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ECM 635055 Local Government Association of South Australia
Notice of Meeting
Notice is hereby given that a meeting of the LGA Executive
Committee will be held on
Thursday 11 February 2016 at 12.00noon
Boardrooms at Local Government House
148 Frome Street, Adelaide
A light lunch will be provided.
Please advise Danielle Bailey (8224 2022) asap if you require teleconference arrangements.
Matt Pinnegar
Chief Executive Officer
5 February 2016
LGA Executive Committee Meeting Agenda
Thursday 11 February 2016
12.00 noon
Boardrooms
Local Government House
148 Frome Street, Adelaide
Minutes and agendas can be downloaded from www.lga.sa.gov.au under the
‘About the LGA’ menu.
ECM 635055 Local Government Association of South Australia
Executive Committee Members
LGA President
President Mayor Dave Burgess
Immediate Past President
Mayor David O’Loughlin
Vice Presidents
Mayor Ann Ferguson OAM
Mayor Peter Hunt
Mayor Lorraine Rosenberg
Cr Jill Whittaker
Advisor
Chief Executive Officer
Matthew Pinnegar
(No voting rights)
ECM 635055 Local Government Association of South Australia
Agenda
1. Welcome, Present & Apologies ...................................................................................... 5
1.1 Present ............................................................................................................................. 5
1.2 Apologies Received: ......................................................................................................... 5
2 Minutes of Previous Meeting .......................................................................................... 5
2.1 Minutes of the LGA Executive Committee meeting held on 17 December 2015 ................ 5
2.2 Resolutions and Actions from LGA Executive Committee Meeting - 17 December 2015
....................................................................................................................................... 11
2.3 Business Arising From the Minutes ................................................................................. 15
3 Invited Guest Speakers ................................................................................................. 15
4 Confidential Items .......................................................................................................... 16
Guideline for Management of Confidential Items for LGA Meetings ................................ 16
4.1 LGA CEO Key Performance Indicators - Grounds for entering into confidence ............... 17
4.2 Key Projects - Grounds for entering into confidence ....................................................... 18
5 Items for Discussion ...................................................................................................... 19
5.1 2016 Ordinary General Meeting (OGM) Agenda Items ................................................... 19
5.2 Proposal to hold Board and SAROC meetings in Coober Pedy ...................................... 22
6 Nominations to Outside Bodies .................................................................................... 24
6.1 Nominations to Outside Bodies - South Australian Meat Food Safety Advisory Committee
....................................................................................................................................... 24
7 Late Items ....................................................................................................................... 27
8 Any Other Business ....................................................................................................... 27
9 Next Meeting .................................................................................................................. 27
10 Close ............................................................................................................................... 27
LGA Executive Committee Meeting Agenda - 11 February 2016 - 4 of 28
ECM 635055 Local Government Association of South Australia
1. Welcome, Present & Apologies
1.2 Apologies Received:
Mayor Rosenberg
2 Minutes of Previous Meeting
2.1 Minutes of the LGA Executive Committee meeting
held on 17 December 2015
Minutes of Previous Meeting
To: LGA Executive Committee
From: Chief Executive Officer
(Contact – Danielle Bailey, Executive Assistant)
Key Result Area: 4. Continuously improving the governance of the LGA and
related Local Government enterprises.
Strategy: 4.A. Effectively support and streamline the operations of LGA
Committees, and the conduct of Ordinary General Meetings and
Annual General Meetings.
Annual Priority: 4.1 Undertake a review of executive support, meeting schedules
and other administrative arrangements for the LGA Board,
SAROC, MLGG and other LGA Committees, making
improvements when appropriate.
ECM: 634866 Attachment: 634154
Recommendation
That the LGA Executive Committee confirmed as an accurate record the minutes of
the meeting held on 17 December 2015.
Discussion
The public minutes of the LGA Executive Committee meeting held on 17 December 2015
are attached and the confidential minutes are contained within the confidential agenda.
