notice of meeting - naracoortelucindale.sa.gov.au · item 6 matters laid on the table from previous...

27 August 2013 PAGE NO. 1

NOTICE OF MEETING

Members are advised that a Meeting of Council will be held on Tuesday, 27 August 2013, commencing at 4.30pm in the Naracoorte Council Chambers AGENDA OF BUSINESS FOR DISCUSSION IS ATTACHED. NOTE: • The Meeting will adjourn for an evening meal break at

approximately 6.00pm. If you are unable to attend the meeting, please advise Reception at the Naracoorte Office (phone 8760 1100) as soon as possible.

CHIEF EXECUTIVE OFFICER 23 August 2013


NARACOORTE LUCINDALE COUNCIL

AGENDA FOR COUNCIL MEETING BEING HELD ON 27 August 2013

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE

NO.

ITEM 1 OPENING PRAYER & ACKNOWLEDGEMENT OF COUNTRY ITEM 2 ELECTED MEMBER’S DECLARATION OF INTEREST (IF ANY)

(Section 74, Local Government Act, 1999)

1) A member of a council who has an interest in a matter before

the council must disclose the interest to the council. 2) A member in making a disclosure under subsection (1) must

provide full and accurate details of the relevant interest. 3) A disclosure made under subsection (1) must be recorded in the

minutes of the council (including details of the relevant interest). 4) A member of a council who has an interest in a matter before

the council must not— a) propose or second a motion relating to the matter; or b) take part in discussion by the council relating to that matter;

or c) while such discussion is taking place, be in, or in the close

vicinity of, the room in which or other place at which that matter is being discussed; or

d) vote in relation to that matter

ITEM 3 PUBLIC FORUM ITEM 4 PETITIONS AND DEPUTATIONS ITEM 5 CONFIRMATION OF COUNCIL MINUTES ITEM 6 MATTERS LAID ON THE TABLE FROM PREVIOUS MEETINGS ITEM 7 MEMBERS’ REPORTS Mayor’s Report


Reports from Elected Members and the CEO appointed as Council Representatives to Community Groups and Committees Naracoorte Lucindale Road Safety Committee - Mayor Vickery Lucindale Country Club - Cr Banning Lucindale CFS Group - Cr Banning Harry Tregoweth Retirement Village - Crs Rayner and Robinson Lucindale Community Economic Development Board Inc (LINC)

- Cr Robinson Lucindale Area School - Cr Rayner Lucindale Community Health - Cr Rayner Lucindale Town Committee - Cr Rayner Naracoorte CFS Group - Crs McLean and Schultz Naracoorte High School - Cr Flynn Naracoorte & District Sports Centre Committee - Cr Flynn Naracoorte Lucindale Business and Tourism Association - Crs

McGuire and Ross Naracoorte Nature Park Management Board – Cr McGuire Naracoorte Art Gallery – Dr Macdonald Naracoorte Regional Cultural Trust – Dr Macdonald

ITEM 8 PERFORMANCE REPORTS 8.1 Major Projects 8.2 Finance Report ITEM 9 MINUTES, REPORTS AND RECOMMENDATIONS FROM

SECTION 41 COMMITTEES

9.1 2014 Masters Games Committee 9.2 Strategic Asset Management Committee 9.3 Liquor Management Community Committee ITEM 10 MINUTES, REPORTS AND RECOMMENDATIONS FROM

COMMITTEES REQUIRED UNDER LEGISLATION

10.1 Council Development Assessment Panel (Section 56A of the Development Act 1993)

10.2 Audit Committee (Section 126, Local Government Act, 1999)

ITEM 11 NARACOORTE REGIONAL LIVESTOCK EXCHANGE

MANAGEMENT BOARD (Section 41 committee)

11.1 Naracoorte Regional Livestock Exchange Management Board

ITEM 12 REPORTS FOR DECISION AND / OR DISCUSSION

12.1 Accessibility Working Group 12.2 Volunteer Resource and Community Centre 12.3 Recreation and Sports Facilities Committee 12.4 Proposed Road Name Change – Munns Road 12.5 Community Recreation and Sport Facilities Program Grant 2013-14

– Memorial Parklands Fitness Trail

12.6 Undergrounding Power Lines in Robertson St 12.7 State Black Spot Program 2013-14 – Cadgee Rd, Mahoneys Rd

and Higgs Rd Intersection


12.8 Boddingtons Rd West Project - Land Acquisitions 12.9 Community Consultation on Civil Works Projects 12.10 Donation Report 12.11 Report on the use of confidentiality orders 12.12 Internal review of Council actions 12.13 Freedom of Information Statement 12.14 Policy Review – Council Development Assessment Panel

Complaint Handling Policy

12.15 Policy Review – Firearms Policy 12.16 Policy Review – Election Signs 12.17 Delegations – Development Act 1993 and Development

Regulations 2009

12.18 Carry Forward Projects 12.19 Review of Membership of Community Recreation and Sports

Facilities committee

ITEM ADJOURNMENT OF MEETING ITEM RECONVENING OF MEETING ITEM 13 OFFICERS’ REPORTS FOR INFORMATION 13.1 Community Services 13.2 Naracoorte Public Library 13.3 Town Hall Report 13.4 Visitor Information Centre 13.5 General Inspector 13.6 Development and Approval Statistics 13.7 Departmental Report – Operations and Technical Services 13.8 Restricted Access Vehicle Approval Process ITEM 14 PUBLICATIONS / DOCUMENTS / INFORMATION FROM OTHER

BODIES

ITEM 15 MATTERS RAISED BY MEMBERS Questions with notice Motions with notice Questions without notice Motions without notice ITEM 16 MATTERS THAT MAY BE CONSIDERED IN CONFIDENCE ITEM 17 MEETING CLOSURE


NARACOORTE LUCINDALE COUNCIL

AGENDA FOR COUNCIL MEETING BEING HELD ON 27 August 2013

COMMENCED:

Meeting commenced at **pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte

PRESENT:

APOLOGIES:

ON LEAVE:

OFFICERS:

MEDIA REPRESENTATIVES:

ITEM 1 OPENING PRAYER & ACKNOWLEDGEMENT OF COUNTRY Read by Mayor Vickery ITEM 2 ELECTED MEMBER’S DECLARATION OF INTEREST (IF ANY)

(Section 74, Local Government Act, 1999) ITEM 3 PUBLIC FORUM

DRAFT Regional Tourism Development Work Plan, Cover Memo and Program Schedule – discussion with Biddie Shearing, Tourism Development Officer, RDA Limestone Coast (The Public Forum is an opportunity for residents to ask questions, or to address Council on matters relating to Council’s role, policies or activities.)

ITEM 4 PETITIONS AND DEPUTATIONS ITEM 5 CONFIRMATION OF COUNCIL MINUTES

RECOMMENDATION MOVED CR SECONDED CR That the Minutes of the Council meetings held on 23 July 2013 and 13 August 2013 are taken as read and confirmed as an accurate record of the proceedings of the meetings.

ITEM 6 MATTERS LAID ON THE TABLE FROM PREVIOUS MEETINGS


ITEM 7 MEMBERS’ REPORTS

7.1

Mayor’s Report

RECOMMENDATION MOVED CR SECONDED CR That the Mayor’s Report is received.

7.2

Reports from Elected Members and the CEO Appointed as Council Representatives to Community Groups and Committees

FOR MEMBERS INFORMATION

ITEM 8 PERFORMANCE REPORTS

8.1

Major Projects Status Report

File Reference:

91/27

Responsible Officer: Phillip Burton, Director Operations and Technical Services

Strategic Outcome:

Safe and sustainable management of Community infrastructure.

Financial Implication:

See separate reports on financial implications of individual projects identified in the program.

Statutory Implication:

N/A

Policy Implication:

N/A

Community Implication:

Improved communication of future works.

Environmental Implication: N/A

Consultative Implication:

The community is consulted as part of the annual business planning process.

REPORT Attached is the updated major projects status report for August 2013.


REFER TO ATTACHMENT 8.1

- Major Projects Status Report (Excel) - Major Projects Status Report (PDF)

FOR MEMBERS’ INFORMATION

8.2

Finance Report

File Reference:

CSO

Responsible Officer: Fiona Stringer – Director Corporate Services

Strategic Outcome:

• Sustainable Community Finances and Assets • Organisational Excellence


Monitoring of Council’s Cash Flow, Investment Performance and Loan Impact


Sections 47, 137, 139-140 Local Government Act, 1999

Policy Implication:

C3.4 Internal Control Policy & Procedures C3.6 Investment Policy


Nil

Environmental Implication: Nil


Nil

REFER TO ATTACHMENTS 8.2

- Bank Reconciliation as at 19 August 2013 - Cash Movement Report - Cash Movement Graph - Year to Date Expenditure

RECOMMENDATION MOVED CR SECONDED CR That Council receives: 1. The bank reconciliation statement as at 19 August 2013, revealing net

total funds of $5,669,978.35; and

2. The cash movement and year to date expenditure reports.


ITEM 9 MINUTES, REPORTS AND RECOMMENDATIONS FROM SECTION 41 COMMITTEES

9.1

2014 Masters Games Committee

File Reference:

76/32

Responsible Officer: Steve Bourne, Director Planning, Environment and Community Development

Strategic Outcome:

A healthy and resilient community


Up to $50,000


Nil

Policy Implication:

Nil


An opportunity to showcase Naracoorte and district. Increased awareness of participation in physical activities at any age by the community.

Environmental Implication:

Nil


Sporting clubs and retail businesses consulted to determine the level of volunteer support available

REPORT No resolutions were adopted at this meeting.


- Minutes of meeting held 5 August 2013

RECOMMENDATION MOVED CR SECONDED CR That the Minutes from the Masters Games Committee meeting held 5 August are received.

9.2

Strategic Asset Management Committee

File Reference:

39/10/12

Responsible Officer: Phil Burton, Director Operations and Technical Services

Strategic Outcome:

Providing leadership for its community and ensuring efficient and effective management of the Community’s resources.



N/A


In accordance with Local Government Act 1999

Policy Implication:

In accordance with Asset Management Policies.


