notice of public meeting - official website of the city ......manager’s office at 602-261-8875....

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NOTICE OF PUBLIC MEETING PHOENIX CITY COUNCIL

PUBLIC SAFETY AND VETERANS SUBCOMMITTEE

**2nd Revision Pursuant to A.R.S. Section 38-431.02, notice is hereby given to the members of the PHOENIX CITY COUNCIL PUBLIC SAFETY AND VETERANS SUBCOMMITTEE and to the general public, that the PUBLIC SAFETY AND VETERANS SUBCOMMITTEE will hold a meeting open to the public on October 14, 2015 at 9:00 a.m. located in Phoenix City Hall, Assembly Rooms A, B, C, 200 West Washington Street, Phoenix, Arizona. One or more members may participate via teleconference. Agenda items may be taken out of order. The agenda for the meeting is as follows:

1. Call to Order Chairman Nowakowski

*2. Approval of minutes for September 9, 2015 and September 30, 2015 meetings.

Subcommittee

3. Call to the Public Chairman Nowakowski

Items 4-11 are for Consent. No presentations are planned; however staff will be available to answer questions.

4. VENDOR SELECTION FOR AIRCRAFT RESCUE FIREFIGHTING TRAINING This report requests the Public Safety and Veterans Subcommittee recommend City Council approval to enter into a contract with the Salt Lake City Training Center for Aircraft Rescue Firefighting Training for an amount not to exceed $121,800. This item is for Consent.

Kara Kalkbrenner, Fire Chief 7

**5.

FIRE STATION ALERTING SYSTEMS CONTRACT This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Phoenix Fire Department to enter into a new three (3) year contract with US Digital Designs (USDD) with an option for two, one-year extensions. *The initial contract period would begin on or about December 1, 2015 in an amount not to exceed $1,500,000 per year, or $4,500,000 for the original term of the contract. This item is for Consent.

Kara Kalkbrenner, Fire Chief Page 19

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6. EXERCISE CONTRACT RENEWAL OPTION - CIT COM, INC. FOR CAD MODERNIZATION This report requests the Public Safety and Veterans Subcommittee recommend City Council approval to amend an existing contract with Cit Com, Inc. for Phases 3 and 4 of the Fire Computer Aided Dispatching (CAD) and Records Management System (RMS) Modernization Program, for an amount not to exceed $353,250. This item is for Consent.

Kara Kalkbrenner, Fire Chief 1

7. AUTHORIZATION TO ACCEPT THE FY 2015 SMART POLICING INITIATIVE GRANT This report requests the Public Safety and Veterans Subcommittee recommend City Council approval to accept grant funds from the U.S. Department of Justice, Bureau of Justice Assistance (BJA), under the FY 2015 Smart Policing Initiative grant This item is for Consent.

Joseph Yahner, Police Chief Page 23

8. AUTHORIZATION TO ACCEPT THE FY 2015 COMMUNITY ORIENTED POLICING SERVICES HIRING PROGRAM GRANT This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the U.S. Department of Justice, Community Oriented Policing Services (COPS) Office. This item is for Consent.


9. APPROVAL OF NEIGHBORHOOD BLOCK WATCH OVERSIGHT COMMITTEE RECOMMENDED CHANGES TO THE 2016 GRANT APPLICATION AND PROGRAM PROCESS This report requests the Public Safety and Veterans Subcommittee recommend City Council approval of the

Neighborhood Block Watch Oversight Committee’s recommended changes to the 2016 Neighborhood Block Watch (NBW) grant application and program process. This item is for Consent.


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10. AUTHORIZATION TO ACCEPT THE FY 2014 INTELLECTUAL PROPERTY ENFORCEMENT PROGRAM GRANT This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the U.S. Department of Justice, Bureau of Justice Assistance (BJA), under the FY 2014 Intellectual Property Enforcement Program. THIS ITEM IS FOR CONSENT.