Attachment
LGA Executive Committee Meeting Agenda - 11 February 2016 - 5 of 28
Draft Minutes of the LGA Executive Committee Meeting held on 17 December 2015
ECM 634154 Local Government Association of South Australia 1
Minutes of the LGA Executive Committee Meeting Held On Thursday 17 December 2015 in the Private Dining Room at the Seven Stars Hotel, 187 Angas Street, Adelaide
at 12.00noon
1 Welcome, Present & Apologies
1.1 Present
The President welcomed members to the meeting. Mayor Dave Burgess President Mayor Ann Ferguson OAM Vice President – country Mayor Peter Hunt Vice President – country Mayor Lorraine Rosenberg Vice President – metropolitan Cr Jill Whittaker Vice President – metropolitan LGA Secretariat: Matt Pinnegar Chief Executive Officer Kathy Jarrett Executive Director Corporate & Member
Services Lisa Teburea Director Planning & Development Danielle Bailey Executive Assistant (Minutes)
1.2 Apologies
Apologies were received/noted from: Mayor David O’Loughlin Immediate Past President
2 Minutes of Previous Meeting
2.1 Minutes of the LGA Executive Committee meeting held 15 October 2015
Moved Mayor Rosenberg Seconded Mayor Ferguson that the minutes, including the confidential resolutions, of the meeting held on 15 October 2015 be confirmed as an accurate record.
Carried
2.2 Resolutions and Actions from LGA Executive Committee Meeting - 15 October 2015
Moved Mayor Rosenberg Seconded Cr Whittaker that the LGA Executive Committee notes progress with resolutions resulting from previous meetings.
Carried
LGA Executive Committee Meeting Agenda - 11 February 2016 - 6 of 28
Draft Minutes of the LGA Executive Committee Meeting held on 17 December 2015
ECM 634154 Local Government Association of South Australia 2
2.3 Business Arising from the Minutes
Nil.
3 Invited Guest Speakers
Nil.
4 Confidential Items
4.1 LGA CEO Key Performance Indicators
Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee: 1. resolves to consider Agenda Item 4.1 - LGA CEO Key Performance Indicators
in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.1 is information that could unreasonably disclose the personal affairs of a person, living or dead; and
2. orders all observers at the meeting, with the exception of LGA CEO Matt Pinnegar and Executive Assistant Danielle Bailey be excluded from attendance at the meeting for Agenda Item 4.1 - LGA CEO Key Performance Indicators.
Carried Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.1 - LGA CEO Key Performance Indicators in confidence resolves to retain the report and resolution in confidence indefinitely in relation to this matter because it contains information that could unreasonably disclose the personal affairs of a person, living or dead
Carried
4.2 Establishment of an LGA Audit Committee
Moved Mayor Rosenberg Seconded Mayor Ferguson that the LGA Executive Committee:
1. resolves to consider Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.2 is information that could unreasonably disclose the personal affairs of a person, living or dead; and
2. orders all observers at the meeting, with the exception of LGA CEO, Matt Pinnegar; Executive Director – Corporate & Member Services, Kathy Jarret; Director Planning & Development, Lisa Teburea; and Executive Assistant, Danielle Bailey, be excluded from attendance at the meeting for Agenda Item 4.2 – Establishment of an LGA Audit Committee.
Carried
LGA Executive Committee Meeting Agenda - 11 February 2016 - 7 of 28
Draft Minutes of the LGA Executive Committee Meeting held on 17 December 2015
ECM 634154 Local Government Association of South Australia 3
Moved Cr Whittaker Seconded Mayor Ferguson that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence resolves to:
1. retain the report and resolution in confidence until the Audit Committee is announced because it contains information that could unreasonably disclose the personal affairs of a person, living or dead; and
2. retain the attachment indefinitely. Carried
4.3 LGA Schemes – Market Testing Project Plan
This item was withdrawn pending further work. Executive Director Corporate & Member Services, Kathy Jarrett, will circulate information to the Executive Committee out of session and present a report to the LGA Board in January 2016.
5 ITEMS for DISCUSSION
5.1 Strategic Plan Process
LGA CEO, Matt Pinnegar provided a verbal update. The LGA Executive Committee provided feedback that they approve of the direction of the Key Initiatives. Moved Mayor Rosenberg Seconded Mayor Hunt that the LGA Executive Committee:
1. notes the report; 2. receives a verbal update; and 3. provides feedback on the draft LGA Strategic Plan Key Initiatives and
Strategies. Carried
5.2 Local Government Research and Development Scheme
Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee:
1. notes the report; 2. approves the publication of the Local Government Research &
Development Scheme 2016 Annual Business Plan; 3. requests that the LGA Secretariat emails Board Members seeking
nominations for the Local Government Research & Development Scheme Advisory Committee;
4. approves funding for a three-year project, for annual revision of the Model Financial Statements of $26,300 in 2015-16 (subject to a 3% increase in each of the two following years); and
5. approves funding of $150,000 for Local Government awareness raising in 2015-16 and the allocation of unspent funds (approx. $25,000) from the 2014-15 awareness project in accordance with the long-term plan adopted by the Board in March 2014.