N/A



N/A

MEETING HELD 15 AUGUST 2013 The following recommendations were made by the Committee: • That the reviewed draft Footpath policy is endorsed and recommended to

Elected Members for public consultation. • That the updated draft Road Network Extension and Upgrade policy is

endorsed and recommended to Elected Members for public consultation. • That Council give consideration to ceasing the Frances bin bank service as well

as giving the public at least one months’ notice prior to doing so. • That the Open Space Hierarchy is recommended to Elected Members for

endorsement, and Council officers continue to work with DECD to determine shared use agreements for open space and recreational assets in accordance with Council’s Open Space Strategic Plan.

• That the Strategic Asset Management Committee supports the removal of the tree in front of the Police Station on Smith St subject to budget availability and other priorities.

• That the Strategic Asset Management Committee recommends the Elected Members consider undertaking public consultation on the proposed removal of Itchy Pod Trees on Smith St Naracoorte.

• That the SAM Committee request that Council cease all works on the Kingston Railway Corridor.

• That SAM Committee requests that Council write to DEWNR to advise them of cessation of works on the Kingston Railway Corridor.

• That the Strategic Asset Management Committee recommends the Elected Members consider supporting the preparation of a tender for rubble raising and crushing to determine the most economical strategy for delivering these services over the longer term.


- Strategic Asset Management Committee Meeting Minutes- 15 August 2013 - Botanical Working Group Notes 13 June 2013 - Asset Management Strategy Action Plan August 2013 - Gayler - Statement regarding Naracoorte Lucindale Council Asset Values - Draft Kerbside Collection Policy - C4.1 Constructed Footpaths Policy Review - C4.4 Road Network Extension and Upgrade Policy Review - Feedback from Naracoorte South Primary School - DECD Guidelines for Use of Facilities - Tree Management Policy - Letter from Tonkin Engineering - Arborist Report – Skyworks - Request to remove trees from Armfield, Wallace and Munro - Arborist Report - Unley Council - South School CCTV Proposal Letter


- CCTV quote - Photograph of Damage to Laserlite - Photographs of Damage to Canteen

RECOMMENDATION MOVED CR SECONDED CR That under Council’s Public Consultation and Community Engagement Policy the attached draft Footpath policy is released for public consultation.

RECOMMENDATION MOVED CR SECONDED CR That under Council’s Public Consultation and Community Engagement Policy the draft Road Network Extension and Upgrade policy is released for public consultation.

RECOMMENDATION MOVED CR SECONDED CR That after giving the public at least one month’s notice Council ceases the Frances bin bank service.

RECOMMENDATION MOVED CR SECONDED CR That the 1. Open Space Hierarchy is endorsed, and 2. Council officers continue to work with DECD to determine shared use

agreements for open space and recreational assets in accordance with Council’s Open Space Strategic Plan.

RECOMMENDATION MOVED CR SECONDED CR That Council notes the Strategic Asset Management Committee’s support to remove the tree in front of the Police Station on Smith St subject to budget availability and other priorities.


RECOMMENDATION MOVED CR SECONDED CR That under Council’s Public Consultation and Community Engagement Policy public consultation is undertaken on the proposed removal of Itchy Pod Trees on Smith St Naracoorte.

RECOMMENDATION MOVED CR SECONDED CR That Council officers write to DEWNR to advise them of cessation of works on the Kingston Railway Corridor.

RECOMMENDATION MOVED CR SECONDED CR That Council supports the preparation of a tender for rubble raising and crushing to determine the most economical strategy for delivering these services over the longer term.

9.3

Liquor Management (Community) Committee

File Reference:

39/10/6

Responsible Officer:

Brad Lang - Development Officer Planning

Strategic Outcome:

Effective community communication and engagement


Nil


Liquor Licencing Act 1997

Policy Implication:

Nil


Direct involvement of the community

Environmental Implication: Safer community


Establish effective partnerships with key stakeholders such as local Police, Licensees and the Office of the Liquor and Gambling Commissioner


REPORT MEETING HELD 13 AUGUST 2013 No recommendations to Council were adopted at the meeting.

REFER TO ATTACHMENT 9.3 - Liquor Management (Community) Committee Minutes 13 August 2013

RECOMMENDATION MOVED CR SECONDED CR That the Minutes from the Liquor Management (Community) Committee held on 13 August 2013 are received.

ITEM 10 MINUTES, REPORTS AND RECOMMENDATIONS FROM COMMITTEES REQUIRED UNDER LEGISLATION

10.1

Development Assessment Panel Meeting

File Reference:

38/1/2

Responsible Officer: Director, Planning, Environment & Community Development - Steve Bourne

Strategic Outcome:

A range of well-planned neighbourhoods and public space, designed with a strong sense of identity and place.


Compliance with adopted Budget


Compliance with Committee Terms of Reference

Policy Implication:

Compliance with Council Development Plan, Development Act 1993, Development Regulations 2008


Nil



Nil

REPORT A Development Assessment Panel meeting was held on the 25 July 2013. Two applications were put before the committee with one being granted development Plan Consent and the second refused. The applications were as follows • Ref No. 674/0011/13 – Detached Dwelling & Domestic Shed – Lot 63 Arthur

Street, Naracoorte - Approved


• Ref No. 674/0075/13 – Detached Dwelling – Lot 885 Cadgee Road, Naracoorte – Refused

Application 674/0011/13 has now been sent to the Development Assessment Commission for concurrence on the panel’s decision.


- DAP Minutes 25 July 2013


10.2

Audit Committee Meeting – 13 August and 21 August 2013 Certification of Financial Statements for Year Ending 30 June 2013

File Reference:

CSO


Strategic Outcome:

• Sustainable Community Finances and Assets

• Organisational Excellence


Good Governance


Section 126, Local Government Act, 1999

Policy Implication:

Committee Terms of Reference


Presiding Member – Mr Jim Ker (Independent Member) Committee Member – Ms Robyn Mencel (Independent Member)


Council Members: Crs Armfield, Flynn & Ross


Nil

REPORT The Audit Committee met on 13 August and 21 August 2013. Items discussed at the meetings included: • Draft Annual Financial Statement • Long Term Financial Planning – change to Regulations & proposed joint

workshop with Council • Interim Audit Management Letter – this was previously presented to Council’s

July meeting • Policy Review – Internal Control Policy & Procedures • Internal Controls • NRLE – Monitoring Performance & Annual Report • Training Opportunities • Work Program


The Committee moved a number of resolutions recommending action for Council. These resolutions are included below for Council’s receipt, notation and endorsement as appropriate. Audit Committee recommendation 2/14: “That the Audit Committee Chairman, Mr Jim Ker, is authorised to sign Council’s Certification of Auditor Independence acknowledging the following statement:-

“To the best of our knowledge and belief, we confirm that, for the purpose of the audit of the Naracoorte Lucindale Council for the year ended 30 June 2013, the Council’s Auditor, Dean Newbery & Partners, has maintained its independence in accordance with the requirements of the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 made under that Act. This statement is prepared in accordance with the requirements of Regulation 22(3) Local Government (Financial Management) Regulations 2011”.”

Council’s Chief Executive Officer is also required to sign this declaration in relation to Auditor Independence. Audit Committee recommendation 3/14: “That the Interim Audit Management Letter and Management Response is received and noted.” Audit Committee recommendation 4/14: “That Policy No. 64 – Internal Control Policy & Procedure is endorsed, and recommended to Council for adoption.” Audit Committee recommendation 5/14: “That the 2012 Better Practice Model – Internal Financial Controls is recommended to Council for adoption.” Audit Committee recommendation 6/14: “That the reports relating to the performance of the Naracoorte Regional Livestock Exchange are received and noted.” Audit Committee recommendation 8/14: “That following review of the Naracoorte Lucindale Council Draft Financial Statements for the year ending 30 June 2013 that the Audit Committee believes that they present fairly the state of affairs of the Council.” Council’s Auditors, Dean Newberry & Partners have completed their substantive testing audit and are currently completing their review of the prepared Financial Statements in accordance with Section 129 of the Local Government Act 1999. Council’s Audit Committee has reviewed the Statements at its meeting held on 21 August 2013. As Members will recall from previous years Council’s Auditors are not obliged to sign off on Council’s Financial Statements until they have received the following signed documentation from Council’s Audit Committee, Council and Management: • Management Representations • Certification of Auditor Independence • Certification of Financial Statements


The “Certification of Auditor Independence” is a declaration that states that to the best of Council’s knowledge Council’s Auditor is independent of Council’s operations, that is, Council has not used our Auditor to provide advice in relation to other Council matters. The “Certification of Financial Statements” is a declaration that the financial statements comply with the relevant legislation, present a true and fair picture of Council’s financial position and that the internal control measures implemented by Council provide reasonable reassurance that Council’s financial records are complete, accurate and reliable. Council’s Chief Executive Officer and Director Corporate Services are further required to provide a management letter providing further information in relation to the financial statements to Council’s Auditor prior to sign off on the final account. Members of the Committee may wish to provide further information in relation to items discussed at the meeting. The next meeting of the Committee is scheduled for Tuesday, 19 November 2013 at 4pm in the Council Chamber. The meeting will be followed at 7 pm by a combined workshop with Council to discuss the Long Term Financial Plan. The following attachments as provided to the Audit Committee have not been provided with this report due to having been provided to Council at previous meetings or as attachments to other reports within the agenda: Correspondence – Dean Newbery & Partners Management Response NRLE Minutes 6 August 2013 NRLE Draft Annual Report NRLE Year to Date 30 June 2013 (as presented NRLE Board meeting)


- Minutes 13 August 2013 - Minutes 21 August 2013 - Draft Financial Statements for Year Ending 30 June 2013 - Management Representation Letter - Certification of Independence - Certification of Financial Statements - Gaylor Professional Services Independent Statement - Extract of Regulations – Previous Section 5 LTFP - Local Government (Financial Management) Regulations - Internal Control Policy & Procedures - NRLE Profit & Loss 30 June 2013 - Training Flyers - Work Program


RECOMMENDATION MOVED CR SECONDED CR That the Minutes of the Audit Committee Meeting held on 13 August and 21 August 2013 are received and recommendations 2/14 – 8/14 are noted.

