notice of meeting - des moines area mpo · 2017. 11. 9. · community foundation, polk county and...

The established protocol for minutes of this meeting will be to list all attendees, and with each item on which a vote is conducted in the ordinary course in order to take formal action, those voting nay or abstaining will be identified by name. Any member who is absent from the meeting for any period of time during which a vote of the body is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the absence can be duly noted in the minutes. Roll Call votes will be taken as required by law or upon the request of any member that is approved by the chair, and the vote of each member for or against the proposition, or abstention, will be incorporated in the minutes or recorded on a separate sheet attached to the minutes.

The MPO receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of 1964. For more information or to obtain a Title VI Complaint form, visit www.dmampo.org/title-vi/ or call 515-334-0075.

NOTICE OF MEETING

Des Moines Area Metropolitan Planning Organization (MPO) Executive Committee

– 11:30 a.m., Thursday, November 8, 2017

Des Moines Area MPO Burnham Conference Room –

TENTATIVE AGENDA

1. Call To Order

2. VOTE: Approval of Agenda

3. VOTE: Approval of Meeting Minutes ......................................................................................................... Page 2 Approve the October 11, 2017, meeting minutes.

4. CONSENT and VOTE: Contracts and Expenses ........................................................................................... Page 5 5. REPORT and OPTIONAL VOTE: Calendar Year 2018 Meeting Dates ......................................................... Page 6

Report on the proposed meeting dates in Calendar Year 2018 for the MPO’s Transportation Technical Committee; consider approval.

6. REPORT and OPTIONAL VOTE: DART Federal Funding Transfer Request ................................................. Page 8 Report on DART’s request to transfer federal funding; consider approval.

7. REPORT and OPTIONAL VOTE: DART Memorandum of Understanding ................................................... Page 9 Report on updated MOU with DART; consider approval.

8. REPORT and OPTIONAL VOTE: Federal Fiscal Year 2018-2021 Transportation Improvement Program Amendment Request ................................................................................................................................ Page 10

Report regarding the City of Urbandale’s request to amend the Federal Fiscal Year 2018-2021 Transportation Improvement Program; consider approval.

9. REPORT: Draft Strategic Plan .................................................................................................................... Page 11 Update on the plan’s contents and efforts to finalize the MPO strategic plan.

10. REPORT: Safety Targets ............................................................................................................................ Page 12 Report and discussion on setting safety target for the MPO planning area.

11. INFORMATION: Calendar Year 2018 Nominating Committee ................................................................. Page 13 12. REPORT: Upcoming Events ...................................................................................................................... Page 14 13. VOTE: Approval of the MPO Agenda 14. Other Non-Action Items of Interest to the Committee 15. Next Meeting Date – December 13, 2017, at 11:30 a.m. 16. Adjournment

© FY 2018 Des Moines Area Metropolitan Planning Organization Please call (515) 334-0075 to obtain permission for use.

AGENDA REPORT EXECUTIVE COMMITTEE

November 2017

Item No. 3

ISSUE: Approval of Meeting Minutes

VOTE: Consider approval of the October 11, 2017, MPO Executive Committee meeting minutes. BACKGROUND:

The minutes of the October 11, 2017, MPO Executive Committee meeting are included on the following pages.

RECOMMENDATION:

Approve the minutes of the October 11, 2017, MPO Executive Committee meeting. STAFF CONTACT:

Tracey Deckard, [email protected] (515) 334-0075

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mailto:[email protected]


MEETING MINUTES

Des Moines Area Metropolitan Planning Organization (MPO)

Executive Committee

11:30 a.m., Wednesday, October 11, 2017

Des Moines Area MPO | Mead Conference Room

The MPO Executive Committee held a meeting at 11:30 a.m. on October 11, 2017, in the MPO Conference

Room. Before the meeting, the MPO staff emailed agenda packets to the MPO Executive and members on

October 7, 2017. In addition to these published tentative minutes, there also may be additional

meeting notes on file with the MPO staff that are public records and available upon request as

provided by law. These tentative minutes reflect all action taken at the meeting.