Carried
LGA Executive Committee Meeting Agenda - 11 February 2016 - 8 of 28
Draft Minutes of the LGA Executive Committee Meeting held on 17 December 2015
ECM 634154 Local Government Association of South Australia 4
5.3 Rate Capping Update
LGA CEO provided a verbal update. Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee:
1. notes the report; 2. reconfirms its rejection of the rate capping policy of the State Opposition;
and 3. requests the LGA President and CEO seek to meet with Mr Steven
Marshall MP regarding the Liberal Party rate capping policy. Carried
5.4 LGA Submission on the Local Government Elections Discussion Paper
Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee defers this matter to the January 2016 LGA Board meeting.
Carried
5.5 LGA Submission to Parliamentary Inquiry in to Waste Management
Moved Cr Whittaker Seconded Mayor Hunt that the LGA Executive Committee: 1. notes the report; and 2. endorses the attached submission to the parliamentary inquiry in to the
waste management industry in South Australia. Carried
5.6 Audit Management Letter
Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee notes the report.
Carried
6 NOMINATIONS TO OUTSIDE BODIES
6.1 Industrial Relations Consultative Council
Cr Whittaker declared an interest and left the room. Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee forward a panel consisting of:
Cr Jill Whittaker (Campbelltown);
Cr Graham Nitschke (West Torrens);
Mayor Kris Hanna (Marion); and
Mr Phil Harrison (Playford) to the Minister for Industrial Relations for the appointment of one representative to the Industrial Relations Consultative Council, for a three year term commencing in January 2016.
Carried Cr Whittaker returned to the room.
7 LATE ITEMS
Nil.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 9 of 28
Draft Minutes of the LGA Executive Committee Meeting held on 17 December 2015
ECM 634154 Local Government Association of South Australia 5
8 ANY OTHER BUSINESS
Nil.
9 NEXT MEETING
The next meeting of the LGA Executive Committee will be held on Thursday 11 February 2016 at 12noon in the Local Government Association Boardrooms, 148 Frome Street, Adelaide.
10 CLOSE
The President wished members a Merry Christmas and Happy New Year.
The meeting was declared closed at 1:39pm.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 10 of 28
ECM 635055 Local Government Association of South Australia
2.2 Resolutions and Actions from LGA Executive
Committee Meeting - 17 December 2015
Minutes of Previous Meeting
To: LGA Executive Committee
From: Chief Executive Officer
(Contact – Jacqui Kelleher, Manager Corporate Services)
Key Result Area: 4. Continuously improving the governance of the LGA and
related Local Government enterprises.
Strategy: 4.A. Effectively support and streamline the operations of LGA
Committees, and the conduct of Ordinary General Meetings and
Annual General Meetings.
Annual Priority: 4.1 Undertake a review of executive support, meeting schedules
and other administrative arrangements for the LGA Board,
SAROC, MLGG and other LGA Committees, making
improvements when appropriate.
ECM: 634202
Recommendation
That the LGA Executive Committee notes progress with resolutions resulting from
previous meetings.
Discussion
This report provides information about the progress of resolutions from previous meetings of
the LGA Executive Committee.
Resolutions from the Previous Meeting of the LGA Executive Committee – 17 December 2015
4.1 LGA CEO Key Performance Indicators
Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee:
1. resolves to consider Agenda Item 4.1 - LGA CEO Key Performance Indicators in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.1 is information that could unreasonably disclose the personal affairs of a person, living or dead; and
2. orders all observers at the meeting, with the exception of LGA CEO Matt Pinnegar and Executive Assistant Danielle Bailey be excluded from attendance at the meeting for Agenda Item 4.1 - LGA CEO Key Performance Indicators.
Refer to Confidential Agenda.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 11 of 28
ECM 635055 Local Government Association of South Australia
Carried
Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.1 - LGA CEO Key Performance Indicators in confidence resolves to retain the report and resolution in confidence indefinitely in relation to this matter because it contains information that could unreasonably disclose the personal affairs of a person, living or dead.