11. AUTHORIZATION TO ACCEPT THE PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT FORMULA GRANT This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the Arizona Criminal Justice Commission through the Paul Coverdell “Formula” Forensic Science Improvement grant program. THIS ITEM IS FOR CONSENT.

Joseph Yahner, Police Chief 1

12. BODY CAMERA UPDATE This report provides the Public Safety and Veterans Subcommittee with information regarding the Phoenix Police Department’s Body Worn Camera program. This item is for Information and Discussion.


13. REDISTRICTING UPDATE This report provides the Public Safety and Veterans Subcommittee with an update on calls for service response times and sworn staffing levels both before and after the new police precinct boundaries went into effect on October 20, 2014. This item is for Information and Discussion.


14 CIVIL SERVICE BOARD OVERVIEW This report provides information to the Public Safety and Veterans Subcommittee on the City’s Civil Service Board. This item is for Information and Discussion

Cindy Bezaury, Acting Human Resources Director Page 37

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15. PUBLIC SAFETY BUDGET UPDATE This verbal report provides and update to the Public Safety and Veterans Subcommittee on the budget status for Fire, Police and Municipal Court. This item is for Information and Discussion.

Joseph Yahner, Police Chief Kara Kalkbrenner, Fire Chief Honorable Judge Don Taylor, Chief Presiding Judge Verbal Report

16. Future Agenda Items Subcommittee

17. Adjournment Councilman Nowakowski

For further information, please call Corey Williams, Management Assistant, City Manager’s Office at 602-261-8875. Persons paid to lobby on behalf of persons or organizations other than themselves shall register with the City Clerk prior to lobbying or within five business days thereafter, and must register annually to continue lobbying. If you have any questions about registration or whether or not you must register, please contact the City Clerk’s Office at 602-262-6811.

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Phoenix City Council Public Safety and Veterans Subcommittee

Summary Minutes Wednesday, September 9, 2015

1st Floor Atrium Assembly Rooms A, B, and C 200 West Washington Street Phoenix, Arizona

Subcommittee Members Present Councilman Michael Nowakowski, Chair Councilwoman Thelda Williams Councilwoman Kate Gallego Councilwoman Laura Pastor

Subcommittee Members Present Councilman DiCiccio Councilman Waring Councilman Gates

Staff Present Staff Present Staff Present Public Present Penny Parrella Paul Blue Brad Holms Tracee Crockett Corey Williams Frank Salomon Scott Sowerwine Don Taylor Patricia Lucero

Mark Angle Mark Faulkner Theresa Faull Brian Parks Wes Patterson Chad Makovsky Lt. Bryant Lee Cheryl Griemsmann Tracy Montgomery

David Urbinato Will Biddo Ken Crane Daniel Seville Joe Yahner Vicki Hill Celeste Agnew Will Hamouz Louis Tovar

James Manley Gerard Watson Dominic Papa Mark Scher Rachel Banks Will Gaona Diane Barker Leonard Clark M. Cassidy

Commander Mike Kertenbach Luis Schmidt Mark Yori

1. Call to Order Chairman Nowakowski called the Public Safety and Veterans Subcommittee

meeting to order at 9:05 a.m. with Councilwoman Williams, Councilwoman Pastor, and Councilwoman Gallego present.

2. Approval of Minutes for the June 10, 2015 Meetings Councilwoman Williams moved to approve the minutes from the June 10, 2015

Public Safety and Veterans Subcommittee meeting. Councilwoman Pastor seconded the motion, which passed 4-0.

3. Call to Public None. Chairman Nowakowski adjourned the Subcommittee meeting at 9:10 a.m.

Chairman Nowakowski called the City Council Special Meeting to order at 9:10 a.m. with Councilmembers Williams, Gallego, Pastor, DiCiccio, and Gates present. Councilman Waring entered at 9:19 a.m. and Councilman Valenzuela arrived at 9:23 a.m.

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4. Unmanned Aircraft Regulation Chairman Nowakowski explained the meeting transitioned into special City Council

meeting to allow additional Council members to discuss Unmanned Aircraft Regulations.

