to be trained prior to this.

7. Simon reinforced the hall members are not to interfere when there are booked events in the hall.

8. Noted that there were cobwebs on the walls in the back Supper room. A recommendation sent to council that they be removed when the cleaner is next there. A general comment was that the Hall has been much cleaner now there is a cleaner.

9. Would it be possible for the hall committee members have a copy of the booking numbers on a monthly or quarterly basis? This is so they are aware of how often the hall is used and they then could dissipate this information to the community and encourage its use [ They need not know who has been booking the hall]

10. Discussion occurred re the annual Loss/ Profit of the Hall- J Arthur to review the same. Currently The total Hall Hire is $130.00 community group and $170 for private organisations, Main Hall and foyer $90.00. Supper room, foyer & kitchen $40.00. Main Supper room $25.00, Back Supper Room $20.00.

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11. Discussion occurred re being able to hold films- There has been discussions with Lameroo about how their film nights are conducted. There are royalties paid per head.

Signed chair S Brock…...............................................................

Next Meeting 9/9/19 @ 7.30 pm Meeting Closed 8.33 pm

.Additional information obtained from J Pietzsch following the meeting re

Training of people to use the new sound system.

1. Johnathon Pietzsch [ instructor]

2. Robert Bleasby

3. Tintinara School- Wendy Lawless & Karen Schilling,

4. Action Club- Ben Hooper, Jarrod Fulwood & Gus Wood

5. Lions Club – awaiting designated person.

6. NRM – Tracey Stugnell to take the information to her organisation and get direction.

Recommendations to Council

1. That part of the booking process and condition of hiring the hall, a nominated inducted person be

delegated for the use of the sound system.

2. When the cleaner is next at the Hall the cobwebs be removed from the back supper room.

3. That the council send a hall booking number be sent to the President & Secretary on a monthly or

quarterly basis.

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4. TINTINARA WAR MEMORIAL HALL COMMITTEE – MINUTES OF MEETING

HELD 11 NOVEMBER 2019

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.5 – Promote volunteering and encourage, value and support community volunteers.

Other Document Reference

Committee Terms of Reference

Statutory Requirement Yes – section 41 committees of Council are required to submit minutes of meetings.

Financial Implications Nil

Author of Report Executive Assistant

Officers Consulted Acting Chief Executive Officer

Recommendation That Council: 1. Receive the minutes of the Tintinara War Memorial Hall Committee meeting

held on 11 November 2019 and that the Committee’s recommendation be forwarded to the relevant department for consideration;

2. Note receipt of the Committee’s letter of thanks for commitment of $15,000 to the Hall’s new sound system and projector.

REPORT The Tintinara War Memorial Hall Committee was established under Section 41 of the Local Government Act 1999 for the purpose of managing the Hall and grounds and making recommendations to full Council on related matters. Items of discussion at the committee’s meeting held 11 November 2019 included:

Water leak in front room is still causing issues and needs to be addressed

Thankyou letters to be written to bodies that funded the new sound system

Tripping hazard has been addressed with yellow tape

Opening night scheduled for 31 January 2020, for the launch of the new sound system

Tintinara Lions Club have nominated delegates to train in use of the sound system.

Sound box to be painted by the Tintinara Action Club, and keys to be cut

School presentation night is scheduled for 12 December 2019

The committee have made one recommendation to Council regarding the water leak in the front room which still needs to be addressed. This request will be actioned to Council’s Infrastructure & Assets team for engagement and follow up with committee representatives. The committee have also forwarded a letter of thanks to Council for its commitment of $15,000 towards the installation of a new sound system and projector for the Hall.

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The letter is attached to this report, in addition to the committee meeting minutes which appear on the following page.

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TINTINARA HALL MINUTES 49 Becker tce

Tintinara

Date 11/10/19 President S Brock welcomed T Zacker, C Allen, J Munro W Lawless and J Arthur

Apologies C Cavenagh

AWOL, Guests

Minutes were read and confirmed Moved C Allen sec J Arthur C/D Business from minutes;

Water leak front room still been looked at by council

Write letters to Action, Lions, Trade, mens Shed and Council in regard to donations for sound upgrade

Tripping hazard has been fixed with yellow tape.

Correspondence: Nil Business correspondence, General Business.

1. Opening night for sound and projection system 31st January. 2. Lions delegates for training for the sound system T Mowles, Lisa

Fatchen and K Harkness, Kyle Challenger will also do it for the school. 3. Action club will paint the sound box kindly made by the Mens Shed 4. Keys need to be cut for the door of the sound box. 5. School presentation night Thursday 12 december.

Next Meeting 16/12/19 Closed 8.05pm

Signed chair S Brock…......................................................................

Recommendations to Council

1. Water leak front room needs looking at still leaking?

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5. MURRAYLANDS & RIVERLAND LOCAL GOVERNMENT ASSOCIATION –

MINUTES OF MEETING HELD 10 OCTOBER 2019

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.5 – Promote volunteering and encourage, value and support community volunteers.

Other Document Reference

Murraylands & Riverland Local Government Association Charter

Statutory Requirement Yes – section 43 committees of Council are required to submit minutes of meetings.

Financial Implications Nil

Author of Report Executive Assistant

Officers Consulted Acting Chief Executive Officer

Recommendation That Council receive the minutes of the Murraylands & Riverland Local Government Association’s meeting held on 10 October 2019.

REPORT The Murraylands & Riverland Local Government Association is a section 43 regional subsidiary of its constituent councils (including Coorong District Council), and undertakes coordinating, advocacy and representational roles for its constituent councils at a regional level. It facilitates and coordinates activities of local government at a regional level related to environment, economic and social development with the object of achieving continual improvement for the benefit of the communities it represents. The Mayor and Deputy Mayor along with the Acting Chief Executive Officer were in attendance at the meeting on 10 October 2019, held in Karoonda. Minutes are presented to Council for adoption, however due to the size of the document, not all appendices have been attached to the minutes presented in this agenda. Members are directed to the MRLGA website to review the minutes and agenda in full if they desire. Some items of note from the MRLGA meeting held on 10 October 2019 include:

Adoption of the MRLGA’s 2018/19 Annual Report

Endorsement of the updated MRLGA Charter

Heavy Vehicle Intersection Upgrade Project

Discussion regarding development of new MRLGA Strategic Plan 2020-2025

Setting of 2020 MRLGA meeting schedule o 31 January, 3 April, 10 July and 16 October 2020

Public Interest Disclosure Act 2018

Sand drift issue raised by Coorong District Council

The next MRLGA meeting is scheduled for Friday, 31 January 2020 at Karoonda.