Carried
4.2 Establishment of an LGA Audit Committee
Moved Mayor Rosenberg Seconded Mayor Ferguson that the LGA Executive Committee:
1. resolves to consider Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence being satisfied that the information received, discussed or considered in relation to Agenda Item 4.2 is information that could unreasonably disclose the personal affairs of a person, living or dead; and
2. orders all observers at the meeting, with the exception of LGA CEO, Matt Pinnegar; Executive Director – Corporate & Member Services, Kathy Jarret; Director Planning & Development, Lisa Teburea; and Executive Assistant, Danielle Bailey, be excluded from attendance at the meeting for Agenda Item 4.2 – Establishment of an LGA Audit Committee.
Carried
Moved Cr Whittaker Seconded Mayor Ferguson that the LGA Executive Committee moves out of confidence and having considered Agenda Item 4.2 – Establishment of an LGA Audit Committee in confidence resolves to:
1. retain the report and resolution in confidence until the Audit Committee is announced because it contains information that could unreasonably disclose the personal affairs of a person, living or dead; and
2. retain the attachment indefinitely.
Carried
Completed.
The Audit Committee has been established, with Independent members and a Board representative appointed. Induction and work program now being developed.
5.1 Strategic Plan Process
Moved Mayor Rosenberg Seconded Mayor Hunt that the LGA Executive Committee:
1. notes the report; 2. receives a verbal update; and 3. provides feedback on the draft LGA Strategic Plan Key Initiatives
and Strategies.
Carried
Completed.
5.2 Local Government Research and Development Scheme
Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee:
1. notes the report;
2. approves the publication of the Local Government Research & Development Scheme 2016 Annual Business Plan;
3. requests that the LGA Secretariat emails Board Members seeking nominations for the Local Government Research & Development Scheme Advisory Committee;
The Annual Business Plan has been published.
Board members were asked on 22 December to consider nominating for the R&D Advisory Committee. Nominations were to be provided to the Board meeting on 28 January.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 12 of 28
ECM 635055 Local Government Association of South Australia
4. approves funding for a three-year project, for annual revision of the Model Financial Statements of $26,300 in 2015-16 (subject to a 3% increase in each of the two following years); and
5. approves funding of $150,000 for Local Government awareness raising in 2015-16 and the allocation of unspent funds (approx. $25,000) from the 2014-15 awareness project in accordance with the long-term plan adopted by the Board in March 2014.
Carried
The two projects approved have been set up and commenced operation.
Completed. No further action required.
5.3 Rate Capping Update
Moved Mayor Hunt Seconded Mayor Ferguson that the LGA Executive Committee:
1. notes the report;
2. reconfirms its rejection of the rate capping policy of the State Opposition; and
3. requests the LGA President and CEO seek to meet with Mr Steven Marshall MP regarding the Liberal Party rate capping policy.
Carried
Completed. Meeting was held with Mr Steven Griffiths on 23 December. Meeting has now been sought with Mr Steven Marshall.
5.4 LGA Submission on the Local Government Elections Discussion Paper
Moved Mayor Hunt Seconded Mayor Rosenberg that the LGA Executive Committee defers this matter to the January 2016 LGA Board meeting.
Carried
Completed.
A report was provided to the January 2016 LGA Board meeting.
5.5 LGA Submission to Parliamentary Inquiry in to Waste Management
Moved Cr Whittaker Seconded Mayor Hunt that the LGA Executive Committee:
1. notes the report; and 2. endorses the attached submission to the parliamentary inquiry in to
the waste management industry in South Australia.
Carried
Complete.
5.6 Audit Management Letter
Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee notes the report.
Carried
No further action required.
6.1 Industrial Relations Consultative Council
Moved Mayor Ferguson Seconded Mayor Hunt that the LGA Executive Committee forward a panel consisting of:
Cr Jill Whittaker (Campbelltown);
Cr Graham Nitschke (West Torrens);
Mayor Kris Hanna (Marion); and
Mr Phil Harrison (Playford)
to the Minister for Industrial Relations for the appointment of one representative to the Industrial Relations Consultative Council, for a three year term commencing in January 2016.
Carried
Letters have been sent to all councils that submitted nominees advising of the outcome of the LGA Executive Committee.