Chairman Nowakowski introduced Councilman DiCiccio to present on drones and

an unmanned aircraft ordinance.

Councilman DiCiccio stated there has been a lot of discussion on the issue since December 2014. He suggested it was necessary to research how drones are being used around the country to avoid unintended consequences in establishing an ordinance. Councilman DiCiccio noted the importance in protecting individual privacy from neighbors, government and not hindering commerce. He commented the importance of protecting privacy was to not inhibit freedom of speech but to provide added protection to the community.

Councilman DiCiccio noted drone ordinances in other cities and states were prohibitive or regulatory in nature. He stated the proposed ordinance was not as prohibitive, allowing the correct use of drones for public safety and local commerce. He included the ordinance was drafted to adhere to the Phoenix laws and with consideration to Federal Aviation Authority (FAA). Councilman DiCiccio added there has been discussions on issue with partners in the real estate, civil rights, public safety, business, education, sports, and technology industries.

Councilman Warning entered the meeting at 9:19 a.m.

Councilman DiCiccio summarized the ordinance emphasizing the key points of each section. He stated the ordinance was detailed, but may need changes in the language to specify the protection of private property.

Councilman Valenzuela entered the meeting at 9:23 a.m.

Owner of the Phoenix Drone Services and Arizona First Person Video (FPV) Mark Yori explained he and his partners have used unmanned aircraft vehicles (UAV) since 2011. He stated his support for the ordinance adding the ordinance allows for responsible use of UAV’s, supports privacy and business and allows the City of Phoenix to participate in the UAV industry. Mr. Yori asked for examples of what constitutes an individual's right to privacy in the ordinance before it is passed.

Mark Scher expressed concerns of how drones will be regulated and the inconsistencies in standards across city governments. He stated drones are beneficial to market commercial and residential real estate. Mr. Scher added he was in agreement with the content of the ordinance and asked that the ordinance be standardized with all cities.

Councilman DiCiccio stated the ordinance was not regulatory. He asked Mr. Scher about his views of the draft ordinance. Mr. Scher responded he was in agreement with the content but expressed concern for the uniformity of the ordinance across the country. Mr. Scher explained the standardizing the ordinance was useful for the real estate industry to abide by all city laws.

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Councilman Waring asked if the State or Federal government were researching the UAV issue. Mr. Scher answered the National Association of Realtors was working with the FAA, the National Telecommunications and Information Administration and

the U.S. Department of Transportation. Mr. Scher stated he was asking for both state and federal standardization.

Eric Emmert, Arizona Diamondbacks, spoke referring to a drone crash last week at the US Open and stated similar incidents are frequently occurring at sporting events. He added the Diamondbacks see value in this issue and would provide feedback in the appropriate use for UAV.

Councilwoman Gallego asked if Mr. Emmert had reviewed the ordinance and if it addressed their concerns. Mr. Emmert responded the Diamondback in-house legal council had reviewed the ordinance and they were willing to share their feedback with the Council members.

Arizona ACLU, Policy Director Will Gaona conveyed concern over the criminalization language in the ordinance. He indicated there are existing laws in place to penalize inappropriate use of UAV. Mr. Gaona stated having consequences in both is not necessary. He added limiting the criminalization language in the ordinance may eliminate the extensive list of exceptions within the ordinance.

Councilman DiCiccio commented the draft ordinance would be revised toward more civil penalties rather than criminal penalties. Councilman DiCiccio added it was logical to also review the list of exemptions.

Goldwater Institute attorney James Manley expressed concern for the ordinance addressing privacy rights while addressing emerging technology. He stated preexisting laws could be used to eliminate the ordinances need to use criminalizing language. Mr. Manley added the Goldwater Institute supports the ordinance based on the requirement for government to obtain a warrant to collect evidence using UAV.

Councilman DiCiccio thanked Mr. Manley and the Goldwater Institute for the legal work on the ordinance.

Leonard Clark stated he wanted the ordinance to include the right to privacy from government.

Chairman Nowakowski thanked everyone for participating in the special meeting.