Executive Members Present:

Steven Gaer | City of West Des Moines

Ruth Randleman | City of Carlisle

Joe Gatto | City of Des Moines

Chris Coleman | City of Des Moines

Angela Connolly | Polk County

Tom Hockensmith | Polk County

Mike Clayton | IDOT

Executive Members Absent:

Tom Armstrong | City of Grimes

Others Present:

Scott Brennan |MPO General Counsel

Clifford Leonard

Staff Present: Todd Ashby | Executive Director

Dylan Mullenix | Assistant Director

Zach Young | Principal Planner

Andrew Collings | Senior Planner

Mike Armstrong | Senior Planner

Tracey Deckard |Office Manager

Gunnar Olson | Communications Manager

Allison Riley | Intern

1. Call to Order

MPO Vice-Chair Steve Gaer called the October 11, 2017, meeting to order at 11:29 a.m.

2. Approval of Agenda MOTION: A motion was made to approve the October 11, 2017, Des Moines Area Metropolitan Planning

Organization Executive Committee meeting agenda.

MOTION CARRIED

3. Approval of Meeting Minutes MOTION: A motion was made to approve the September 13, 2017 Des Moines Area Metropolitan

Planning Organization Executive Committee meeting minutes with revisions.

MOTION CARRIED

4. Contracts and Expenses

Executive Director, Todd Ashby presented. Gene Meyer from Capital Crossroads is requesting financial support

in the amount of $25,000 as a partnership between the Greater Des Moines Partnership, United Way, The

Community Foundation, Polk County and the MPO. Discussion ensued.

MOTION: A motion was made to table this item until the MPO Strategic Plan is in place and allow time to

schedule a meeting with Capital Crossroads and the Greater Des Moines Partnership.

MOTION CARRIED

5. Federal Grant Applications for Des Moines Transload Facility Staff presented. Discussion ensued.

MOTION: A motion was made approving the MPO to submit grants to both TIGER and INFRA for the Des

Moines Transload Facility.

MOTION CARRIED

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6. Federal Fiscal Year 2018-2021 Transportation Improvement Program (TIP) Amendment Request Staff presented.

MOTION: A motion was made to approve the requested revisions made by the City of Grimes to the FFY 2018-

2021 TIP.

MOTION CARRIED

7. Strategic Plan Update Staff presented. Report and discussion only.

8. Federal Fiscal Year 2022 Surface Transportation Block Grant (STBG) Program Schedule Staff presented. Report and discussion only.

9. Federal Legislative Agenda for Annual D.C. Trip Staff presented. Report and discussion only.

10. Upcoming Events Staff presented. Information only.

11. MPO Agenda The MPO Policy Agenda was approved.

12. Other Non-Action Items Executive Director discussed HR 3354 and potential issues with this bill. The MPO will be sending out letters to

representatives voicing concerns.

Vice Chair Steve Gaer discussed the Regional Water Initiative status.

Executive Director announced that the MPO received several APA awards.

13. Next Meeting Date November 8, 2017 at 11:30 a.m.

14. Adjournment Hearing no objection to the contrary, Chair Tom Armstrong adjourned the meeting at 12:12 p.m.

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November 2017

Item No. 4 ISSUE: Contracts and Expenses

Consent and VOTE: Consider approval of the following expenses in accordance with the MPO’s proposed policies and procedures regarding contracts and expenses.

ITEMS:

Speaker Series/ Professor Donald Shoup – Total $8,000 (speaker fee/travel) Co-sponsored with Kum & Go, JSC Properties and Christensen Development- $3,500 MPO Portion - $4500

Transit Funding Study Contribution - $5,000 contribution to the Greater Des Moines Partnership to support the development of the Des Moines Transit Funding Study.

RECOMMENDATION:

Approve payment for the above referenced items.

STAFF CONTACT: Tracey Deckard, [email protected]

(515) 334-0075

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November 2017

Item No. 5

ISSUE: Calendar Year 2018 Meeting Dates

REPORT and OPTIONAL VOTE: Report on the proposed meeting dates in Calendar Year 2018 for the MPO’s Transportation Technical Committee; consider approval.

BACKGROUND:

The MPO staff annually issues a proposed MPO meeting schedule for the upcoming calendar year. The MPO is required to issue its upcoming meeting dates to comply with the State of Iowa’s Open Meetings Law. MPO staff asks for feedback on any known conflicts with the proposed schedule. Included, immediately following, is the proposed Calendar Year 2018 MPO meeting schedule.