RECOMMENDATION MOVED CR SECONDED CR That Policy No. 64 – Internal Control Policy & Procedures (Version 9), as reviewed, is endorsed.

RECOMMENDATION MOVED CR SECONDED CR That the reports relating to the performance of the Naracoorte Regional Livestock Exchange, including the YTD Report, Profit & Loss as at 30 June 2013 and Draft Annual Report, are received and noted.

RECOMMENDATION MOVED CR SECONDED CR That the Draft Financial Statements pertaining to the operations of the Naracoorte Lucindale Council for the financial year ending 30 June 2013 are received and noted.


RECOMMENDATION MOVED CR SECONDED CR That the Chief Executive Officer, Helen Macdonald, is authorised to sign Council’s Certification of Auditor Independence acknowledging the following statement:-

“To the best of our knowledge and belief, we confirm that, for the purpose of the audit of the Naracoorte Lucindale Council for the year ended 30 June 2013, the Council’s Auditor, Dean Newbery & Partners, has maintained its independence in accordance with the requirements of the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 made under that Act. This statement is prepared in accordance with the requirements of Regulation 22(3) Local Government (Financial Management) Regulations 2011”.

RECOMMENDATION MOVED CR SECONDED CR That the Mayor, Erika Vickery and Chief Executive Officer, Helen Macdonald, are authorised to sign Council’s Certification of Financial Statements acknowledging the following statement:- “We have been authorised by the Council to certify the financial statements in their final form. In our opinion:

• the accompanying financial statements comply with the Local

Government Act 1999, Local Government (Financial Management) Regulations 2011 and Australian Accounting Standards.

• the financial statements present a true and fair view of the Council’s

financial position at 30 June 2013 and the results of its operations and cash flows for the financial year.

• internal controls implemented by the Council provide a reasonable

assurance that the Council’s financial records are complete, accurate and reliable and were effective throughout the financial year.

• the financial statements accurately reflect the Council’s accounting

and other records.”


ITEM 11 ITEMS RELATED TO THE NARACOORTE REGIONAL LIVESTOCK EXCHANGE

11.1

Naracoorte Regional Livestock Exchange Board

File Reference:


Strategic Outcome:

Progressive leadership – a well led and managed district supported by an ethical approach to managing infrastructure through the delivery of projects and services to the community

- Sustainable community finances and assets


In compliance with adopted budget


Compliance with Board Terms of Reference

Policy Implication:

Utilisation of waste water will need to meet with Environment Protection Authority (EPA) and Department of Health policies and guidelines.


Sustainable community finances and assets

Environmental Implication: Water resources and ecosystems are protected and restored


Effective community communication and engagement

REPORT

At its meeting held 6 August 2013, the NRLE Board resolved;

• That the Board endorse the annual report for presentation to the Audit Committee and Council

• That the NRLE contribute $500 to the Livestock Saleyards Association of Victoria to update the saleyards OHS manual

At its meeting held 25 June 2013, Council resolved; • That Council staff are authorised to call for expressions of interest for the lease

in relation to the Naracoorte Regional Livestock Exchange Canteen/Cafeteria located at Carters Road, Naracoorte for a period of three (3) years.

Expressions of Interest (EOI) were sought through advertisements in the Naracoorte Herald and by advising stakeholders at the NRLE. These closed on 9 August and two EOI were received to operate the canteen. The current lessee provided an EOI confirming their desire to negotiate a reduced fee for the lease.

Richard James NRLE Manager and Steve Bourne Director Planning, Environment & Community Development conducted interviews on 14 August and selected a suitable lessee to operate the canteen at the approved lease fee. A lease has been entered into between Council and Virginia Harvie and Joanne Moore for three years commencing 20 August 2013.



- NRLE Board minutes 6 August 2013

RECOMMENDATION MOVED CR SECONDED CR That the Minutes from the Naracoorte Regional Livestock Exchange Board Meeting held on 6 August 2013 are received.

ITEM

12

REPORTS FOR DECISION AND / OR DISCUSSION

12.1

Accessibility Working Group

File Reference:

Responsible Officer: Building Officer – Paul McRostie

Strategic Outcome:

An Inclusive Community


Nil


Disability Discrimination Act, Australian Standard 1428.1 Design for access and mobility

Policy Implication:

Nil


Improved access within the districts townships



Survey to be distributed to the public

At its May meeting, Grantley Simons made a presentation to Elected Members suggesting a focus on making the centre of town more accessible for people in a wheelchair. Mr Simons reported that people in gophers and wheelchairs are struggling to access the main street, and asked Council to help people with disabilities get around town, especially as Naracoorte is a centre for visiting medical specialists there are many people with disabilities visiting the town. Cr Bell suggested forming a Working Group to focus on improving access for people with disabilities. The Accessibility Working Group met on 22 July 2013. The working group is made up of representatives from Community Health, Longridge Retirement Home, the General public and Council. Members raised a number of issues which will require ongoing consideration. The highest priority was parking and issues relating to access to footpaths in the town centre. This has previously been raised by Cr Banning and an example of his suggestion is provided below.


Council has an allocation in its budget for 2013/14 for improving access. It is recommended that this be used to implement disabled access car parks and improving pedestrian access as demonstrated below.

The group also recommended that a survey be circulated seeking comments from the community on matters such as, accessible vehicle parking, footpaths / ramps, and access to Council and privately owned buildings etc. The results of this survey will be prioritised by the working group and will be presented to Council’s Strategic Asset Management Committee. Although discussed, privately owned buildings are beyond Council’s control until such time that upgrade work is proposed which will require a development application / approval for proposed work to be carried out on the premises. Council staff are able to provide advice to business owners prior to any upgrade work being carried out. The working group will meet every three months initially and then on an as required basis into the future.


- Accessibility survey

RECOMMENDATION MOVED CR SECONDED CR Council officers proceed to design and implement improvements to parking and pedestrian crossings in the CBD as highest priority taking into account working group priorities and as budget permits.


RECOMMENDATION MOVED CR SECONDED CR That Council officers undertake a survey of access issues within the Naracoorte Town Centre.

12.2

Volunteer Resource and Community Centre

File Reference:

Responsible Officer: Steve Bourne Director Planning Environment and Community Development

Strategic Outcome:

Sustainable community finances and assets


To be determined


Nil

Policy Implication:

Nil


Change in service provision



Community consultation on possible impacts

REPORT The Volunteer Resource Centre was established in 2005, utilising a small stone building on the Ormerod Street side of the council office car park. It was established as the front of house delivery point for the volunteer program, delivered through Naracoorte Lucindale Council across the Limestone Coast region. The level of funding has remained constant with no CPI increases, leading to an effective decline in available funds. The most recent three year agreement (signed July 2012) with the Australian Government funding partner has clear targets to meet and the annual report confirms these targets have been achieved. The Centre does not play a significant role in achieving these targets. The role of the Centre has changed over the years with the establishment of a Multicultural Resource Centre catering for the migrant section of our community. Initially, the Centre offered a front of house for Council but this has greatly reduced with several changes. The Volunteer Coordinator, Jan Bittner, is employed for 38 hours per fortnight on the funding to deliver the regional volunteer service. Jan moved into the Council offices in September 2012 and the Centre’s opening hours are restricted to 10-4 on Tuesdays and Thursdays, manned by two volunteers. These volunteers assist with a number of Council activities such as the Masters Games and Seniors Month. Areas for these volunteers to continue to support Council activities could be provided at the Visitor Information Centre, Library or Council offices.


The Centre receives a small number of enquiries when open and a small number of face to face enquiries. These could easily be dealt with at Council’s front office. The role of the Centre in delivering Council’s strategic goals is now limited. The continued use of the Centre for its current purpose restricts its use for more critical Council needs. Council has received correspondence from the Naracoorte Art Gallery requesting Council vacate the two rooms currently used for storage of Council records at the Gallery. The Gallery has plans to renovate and reinvigorate this part of the building. The Volunteer Resource and Community Centre is ideally located to be used for records storage and repurposing for this is a more appropriate use of Council infrastructure.

Risk assessment The following risks from Council’s organisational risk assessment are relevant to determining the future of the Volunteer Resource and Community Centre: • Lack of comprehensive and integrated Strategic, Financial and Asset

Management Plans leading to poor business decisions and adding to council's financial burden.

• Projects not driven by a business case, risk analysis and community interest creating unplanned financial burden >$50,000 per annum

RECOMMENDATION MOVED CR SECONDED CR That Volunteer Resource and Community Centre is closed.

12.3

Recreation and Sports Facilities Committee

File Reference:

39/10/4

Responsible Officers: Steve Bourne, Director Planning Environment and Community Development Phil Burton, Director Operations and Technical Services

Strategic Outcome:

A healthy and resilient community


To be determined depending of final approved plans


Nil

Policy Implication:

Nil


A healthy and active community through the provision of a range of recreational facilities.

Environmental Implication: Development of community open spaces to improve lifestyle opportunities


Community consultation as per Council policy


REPORT Council’s Open Strategy was adopted in September 2011. The Recreation and Sporting Facilities Committee has been implementing recommended actions and monitoring progress against the strategy. The strategy highlighted the opportunities for Council to establish a hierarchy of open space to ensure open space is provided and established in an appropriate and sustainable manner. A high priority in the plan is to: • Develop a Master Plan for Memorial Parklands / Oval that will consider the

diversity of use and set out a planned approach to sporting, community and environmental agendas.

The Recreation and Sporting Facilities Committee formed two subcommittees to develop concept plans for the Memorial Parklands and Market Square. Extensive community consultation was undertaken using direct mail out to neighbouring landholders, presentations to user groups and white boards placed within the respective parks. This information has been used to inform consultants engaged to prepare the attached plans. These concepts plans have been developed by Alice Leake (Memorial Parklands) and Bill Chandler (Market Square) reflecting community feedback and direction provided by the subcommittees and council officers. In accordance with Council’s policy on Community Land, community consultation needs to be undertaken prior to the finalisation and adoption of the plans for implementation. The plans do not commit Council to undertake all works immediately, but provide the basis for future budget allocations enabling work to be completed in a strategic and planned manner. Risk assessment The following risks from Council’s organisational risk assessment are relevant to the development of these draft concept plans. • Major assets lack long term plans to sustain them creating unplanned financial

burden • Projects not driven by a business case, risk analysis and community interest

creating unplanned financial burden >$50,000 per annum

The thorough planning based on consultation, and an assessment of constraints and opportunities, ensures the final plans will enable Council to implement with minimal risk. In addition to this, Council has engaged Bill Chandler to prepare concept designs for the section of creek walk along the duck pond near Park Tce. The upgrade of the creek walk through this area is in Council’s rolling three year works program and has a budget of $25,000 in 2013-14. The concept plans are attached and endorsement is sought for community consultation on these plans prior to commencing construction.