A letter has also been sent to the Minister for Industrial Relations with information about the panel of nominees. An appointment is yet to be made by the Minister.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 13 of 28
ECM 635055 Local Government Association of South Australia
Resolutions from the Previous Meeting of the LGA Executive Committee – 15 October 2015
5.3 LGA Member Subscriptions Formula Review
Moved Mayor Rosenberg Seconded Mayor Ferguson that the LGA Executive Committee:
1. notes the report; and 2. endorses the LGA membership subscriptions formula review plan.
Carried
An updated report was provided at the 28 January LGA Board Meeting.
7.1 LGA Procurement Update
Moved Mayor Rosenberg Seconded Cr Whittaker that the LGA Executive Committee:
1. notes that Mayor of Prospect and Immediate Past President David O’Loughlin is the sole director of LGA Procurement; and
2. notes that the LGA Secretariat is providing administrative support to LGA Procurement while an ongoing internal review of LGAP’s charter, direction and operations is conducted.
Carried
No further action required.
8.1 LGA CEO Annual Performance Appraisal Process
Moved Mayor Rosenberg Seconded Cr Whittaker that the LGA Executive Committee advises the LGA Board that the LGA CEO will be assessed against his proposed 90 day plan. Further, that the LGA Executive Committee will give consideration to ongoing KPIs.
Carried
KPIs have been drafted.
Feedback is now being sought.
Resolutions from the Previous Meeting of the LGA Executive Committee – 18 June 2015
5.9 LGA Marketing Review Update
Moved Mayor Rosenberg Seconded Mayor Hunt that the LGA Executive Committee endorses the LGA Secretariat working with the consultant to develop a strategy to respond to the survey results from the LGA Marketing Review and present a report to the LGA Board for consideration.
Carried
The LGA Executive Team is meeting with leaders in marketing & communications in Councils during the first week of February. The information gained will be included the LGA Communications Strategy that will be developed and presented in a report to be provided to the March LGA Board.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 14 of 28
ECM 635055 Local Government Association of South Australia
2.3 Business Arising From the Minutes
3 Invited Guest Speakers
Nil.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 15 of 28
ECM 635055 Local Government Association of South Australia
4 Confidential Items
Guideline for Management of Confidential Items for LGA Meetings
The factors that could give rise to a need for confidence are where an item contains:
1. Information that could unreasonably disclose the personal affairs of a person, living or dead; 2. Information that could reasonably be expected to confer a commercial advantage on a person
with whom the LGA is conducting (or proposing to conduct) business, or to prejudice the position of the LGA (and would, on balance, be contrary to the public interest);
3. Information that would disclose a trade secret; 4. Confidential commercial information which could reasonably be expected to prejudice the
commercial position of the person who provided the information or confer a commercial advantage on a third party and which would, on balance, be contrary to the public interest;
5. Matters affecting the security of the LGA employees, Members, Council employees, or Council property, or the safety of any person;
6. Information that could reasonably be expected to prejudice the maintenance of law, including by affecting (or potentially affecting) the prevention, detection or investigation of a criminal offence, or the right to a fair trial;
7. Matters that must be considered in confidence in order to ensure that the LGA does not breach any law order or direction of a court or tribunal constituted by law, any duty of confidence, or any other legal obligation or duty;
8. Legal advice; 9. Information relating to actual litigation, or litigation that the LGA believes on reasonable
grounds will take place, involving the LGA or a Member or employee of the LGA or a Council; 10. Information that would divulge information provided on a confidential basis by or to a Minister
of the Crown, or another public authority or official and which would, on balance, be contrary to the public interest;
11. Tenders for the supply of goods, the provision of services or the carrying out of works; 12. Information relating to proposed new legislation or amendments to existing legislation before
the proposals are released publicly; and 13. Information, the release of which could prejudice the LGA’s strategic or negotiation position.
* as adopted by the LGA Board at its meeting on 30 January 2014.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 16 of 28
ECM 635055 Local Government Association of South Australia
4.1 CEO Key Performance Indicators (Grounds for
entering into confidence)
Confidential Item
To: LGA Executive Committee
From: Chief Executive Officer
(Contact – Matt Pinnegar, Chief Executive Officer)
ECM: 635002
Recommendation
Resolution to move into confidence:
That the LGA Executive Committee:
1. resolves to consider Agenda Item 4.1 - CEO Key Performance Indicators in
confidence being satisfied that the information received, discussed or
considered in relation to Agenda Item 4.1 is information that it is information
that could unreasonably disclose the personal affairs of a person, living or
dead; and
2. orders all observers at the meeting, with the exception of CEO Matt Pinnegar
and Executive Assistant Danielle Bailey (minutes) be excluded from
attendance at the meeting for Agenda Item 4.1 - CEO Key Performance
Indicators.