Go to index

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Murraylands and Riverland LGA - Annual General Meeting Minutes Thursday 10 October 2019

Page | 1

Contents

1 ATTENDEES ................................................................................................................................... 3 1.1 MRLGA Delegates ................................................................................................................... 3

1.2 Council Members (Proxy Delegates)........................................................................................ 3

1.3 MRLGA Representatives, Guests and Observers ...................................................................... 3

2 APOLOGIES ................................................................................................................................... 4

3 DISCLOSURE OF INTERESTS ........................................................................................................... 5

4 MINUTES OF MEETINGS ................................................................................................................ 5

5 MATTERS ARISING FROM MINUTES. ............................................................................................. 5

6 GENERAL MEETING – Matters Requiring Adjudication .................................................................. 5 6.1 MRLGA Annual Report ............................................................................................................ 5

6.2 MRLGA Charter ....................................................................................................................... 5

6.3 Heavy Vehicle Intersection Upgrade Project............................................................................ 6

6.4 Strategic Planning Forum ........................................................................................................ 7

6.5 MRLGA Budget Amendment ................................................................................................... 7

6.6 MRLGA 2020 Meeting Schedule .............................................................................................. 7

6.7 Notice of Motion .................................................................................................................... 7

7 GENERAL MEETING – Matters for Noting ...................................................................................... 8 7.1 Governance ............................................................................................................................ 8

7.1.1 Correspondence .............................................................................................................. 8

7.1.2 Financial Statements ....................................................................................................... 8

7.1.3 CEO Report...................................................................................................................... 9

7.2 Project Delivery ...................................................................................................................... 9

7.2.1 Murray River Alliance – Transitioning to the Planning and Design Code ........................... 9

7.2.2 Community Wellbeing Alliance Pilot Project .................................................................... 9

7.3 Committees of the Subsidiary ................................................................................................. 9

7.3.1 MRLGA CEO Network ...................................................................................................... 9

7.3.2 MRLGA Regional Transport and Assets Committee .......................................................... 9

7.3.3 MRLGA Regional Public Health and Wellbeing Committee ............................................... 9

7.4 General Reports .................................................................................................................... 10

MINUTES FOR THE GENERAL MEETING OF THE

MURRAYLANDS & RIVERLAND LOCAL GOVERNMENT ASSOCIATION TO BE HELD AT DISTRICT COUNCIL OF KAROONDA EAST MURRAY OFFICES, KAROONDA ON THURSDAY 10 OCTOBER 2019 COMMENCING AT 9.30AM

FOR PUBLIC RELEASE

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7.4.1 Riverland Local Government Forum (RLGF) .................................................................... 10

7.4.2 SAROC Meeting ............................................................................................................. 10

7.4.3 Local Government Association of SA .............................................................................. 10

7.4.4 Office of Local Government ........................................................................................... 11

7.5 Outside Organisations and Committees - Reports ................................................................. 11

7.5.1 Regional Development Australia Murraylands and Riverland ......................................... 11

7.5.2 SA MDBNRM Board ....................................................................................................... 12

7.5.3 Murray Mallee Local Service Area, SAPOL ...................................................................... 12

7.5.4 Regions SA .................................................................................................................... 12

7.6 Outside Organisations and Committees – Meeting Notes/Minutes ....................................... 13

7.6.1 SA National Carp Control Plan Steering Committee........................................................ 13

7.6.2 Murray Darling Association (MDA) – Activity Update Reports ........................................ 13

7.6.3 Murray and Mallee Zone Emergency Management Committee (MMZEMC) ................... 14

8 GENERAL MEETING – Other Business .......................................................................................... 14 8.1 Around the Table .................................................................................................................. 14

8.2 Opportunity for Members of Parliament to Present on topical issues.................................... 14

8.3 Guest Speakers ..................................................................................................................... 14

8.4 Confidential Items ................................................................................................................ 14

8.5 Close and date of Next Meeting ............................................................................................ 14

APPENDICES APPENDIX 1 South Australian Murray-Darling Basin Natural Resources Management Board Report APPENDIX 2 MDA Region 5 minutes from the 9 September 2019 APPENDIX 3 Riverland Council’s Tree Day Event Flyer and Invitation

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Page | 3 Murraylands and Riverland LGA - General Meeting Minutes Thursday 10 October 2019

MRLGA PRESIDENT’S WELCOME – Mayor Peter Hunt, President Mayor Peter Hunt, President welcomed all those in attendance and opened the meeting at 9.30am. Mayor Caroline Phillips and the DCKEM were thanked for hosting the meeting. Special welcome was acknowledged to guest Lisa Teburea, LGA SA, Executive Director Public Affairs and to the Acting Delegates Cr Peter Raison of Mid Murray Council, Deputy Mayor Cr Fred Toogood and Rural City of Murray Bridge. 1 ATTENDEES 1.1 MRLGA Delegates

Berri Barmera Council (BBC) Mayor Peter Hunt

Coorong District Council (CDC) Mayor Paul Simmons

District Council of Karoonda East Murray (DCKEM) Mayor Caroline Phillips

District Council of Loxton Waikerie (DCLW) Mayor Leon Stasinowsky

Mid Murray Council (MMC) Cr Peter Raison

The Rural City of Murray Bridge (RCMB) Cr Fred Toogood, Deputy Mayor

Renmark Paringa Council (RPC) Mayor Neil Martinson

Southern Mallee District Council (SMDC) Mayor Andrew Grieger 1.2 Council Members (Proxy Delegates)

Berri Barmera Council (BBC) Cr Rhonda Centofanti, Deputy Mayor

Coorong District Council (CDC) Cr Jeff ‘Tank’ Arthur, Deputy Mayor

Coorong District Council (CDC) Cr Sharon Bland

District Council of Karoonda East Murray (DCKEM)

Cr Kevin Burdett

1.3 MRLGA Representatives, Guests and Observers

Murraylands & Riverland LGA (MRLGA) Tim Smythe CEO

District Council of Karoonda East Murray Emily Arbon, Minute Secretary

Local Government Association of SA Lisa Teburea Executive Director, Public Affairs

RDA Murraylands and Riverland Leonie Boothby, Acting CEO

SA MDB NRM Board Di Davidson, Presiding Member

PIRSA Regions SA Barbara-Ann Cowey

Berri Barmera Council (BBC) Karyn Burton, CEO

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Coorong District Council (CDC) David Mosel, Acting CEO

The Rural City of Murray Bridge (RCMB) Michael Sedgman, CEO

Southern Mallee District Council Jason Taylor, CEO 2 APOLOGIES

Berri Barmera Council (BBC) Cr Ella Winnall

District Council of Karoonda East Murray (DCKEM)

Cr, Yvonne Smith, Deputy Mayor

District Council of Karoonda East Murray (DCKEM)

Matthew Morgan, CEO

District Council of Loxton Waikerie (DCLW) Cr Trevor Norton, Deputy Mayor

District Council of Loxton Waikerie (DCLW) David Beaton CEO

Mid Murray Council (MMC) Mayor Dave Burgess

Mid Murray Council (MMC) Cr Kevin Myers, Deputy Mayor

Mid Murray Council (MMC) Ben Scales, CEO

The Rural City of Murray Bridge (RCMB) Mayor Brenton Lewis

Renmark Paringa Council (RPC) Cr Peter Hunter, Deputy Mayor

Renmark Paringa Council (RPC) Tony Siviour CEO

Southern Mallee District Council (SMDC) Cr Neville Pfeiffer, Deputy Mayor

Office of Local Government Alex Hart and David Whiterod

Office of Anne Ruston Senator Anne Ruston

Federal Member for Barker Tony Pasin MP

Member of the Legislative Council Hon John Dawkins

Member for Chaffey Tim Whetstone MP, Member for Chaffey

Member for Hammond Adrian Pederick MP

Member for Light

Shadow Minister Planning & Local Govt Hon Tony Piccolo

SAPOL, Murray Mallee LSA Superintendent James Blandford

Department Environment & Water Amy Goodman, Regional Director

Motion “That the apologies be accepted”

Moved RPC Seconded BBC

Carried

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3 DISCLOSURE OF INTERESTS

Nil 4 MINUTES OF MEETINGS

The minutes of the MRLGA Special Meeting held at Karoonda on Wednesday 10 July 2019 were provided as an attachment.