Councilwomen Williams stated the issue was attention worthy and more discussions were needed to ensure the ordinance aligned with federal policy.

Councilman Waring stated the ordinance goals were to let businesses use drones for commerce and to prohibit any use of drones for illegal activities or invasion of privacy. Councilman Waring asked if there was a way to conform to the state or federal law. City Attorney Brad Holms responded the State’s plan is unknown adding they were attempting to harmonize the ordinance with state law if possible.

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Councilman Waring commented the ordinance should comply with the state or federal law adding Phoenix could require additional requirements if necessary. Mr. Holms agreed.

Councilman Waring stated his support for standardization of the ordinance and to not negatively impact businesses.

Councilman DiCiccio restated realtors are exempt from the ordinance. Councilman DiCicco added the ordinance focus is on personal privacy. He stated the ordinance would be reviewed to generate changes that strengthens the preexisting laws while encouraging commerce.

Councilman Valenzuela stated the ordinance would not impact commerce, yet protect personal privacy and strengthen the law.

Councilman Gates stated he was encouraged the ordinance was moving from criminal to civil because it would encourage appropriate use of drones. He asked when the FAA would release rules concerning drones. Councilman DiCiccio responded the end of July for drones above 200 feet. Councilman DiCiccio added the Phoenix ordinance was important for supporting federal laws.

Councilwomen Williams added the ordinance would address airspace below 200 feet for additional protection.

Councilman Waring asked if there were any current complaints about weaponized drones and if so, how were they handled. Police Commander Mike Kurtenbach replied he was unaware of any complaints but supported the ordinance because it

would give law enforcement defined tools to provide public safety.

Councilman Waring questioned if defining the language in the ordinance would assist police in knowing how to legally proceed. Commander Kurtenbach stated it would.

Councilman Waring requested clarification on what constitutes a weaponized drone and the range of flight. Lieutenant Bryant Lee responded a UAV can be weaponized in multiple ways. Lieutenant Lee explained there is a FAA regulation that limits a UAV flight range to line of sight. He stated there is an issue with locating the UAV operator during the time the offense may be occurring.

Councilman Waring questioned if the police could identify the operator if a drone was recovered. Lt. Lee answered at this point they could not.

Mr. Yori explained a standard consumer purchased drone have limited capabilities, have a serial number, have GPS, and most have a camera. He clarified these standard characteristics make the operator of the drone possible to locate. Mr. Yori acknowledged the possibility to create a weaponized drone but stated it would require a person with expertise and would be difficult to accomplish. Mr. Yori answered yes, operators of drones can be located. He added most drones have a geofence which enables a drone to fly within a five mile perimeter of an airport.

Councilman Waring asked if any drones operate without GPS. Mr. Yori answered it is difficult to operate a drone without GPS.

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Councilman Waring asked if the police would be able to locate an operator if the drone was recovered. Mr. Yori restated it was possible to recover evidence to locate where that drone originated or its intent, in order to link the drone to the operator. Mr. Yori stated his company had the ability to work with police if needed.

Councilman Gates revealed AT&T are also selling drones adding they could be a resource for further research on UAV.

Councilman Valenzuela clarified his support for the research. He restated his position on supporting innovation without the creation of unnecessary laws.

Councilman DiCiccio stated it was difficult to ensure privacy from government without interrupting commerce, adding the clarification of rules for both government and business owners would assist the ordinance reach a balance.

Chairman Nowakowski thanked all parties involved with the common goal of public safety. He stated there was not a current ordinance for UAV being flown under 200 feet which is why this ordinance is needed to define the proper use of drones and to protect the community.

Chairman Nowakowski adjourned the special meeting at 10:09 a.m.

Councilwomen Gallego left the meeting at 10:10 a.m.

Chairman Nowakowski re-opened the Public Safety and Veterans Subcommittee meeting at 10:11 a.m. with Councilwoman Pastor and Councilwomen Williams present.

Councilwoman Williams noted the ordinance needed to be presented in precise language to make it more comprehensible.