Resolution to deal with the information discussed in confidence:
That the LGA Executive Committee moves out of confidence and having considered
Agenda Item 4.1 - CEO Key Performance Indicators in confidence resolves to retain
the report and resolution in confidence indefinitely in relation to this matter because it
is information that could unreasonably disclose the personal affairs of a person,
living or dead.
Discussion
Refer to confidential agenda. Note: the report will be distributed as a late item.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 17 of 28
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4.2 Key Projects (Grounds for Entering Into Confidence)
Confidential Item
To: LGA Executive Committee
From: Chief Executive Officer
(Contact – Kathy Jarrett, Executive Director, Corporate and
Member Services)
Key Result Area: 4. Continuously improving the governance of the LGA and
related Local Government enterprises.
Strategy: 4.B. Continuously improve LGA governance mechanisms to
achieve best practice.
Annual Priority: Nil.
ECM: 635048
Recommendation
Resolution to move into confidence:
That the LGA Executive Committee:
1. resolves to consider Agenda Item 4.2 - Key Projects in confidence being
satisfied that the information received, discussed or considered in relation to
Agenda Item 4.2 is information the release of which could prejudice the
LGA’s strategic or negotiation position; and
2. orders all observers at the meeting, with the exception of CEO Matt Pinnegar,
Executive Director Corporate & Member Services Kathy Jarrett, Executive
Director Public Affairs Lisa Teburea and Executive Assistant Danielle Bailey
(Minutes), be excluded from attendance at the meeting for Agenda Item 4.2 -
Key Projects.
Resolution to deal with the information discussed in confidence:
That the LGA Executive Committee moves out of confidence and having considered
Agenda Item 4.2 - Key Projects in confidence resolves to release the report and
resolution.
Discussion
Refer to confidential agenda.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 18 of 28
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5 Items for Discussion
5.1 2016 Ordinary General Meeting (OGM) Agenda Items
Report for Discussion
To: LGA Executive Committee
From: Chief Executive Officer
(Contact – Jacqui Kelleher, Manager Corporate Services)
Key Result Area: 4. Continuously improving the governance of the LGA and
related Local Government enterprises.
Strategy: 4.A. Effectively support and streamline the operations of LGA
Committees, and the conduct of Ordinary General Meetings and
Annual General Meetings.
Annual Priority: 4.1 Undertake a review of executive support, meeting schedules
and other administrative arrangements for the LGA Board,
SAROC, MLGG and other LGA Committees, making
improvements when appropriate.
ECM: 633449
Recommendation
That the LGA Executive Committee:
1. notes the report; and
2. approves the list of agenda items and associated recommendations being
submitted for consideration at the 2016 LGA Ordinary General Meeting.
Discussion
The 2016 LGA Ordinary General Meeting (OGM) will be held on Friday 15 April at the Ridley
Centre, Adelaide Showgrounds, beginning at 10.00 am with an introduction by the President.
Rule 27.2.1 of the LGA Constitution provides that business (other than Council Notices of
Motion received) cannot be brought before the OGM unless previously considered by the
LGA Board and the Board has made a recommendation on the business. At its meeting on
28 January 2016, the Board delegated this function to the Executive Committee.
Attached is a list of the items and associated recommendations as included in the OGM
agenda (other than Council Notices of Motion received) to be distributed by 10 March 2015.
Many (if not all) of these matters have been considered previously.
In order to satisfy rule 27.2.1, it is recommended that the Executive Committee (as delegate
of the LGA Board) discussed and approves the list of agenda items and the associated
recommendations being submitted for consideration at the OGM. Further information
LGA Executive Committee Meeting Agenda - 11 February 2016 - 19 of 28
ECM 635055 Local Government Association of South Australia
regarding items for inclusion on the Agenda will be presented and discussed during the
Executive Committee meeting.
SUMMARY OF OGM AGENDA REPORTS
Items for Discussion
Local Government Reform
That the Ordinary General Meeting:
1. notes the report; and
2. notes the work underway in the development of key policy positions to inform
negotiations with the State Government or changes to the Local Government Act
1999.