Motion “That the Minutes of the MRLGA Annual General Meeting held at Karoonda on Wednesday 10 July 2019 be accepted as a true and correct record of the proceedings at that meeting.” Moved DCLW Seconded RPC Carried

5 MATTERS ARISING FROM MINUTES. Business arising from the Minutes of the MRLGA Special Meeting held at Karoonda on Wednesday 10 July 2019.

Agenda Item from 10 July Action: Progress

7.5.1 MRLGA Charter Review Endorsed by the Board subject to legal review

Addressed item 6.2 in the Agenda - completed

7.7.1 SA Power Networks – Public Lighting

Extend an invitation to SAPN to attend a future MRLGA Board Meeting or MRLGA CEO Network Group Meeting

Addressed at item 7.3.1 in the Agenda - completed

6 GENERAL MEETING – Matters Requiring Adjudication 6.1 MRLGA Annual Report

A copy of the MRLGA 2018/19 Annual Report was provided as an attachment.

Motion “That the MRLGA Board: 1. Accepts the MRLGA 2018/19 Annual report 2. Authorises the President and CEO to sign the Audited Accounts 3. Authorises a copy of the Annual Report along with the audited financial statements be

provided to each Constituent Council on or before the 31st October 2019 in accordance with the Local Government (Financial Management) Regulations 2011

Moved RPC Seconded DCKEM

Carried Mayor Hunt thanked the MRLGA CEO for the clear and concise annual report format.

6.2 MRLGA Charter

A copy of the revised Murraylands and Riverland Local Government Charter was provided as an attachment to the agenda. The meeting discussed the agenda report and in particular the legal advice concerning the voting rights of the Chairperson. The legal advice related to Clause 21(4) of Schedule 2 of the Local Government Act 1999 which prescribes that ‘Each board member present at a meeting of the

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board of management has one vote on a question arising for decision and, if the votes are equal, the board member presiding at the meeting does not have a second or casting vote’. In the event of an equal vote the motion lapses. Motion “That the MRLGA Board: 1. rescinds the amended resolution from 10 July 2019 found at item 7.5.1 on page 13 on the

MRLGA AGM Minutes, that sought to ensure the President did not have voting powers. 2. endorses the MRLGA charter noting the following changes -

a. under clause 2.4 the use of an overdraft is no longer specified as an instrument by which the Board can exercise its borrowing powers and that such powers in any case must be linked to the Annual Business Plan and Budget

b. Under section 3.4 it specifies that the Board shall consist of all of the Principal Members of the Constituent Councils

c. Deputy Membership of up to two elected members can be appointed by each Constituent Council

d. under clause 3.7.6 the issuing of a notice of meeting has been specified as minimum 28 days and that the notice can be issued by email

e. under clause 3.7.11 the issuing of meeting papers has been specified as 7 days prior to a scheduled general meeting

f. under clause 3.7.18 a 30-minute timeframe from the scheduled start of a meeting has been allocated to the establishment of quorum

g. under clause 3.8.1 requirements of the Annual General Meeting have been brought into line with the historical practice and do not require the Annual Report to be submitted; provision for the Annual Report are specified under clause 6.3 and are consistent with historical practice

h. under clause 7.2 reference to equity shares have been removed and the matter of subscriptions will be decided at the Annual General Meeting”

Moved DCLW Seconded RPC

Carried

6.3 Heavy Vehicle Intersection Upgrade Project A copy of the High-Risk Intersections, Stage 1 Results Rev A was provided as an attachment. In addition to the Agenda report, Tim Smythe, MRLGA CEO noted that to date the feedback from the relevant councils concerning the intersection they wished to progress to concept planning and costing stage totalled 33. There was a possibility that the number could increase given that some councils were still deliberating. On that basis, it was considered that recommended budget allocation of up to $40,000 was adequate as subsidy to councils on a nominal 1:1 basis. Action MRLGA CEO to seek clarification on item 18 of Enclosure 2, Assessment Table within the Regional Freight Route – High Risk Intersections document. Cr Centofanti, BBC queried if item 18 is in reference to the Eastern or Western side of the Old Sturt Highway and noted that the intersection was likely to be in the BBC jurisdiction.

Motion That the MRLGA Board endorses–

1. Funding allocated to the progress of priorities identified within Regional Road Freight Movement Study and additional funding from Rubble Royalties, contained within the MRLGA Budget for the progress of regional projects, to a total value not exceeding $40,000

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be used to subsidise the specific projects (high risk intersections) that councils wish to progress to the concept design stage.

2. Subject to part 1, the funding be made available to councils on the basis that the cost sharing arrangements are nominally 1 for 1 and will be paid as a reimbursement.

3. If the region is successful in its application to the HVSPP, MRLGA will impose a 1% surcharge on the total funding awarded and seek recompense from the Councils to whom the funding was awarded.

Moved SMDC Seconded MMC

Carried

6.4 Strategic Planning Forum Motion “That the MRLGA Board endorse expenditure of up to $10,000 on an independent resource to assist with the development of a new MRLGA Strategic Plan 2020-2025.”

Moved RPC Seconded DCKEM

Carried

6.5 MRLGA Budget Amendment A copy of the proposed MRLGA Budget Amendments were provided as an attachment.

Motion “That the MRLGA Board endorse amended MRLGA Budget.”

Moved CDC Seconded RCMB

Carried

6.6 MRLGA 2020 Meeting Schedule The meeting discussed the agenda item options for the MRLGA 2020 Meeting Schedule and was of the view that there was merit in seeking alignment to regional events where possible.

Motion “That the MRLGA Board endorse General Meeting schedule for 2020 as follows:

• Friday, 31 January 2020 • Friday, 3 April 2020 – Aligned with Karoonda Farm Fair • Friday, 10 July 2020 • Friday, 16 October 2020 – Aligned with Murray Bridge Gold Cup.”

Moved RPC Seconded DCLW Carried

6.7 Notice of Motion

In addition to the detail contained in the agenda report, the chairman sought comment from Michael Sedgman, CEO, Rural City of Murray Bridge. Mr Sedgman discussed Section 4(4)(d) of the Public Interest Disclosure Act 2018 and noted that the broad nature of the legislation placed an undue burden on Local Government Authorities and

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was inconsistent with the requirement for other tiers of government. Motion “That the MRLGA Board request that the Local Government Association SA advocate to the State Government for amendments to the Public Interest Disclosure Act 2018 in relation to the capture of all members, officers and employees of Council regarding the receipt and assessment of Public Interest Disclosures.” The meeting discussed the motion and the requirement to specify need for the requirements to be the same as the state government. Amended Motion “That the MRLGA Board request that the Local Government Association SA advocate to the State Government for amendments to the Public Interest Disclosure Act 2018 in relation to the capture of all members, officers and employees of Council regarding the receipt and assessment of Public Interest Disclosures to provide for a more consistent application with state government executives and agencies.”