Councilwoman Williams moved to approve Item 4 with amendments including

requiring additional research and a new prohibited uses section. Councilwomen Williams added a request that the revised ordinance be brought back to the Subcommittee.

Councilwoman Pastor seconded the motion, which passed 3-0. 5. Memorandum of Understanding to Accept a Driving Under the Influence

Processing Van From the Arizona Governor’s Office of Highway Safety Leonard Clark discussed opportunity to speak at subcommittees. He added that residents attending the subcommittees should not be charged for parking. Mr. Clark also expressed appreciation for stricter DUI laws prompting less fatalities. He requested investigating the relationship between speeding and fatalities be investigated. Mr. Clark stated he opposed this item due to stricter laws on marijuana than alcohol use.

Councilwoman Pastor moved to approve Item 5 Councilwoman Williams seconded

the motion, which passed 3-0. Councilwomen Gallego was not present to vote.

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6. Authorization To Enter Into A Cost Reimbursement Agreement With The Federal Bureau Of Investigation For Police Services

Councilwoman Williams moved to approve Item 6 Councilwoman Pastor seconded

the motion, which passed 3-0. Councilwomen Gallego was not present to vote. 7. Authorization To Enter Into An Agreement With the U.S. Department Of

Justice, Drug Enforcement Administration For Police Services Mr. Clark stated he opposed the item due to stricter laws on marijuana than alcohol

use. Councilwoman Pastor moved to approve Item 7 Councilwoman Williams seconded

the motion, which passed 3-0. Councilwomen Gallego was not present to vote.

8. Exercise Contract Renewal Option – Telestaff & Webstaff Software Maintenance & Technical Support

Councilwoman Williams moved to approve Item 8 Councilwoman Pastor seconded the motion, which passed 3-0. Councilwomen Gallego was not present to vote.

9. Revised Ethics Ordinance And Inquiry And Penalty Process Councilwomen Williams inquired about the item. Deputy City Manager Paul Blue

responded there was a request made to have item on agenda for questions. Mr. Clark questioned the ambiguity of terms in the ordinance and requested further

research.

Steve Beuerlein, President of the United Phoenix Firefighters Association, stated the ordinance contained significant changes and requested the passing of the ordinance be held off until further review.

Will Buividos, Phoenix Law Enforcement Association representative, expressed agreement to hold off until it could be further reviewed by employee unions.

Mike Huckins, Greater Phoenix Chamber of Commerce representative, commented on the cost of the meal and incidentals of attending a special event by a staff member versus cost of sponsorship not being consistent with current lobbyist reporting requirement. Mr. Huckins suggested uniformity would save staff working time.

Councilwomen Gallego returned to the meeting at 10:22 a.m.

AFSCME 2084 President Luis Schmidt emphasized the need for transparency. He requested the issue not be sent to Council at this time.

Councilwomen Pastor addressed the issue of transparency explaining the policy has been vetted for 18 months, noting there has been a special meeting, it has been presented to community groups, and the policy has been approved by the Subcommittee to move forward to City Council. Councilwomen Pastor inquired why further discussion was needed. Chairman Nowakowski responded there was a request for additional clarification.

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Councilwomen Galleo voiced she thought it was important for employee groups to be given the time to review the policy before presenting to Council. Councilwomen Gallo suggested the item to be discussed at a Policy Meeting to give employee groups time for review and comments.

Councilwomen Williams reiterated she had previously supported approving the item go to full Council. Mr. Blue commented staff was prepared to proceed based on the Subcommittee recommendation.

Councilwomen Pastor asked if employee groups could be given time to discuss the item at formal and if the Council would have the ability to make changes to the ordinance if needed. Mr. Blue confirmed the item could be scheduled for a future Formal Meeting allowing sufficient time for interested parties to conduct research and ask questions. He added staff would make any approved changes.

Chairman Nowakowski requested the process be summarized for transparency. Mr. Blue detailed the process from the 2012 formation of a citizen’s panel to develop ethics policies to current. Mr. Blue noted during this time period the item had been presented to Council close to ten times.