- Memorial Parklands concept plan - Market Square concept plan - Creek Walk concept plan


RECOMMENDATION MOVED CR SECONDED CR That under Council’s Public Consultation and Community Engagement Policy the concept plans for Memorial Parklands, Market Square and the Creek Walk are released for community consultation.

12.4

Proposed Road Name Change – Munns Road

File Reference:

20/26/-

Responsible Officer: Director Planning, Environment & Community Development – Steve Bourne

Strategic Outcome:

Best Practice & Compliance in Council Business Strategic Goal: Comply with all relevant legislation, standards and codes


Nil


Section 219 & 220 Local Government Act 1999

Policy Implication: C5.17 Street Naming Policy


Nil


Nil


Nil

REPORT In April 2010 Council resolved (421/10) to change the name of Johnsons Road to Munns Road. This change was recently implemented. Council has received a letter from Mr Lawrence Munn, Senior thanking Council and requesting consideration for the possible changing of the remaining length of this road which is known as Walla-Walla Road to Munns Road. Currently if entering the road via the eastern end it is known as Walla-Walla Rd and if entering from the western end Munns Road. A name change would impact rural addressing recently completed with 14 properties and 12 owners affected if the name was changed.


- Road Naming Policy - Letter from Lawrence Munn - Munns Rd – Walla-Walla Rd Map


RECOMMENDATION MOVED CR SECONDED CR That community consultation is undertaken under Council’s Public Consultation and Community Engagement Policy and in accordance with Council’s Road Naming Policy on the possible change of Walla Walla Road to Munns Road.

12.5

Community Recreation and Sport Facilities Program Grant 2013-14 – Memorial Parklands Fitness Trail

File Reference:

36/10


Strategic Outcome:

Prosperous Community • A sought after visitor destination Liveable Neighbourhoods • Preserve the rural atmosphere, open spaces

& natural resources Harmony & Culture • A healthy & resilient community


Council has allocated $60,000 in the 2013-14 budget. Of this, DPTI would contribute $30,000 (excl. GST) from the Community Recreation and Sport Facilities Program. Council needs to carry forward $30,000 of unspent capital budget from 2012-13.


N/A

Policy Implication:

N/A


Accepting the grant will enable Council to implement the first stages of the Memorial Parklands Master Plan which has been developed by the community.

Environmental Implication: Any development in the parklands will be in keeping with the environment that it is contained within.


The community has already been consulted as part of the annual business planning process as well as the development of the master plan. A subcommittee has been formed to provide input into this project scope.


REPORT In April 2013, Council submitted a project application under the Community Recreation and Sport Facilities Program. The project scope was to install new adult exercise equipment and construct pathways, lighting and signage to support the movement of people safely through Memorial Parklands in Naracoorte. The scope directly addressed the community feedback received in preparation of the parklands master plan. The project budget is a combination of $20,000 allocated for adult exercise equipment over two years plus a $10,000 allocation in 2012-13 for extending the paths in the parklands. All capital budgets would need to be carried forward to 2013-14 to fund this project.

Existing Exercise Equipment in Memorial Parklands

Council has been advised in writing that it has been successful with its application. (see letter from DPTI attached). Council is required to submit one half of the total project cost under this program. The funding is subject to Council entering into a Grant Agreement with the South Australian Government which will be provided to Council shortly. This agreement will need to be signed under common seal.


- Council’s Application for Community Recreation and Sport Facilities Program 2013-14 – April 2013 (excluding all attachments)

- Letter from the Minister of Recreation and Sport – Community Recreation and Sport Facilities Program 2013-14

RECOMMENDATION MOVED CR SECONDED CR That Council:

1. Accepts the Community Recreation and Sport Facilities Program grant of $30,000 (excl. GST) to establish an outdoor fitness trail at Memorial Parklands, Naracoorte; and

2. Authorises the CEO and the Mayor to affix the common seal to the funding agreement between the South Australian Government and Council.


12.6

Undergrounding Power Lines in Robertson St

File Reference:

R-17


Strategic Outcome:

Liveable Neighbourhoods A range of well-planned neighbourhoods and public space, designed with a strong sense of identity and place.


Council will need to commit to funding streetscape works in Robertson St in 2014-15.


N/A

Policy Implication:

N/A


Improvement to visual aesthetics and an important first step to the overall upgrade of Robertson St.

Environmental Implication: The removal of power lines will allow the planting of street trees in the future.


The community has been consulted on the concept plans for Robertson St earlier this year. Further consultation will occur as part of the annual business planning process.

REPORT Further to the report tabled at Council’s meeting in June 2013, Council has received a letter from the Power Line Environment Committee (PLEC) dated 15 July 2013 advising that they are seeking submissions for the next round of projects to be approved in December 2013 for construction between July 2014 and December 2014. Recent advice from PLEC representatives has suggested that Council is a likely candidate to receive funding in this program. To proceed with registration of interest, Council must prepare a formal submission including estimates of Council’s portion of works by October 2013. These works would include footpath and kerbing renewal, tree planting, stormwater drainage upgrades and service relocations in accordance with approved concept plans. Council must provide commitment to funding these works in order for PLEC to consider the submission for undergrounding power lines in Robertson St. This would require the funding of survey and design works in 2013-14 and construction in 2014-15. If successful, an application to PLEC for funding the undergrounding of power lines will enable Council to extend its planned capital expenditure to achieve the maximum community benefit through co-contributions. It is anticipated that this would be the first stage of the undergrounding and that future stages will be funded in a similar way with Council’s contribution being tied predominantly to the upgrading of the stormwater drainage network.


A further report will be prepared for Council once the application, including cost estimates, has been prepared.


- Letter from Power Line Environment Committee dated 15 July 2013

RECOMMENDATION MOVED CR SECONDED CR That Council officers proceed to prepare an application to the Power Line Environment Committee (PLEC) for the first stage of the undergrounding of power lines on Robertson St in accordance with the Robertson St concept plans and associated community feedback.

12.7

State Black Spot Program 2013-14 – Cadgee Rd, Mahoneys Rd and Higgs Rd Intersection

File Reference:

91/20/1


Strategic Outcome:

Safe and sustainable management of Community infrastructure.


Council has allocated $95,000 in the 2013-14 budget. Of this, DPTI would contribute $68,200 (incl. GST) from the State Black Spot Fund.


N/A

Policy Implication:

N/A


Accepting the grant and upgrading the Cadgee Rd, Mahoneys Rd and Higgs Rd intersection will improve road safety for all road users and hopefully prevent future serious injury or loss of life.

Environmental Implication: It is anticipated that some vegetation will need to be removed to facilitate the upgrade.


The community has already been consulted as part of the annual business planning process. As designs are developed, further consultation with stakeholders will occur directly.


REPORT In November 2012, Council submitted a project application under the Nation Building Black Spot Program (Federal) and the State Black Spot Program. The project scope was to upgrade the Cadgee Rd, Mahoneys Rd and Higgs Rd intersection approximately 3kms North from Naracoorte to address concerns identified in a previous road safety audit. Proposed works include: • Realignment of Mahoneys Rd to provide a "T" type intersection, • Seal the aprons of Mahoneys Rd and Higgs Rd, • introduce line marking, • removal and pruning of vegetation, • construct slip lanes, • widen and seal shoulders, • install advanced warning signage and raised retro-reflective pavement

markers, and • other related works including relocation of Telstra and realignment of fencing.

Location of Proposed Intersection Upgrade

Whilst unsuccessful under the Nation Building Black Spot Program, Council has been advised that it has been successful under the State Black Spot Program (see letter from DPTI attached). Council is required to submit one third of the total project cost under this program. A funding deed is required to be signed under common seal to accept the grant from the State Government. All funds must be expended by June 2014.


- Letter from DPTI – State Black Spot Program 2013-14



1. Accepts the State Black Spot Funding grant of $68,200 (incl. GST) for the upgrade of the Cadgee Rd, Mahoneys Rd and Higgs Rd intersection; and

2. Authorises the CEO and the Mayor to apply the common seal to the funding deed between the State Government and Council.

12.8

Boddingtons Rd West Project - Land Acquisitions

File Reference:

B - 24

Responsible Officer: Tom Krieger, Manager Technical Services

Strategic Outcome:

Provide a safe and integrated transport network.


A minor cost will be incurred to implement the road opening and closing process, and funds will need to be allocated from the Technical Services 2013-14 budget.


To comply with the Roads (Opening and Closing) Act 1991.

Policy Implication:

N/A


A safe road network that meets the needs of industry and the community.



Consultation process was carried out with all adjoining Landholders and Stakeholders through the process of planning and construction of this project. Signed agreements are in place between Council and the Landholders.

REPORT As part of Council’s 2011-12 capital works program, a 4.2 km section of Boddingtons Rd West was reconstructed. Through the survey and design process it was identified that portions of privately owned land were needed to be acquired to improve the road alignment. Council received correspondence from Westley Di Giorgio Solicitors & Conveyancers on 15 July 2013 (refer attached) requesting Council execute the consent to the vesting of allotments to create the alterations on Boddingtons West Road so that it can be lodged at the Land Titles Office.


The certificate of consent for the deposit of a plan of division requires Council’s common seal and must be signed by the Mayor and the Chief Executive Officer.


- Letter from Westley Di Giorgio Solicitors & Conveyancers - Request for Council Consent


1. Consent to the lodgement of the attached certificate of consent for deposit of plan of division with the Land Titles Office issued as a result of the Boddingtons West Rd land acquisition process between Council and adjoining Landholders

2. Council authorise the Chief Executive Officer and the Mayor to execute the required documents under the Naracoorte Lucindale Council common seal to effect the land division.