Moved RMCB Seconded RPC

Carried

7 GENERAL MEETING – Matters for Noting 7.1 Governance 7.1.1 Correspondence

In addition to the agenda report Tim Smythe, CEO, MRLGA noted that the following needed to be added to the correspondence report: I2019 0925 Invitation from Dr Tom Caunce on behalf of the Hon Tony Piccolo, Shadow Minister for Planning and Local Government to a shadow cabinet forum with regional Mayors and CEOs being held 29 October 2019.

Motion “That MRLGA Board notes the key correspondence report and that, as per the MRLGA Budget, the 1% surcharge for administration of Special Local Roads Applications will be charged to successful councils.”

Moved RPC Seconded SMDC Carried

7.1.2 Financial Statements

Copies of the MRLGA financial notes were provided as an attachment.

Motion “That the MRLGA Board receives the Profit and Loss Statement, Balance Sheet, Bank Reconciliation and Operating Budget Report as at 30 September 2019.”

Moved MMC Seconded RCMB Carried

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7.1.3 CEO Report A copy of the MRLGA Chief Executive Officer’s Report was provided as an attachment. Motion “That the MRLGA CEO’s Report be received and that the resolution, covering the attendance and associated costs at the SAROC meeting being held in Kadina on 20 November 2019, be endorsed.”

Moved DCKEM Seconded MMC Carried

7.2 Project Delivery 7.2.1 Murray River Alliance – Transitioning to the Planning and Design Code

Motion “That meeting note that progress of the Stage 2 Murray River Policies project and the requirement for constituent council to respond to the SA Governments draft Planning and Design Code.”

Moved DCLW Seconded RPC Carried

7.2.2 Community Wellbeing Alliance Pilot Project

Motion “That MRLGA Board note that Urban and Regional Planning Services have been awarded the tender to implement and deliver the Community Wellbeing Alliance Pilot Project.”

Moved RCMB Seconded CDC Carried

7.3 Committees of the Subsidiary 7.3.1 MRLGA CEO Network

The notes of the MRLGA CEO Network meeting held on the 16 September at the Karoonda Football Clubrooms were provided as an attachment.

7.3.2 MRLGA Regional Transport and Assets Committee

The notes of the MRLGA RTA Committee meeting held on the 30 August at DCKEM Chambers were provided as an attachment.

7.3.3 MRLGA Regional Public Health and Wellbeing Committee

The notes of the MRLGA RPHW Committee meeting held on the 10 July at the DCKEM were provided as an attachment.

Motion “That the notes from the Committees of the Subsidiary, as presented be noted.”

Moved RPC Seconded MMC Carried Adjourned for break at 10.45am, recommenced meeting at 10.55am

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7.4 General Reports 7.4.1 Riverland Local Government Forum (RLGF)

The notes from the Riverland Local Government Forum meeting held on the 7 August at the DCLW chambers were provided as an attachment.

Motion “That the notes from the Riverland Local Government Forum held on Wednesday 7 August 2019, as presented be noted.”

Moved CDC Seconded MMC Carried

7.4.2 SAROC Meeting

The SAROC Committee Meeting, Key Outcomes Summary held on the 19 September in Adelaide was provided as an attachment. Motion “That the MRLGA receive and note the SAROC Key Outcomes Report for meeting held on Thursday 19 September 2019 in Adelaide”

Moved RPC Seconded DCLW Carried

7.4.3 Local Government Association of SA LGA SA was represented by Ms Lisa Teburea Executive Director, Public Affairs who provided a verbal report in relation to the LGA activities at the meeting. Keys points are as following:

• Local Government Reform: o Currently looking at all the proposals and preparing a draft submission. Have run

consultation with the assistance of the regional LGAs. o Key consideration when responding to the draft is; do the proposed changes

create a benefit or do they add further unwarranted complexity and cost? o SA Government drafting a bill shortly that will go to parliament in first quarter

2020. Working closely with the Office for Local Government and Members of Parliament to progress sensible and effective reforms.

• Productivity Commission: o Draft report noted high level of technical efficiency when comparing councils to

each other, but also found that limited data existed across local government. Have requested additional data across a number of recommendations.

o Sector wide benchmarking is a likely outcome; would prefer it to be led by the sector.

o Encourage councils to provide feedback and data to the Commission, submissions are required by the end of this month.

• Planning and design code: o Draft has been released by state government; most significant change to planning

legislation in 25 years o Consultation timeframes for regional councils’ is very limited. Phase 2 (Rural) have

been given 8 weeks to provide feedback whereas phase 3 (urban) have until the end of February to make their submissions.

o LGA SA have asked DPTI and the Commission to synchronise consultation process and bring Phase 2 in alignment to Phase 3. Consultations sessions have been scheduled in regional areas; some have already taken place.

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• Waste Management: o As reported in the SAROC key outcomes from 19 September 2019, the Legatus

Group will lead the development of a draft regional SA Waste Management Strategy.

o The Limestone Coast LGA has been awarded funding from the LGA SA R&D Scheme to undertake a business case analysis for a regional material recovery facility.

o LGA SA is working closely with EPA and Green Industries SA and has established a pilot project called Buy it Back. RCMB is one of 9 councils involved and it commits councils to buying back recycled materials.

• The Solid Waste Levy: o It appears that the full increase will be going through on 1 January 2020, though

LGA will continue to put pressure on the government noting the impact on council rates or where costs are absorbed (even partially) the lost opportunity to delivery other services.

o Need to continue to advocate that a larger proportion of the funds paid by councils are returned to the sector to help find solutions to some of the waste management issues and opportunities.

o LGA procurement finalised energy and electricity, savings of $14 million are estimated occurred.

• Drought funding: Talking to the government around what’s next in the event of further funding. The Chair of SAROC has written to the Prime Minister and Minister Littleproud thanking them for the assistance received to date and seeking a meeting with the Minister to discuss the impacts of drought in regional SA and the need for targeted assistance.

• LGA AGM and Conference on 30 and 31 October 2019 • LGA Member survey, please complete and fill in, the Board use this information in priority

setting and business planning. Motion “That the LGA Report be received and noted.”

Moved DCLW Seconded SMC Carried

7.4.4 Office of Local Government

Alex Hart and David Whiterod, Office of Local Government, were apologies for this meeting. 7.5 Outside Organisations and Committees - Reports 7.5.1 Regional Development Australia Murraylands and Riverland

Leonie Boothby, RDA Murraylands and Riverland was present and provided a verbal report to the meeting. Keys points are as following:

• Mainstreet revisitations and renewal project: Currently in its infancy, will have a small town focus to improve economic outcomes.

• Work Force Attraction: Partnering with the regional transport institute in order to seek what the work force requirements are across the region.

• Murray River Alliance: case studies developed to indicated the economic potential from a coordinated and simplified regulatory approach to the Murray River Corridor.