Rate Capping
That the Ordinary General Meeting:
1. notes the report; and
2. reaffirms the view that decisions concerning council rates are better informed, and
the impacts better understood, when made by the respective councils in consultation
with their communities;
3. rejects the State Opposition’s policy on rate capping
4. endorses the LGA President and CEO to continue to work with all Members of
Parliament to ensure rate capping is not imposed on South Australian councils.
Community Housing
That the Ordinary General Meeting:
1. notes the report; and
2. supports the continued lobbying of the State Government to ensure councils do not
incur any loss of rateable income in rebates to Community Housing Providers
including the transfer of public housing stock.
Governance Review
That the Ordinary General Meeting:
1. notes the report; and
2. refers the identified proposals for governance reform to the LGA Board for further
consideration
Information Reports
Progress of Resolutions from 30 October 2016 Annual General Meeting
That the report be noted.
Progress Reporting on LGA Strategic Plan 2011-2015 Key Performance Indicators
That the report be noted.
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Progress Reporting on LGA Annual Priorities
That the report be noted.
NRM Update
That the report be noted.
LGA Workers Compensation Scheme
That the report be noted.
LGA Mutual Liability Scheme
That the report be noted.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 21 of 28
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5.2 Proposal to hold Board and SAROC meetings in
Coober Pedy
Report for Discussion
To: LGA Executive Committee
From: Chief Executive Officer
(Contact – Danielle Bailey, Executive Assistant)
Key Result Area: 4. Continuously improving the governance of the LGA and
related Local Government enterprises.
Strategy: 4.A. Effectively support and streamline the operations of LGA
Committees, and the conduct of Ordinary General Meetings and
Annual General Meetings.
Annual Priority: 4.1 Undertake a review of executive support, meeting schedules
and other administrative arrangements for the LGA Board,
SAROC, MLGG and other LGA Committees, making
improvements when appropriate.
ECM: 635004
Recommendation
That the LGA Executive Committee:
1. receives a verbal update;
2. approves the LGA Secretariat continuing to make arrangements with the
District Council of Coober Pedy to hold the May 2016 SAROC and LGA Board
meetings as per the suggested schedule contained in this report;
3. provides direction as to preferred travel options; and
4. notes the proposed location for the November 2016 SAROC and LGA Board
meetings.
Discussion
At its meeting on 28 January 2016, the LGA Board resolved that it wished to continue the
practice of meeting in two regional locations and requested the LGA Secretariat to explore
appropriate locations based on last time a meeting was held in the region and interest and
capacity from councils to host such a meeting.
Since that meeting, the Acting Mayor and CEO of the District Council of Coober Pedy have
contacted the Secretariat to invite the LGA Board to meet in their council area in May.
A meeting has not been held in the outback areas.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 22 of 28
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Should the LGA Board and SAROC have their May meetings in Coober Pedy, the following
schedule is suggested:
Wednesday 18 May 2016
o Flight departs Adelaide at 9:20am, arrives Coober Pedy at 11:20am;
o Council hosted tour of various locations, including an opal mine;
o Council hosted dinner.
Thursday 19 May 2016
o 8:00am SAROC meeting (to conclude between 9:30-10am)
Option for Board members wishing to travel to Coober Pedy: flight
departs Adelaide at 9:20am and arrives in Coober Pedy at 11:20am
Option for SAROC members wishing to travel back to Adelaide: flight
departs Coober Pedy at 11:40am and arrives in Adelaide at 1:35pm
o 12:30pm LGA Board meeting (with lunch included)
o LGA hosted informal dinner
Friday 20 May 2016
o 11:40am flight departs Coober Pedy and arrives in Adelaide at 1:35pm.
Given that Coober Pedy is approximately nine hours drive from Adelaide and Port Lincoln or
a two hour flight from Adelaide and there is only one flight each way per day, the Secretariat
believes that a two night trip as set out above would be most appropriate.
A verbal report on travel and accommodation options will be provided at the meeting.
The Secretariat proposes that the November 2016 SAROC and LGA Board meetings be
hosted by Mid Murray Council.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 23 of 28
ECM 635055 Local Government Association of South Australia
6 Nominations to Outside Bodies
6.1 South Australian Meat Food Advisory Committee
Nominations to Outside Bodies
To: LGA Executive Committee
From: Chief Executive Officer
(Contact – Bethany Loates, Policy Officer, Infrastructure)
Key Result Area: 2. Achieving greater influence for Local Government in matters
affecting local communities.