RECOMMENDATIONS:

Approve the meeting dates for Calendar Year 2018.

STAFF CONTACT:

Tracey Deckard, [email protected]; (515) 334-0075.

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MPO COMMITTEE 2018 MEETING DATES

TTC COMMITTEE EXECUTIVE COMMITTEE POLICY COMMITTEE

Thursday, January 4 Wednesday, January 10 Thursday, January 18

Thursday, February 1 Wednesday, February 7 Thursday, February 15

Thursday, March 1

Wednesday, March 7 **No Meeting

Thursday, April 5 Wednesday, April 11 Thursday, April 19

Thursday, May 3 *Wednesday, May 16 Thursday, May 17

Thursday, June 7 Wednesday, June 13 Thursday, June 21

*Thursday, July 12 Wednesday, July 18 **No Meeting

Thursday, August 2 Wednesday, August 8

Thursday, August 16

Thursday, September 6 Wednesday, September 12 Thursday, September 20

Thursday, October 4 Wednesday, October 10 Thursday, October 18

Thursday, November 1 Wednesday, November 7 *Thursday, November 8

Thursday, December 6 Wednesday, December 12 **No Meeting

*Meeting date change

**MPO Executive and Policy Committee approved the elimination of Policy meetings in March, July and December

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November 2017

Item No. 6 ISSUE: DART Federal Funding Transfer Request

REPORT and OPTIONAL VOTE: Report on DART’s request to transfer federal funding; consider approval. BACKGROUND:

DART annually submits a request to the MPO to transfer Surface Transportation Block Grant (STBG) Program funds from the Federal Highway Administration to the Federal Transit Administration and into DART’s FTA grant.

DART’s letter requesting the transfer is located on the MPO’s website (click to access). Following the MPO’s approval at the November meeting, staff will send a letter to the Iowa Department of Transportation’s Office of Public Transit requesting that DART expend $1,000,000 in STBG funds in Federal Fiscal Year 2018.

RECOMMENDATION:

Recommend that the MPO approve DART's request for the transfer of $1,000,000 in STBG funds to expend in Federal Fiscal Year 2018.

STAFF CONTACT:

Zach Young, [email protected]; (515) 334-0075.

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https://dmampo.org/wp-content/uploads/2017/10/2018-STP-Transfer-Letter-for-MPO.pdfmailto:[email protected]



November 2017

Item No. 7 ISSUE: DART Memorandum of Understanding

REPORT and OPTIONAL VOTE: Consider approval of an update to the memorandum of understanding between the MPO and DART regarding transit planning activities.

BACKGROUND:

The MPO and DART maintain a memorandum of understanding (MOU) regarding transit planning activities in the region. The most recent version of the MOU was signed in February 2013. An update to this MOU was recommended by the Federal Transit Administration during the MPO’s 2017 quadrennial certification review to reflect new performance measure requirements and other changes to federal transportation planning requirements instituted with the passage of the latest federal transportation authorization bill, the FAST Act. A draft of the updated agreement is included on the MPO website (click to access).

RECOMMENDATIONS:

Recommend that the MPO approve the updated MPO-DART MOU. STAFF CONTACT:

Dylan Mullenix, [email protected]; (515) 334-0075.

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https://dmampo.org/wp-content/uploads/2017/10/MPO-DART-MOU-update.pdfmailto:[email protected]



November 2017

Item No. 8 ISSUE: Federal Fiscal Year 2018-2021 Transportation Improvement Program Amendment Request

REPORT and OPTIONAL VOTE: Consider approval of the City of Urbandale’s request to amend the Federal Fiscal Year 2018-2021 Transportation Improvement Program.

BACKGROUND:

The City of Urbandale has requested the following revisions to the Federal Fiscal Year 2018-2021 Transportation Improvement Program (FFY 2018-2021 TIP): Sponsor: City of Urbandale

Project: On 86th Street: Aurora Avenue to the north ramps of the I-35/80 interchange Federal Aid Amount: $500,000 Total Cost: $2,000,000 Type of Funding: STBG TIP Projects Modifications: None necessary, no change in project funding requested Change: Change project description to “On 86th Street: Aurora Avenue to the north Urbandale Corporate Limit (approx. 380’ north of Northpark Drive).