• Regional Infrastructure Audit: Stage 1 is complete and stage 2 mapping is underway. • Experts in Residence Program: The program was launched by Tim Whetstone MP,

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Minister for Primary Industries and Regional Development at the Loxton Research Centre on 8 October. Following the program’s success in 2018, it has been expanded for another 3 years across the Murraylands and Riverland region. A team of industry experts across 6 key themes will rotate each month to provide expert advice to primary producers and food and beverage manufacturers. https://rdamr.com.au/information/experts-in-residence/

• Waste management: The RDA board have asked RDA to investigate waste management for the region to determine potential economic and commercial outcomes that could be derived, particularly around food waste.

• RDA CEO Appointment: Ben Fee has been recently appointed as the CEO of RDA Murraylands and Riverland and commences mid-October.

MRLGA acknowledged the contribution of Leonie Boothby who had been the Acting CEO.

7.5.2 SA MDBNRM Board

Di Davidson, Presiding Member, SA Murray Darling Basin Natural Resources Management Board was present and tabled a report at the meeting. Refer appendix 1 (click here). . A summary of other key points is as follows:

• NRM are seeking to strengthen ties with local government and offered their attendance at any relevant Council functions.

• The meeting raised regarding the lack of NRM staff led initiatives and noted that the contractor approach to roadside weed control and baiting programs had impacted on community involvement. Additionally, lack of consistency with the program’s operations among the different NRM boards appears to cause confusion across the region.

7.5.3 Murray Mallee Local Service Area, SAPOL

Superintendent James Blandford was an apology for this meeting.

7.5.4 Regions SA

• Barbara-Ann Cowey, Regional Coordinator Regions SA MR, PIRSA was present and provided a verbal report to the meeting. Keys points are as following:

• Mental Health Day: Today marked World Mental Health Day, 1 in 5 people in Australia suffer from mental health.

• Mental Health is a significant national concern and there is a federal focus on what support is available within the community.

• Drought Update: Concerns around health and wellbeing has also been observed from a state level. Some parts of the region only received 67mm of rainfall; it’s proving difficult to lobby and receive that same recognition as other parts of Australia such as NSW.

• PIRSA Executive: A visit is scheduled for the Murraylands region on the 29 October 2019. • Regional Growth Fund: recommendations are currently with the Minister for sign-off and

approval. The Fund was again oversubscribed but less so than the previous round indicating the likely impacts of drought and the availability of other funds.

• On-Farm Emergency Water Rebate: New criteria released for rebate scheme for on-farm water infrastructure for primary producers, http://www.agriculture.gov.au/water/national/on-farm-infrastructure-rebate

• Business SA – SAYES Program: A government funded program designed to assist young entrepreneurs between the ages of 18-35 years old, there are subsidies available for regional participants. https://www.business-sa.com/LiveMenu/How-We-Can-Help/What-is-SAYES

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• Young Juvenile Program: Light House Youth Projects are collaborating with MAS National to deliver a young juvenile engagement program in Barmera. The RIDE program has the benefit of exercise to improve health, wellbeing and enhance learning, thorough a mix of riding, vocational and non-vocational workshops. RIDE is designed to give young people the best chance of success in employment or further training. https://www.lighthouseyp.org/

• KESAB Board: KESAB would be keen to see increased regional representation at Board level. Any local government staff or elected members interested are encouraged to apply; the AGM will be held in November.

• Ag Food and Wine Consultation: The state government are seeking feedback on a discussion paper to help shape a Food, Wine and Agribusiness Sector Plan to guide the future direction of the sector and unlock opportunities for growth and prosperity: https://yoursay.sa.gov.au/decisions/growing-food-wine-and-agribusiness/about

• Minister for Environment and Water Visit: Breakfast with David Speirs, Minister for Environment and Water scheduled on the 13th November 2019

• Field Days visits scheduled with NRM: o Tuesday 15th October – Browns Well Crop Competition o Wednesday 16th October – Lowbank Agricultural Bureau Bus Trip o Wednesday 16th October Langhorne Creek Soil Pit Morning o Wednesday 16th October – Milang Agricultural Bureau Crop Walk o Thursday 17th October – SA Seeps Field Day (Karoonda and Districts) o Friday 18th October – Wunkar Agricultural Bureau Field Day.

• Funding for Ag Shows: Federal funding is available for regional agricultural shows through the Regional Agricultural Show Development Grants Program (AgShows).http://www.agriculture.gov.au/ag-farm-food/infrastructure/ag-shows

Motion “That MRLGA receive and note the reports as presented by RDA MR, SAMDB, NRM and Regions SA and extends its appreciation to the presenters for taking the time and effort to attend and present at the MRLGA meeting.

Moved DCLW Seconded MMC Carried

7.6 Outside Organisations and Committees – Meeting Notes/Minutes 7.6.1 SA National Carp Control Plan Steering Committee

The summary notes from the SA National Carp Control Plan Steering Committee meeting held on the 6th August were provided as an attachment.

7.6.2 Murray Darling Association (MDA) – Activity Update Reports

The minutes from the MDA Region 6 meeting held on the 9th August at the Alexandrina Council Chambers were provided as an attachment. Region 5 minutes were accepted as a late addition to the agenda. Refer to Appendix 2 (click here). Motion “That the Minutes of the MDA Region 6 meeting held on 9 August 2019 at the Alexandrina Council Chambers be noted.”

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Amendment “That the above motion be endorsed with the inclusion of the MDA Region 5 minutes from the 9 September 2019.”

Moved RPC Seconded MMC Carried

7.6.3 Murray and Mallee Zone Emergency Management Committee (MMZEMC)

Minutes of the last meeting of the MMZEMC were not available.

8 GENERAL MEETING – Other Business 8.1 Around the Table

CDC - Sand Drift Cr Arthur on behalf of Mayor Simmons expressed concerns relating to sand drifting over roads, particularly becoming more significant with the drought. ACTION: MRLGA CEO to work with CDC to prepare a briefing on the issue to include in the agenda at the next meeting. RPC – Motions on agenda Mayor Neil Martinson, RPC requested that items listed within 7.4 General Reports be received in one motion. ACTION: MRLGA CEO to prepare future agendas to accommodate the above inclusion.

8.2 Opportunity for Members of Parliament to Present on topical issues

NIL

8.3 Guest Speakers

Riverland Councils’ Tree Day Presentation, 20 November 2019 – Refer Appendix 3 (click here). Linc Gore, former councillor with Berri Barmera Council extended an invitation to Murray Mallee Councils’ and Land Care Groups to attend a free of charge presentation from a range of highly regarded speakers, covering the topic of street trees.

8.4 Confidential Items

Nil 8.5 Close and date of Next Meeting

Mayor Hunt, President declared the meeting closed 12.26pm

Minutes taken as read and confirmed this day of January 2020. ....................................... …………………………………………… PRESIDENT CHIEF EXECUTIVE OFFICER

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The next MRLGA General meeting is to be held on 31 January 2020 at Karoonda commencing at 9.30am.

Acceptances and apologies to MRLGA Chief Executive Officer Tim Smythe Phone 0427 772 185 or Email [email protected]

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12. COMMUNITY AND CORPORATE

DIRECTOR COMMUNITY & CORPORATE

1. TAILEM BEND CHRISTMAS PARADE – REQUEST FOR SUPPORT

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.2 – Enhance the quality of life of our communities by advocating, supporting and/or undertaken health, recreation development, ageing in place, library services, community development, safety and transport initiatives. Strategy 1.5 – Promote volunteering and encourage, value and support community volunteers.