Strategy: 2.A. Develop a partnering culture and build strong relationships
with State and Federal governments, Members of both
Parliaments, media, industry groups, and other relevant
individuals and organisations which deliver better outcomes for
communities.
Annual Priority: Nil.
ECM: 635079 Attachments: 635074
Recommendation
That the LGA Executive Committee forward a panel (at least one man and one woman)
of at least two nominees to Biosecurity SA for the appointment of one Member and
one Deputy member to the South Australian meat Food Safety Advisory Committee.
Discussion
The South Australian Meat Food Safety Advisory Committee is established pursuant to the
Primary Produce (Food Safety Schemes) (Meat Food Safety Advisory Committee)
Regulations 2005. The role of the Advisory Committee is to provide advice to the Minister
on the focus and direction for meat safety and related issues.
Appointments to the Advisory Committee are for a period of 3 years, commencing 1 April
2016 to 31 March 2019. The LGA has participation in the committee and LGA nominees
must be authorised officers appointed to a Council under the Food Act 2001.
The Advisory Committee normally meets from 9.30am – 12.30pm, 3 times per year at a
metropolitan venue. Sitting fees of $206 per four hour session are payable. Members living
outside the metropolitan planning area of Adelaide (ie rural and country areas) may also
claim for accommodation, meals and mileage at public sector rates to attend meetings.
The LGA nominee is currently Ms Susan Bourne, of the City of West Torrens. Ms Bourne’s
term expires on 31 March 2016.
LGA Executive Committee Meeting Agenda - 11 February 2016 - 24 of 28
ECM 635055 Local Government Association of South Australia
Nominations to the committee were sought via LGA circular 47.10. Nominations closed on
Friday 15 January 2016 however none were received.
The LGA secretariat has subsequently made direct enquires with the SA branch of
Environmental Health Australia (EHA) to inquire if any local government members are
interested in nominating. EHA is the environmental health professional organisation which
advocates environmental health issues and represents the professional interests of all
environmental health practitioners.
It is understood there is some interest from members in submitting nominations to the LGA
and nominations close 5pm 5 February 2016.
Due to the agenda closure time frames details of nominations received will not be available
to be included in this report. Relevant details will subsequently be provided under separate
cover and prior to the 11 February 2016 LGA Executive Committee meeting.
Attachment:
LGA Executive Committee Meeting Agenda - 11 February 2016 - 25 of 28
ECM 635055 Local Government Association of South Australia
Nominations to Outside Bodies
PART A
Name of Body South Australian Food Safety Advisory Committee
Legal Status of Body Committee
Summary Statement
The SA Meat Food Advisory Committee advises the Minister on
the focus and direction for meat safety and related issues.
SELECTION CRITERIA FOR MEMBERSHIP ON OUTSIDE BODIES
The following selection criteria must be addressed when completing Part B
Qualifications
Required
(formal qualifications
relevant to the
appointment)
Nominees must be an authorised officer appointed to Council
under the Food Act 2001
Industry Experience Experience in meat inspection and/or the meat industry would be
advantageous.
Board / Committee
Experience
Experience in the operation of boards or committees would be
advantageous.
Key Expertise
(other relevant experience
i.e. those requirements
established for a
Board/Committee under an
Act)
Tertiary qualifications relevant to public health or food safety would be advantageous
Sound knowledge of issues pertaining to food safety and meat hygiene
Understanding of meat hygiene legislative frameworks
LIABILITY AND INDEMNITY COVER
The LGA requires that representatives on outside bodies be appropriately insured
throughout the period of their appointment and seeks to collect details
of the insurances provided by that organisation (on an annual basis)
Insurance information (Certificates of Currencies or equivalent)
supplied by the Outside Body
Yes
Insurance Policies are Valid & Current Yes
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7 Late Items
8 Any Other Business
9 Next Meeting
Next regular meeting is scheduled for Thursday 21 April 2016 at 12noon to be held at Local
Government House, 148 Frome Street, Adelaide.
10 Close
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ECM 635055 Local Government Association of South Australia
LGA Executive Committee Meeting Agenda - 11 February 2016 - 28 of 28