12.9

Community Consultation on Civil Works Projects

File Reference:

39/3


Strategic Outcome:

Progressive Leadership - A well led and managed district supported by an ethical approach to managing infrastructure through the delivery of projects and services to the community.


N/A


N/A

Policy Implication:

In accordance with Council’s Public Consultation and Community Engagement policy.


The community will be able to comment on project related information sooner rather than later.



Possibly extended community consultation timeframes.


REPORT As part of the annual business planning process, Council endorsed a budget which included a number of civil works projects as defined in the rolling three year works program (see Major Projects Status Report in separate agenda item). A large majority of these projects are planned, designed and constructed over a number of years. In the early stages, concept design plans are prepared and often community feedback is sought from relevant stakeholders before proceeding to full design. The purpose of consultation can be defined as: “The process of community consultation has been identified as a way of achieving better outcomes by attempting to address community views at the initial planning stage.” In the recent past, many of the concept plans have been brought to Council for endorsing prior to being released to the public. Whilst this provides a rigorous process for review it can add significant time delays to the delivery of major projects depending on the timing of Council meetings. Council typically allows three to four weeks for community consultation. This consultation period could be extended or the results brought back to Council earlier if Council endorsement of concept plans was not always required. As an alternative, concept designs could be endorsed by the project sponsor which is typically the CEO or one of the executive management team. Does Council wish for all concept plans for civil works projects to be presented to them for endorsement prior to being released for public consultation?

FOR MEMBERS’ DISCUSSION

12.10

Donation Report

File Reference:

30/7/-


Strategic Outcome:

• An Inclusive Community • A Creative & Artistic Community • Healthy & Resilient Community


Refer report below


Nil

Policy Implication:

C3.3 – Donations and Sponsorships


Provision of financial support to community organisations



Nil


REPORT Council’s Donation and Sponsorship Policy delegates authority to Council’s Director Corporate Services to assess requests for donations and approve certain applications subject to compliance with the following:- Charitable Organisations/Special Needs Groups

• Direct benefit to local community or local individuals – up to $1,000 • All other requests – up to $200

Community Organisations Direct benefit to local community – up to $1,000 Special Events Community events that have a direct benefit to local community – up to $1,000 Requests falling outside these criteria shall be presented to Council for decision. A donations report explaining decisions made is to be presented to the next available Council Meeting. Delegated authority only extends to expenditure within adopted budget constraints. COUNCIL’S DONATIONS BUDGET FOR 2013/2014 IS $3,000 YEAR TO DATE COMMITTMENT - $0 (excluding requests presented to today’s meeting) Lucerne Australia Financial Implication: to be determined (GL: 1409210) The correspondence advises that the 2013 Lucerne Australia Symposium “GM lucerne, friend or foe?” will be held in Bordertown in November 2013. Lucerne Australia is seeking support from a range of organisations to run this Event and invites Council to become a sponsor. There are three levels of sponsorship available: Gold - $4,000, Silver - $2,000 and Bronze - $1,000. Council Decision Required This request is outside Council’s Policy Guidelines; therefore a Council decision is required. St. Vincent De Paul Society Financial Implication: $to be determined (GL: 1409210) The correspondence advises that Council’s previous exemption of waste disposal fees of $3,000 (September 2012 meeting) to the Society towards the cost of disposing of refuse at the Naracoorte Transfer Station has been fully utilised. The correspondence further advises that the previous problem of unusable items being deposited at its shop, which it then has to dispose of at Council's Transfer Station has not stopped. The Society is asking Council to consider granting it further credit arrangements.


Since March 2012 Council has provided free disposal of waste to the value of $3,900 to the Society. Total waste disposal charges incurred by the Society from 1 July 2012 - 30 June 2013 are $4,444.30. At the time of writing this report the Society owes Council $1,221.15 in disposal fees. As Members would be aware, the Society installed CCTV in 2012. This installation was supported by Council’s Community Chest Program ($1,600). Unfortunately, based on an assessment of the waste disposal charges there is no evidence that this installation has had any impact on the disposal of unwanted or unusable goods at the Society. The Community is able to drop items at the Society at any time due to the drop off zone being an open access area. In some communities the Society’s premises are fully fenced with items only accepted when the centre is open. Council Decision Required This request is outside Council’s Policy Guidelines, therefore a Council decision is required. Letters of Appreciation Correspondence has been received from the following organisations expressing appreciation for Council’s financial support:- - Lucindale Chaplaincy Support Group - Christmas Party for Special Children

REFER TO ATTACHMENTS 12.10 - Correspondence – Lucerne Australia - Correspondence – St Vincent de Paul

RECOMMENDATION MOVED CR SECONDED CR That 1. The donation report is received; and 2. Sponsorship of $........... is provided to Lucerne Australia for the

Symposium to be held in Bordertown in November 2013.

RECOMMENDATION MOVED CR SECONDED CR That St. Vincent de Paul is granted exemption from fees to the value of $............... at the Naracoorte Transfer Station.


12.11

Report on the use of confidentiality orders

File Reference:

Responsible Officer: Governance and Communications Officer, Sally Klose

Strategic Outcome:


- Organisational Excellence - Effective community communication and

engagement Financial Implication:


Local Government Act section 90(2) and section 91(7)

Policy Implication:

Access to Council and Committee Meetings and Associated Documents (Policy 19)


Ensure transparency in Council’s responsibilities and decision making

Environmental Implication: Consultative Implication:

REPORT Council’s Access to Council and Committee Meetings and Associated Documents policies states that a report on the use of Local Government Act section 90(2), Meetings to be held in public except in special circumstances and section 91(7), Minutes and release of documents will be provided to Council annually. This supports the action under theme 5 of the Strategic Plan to “ensure transparency in Council’s responsibilities and decision making”. The report below will also be included in Council’s annual report as required under Schedule 4, clause 1(ga) of the Local Government Act 1999 During 2012-2013 there were: • 21 (4.12% of total resolutions) orders to move into confidence made under

section 90(2) • 14 (2.75% of total resolutions) orders made to retain reports, minutes and other

documents in confidence under section 91(7) • 9 orders remaining operative under section 91(7) as at 30 June • 3 orders from 2012-2013 were released • 6 orders from 2011-2012 were released and 1 order expired • 15 orders from 2010-2011 were released Below is table identifying the instances during 2012-2013 where sections 90(2) and 91(7) were utilised by Council.


Subject matter

Sub section of 90(3)

Number of occasions moved into confidence Section 90

Number of retention order on reports, minutes and/or

attachments Section 91(7)

Status as at 30 June 2013

Naracoorte Aerodrome Management Options

a 1 1 Expired

Establishment of Committee – Chief Executive Officer’s Performance

a 1 0 No order made

Naracoorte Town Hall Movie Proposal

k & d 2 2 Released May 2013

Unauthorised Development (674 / 0178 / 2012)

a 2 2 Retained in confidence

Development Assessment Panel Expressions of Interest

a 3 1 No order made 91(7)

Key Performance Indicators 2012/2013 for the Chief Executive Officer

a 1 0 No order made

Naracoorte Regional Livestock Exchange Management Board

d 1 0 No order made

Kerbside Waste Collection Contract

b 1 1 Retained in confidence

National Television and Computer Recycling Scheme

k 1 1 Retained in confidence

Investment / Community Service Opportunity


Review of the Contract Terms for the CEO

a 1 0 No order made

Consideration for Hardship – VG 6710961102

a 1 0 No order made

Street Sweeping and Associated Works Contract


Award of 201213-09 Pavement Line Marking Contract


Award of Contract 201213-10 Asphalt Surfacing


CEO Recruitment, Performance Review and Remuneration Committee


Lucindale Country Club a 1 1 Retained in confidence

RECOMMENDATION MOVED CR SECONDED CR That it is noted that Council has considered a report that relates to the use of Local Government Act section 90(2), Meetings to be held in public except in special circumstances and section 91(7) Minutes and release of documents for 2012-2013.


12.12

Internal review of Council actions

File Reference:


Strategic Outcome:


- Organisational Excellence - Effective community communication and

engagement Financial Implication:


Local Government Act section 270(8)

Policy Implication:

Access to Council and Committee Meetings and Associated Documents (Policy 19)




REPORT Section 270(8) of the Local Government Act requires a council, on an annual basis, to initiate and consider a report that relates to: (a) the number of applications for review made under section 270 (b) the kinds of matters to which the applications relate; and (c) the outcome of applications under this section; and (d) such other matters as may be prescribed by the regulations. During 2012-2013 there were no applications for review of decisions received. This will also be reported on in Council’s annual report as required under Schedule 4, clause 1(i) of the Local Government Act 1999.

RECOMMENDATION MOVED CR SECONDED CR That it is noted that Council has initiated and considered a report that relates to Section 270(8) of the Local Government Act for 2012-2013.


12.13

Freedom of Information Statement

File Reference:


Strategic Outcome:

PROGRESSIVE LEADERSHIP Organisational excellence


Nil


Freedom of Information Act 1991, section 9, Freedom of Information (General) Regulations 2002, regulation 5

Policy Implication:

Freedom of Information Statement

Community Implication: Ensure transparency in Council’s responsibilities and decision making


REPORT The Freedom of Information Act 1991 requires that Councils at intervals of not more than 12 months, cause an up-to-date information statement to be published in one or both of the following ways: (a) in the annual report of the agency; (b) at a website maintained by the agency. In the interests of transparency and accountability to the community the Information Statement has been published on Council’s website. Council in recent years had included its Information Statement in its Annual Report. As well as providing the Information Statement on Council’s website the following information has also been added: What is Freedom of Information What kind of documents can I access? Types of documents held by the Council How do I make an FOI application? Can I correct inaccurate documents about me? How long will it take to process my application? Will I have to pay? What happens if I'm dissatisfied? Who can help me with my FOI application? This information is available at: http://www.naracoortelucindale.sa.gov.au/foistatement


- Freedom of Information Statement

http://www.naracoortelucindale.sa.gov.au/foistatement


RECOMMENDATION MOVED CR SECONDED CR That as required under the Freedom of Information Act 1991, section 9, and Freedom of Information (General) Regulations 2002, regulation 5 Council has caused an up-to-date information statement to be published on its website.