Other Document Reference

Nil

Statutory Implications N/A

Financial Implications Unbudgeted community donation expenses (refer report, exclusive of traffic management costs incurred)

Author of Report Senior Community & Tourism Officer

Officers Consulted Infrastructure & Assets Administration Officer

Recommendation Option 1: That Council: 1. Receive and note the request from the Tailem Bend Christmas Parade

Committee; 2. Support the 2019 Tailem Bend Christmas Parade by way of:

o Required funds will need to be included in the 2019/20 Second Quarter Budget review

o $2,000 cash donation o Waiver of event permit & hire fees o In-kind support through the provisions of use of power, erection of banners at

town entrances, promotional support. Option 2: That Council: 1. Receive and note the request from the Tailem Bend Christmas Parade

Committee; 2. Decline the provision of support to the 2019 Tailem Bend Christmas Parade.

REPORT Purpose

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For Council to consider the level of support it wishes to extend, if any, in the staging of the 2019 Tailem Bend Christmas Parade. Discussion Council has received a Festival & Events Grants Program application from the Tailem Bend Progress Association, who are seeking financial and in-kind assistance in staging the 2019 Tailem Bend Christmas Parade on 14 December 2019. The Tailem Bend Christmas Parade is a popular and well attended event, attracting in the vicinity of between 2,500 – 3,000 people each year. As well as hosting a traditional Christmas parade; access to food stalls, free entertainment for both adults and children including the popular Santa’s Wonderland complement the festival’s purpose. It is noted that the Tailem Bend Progress Association received $2,000 in discretionary funding by the former Chief Executive Officer under Council’s Festivals and Events Grants Program in November 2018. In the absence of a similar community grant/funding program in 2019/20, Council has received a request from the Tailem Bend Progress Association for provision of the following support:

Cash In-Kind

$2,000 donation

1. Waiver of the hire fees for the Tailem Bend Town Hall and the Function Centre 14th December 2019

2. Waiver of the hire fees for Town Hall Function Room from Wednesday 11th to the 16th December 2019

3. Waiver of the Event Permit and hire fees. 4. Use of power, located in Willow Street and the pole by the public

toilet block on Railway Terrace. 5. Additional general waste / recycling bins and rubbish removal

including street sweeping after the event. 6. Erection of promotional banners at the northern & southern

entrances of Tailem Bend prior to 15/11/2019 & removal after the 14/12/2019

7. Promotion of the parade via the Council web site, community link and email database

8. In addition, could you please arrange painting a blue line on the road along Railway Terrace to assist parade Marshals with crowd control

9. Temporary road closures ** (see ‘Temporary Road closure – 2019 Tailem Bend Christmas Parade’ report)

** Subject to separate request and subsequent Council resolution.

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Council is reminded that whatever course of action it chooses, this may or may not set a precedent for future community perception and/or expectation for similar events and resultant support requests.

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2. PEAKE BAPTIST CIRCUIT – REQUEST FOR SUPPORT

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.2 – Enhance the quality of life of our communities by advocating, supporting and/or undertaken health, recreation development, ageing in place, library services, community development, safety and transport initiatives. Strategy 1.5 – Promote volunteering and encourage, value and support community volunteers.

Other Document Reference

Peake Baptist Circuit – request for funding support

Statutory Implications N/A

Financial Implications Unbudgeted community donation expenses (refer report)

Author of Report Senior Community & Tourism Officer

Officers Consulted Nil

Recommendation Option 1: That Council: 1. Receive and note the request from the Peake Baptist Circuit; 2. Support the 2019 Peake Community Christmas Carols by way of:

o Required funds will need to be included in the 2019/20 Second Quarter Budget review

o $500 cash donation

Option 2: That Council: 1. Receive and note the request from the Peake Baptist Circuit; 2. Decline the provision of funding support to the 2019 Peake Community

Christmas Carols.

REPORT Purpose For Council to consider providing funding support the Peake Baptist Circuit for the 2019 Peake Community Christmas Carols. Discussion Council has received a request from the Peake Baptist Circuit who are seeking $500 in funding support to assist with costs associated with the delivery of the 2019 Peake Community Christmas Carols to be held on Sunday 15, December 2019. The Peake Community Christmas Carols have been recognised as a popular Christmas event for over 60 years and attracts over 100 people each year from the local community.

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The event brings together families and residents, and reminds them of the importance of community spirit and providing an opportunity for festive celebrations. The letter outlining the request from Peake Baptist Circuit is attached to this report. Council does not have funding allocated in the 2019/20 Annual Business Plan and budget for requests for sponsorship under the Festival & Events Grants Program, however this does not preclude Council from considering an allocation of funds in accordance with the eligibility guidelines. As no discretionary funding has been made available to support these types of requests, if Council supports the sponsorship request, a budget variation will be required at the second quarter budget review.

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Scanned By: records on 05/11/201909:17:10

P E A K E B A P T I S T C I R C U I T INC.

ong District Council Minister: Secretary: Treas rer: Pastor Geoff Lohmeyer Mr. Roger Poole Mr. David Peter

Cl- Post Office, Cl- Post Office, 0 I NOV 7019 Cl- Po Office,

PEAKE. S.A. 5301 SHERLOCK. S.A. 5 301 SHER OCK. S.A. 5301

(08) 85 743134 (08) 85 733082 TAILEM BEND OFFa 81998959

Mayor & Councillors,

Coorong District Council,

P 0 Box 399,

TAILEM BEND. S.A. 5260

4 t h

November, 2019

Dear Elected Members,

We are writing to Council to seek support for the annual Peake Community Christmas Carols evening, to be held

on Sunday, 15" December, 2019.

We expect that the carols evening will be well attended (in excess o f 100 people), as it is a combined community

event which has been held annually in this area for over 60 years.

It is a free event for those attending and an opportunity for the wider communities to come together to celebrate

this important and joyous time o f year.

Local community members will provide in kind donations by supplying food, setting up before the event and

cleaning up after the event.

Music for the carols evening is being supplied by the Murray Bridge Community Concert Band, under the direction

o f conductor, Jack Love.

We are applying to Council for the amount o f $500, to cover the cost o f the band travelling from Murray Bridge to Peake and for advertising o f the event.

Peake Baptist Circuit Inc. is hosting the event this year and our ABN is 87 772 250 080. I f this application for

funding is approved, we will supply you with our BSB bank account number, for direct credit into our account.

Please find attached a copy o f the current Peake Baptist Circuit Inc. Public Liability Insurance Policy.

Thank you in anticipation o f your favourable consideration o f our support request.

Yours faithfully,

C~'&

Roger ole David Peter

Secretary Treasurer

Peake Baptist Circuit Inc. Peake Baptist Circuit Inc.

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3. INVESTIGATION OF COUNCIL SUPPORT FOR COMMUNITY GROUPS UPDATE

SMP Objective 4 Collaborative and respectful relationships amongst community, Elected Members and Council Staff

Strategy 4.1 – Build a string relationship between Elected Members and Staff, working together on the behalf of the community, to meet our legislated requirements and meet the aspirations or our communities where funding permits. Strategy 4.3 - To Continuously strive for open and accountable administration practices. Strategy 4.5 – Through leadership and the sharing of knowledge, build the capacity of the community

Other Document Reference

Nil

Statutory Implications N/A

Financial Implications N/A

Author of Report Senior Community Development Officer

Officers Consulted Director Community & Corporate

Recommendation That Council receive and note the ‘Investigation of Council support for community groups update’ report.