Maps showing the location of the projects are available on the MPO website (click to access). The MPO staff notes that amendments to the TIP are subject to the approval of the MPO and a public comment period. The public will have a chance to comment at the November 16, 2017, Policy Committee meeting.

RECOMMENDATION:

Recommend approval of the requested revisions to the FFY 2018-2021 TIP.

STAFF CONTACT:

Andrew Collings, [email protected] (515) 334-0075

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https://dmampo.org/wp-content/uploads/2017/10/Urbandale-TIP-Amendment.pdfmailto:[email protected]



November 2017

Item No. 9 ISSUE: Strategic Plan Update

REPORT: Update on the status of developing the MPO’s strategic plan.

BACKGROUND:

The MPO Policy Committee agreed in 2016 to develop the first strategic plan for the organization. The MPO retained the services of State Public Policy Group and appointed a steering committee to lead the plan’s development. The steering committee has met monthly since February. At its September 26th meeting, the Steering Committee voiced their support for the draft plan and asked for the following steps to be taken:

Review and commend of the plan by MPO staff; Review and commend of the plan by the MPO Technical Committee; and, A survey of member communities to identify priorities from the plan’s proposed

strategies.

At its October meeting, the MPO Executive Committee requested that MPO member governments review the draft MPO Strategic Plan and help prioritize the plan’s implementation. The plan could be voted on by the Policy Committee as early as November 16.

To help prepare for implementing the plan, staff prepared a short survey, emailed to the chief executive of each member community on October 23rd, that asks each MPO member government to rank the plan’s goals and strategies. Survey responses (one per member community) are due back by Monday, November 6. The draft plan is available for review here: https://dmampo.org/strategic-plan/ Staff will update the Executive Committee on comments received at the November meeting.

RECOMMENDATION: None. Report and discussion only.

STAFF CONTACT:

Todd Ashby, [email protected] (515) 334-0075.

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https://dmampo.org/strategic-plan/mailto:[email protected]



November 2017

Item No. 10 ISSUE: Safety Targets

REPORT: Report and discussion on setting safety target for the MPO planning area.

BACKGROUND:

In accordance with performance measure and performance-based Engineering rule-making as outlined in MAP-21 and the FAST Act, the MPO is working to develop safety performance targets for the 2014-2018 time period. In September 2017, MPO staff provided an overview of the most recent crash statistics and trends in the Safety of Our Streets report. The report included the Iowa DOT safety targets set in August 2017. Based on discussion at the Technical, Executive, and Policy Committee meetings, there was agreement that the Des Moines Area MPO would set its own safety performance targets, rather than support the state targets, as allowed under rule-making.

RECOMMENDATION:

None. Report and discussion only.

STAFF CONTACT:

Marcus Coenen, [email protected] (515) 334-0075

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https://dmampo.org/wp-content/uploads/2013/06/2016-Crash-Report-09062017.pdfmailto:[email protected]



November 2017

Item No. 11 ISSUE: Calendar Year 2018 Nominating Committee

INFORMATION: Announcement of Calendar Year 2018 Nominating Committee

BACKGROUND:

The MPO Chair traditionally appoints two MPO Policy representatives to serve on the annual Nominating Committee to prepare a slate of candidates for the upcoming calendar year. The Nominating Committee will present its recommended slate of candidates at the MPO January meeting and will accept nominations from the floor. The MPO will then vote on officers, with the Calendar Year 2018 Officers assuming their responsibilities at the February meeting.

RECOMMENDATION:

None. Information only. STAFF CONTACT:

Dylan Mullenix, [email protected] (515) 334-0075

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November 2017

Item No. 12 ISSUE: Upcoming Events

REPORT: Report on upcoming events of regional interest.

BACKGROUND:

Staff will highlight upcoming events, trainings and other opportunities of interest to representatives of MPO member governments.

RECOMMENDATION:

None. Report and discussion only. STAFF CONTACT:

Gunnar Olson, [email protected] (515) 334-0075

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notice of meeting - des moines area mpo · 2017. 11. 9. · community foundation, polk county and...

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