12.14

Policy Review – Council Development Assessment Panel Complaint Handling Policy

File Reference:


Strategic Outcome:


- Organisational Excellence Financial Implication:


Sections 56A and 21A of the Development Act 1993

Policy Implication:

Council Development Assessment Panel Complaint Handling Policy





REPORT The schedule of monthly policy reviews continues with the Council Development Assessment Panel Complaint Handling Policy being reviewed this month. The draft policy has been reviewed to incorporate changes to the LGA Model Policy, to update the Public Officer and to update formatting so it is consist with Council’s other policies.


Council Development Assessment Panel Complaint Handling Policy


RECOMMENDATION MOVED CR SECONDED CR That Council adopts the tabled Council Development Assessment Panel Complaint Handling Policy.

12.15

Policy Review – Firearms Policy

File Reference:


Strategic Outcome:




Local Government Act 1999, Dog and Cat Management Act 1995, Firearms Act 1977, Firearms Regulations 2003, Summary Offences Act 1953, National Parks and Wildlife Act 1972,

Policy Implication:

Council “Safe Work Procedure - Use of Firearms”



Environmental Implication: •the lawful and humane destruction of animals, •undertaking permitted removal of protected species under the National Parks and Wildlife Act 1972


REPORT The schedule of monthly policy reviews continues with the Firearms Policy being reviewed this month. In the past this has been a Management Policy, therefore has not been adopted by Council. As policies are no longer differentiated between Council and Management policies this is the first time this policy has been presented to Council. The draft policy is an updated and more detailed version of the former Management Policy. The changes relate to: • A clearer purpose for the policy • Clearly stating when an Authorised Officer can use a firearm while on Council

duties • Clarifying how Authorised Officers are appointed and ensuring that a register of

Authorised Officers is maintained • Relating the policy to the Firearms Regulations 2008 and the Firearms Act 1977


The draft policy has been updated in consultation with the holder of the Corporate Licence holder (the General Inspector), Directors and the Chief Executive Officer.


- Draft Firearms Policy

RECOMMENDATION MOVED CR SECONDED CR That Council adopts the tabled “Firearms Policy”.

12.16

Policy Review – Election Signs

File Reference:


Strategic Outcome:




• Local Government Act, Local Government Act 1999 - Sections 221, 226, 227, 234, 235, 240.

• Local Government (Elections) Act 1999 - Sections 27, 28

• Development Act 1993 - Section 74

Policy Implication:

Election Signs Guidelines




REPORT The Local Government Association has reviewed and updated the Model Guidelines for the Control of Election Signs, in preparation for the coming Federal, State and Local Government Elections. The key issue is that the LGA has renewed its agreements with the owners of infrastructure on roads. Both the Department of Planning, Transport and Infrastructure and SA Power Networks have agreed to extend the agreements to cover the next round of Federal, State and Local Government Elections.


The changes to the contents of the Guidelines adopted by Council in July 2010 are minor, reflecting changes to the names of the entities with which the LGA has entered into agreements, a change to the responsible officer and updating contact details in section 7. Note that applications for consent to place electoral signs within the Council area will be given by officers under the Local Government Act 1999 delegations template using section 221 – Alteration of Road.


- Election Signs Guidelines

RECOMMENDATION MOVED CR SECONDED CR That Council notes the changes to the “Election Signs Guidelines”.

12.17

Delegations – Development Act 1993 and Development Regulations 2009

File Reference:


Strategic Outcome:



Nil


Section 44 of the Local Government Act

Policy Implication:

Delegations Register

Community Implication: Ensure transparency in Council’s responsibilities and decision making


REPORT Norman Waterhouse Lawyers has updated the delegations templates for delegations under the Development Act 1993 and Development Regulations 2008 to reflect legislative amendments.


The additions shown in red are: Paragraph number

Section number of the Act

Whether change is addition / amendment / deletion

Reason for change

12.6 35(6) Addition Legislative amendment 37A 56C Addition Legislative amendment 37A.1

56C(2) Addition Legislative amendment

37A.2 56C(10) Addition Legislative amendment 37A.3 56C(14) Addition Legislative amendment 37A.4 56C(15) Addition Legislative amendment 58.4A 15(7b) Addition Legislative amendment 104.0 Reg

101(a1) Addition New Regulations

Gazetted 104.1A Reg 101(4) Addition New Regulations

Gazetted 104.4 Reg 101(4) Amendment New Regulations

Gazetted 104.5 Reg 101(5) Amendment New Regulations

Gazetted 104A

Reg 102(2) Addition New Regulations Gazetted

Elected Members are reminded that it is a matter for Council to determine whether it will delegate some or all of the powers or functions contained in the template.


- Instrument of Delegation under the Development Act 1993 and Development Regulations 2008

RECOMMENDATION MOVED CR SECONDED CR 1. That Council revokes its previous delegations to the Chief Executive

Officer of those powers and functions under the Development Act 1993 and Development Regulations 2008.

2. In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the following Act and specified in the proposed Instruments of Delegation contained in Appendix 2 are hereby delegated on 27 August 2013 to the person occupying the office of Chief Executive Officer subject to the conditions and or limitations specified in the Schedule of Conditions in each Instrument of Delegation:

a. Development Act 1993 and Development Regulations 2008 (Appendix 2)

3. Such powers and functions may be further delegated by the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in each such proposed Instrument of Delegation.

4. That the Delegations Register adopted by Council on 26 March 2013 is

updated to reflected the new Instruments of Delegations under the: a. Development Act 1993 and Development Regulations 2008

(Appendix 2)


12.18

Carry Forward Projects

File Reference:

CSO


Strategic Outcome:

• Sustainable Community Finances and Assets • Organisational Excellence


Formal adoption of carried forward projects from 2012-13


Section 9, Local Government (Financial Management) Regulations, 2011

Policy Implication:

C1.13 - Budget Reporting and Amendment


Nil



Nil

REPORT As Members are aware each year there are a number of projects which are not complete as at the 30th June and are required to be “carried forward” into the new financial year. The following capital projects require the budget, or part budget, from 2012-13 to be carried forward to allow completion of the project in the current financial year: • Fifth Avenue (Frances) - $15,400 • Foster Street (Naracoorte) - $87,200 • Loveday Street (Naracoorte) - $50,500 • Second Street (Frances) - $5,800 • Ormerod Street - $231,200 • Bool Lagoon West (CUS) - $36,300 • Gordon Street Footpath (Naracoorte) - $119,000 • Fourth Street (Frances)(Unsealed to Sealed) – 10,700 • Butler Terrace (renewal) - $15,800 • Swimming Lake Change rooms - $4,300 • Memorial Oval Gym - $20,000 • Kerb – Old Caves Road - $15,000 • Resheet – Robertson Hd Line - $13,600 • Resheet – Maaoupe Road - $15,900 It is further requested that carry forwards of unexpended capital to the following projects to allow completion is approved: • Memorial Oval Gym - $10,000 (increasing total allocation, excluding grant

component, to $30,000) • Gordon/Loveday/Foster Street Project (Naracoorte) - $60,000 • Resheet – Lochaber South Road - $25,000 • CWMS Telemetry Upgrade - $20,000


The following contract commitment was in place as at 30 June (refer Note 15 of the Financial Statements) • Replacement of Vehicles - $65,000 (net spend)

The following projects require drawdown from reserve to allow completion of the project in the current financial year, income for these projects has been received in previous years:- • Safer Green Travel Project - $10,000 • Way2Go - $2,000 • Trails Project - $20,000 • Volunteer Training Fund - $4,900 The carry forward of unexpended operational budget is generally not encouraged, however, this year the following projects are recommended for carry forward: • Masters Games - $7,298 (balance of funds transferred to Council by the 2011

Community Committee. Council resolution requires this money to be expended in promoting & organising the 2014 Games)

• Records Management - $9,000 (request from Naracoorte Art Gallery to relocate Council’s records that are currently archived in the storage room at the back of the Gallery)

• Transport Master Plan - $47,000 (this project commenced in 2012-13) Following receipt of the Audited Financial Statements for 2012-13 these carry forwards will be included in Council’s first formal budget review for the current financial year.

RECOMMENDATION MOVED CR SECONDED CR That the report as presented is received and the allocations referred to are carried forward to the 2013-14 year to allow completion of the nominated projects.

12.19

Review of Membership of Community Recreation and Sports Facilities committee

File Reference:

Responsible Officer: Sally Klose, Governance and Communications Officer

Strategic Outcome:


Financial Implication: Statutory Implication:

Local Government Act 1999, section 41 – Committees

Policy Implication:

Council and Committees Meeting Code of Practice (policy 20)


Community Implication: Environmental Implication: Consultative Implication:

REPORT Due to the resignation of Councillor Bell from Council the following section 41 Committee has a vacancy for an Elected Member: Community Recreation and Sports Facilities committee The terms of reference for the Community Recreation and Sports Facilities committee states that the committee consists of between two (2) and four (4) Elected Members nominated by Council. With the resignation of Cr Bell the number of Elected Members on the Community Recreation and Sports Facilities Committee will be 3, therefore there is the option for one Councillor to join the committee. DOES COUNCIL WISH TO NOMINATE AN ELECTED MEMBER TO JOIN THE COMMUNITY RECREATION AND SPORTS FACILITIES COMMITTEE?

RECOMMENDATION MOVED CR SECONDED CR That Cr ……. is appointed to the Community Recreation and Sports Facilities Committee until November 2014.

ADJOURNMENT OF MEETING

MOVED CR SECONDED CR That the Council Meeting is adjourned at time, to be reconvened at the conclusion of the dinner break.

RECONVENING OF MEETING

MOVED CR SECONDED CR That the Council Meeting is reconvened at time.