REPORT Purpose To provide Council with an update on the investigations being undertaken on the level of support given to Community Groups. Background At the 14 May 2019 ordinary Council meeting the following motion with notice was carried:

131/19 CR. JA ARTHUR – INVESTIGATE COUNCIL SUPPORT OF COMMUNITY

GROUPS Moved Cr. Arthur, Sec. Cr. Rowntree that Council investigate the assistance it has given to groups such as the Tailem Info Station, in order to provide a transparent, accountable and consistent methodology of assistance and charges.

CARRIED UNANIMOUSLY

Discussion Council has since commenced investigations around the level of support given to Community Groups across the district and will present Council with its findings at February ordinary Council meeting.

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The process involved requires various Council staff to undertake extensive research, the running of various reports and meeting with different departments to determine the extent of support provided. The support levels vary quite extensively, with no one size fitting all summary solution. Council serves varying levels of community groups and organisations, such as:

Section 41 Committees

Volunteers of Council

Sporting clubs/ Facilities

Community Groups/ Facilities

Service Clubs Each of these groups have different levels of responsibilities to Council and vice versa. The areas of investigation will include:

Financial assistance

Strategic management / guidance

Safework SA Compliance & Best Practice in Volunteer Management

Administrative support

In-kind event support

Lease audit Deb Brokenshire DIRECTOR COMMUNITY & CORPORATE

Go to index

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13. INFRASTRUCTURE AND ASSETS

DIRECTOR INFRASTRUCTURE & ASSETS 1. TEMPORARY ROAD CLOSURE – 2019 TAILEM BEND CHRISTMAS PARADE

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.7 – Achieve or implement the statutory and core responsibilities of Council.

Other Document Reference

N/A

Statutory Requirement Section 33 of the Road Traffic Act 1961

Financial Implications Approximately $4,000 – includes accredited contractor to facilitate the required traffic management, advertising and any other incidental costs associated with the event that may arise.

Author of Report Infrastructure & Assets Administration Officer

Officers Consulted Acting Chief Executive Officer, Executive Assistant to the Director Infrastructure & Assets

Recommendation That Council: 1. Approve the temporary road closure for the 2019 Tailem Bend Christmas

Parade as an event under section 33 of the Road Traffic Act 1961 on Saturday 14 December 2019;

2. Consent to the Commissioner of Police issuing a Road Closure Order pursuant to section 33 of the Road Traffic Act for the temporary closure of the following roads from 4.30 pm to 7.30 pm;

Railway Terrace from Parklands Terrace to Mallee Street

Mallee Street from Railway Terrace to Murray Street

Murray Street from Mallee Street to South Terrace

South Terrace from Murray Street to Railway Terrace 3. Consent to the Commissioner of Police issuing a Road Closure Order pursuant

to section 33 of the Road Traffic Act for the temporary closure of the following roads from 7:30pm to 9:30pm; Railway Terrace from Town Hall to Elders Real Estate Murray Street from Town Hall to Smedley Tyre Service Willow Street at the intersection of Murray Street

4. In accordance with section 33(3) of the Road Traffic Act at least two (2) clear days prior to the event, Council advertise a copy of this order in the local newspaper(s);

5. Arrange for installation and removal of appropriate traffic control devices by suitably qualified work zone traffic management contractors to carry out the closure;

6. Advise the Department of Planning, Transport and Infrastructure accordingly.

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7. As part of the 2019/20 second budget review process, the Community Event Support Tailem Bend budget be increased by $2,500.

REPORT Further to report ‘Tailem Bend Christmas Parade – request for support (Community & Corporate), the annual Tailem Bend Christmas Parade is to be held on Saturday 14 December 2019. The Tailem Bend Progress Association and the Tailem Bend Christmas Parade Committee have requested a temporary closure of the following roads from 4:30pm to 7:30pm:

Railway Terrace, from Parklands Terrace to Mallee Street

Mallee Street, from Railway Terrace to Murray Street

Murray Street, from Mallee Street to South Terrace

South Terrace, from Murray Street to Railway Terrace The Tailem Bend Progress Association and the Tailem Bend Christmas Parade Committee have also requested that the following roads remain closed from 7:30pm until 9:30pm:

Railway Terrace, from Tailem Bend Town Hall to Elders Real Estate Tailem Bend

Murray Street, from Tailem Bend Town Hall to Smedley Tyre Service

Willow Street and Murray Street intersection

The road closure period includes pre-event set up and post-event dismantling. Council’s Infrastructure & Assets Department will: (1) Liaise with the Police and emergency services to ensure alternate routes are

determined for local emergencies and to coordinate emergency response routes, entry and exit points directly relating to the event;

(2) Liaise with the Tailem Bend Progress Association to ensure satisfactory event management plans and risk assessment checklists are in place as the event is being undertaken on a Council road.

Council staff will provide in-kind management, supervisory and labour support and assistance with the following activities:

Advertisement of the event; Roads, footpaths and parks pre and post-event clean-up; Traffic control management planning and liaison;

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Supply, installation, manning and removal of traffic control signage and barriers, and temporary event fencing will be undertaken by suitably qualified work zone traffic management contractors, owing to unavailability of qualified Council staff for this event. Initial quotes sourced for traffic management provision are approximately $3,500. In consideration to the current budget allocation of $4,000 for Tailem Bend Community Event Support, Council have already spent $2,500 associated with the Tailem Bend Street Party event. As this event was not considered at the time of the setting the 2019/20 budget, it is therefore recommended to vary the existing budget by an additional $2,500 to cover the costs of the Tailem Bend Christmas Parade. As the event is a community function, it is recommended that the costs of the above Council activities and associated road closure be met by Council.

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2. TEMPORARY ROAD CLOSURE – 2019 MENINGIE CHRISTMAS PAGEANT

SMP Objective 1 A caring, healthy and resilient community.

Strategy 1.7 – Achieve or implement the statutory and core responsibilities of Council.

Other Document Reference

N/A

Statutory Implications Section 33 of the Road Traffic Act 1961

Financial Implications Wages for staff assisting with the road closure Advertising - $550

Author of Report Infrastructure & Assets Administration Officer

Officers Consulted Acting Chief Executive Officer, Executive Assistant to the Director Infrastructure & Assets

Recommendation That Council: 1. Approve the temporary road closure for the 2019 Meningie Christmas Pageant

as an event under section 33 of the Road Traffic Act 1961 on Sunday, 8 December 2019;

2. Consent to the Commissioner of Police issuing a Road Closure Order pursuant to section 33 of the Road Traffic Act for the temporary closure of the following roads from 4:30pm to 6.00 pm; West Terrace, from Jallarah Court to Narrung Road Narrung Road, from West Terrace to the Meningie Oval Entrance;

3. In accordance with section 33(3) of the Road Traffic Act at least two clear days prior to the event, Council advertise a copy of this order in the local newspaper(s);

4. Install and remove appropriate traffic control devices by suitably qualified Council employees to carry out the closure;

5. Advise the Department of Planning, Transport and Infrastructure accordingly. 6. Delegate to the Acting Chief Executive Officer authority to liaise with emergency

services regarding operation of the helipad and road control during the event.