ITEM

13

OFFICERS’ REPORTS FOR INFORMATION

13.1

Community Services Report

File Reference:

54/30, 54/21,41/2

Responsible Officer: Jan Bittner—Community Services Officer

Strategic Outcome:

An Inclusive community


Compliance with Council Budget


Nil

Policy Implication:

Nil


Support & Grow community Volunteering Engaging youth in decision making and community activities Facilitate community interaction through appropriate planning



Nil

REPORT Volunteer Resource Centre

The volunteer training program for 2013/14 has commenced with “Good Governance” workshops held in two centres in August. Volunteer referrals remain steady. Volunteer Coordinator Jan Bittner will be attending the National Volunteer Conference in Adelaide in early September. The Naracoorte Volunteer and Community Centre has been selected as a finalist in the Regional South Australian awards to be held in the Naracoorte Town Hall 30 October. Seniors Month The calendar of events has been finalised and widely distributed. The program is attracting good levels of interest with registrations and enquiries being handled through the Visitor Information Centre. YAC The Youth Week projects and Council’s partnership with the community was a finalist in “Community Partnerships” section of the Education Industry Awards, held recently in Mount Gambier.



13.2

Naracoorte Public Library

File Reference:

51/4

Responsible Officer: Paula Coventry – Library Manager

Strategic Outcome:

Provision of learning experiences for the community and enable lifelong learning opportunities




Nil

Policy Implication:

Nil


Major public amenity

Environmental Implication: Nil Consultative Implication: Nil

REPORT The circulation of items remains higher than last year at the Naracoorte Public Library as shown in the graph below.

In July, 7,140 items were borrowed which is an increase from 4,958 last year. In July 4,857 customers, an average of 200 per day, visited the library as well as 672 requests via phone, the web and email.

Many customers are reserving items themselves via the internet. To satisfy requests of our customers 412 items were received from around the state compared to 202 last year. In addition, 690 of our items were placed in transit to other libraries compared to 162 last year. In summary, twice as many boxes are being received and sent satisfying customer requests. Number of items borrowed from the Library

Library Manager, Paula Coventry, co-ordinated another Australian Broadcasting Commission Open Writing Workshop held in the Library. Members of our local writers group and recent work experience students were invited to attend. Sessions were conducted over two weeks with around nine interested participants at each event.

0

2000

4000

6000

8000

10000

12000

14000

16000

2013/14

2012/13

2011/12

2010/11


Numerous children enjoyed the school holiday activities conducted in the library over the two weeks. The story time sessions included enthusiastic audience participation. Various artistic creatures and designs were made from felt and old compact disks.

The latest Australian Public Libraries Statistical Report for 2011-12 is now available. Highlights from the report include: • Almost 181 million items were lent to 10 million members of Australia’s public

libraries. • Libraries received over 110 million customer visits annually, or more than 9

million per month. • Total expenditure on public libraries increased from $815 million in 2007-2008

to over $1.01 billion in 2011-2012, representing a 24% increase.


- Library Aug Council Report 2013 - Library year to date stats (2)


13.3

Town Hall Manager’s Report

File Reference:

Responsible Officer: Nigel Nisbett – Venues and Tourism

Strategic Outcome:

Strategic Goal : An inclusive, artistic and creative community.




Nil

Policy Implication:

Nil


Improve service delivery to the community.



Nil

REPORT NARACOORTE TOWN HALL Bookings 6 Attendance 451 Revenue $2,005.20 For the Month of July there was 1 Meetings, 2 Training, 1 Dinner and 2 Forums held at the Naracoorte Town.


Naracoorte Town Hall Bookings for 2013.

Naracoorte Town Hall Attendance for 2013.

June at the Naracoorte Town Hall saw a variety of events held. The start of the month began with the installation of the new Boiler for the air conditioner unit. This was installed by Below Zero which bought back some much needed heating at the hall. Normans Carpets also installed edging on the steps leading up to the meeting room during July which has made a huge difference in safety when walking up or down from the meeting room.

2013

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Normans also installed a new entrance mat at the front door. The old entrance had a metal recess with a changeable mat for wiping your feet which people often caught their shoes on. A larger entrance mat has been installed which has been set into the existing carpet eliminating this tripping hazard.

MacKillop Farm Management Group held a dinner at the hall during July and were so impressed that it will now become an annual event. The installation process for the Cinema began at the end of July with complete installation on track to be finished by the end of August. LUCINDALE MEMORIAL HALL Bookings 0 Revenue: $0.00 Lucindale Memorial Hall had no bookings for July.



13.4

Naracoorte Visitor Information Centre

File Reference:

Responsible Officer: Vicki Modistach, Tourism and Venues Coordinator

Strategic Outcome:

A sought after Visitor Destination




Nil

Policy Implication:


Encourage Visitors to “Stay Another Day”



REPORT The Visitor Information centre recorded 855 visitors for July, 71 email / phone enquiries taking the total to 926. There were 150 museum entries. With winter coming to end a steady increase of visitor numbers is expected. Comparing visitors to the VIC to numbers at the Naracoorte Caves, the rises and declines in visitor numbers are similar.

Naracoorte Caves Naracoorte VIC 08/09 42,563 12,617 09/10 42,614 12,825 10/11 43,418 14,940 11/12 42,509 13,557 12/13 13,026

We are starting to get some accommodation enquiries for next year’s South East Field Days and Naracoorte’s Masters Games. Brenten Kahl attended a presentation regarding the 2014 Tasting Australia event and an Events & Festivals Workshop hosted by the South Australian Tourism Commissions (SATC) Events Division. Below are Brenten’s reports on what information was delivered at both the sessions. Tasting Australia

Tasting Australia will be held in autumn 2014, from 27 April - 4 May 2014. The Creative Team behind Tasting Australia for 2014 is made up of; Maggie Beer, Simon Bryant and Paul Henry.

The theme for the 2014 event is “Origins” and the team is aiming to encourage people to think about where their food and wine is produced. The team has decided to split the concept of “origins” into three key themes and they are:-

• Land - produce, place and people (livestock; crops; flora; fauna; history) • Sea – produce, place people, and influence (fish; seafood; maritime climate;

culture)


• Air – produce, influence and method (method; curing; preserving; drying) The key objectives of the Tasting Australia event is to deliver a revitalised event that showcases the best that South Australia has to offer . The key concept is to stage events across the state that not only teaches visitors the importance of local produce but to also get them involved in the events. The South Australian Tourism Commission (SATC) and the creative team have yet to finalise all the elements that will make up the various events but plan to have it finalised by September 2013. Further information regarding Tasting Australia is available on the following link:- http://www.tasting-australia.com.au/home.htm Events & Festivals Industry Workshop The workshop outlined the key points that Councils and Event Managers are required to look at and implement from commencement of an event right through to the event’s conclusion and follow up.


13.5

General Inspector

File Reference:

Responsible Officer: Darren Callaghan General Inspector

Strategic Outcome:

Healthy Landscapes - Working together to protect and enhance our natural environment for the future.

- Contribute to sustainable land management practices


- Effective community communication and engagement




Occupational Health and Safety Comply with the Road Traffic Act 1961 Fire and Emergency Services Act Local Government Act 1999 Dog and Cat Management Act1995

Policy Implication:

Adhere to Council’s Policies and Procedures


Enhancing the quality of life for our community by encouraging health, wellbeing and Safety



Nil

http://www.tasting-australia.com.au/home.htm


REPORT DOGS Impounded: As at 31 July Council staff had impounded 16 dogs with all being returned to their owners. Attack: There has been a spate of dog attacks on a property on Martins Road, Naracoorte where a number of lambs were killed. The stock owner was informed that under Section 48 the Dog and Cat Management Act that: 48 – Power to protect persons or property from dogs (1) A person may lawfully injure or destroy a dog if the action is reasonable and

necessary for the protection of life or property (2) If a dog, unaccompanied by a person, is found in an enclosed paddock or other

enclosed place in which an animal is being farmed is confined, the owner or occupier of the place, or a person acting under the authority of the owner or occupier, may lawfully injure or destroy the dog.

A particularly vicious attack left 2 ewes being put down due to extensive injuries on Brown Street, Naracoorte. Council Animal Management Officers (AMO), Mr Ben Thomson and Mr Simon Smith attended the scene to investigate. A thorough search was conducted but yielded no result. Paw prints and bite marks suggested a large, powerful dog had inflicted the mauling. Council assisted with removal of the dead stock and will continue to investigate. Due to the increase in dog attacks on livestock over the last three months Council has purchased a large dog trap. The trap will be set and operated by Council’s AMOs only in areas where there has been previous attacks on livestock. Any dogs that are caught will be impounded until the owner can be located or held until the mandatory 72 hour holding period. At the end of the 72 hours the dog will either be rehomed or destroyed depending on the temperament of the animal. Barking: Ongoing issues with barking and wandering dogs in the Lucindale township were highlighted by local council staff. Complaints of a barking dog on Acacia Street led to Council AMO intervention. The owner being advised of his responsibilities and provided with options to abate the barking. The situation will continue to be monitored. RSPCA: The General Inspector was contacted by the RSPCA to inspect a dog breeding property East of Naracoorte, on inspection it was found that the animals were in very good condition and well cared for with a report back to the RSPCA stating the findings. STOCK Wandering: Three steers were reported out on the Riddoch Highway at the Bool Lagoon turn off South of Naracoorte by two members of the public. On arrival the stock had already been returned to the paddock. Council officers reported to the General Inspector that a steer was out on the Lucindale road and sheep out on Pinkerton Road. On both occasions the stock had been returned to their respective paddocks prior to the General Inspector arriving at the locations.


The Acting General Inspector was called to Krompa Road where a steer had been seen wandering. On attending NRLE staff were moving the beast down a laneway. It had apparently escaped from the NRLE the previous afternoon. The steer was recovered the following afternoon once it had settled down. The Acting General Inspector was asked to assist in returning a steer to its paddock on the Riddoch Highway by SAPOL. On attending found the owner moving the heifer South, against her boundary fence, towards property entrance. With 3 SAPOL units ensuring safe traffic flow the animal was returned to confinement. The incident is not the first in this location. Council will seek to recover costs. Two steers were reported wandering on the Wimmera Highway in the Rochow Wrays Road area East of Hynam. On attending the officer was unable to locate the beasts in the dark and foggy conditions. After numerous passes the search was called off. A steer was reported out on the Riddoch Highway 5 km north of Naracoorte by SAPOL, on arrival two SAPOL units were already at the location. Whilst attempting to place the steer in the paddock it jumped the fence and joined the mob. A mob of sheep were reported out on Pinkerton Road near Clover Crescent, on arrival no stock were located. Rooster: Council received a report from a resident with regard to a rooster doing what roosters do and that’s waking up the neighbourhood. The owner was contacted and the rooster taken care of. Goat: Two goats were reported wandering on Wheeler St; one goat was impounded with the other disappearing into the sunset. The goat was cared for by a Council employee until the owner contacted Council. ABANDONED VEHICLE The General Inspector placed a 24 hour towing notice on a vehicle that was left on Pinkerton Road, the owner was also notified. The vehicle was removed the following day. FIRE PREVENTION The Fire Prevention Officer along with Mr Steve Bourne, Director Planning, Environment and Community Development attended the Limestone Coast Bushfire Management Committee meeting on 22 July. The LCBMC has a statutory responsibility to prepare a regional bushfire management plan under the Fire and Emergency Services Act. An interim plan has been in place for some time and the process has commenced to review this. The Committee will complete a risk assessment using the National Emergency Risk Assessment Guidelines (NERAG) as a first step in developing the regional plan. This work is being duplicated by the Zone Emergency Management Committee and the LCBMC has sought clarification on each group’s roles to ensure efficient use of staff time involved in each process.



13.6

Development and Approval Statistics

File Reference:


Strategic Outcome:

Community Objective - Responsibly managing the natural and built environment to ensure its sustainability and diversity to the community

Community Objective - Facilitating economic prosperity, sustainable growth and employment throughout the district


Financially accountable and sustainable organisation


Compliance with relevant legislation

Policy Implication:

Compliance with Council’s policies & procedures


Nil

Environmental Implication: Natural environment protected and conserved


Nil


- Development Decisions - Development Report


13.7

Departmental Report – Operations and Technical Services

File Reference:

67/5

Responsible Officer:

Phillip Burton, Director Operations and Technical Services

Strategic Outcome:



N/A


N/A

Policy Implication:

N/A


N/A




N/A

REPORT Below is a summary of some of the key activities from the past month in the Operations and Technical Services Department: • The Gordon, Loveday and Foster St project has continued with paving of the

Uniting Church car park area using environmentally sensitive permeable paving to reduce demand on the downstream bore. This is a first for Naracoorte Lucindale Council and the success of it will be monitored closely. The new footpath on Gordon St is being constructed with a concrete plinth down one side to prolong the life of the asphalt.

New Permeable Paving

• National Tree Planting Day was successfully conducted in the North Parklands

Sports Centre. Approximately 300 native seedlings were planted by local schools as part of the event.

New Planting

• Council officers and the CEO met with ABP, DPTI and the Wattle Range Council

to discuss the current and future harvest of hardwood plantations from the Southern parts of the district. A number of local roads have been put forward for b-double commodity route with HML. ABP have advised that harvest operations will increase significantly over the coming years with more pressure being placed on the local and state road network.

• Patrol grading continued across the district as weather permitted. • Heavy rains and high winds in the month of August created a few unplanned

maintenance events but overall the stormwater drainage system performed very well.

• Public consultation on Butler Tce upgrade project was held in the Naracoorte Town Hall on 7 August 2013 with 16 guests in attendance. Some excellent


feedback was received and many questions answered from the public. The presentation and the notes from the session are on Council’s website.

• The Director Operations and Technical Services and the Governance and Communications Officer attended the Zone Emergency Management Committee and Bush Fire Hazard workshop for the South East on 13 August 2013. The workshop explored the potential impact of bushfire on the region and identified controls currently utilised to prevent and respond to this hazard. This is one of many regional workshops organised by SAFECOM to prepare a Zone Emergency Risk Management Plan.

• An independent assessment of Council’s asset management methodology for the revaluation of transport assets was conducted by Mr Richard Gayler on 30 July 2013. His report on findings was presented to the Audit Committee as well as the Strategic Asset Management Committee. Good progress has been made with the implementation of the new asset management system and a further follow up on long term financial planning is planned for late October.

• A number of Operations staff have commenced their Certificate IV in Horticulture. Staff already enrolled in the Certificate IV in Civil Supervision have almost completed their training.

• Council staff assisted DPTI staff from Adelaide on 1 August 2013 to assess the road safety of schools in Naracoorte participating in the Way2Go program. The program identifies what the inhibiting factors are for school children walking and cycling to school and through the aid of signage and education tries to develop safer routes to school.

• Road safety audits have been commissioned for a number of dangerous intersections in accordance with the 2013-14 works program including: Pinkerton/Caves, Church/McRae and Jones/Robertson. This work has been awarded to Tonkin Consulting.

• Landscape design of the creek walk near the duck pond in Naracoorte has been awarded to Bill Chandler and a draft plan has been received for comment.


13.8

Restricted Access Vehicle Approval Process

File Reference:

85/2


Strategic Outcome:



N/A


Road Traffic Act 1961

Policy Implication:

N/A


Appropriate transparency of decision making process for all applications.




All decisions made regarding restricted access vehicles will be made public through the Council meeting process.

REPORT From time to time, Council is in receipt of applications from operators of Restricted Access Vehicles (RAVs) to apply for access to new routes on Council’s local road network. Whilst the process for assessment and gazettal of new routes is managed by the Department of Planning Transport and Infrastructure (DPTI), as a road authority, Council is invited to provide comment on the application and either support or not support the application. The guidelines for route assessment of RAVs (see link below) explains that DPTI has a responsibility to minimise damage to the structural, safety and environmental integrity of the Local Government road system and that liaison with Local Government is critical to the process. Council has a role in the process in advising the Authorised Assessor and the Applicant as to the appropriateness of the use of RAVs along the proposed route. The guidelines state that to preserve the environmental integrity of the local government road network the Applicant must liaise with Councils involved prior to granting RAV access. Council may give a clearance to Gazette a road for RAVs and this may be subject to certain conditions. At a minimum, Council should consider the following impacts relating to the application: • Community safety issues; • Social issues; • Amenity impact issues; • Environmental issues; and • Local issues. Importantly, DPTI state that they will not, as a matter of policy, grant approval under section 161 of the Road Traffic Act for a RAV to travel on a Local Government road without Council clearance.


Current Route Assessment Process In recent times, Council clearance has been determined by technical staff with knowledge of the local road network. No delegation or sub-delegation for this part of the Road Traffic Act exists. It is proposed that the future process for obtaining Council clearance include a mandatory report from officers to Council seeking a decision from Council. The process by which clearances are managed for RAVs is going to change into the future as the National Heavy Vehicle Regulator (NHVR) takes effect from 1 October 2013. In summary, in July 2009, the Council of Australian Governments (COAG) agreed to establish a set of heavy vehicle laws that would apply consistently across all participating jurisdictions. That set of laws is known as the Heavy Vehicle National Law. The rules and regulations established under the Heavy Vehicle National Law in each participating jurisdiction will be administered by an independent body known as the National Heavy Vehicle Regulator (http://www.transport.wa.gov.au/mediaFiles/Freight_FS_NationalHeavyVehicleRegulator_.pdf). The new process flow chart for applications under the NHVR can be found at: https://www.nhvr.gov.au/files/lgprocessflow.pdf

http://www.transport.wa.gov.au/mediaFiles/Freight_FS_NationalHeavyVehicleRegulator_.pdf

http://www.transport.wa.gov.au/mediaFiles/Freight_FS_NationalHeavyVehicleRegulator_.pdf

https://www.nhvr.gov.au/files/lgprocessflow.pdf


Current applications lodged with Council for clearance and their status are given below: Applicant Roads Status ABP Various including: Coles

Spence Rd, Elad Rd, Coles Killanoola Rd, Charcutt Rd, Diagonal Road.

In discussion. Referred for route assessment.

Glen Carron Pty Ltd Railway Tce and High St, Frances

Seeking HML. Report to be presented to Council.

Glen Clyne Turnbulls, Butlers, Johnsons

Referred for route assessment.

Crane Transport Kingston Av, Naracoorte Referred for route assessment.

The Guidelines for Route Assessment for RAVs can be found here: http://www.sa.gov.au/upload/franchise/Transport,%20travel%20and%20motoring/Heavy%20vehicles%20and%20freight/PermitsOversize%20forms%20and%20applications/ROUTE_ASSESSMENT_0810.pdf Further, the RAV Route Assessment brochure explaining why it is necessary can be found here: http://www.dpti.sa.gov.au/__data/assets/pdf_file/0017/82061/Becoming_an_Assessor_for_RAV_routes.pdf


ITEM 14 PUBLICATIONS / DOCUMENTS / INFORMATION FROM OTHER BODIES

The following publications and documents or other information received during the past month are available for interested Members to view on request or by following the link:- • South Australian Recreational Fishing Guide • RDA Limestone Coast Monthly report June • RDA Limestone Coast Quarterly report April to June • RDA Limestone Coast Annual Report • SELGA minutes 2 August 2013

ITEM 15 MATTERS RAISED BY MEMBERS

15.1

QUESTIONS WITH NOTICE

Cr Schultz - The Mens Shed Committee is requesting whether Council would consider allowing the construction of a Mens Shed on community land. Is the North Parklands an appropriate site for a Mens Shed? REFER TO ATTACHMENT 15.1 Question with Notice

http://www.sa.gov.au/upload/franchise/Transport,%20travel%20and%20motoring/Heavy%20vehicles%20and%20freight/PermitsOversize%20forms%20and%20applications/ROUTE_ASSESSMENT_0810.pdf



http://www.dpti.sa.gov.au/__data/assets/pdf_file/0017/82061/Becoming_an_Assessor_for_RAV_routes.pdf

http://www.dpti.sa.gov.au/__data/assets/pdf_file/0017/82061/Becoming_an_Assessor_for_RAV_routes.pdf


15.2

MOTIONS WITH NOTICE

15.3

QUESTIONS WITHOUT NOTICE

15.4

MOTIONS WITHOUT NOTICE

ITEM 16 MATTERS THAT MAY BE CONSIDERED IN CONFIDENCE ITEM 17 MEETING CLOSURE

CLOSURE: Meeting closed at pm