REPORT The annual Meningie Christmas Pageant is to be held on Sunday, 8 December 2019. The Meningie Christmas Pageant Committee has written to Council requesting that the following road is temporarily closed from 4:30pm – 6:00pm:

West Terrace, from Jallarah Court to Narrung Road

Jallarah Court

Narrung Road, from West Terrace to the Meningie Oval Entrance The pageant floats will assemble at the Lake Albert Golf Club (corner of West Terrace and Jallarah Court). The floats and participants will travel north along West Terrace, until they reach Narrung Road.

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At the Narrung Road and West Terrace intersection, floats and participants will turn left onto Narrung Road and travel south-west along Narrung Road to the Meningie Oval Entrance, where they will enter into the Oval grounds. The road closure period includes pre-event set up and post-event dismantling. Council’s Infrastructure & Assets Department will: 1. Liaise with SAPOL and all emergency services to ensure alternate routes are

determined for any local emergencies and to coordinate emergency response routes, entry and exit points directly relating to the event;

2. Liaise with the Meningie Christmas Pageant Committee to ensure satisfactory event management plans and risk assessment checklists are in place as the event is being undertaken on a Council road.

In the event of an emergency on Narrung Road while the road closure is in effect, Council Work Zone Traffic Management staff will escort the emergency vehicle/s through the road closure. Council staff will provide in-kind management, supervisory, and labour support and assistance with the following activities:

Advertisement of the road closure ($550)

Traffic control management planning and liaison

Supply, installation, manning and removal of traffic control signage and barriers, and temporary event fencing (if required) ($520)

Event, emergency and risk management planning and liaison, including emergency call outs to respond to traffic and event management issues. ($ undetermined - subject to incident)

As the event is a community function, it is recommended that the costs of the above Council activities and associated road closures be met by Council.

David Mosel DIRECTOR INFRASTRUCTURE & ASSETS

Go to index

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15. CONFIDENTIAL ITEMS

1. CONFIDENTIAL MINUTE ACTION LIST

RECOMMENDATION 1.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public and staff (excepting the Acting Chief Executive Officer, Director Community & Corporate, Finance Manager, Organisational Development Coordinator and Executive Assistant), be excluded from attendance at the meeting to the extent that the Council considers it necessary to receive, discuss or consider in confidence the report – confidential minute action list. That the Council is satisfied that pursuant to section 90(3)(a) and (g) of the Local Government Act 1999 the information to be received, discussed or considered in relation to this item is; (a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead); and

(g) matters that must be considered in confidence in order to ensure that the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty.

And, would, on balance, be contrary to the public interest.

RECOMMENDATION – THAT THE MOTION REMAINS IN CONFIDENCE 1.3 That under section 90(2) and 3(a) and (g) of the Local Government Act 1999,

the Council pursuant to section 91(7)(b) of that Act maintain this order until further order and will be reviewed at least annually in accordance with the Local Government Act 1999.

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2. 2020 AUSTRALIA DAY AWARDS

RECOMMENDATION – INTO CONFIDENCE 2.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public and staff (excluding the Acting Chief Executive Officer, Director Community & Corporate, Finance Manager, Organisational Development Coordinator and Executive Assistant) be excluded from attendance at the meeting to the extent that Council considers it necessary to receive, discuss or consider in confidence the item – 2020 Australia Day Awards.

That Council is satisfied that pursuant to section 90(3)(a) of the Local Government Act 1999 the information to be received, discussed or considered in relation to this item is; (a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead);

And, would, on balance, be contrary to the public interest.

RECOMMENDATION – THAT THE MOTION REMAINS IN CONFIDENCE 2.3 That under section 90(2) and 3(a) of the Local Government Act 1999, the

Council pursuant to section 91(7)(b) of the Act order that the discussion, report and resolution be held in confidence until the Mayor has made verbal contact with all successful nominees.

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3. UPDATE OF SECTION 184 ACTIVITY

RECOMMENDATION – INTO CONFIDENCE 3.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public and staff (excluding the Acting Chief Executive Officer, Director Community & Corporate, Finance Manager, Organisational Development Coordinator and Executive Assistant) be excluded from attendance at the meeting to the extent that Council considers it necessary to receive, discuss or consider in confidence the item – Update of section 184 activity.

That Council is satisfied that pursuant to section 90(3)(a) of the Local Government Act 1999 the information to be received, discussed or considered in relation to this item is; (a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead);

And, would, on balance, be contrary to the public interest.

RECOMMENDATION – THAT THE MOTION REMAINS IN CONFIDENCE 3.3 That under section 90(2) and 3(a) of the Local Government Act 1999, the

Council pursuant to section 91(7)(b) of the Act order that the discussion, report and resolution be held in confidence until further order and will be reviewed at least annually in accordance with the Local Government Act 1999.

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4. CREDIT CARD REVIEW PROCESS

RECOMMENDATION – INTO CONFIDENCE 4.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public and staff (excluding the Acting Chief Executive Officer, Director Community & Corporate, Finance Manager, Organisational Development Coordinator and Executive Assistant) be excluded from attendance at the meeting to the extent that Council considers it necessary to receive, discuss or consider in confidence the item – Credit card review process.

That Council is satisfied that pursuant to section 90(3)(g) of the Local Government Act 1999 the information to be received, discussed or considered in relation to this item is; (g) matters that must be considered in confidence in order to ensure that the

council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty.

And, would, on balance, be contrary to the public interest.

RECOMMENDATION – THAT THE MOTION REMAINS IN CONFIDENCE 4.3 That under section 90(2) and 3(g) of the Local Government Act 1999, the

Council pursuant to section 91(7)(b) of the Act order that the discussion, report and resolution be held in confidence until further order and will be reviewed at least annually in accordance with the Local Government Act 1999.

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5. MOTION WITHOUT NOTICE 263/19 – COST OF LEAVE AND BACKFILL

RECOMMENDATION – INTO CONFIDENCE 5.1 That in accordance with section 90(2) of the Local Government Act 1999, the

Council orders that the public and staff (excluding the Acting Chief Executive Officer, Director Community & Corporate, Finance Manager, Organisational Development Coordinator and Executive Assistant) be excluded from attendance at the meeting to the extent that Council considers it necessary to receive, discuss or consider in confidence the item – Motion without notice 263/19 – cost of leave and backfill.

That Council is satisfied that pursuant to section 90(3)(a) of the Local Government Act 1999 the information to be received, discussed or considered in relation to this item is; (a) information the disclosure of which would involve the unreasonable

disclosure of information concerning the personal affairs of any person (living or dead);

And, would, on balance, be contrary to the public interest.

RECOMMENDATION – THAT THE MOTION REMAINS IN CONFIDENCE 5.3 That under section 90(2) and 3(a) of the Local Government Act 1999, the

Council pursuant to section 91(7)(b) of the Act order that the discussion, report and resolution be held in confidence until further order and will be reviewed at least annually in accordance with the Local Government Act 1999.