Councilwomen Pastor clarified she would like to have the opportunity to make recommendations at the Formal Meeting with organizations and the business community. Mr. Blue confirmed recommendations could be made at the meeting and be implemented into the ordinance.

Councilwoman Pastor suggested speaking with the organizations and the business community. Chairman Nowakowski requested volunteer groups be added to the discussion. Councilwoman Pastor moved to approve Item 9, as amended Councilwoman Williams seconded the motion, which passed 4-0.

10. Public Safety Budget Update Chairman Nowakowski recommended the item be presented at the next Subcommittee meeting.

11. Future Agenda Items Councilwoman Gallego requested a written report on the sex offender notification

process. Chairman Nowakowski requested an update on body cameras in the Maryvale

Precinct.

Councilwoman Williams requested the update to include storage information.

Chairman Nowakowski suggested reviewing the budget to find innovative funding for the Police Department.

Councilwoman Pastor requested an update and suggestions from Police and Fire on the First Responder Traumatic Incident Task Force Report.

Councilwoman Williams requested on update on Homeland Security’s role in large downtown events.

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12. Adjournment Chairman Nowakowski adjourned the meeting at 10:39 a.m.

Respectfully Submitted, Tara Gonzales Management Intern

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Phoenix City Council Public Safety and Veterans Subcommittee

Summary Minutes Wednesday, September 30, 2015

City Council Chambers 200 West Jefferson Street Phoenix, Arizona

Subcommittee Members Present Councilman Michael Nowakowski, Chair Councilwoman Kate Gallego Councilwoman Laura Pastor

Subcommittee Members Absent Councilwoman Thelda Williams

Staff Present Staff Present Public Present Penny Parrella Tracee Crockett Corey Williams Sgt. Jonathan Howard Marvin Palmer Tara Gonzales

Danny Seville Cynthia Certa Wilber Hudson B. Don Taylor III Loren Braud Jason Harrel

Linsey Greenwod LaVerl Whitehead

13. Call to Order Chairman Nowakowski called the Public Safety and Veterans Subcommittee

meeting to order at 9:08 a.m. with Councilwoman Pastor present and Councilwoman Gallego via phone.

2. Discussion and Consideration of Reappointment of Phoenix Municipal Court

Judge(s) for a New Four-Year Judicial Term. Chief Presiding Judge Don Taylor stated he was thankful to have the opportunity to speak about the reappointment process. Judge Cynthia Certa stated her professional and personal background. She expressed the satisfaction she receives as a Judge to create positive change in an individual’s life. Councilwomen Pastor questioned which areas in the City additional resources are needed most. Judge Certa replied due to budget cuts, it has been difficult and time consuming for staff to fill multiple roles. Judge Certa added the loss of screening and assessment services makes it difficult for a judge to be completely informed of all a persons issues that need to be addressed. Councilwomen Pastor asked what Judge Certa believes is her major responsibility as a judge. Judge Certa answered it is important for a judge to act with integrity, fairness and competence. She believes it was her responsibility as a judge, to connect people to the services they need to improve their lives.

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Chairman Nowakowski congratulated Judge Certa on her great performance and her efforts in the Phoenix court system. Judge Certa thanked the Council for the opportunity to serve the community. Judge Wilbur N. Hudson stated his professional and personal background highlighting his employment with the City of Phoenix. He expressed his enjoyment of being able to educate public about the court process with the purpose of helping individuals.

Councilwomen Gallego entered the meeting at 9:19 a.m.

Councilwomen Pastor repeated the earlier question, which areas in the City additional resources are needed most. Judge Hudson answered staffing levels make operating the court efficiently more difficult. He added, currently staff capabilities are maximized and the loss of additional staff would be challenging. Councilwomen Pastor asked what Judge Hudson believes is his major responsibility as a judge. Judge Hudson responded it was a judge’s responsibility to administer justice and practice good judicial decorum. He clarified justice could come in the form of punishment, assistance, or guidance to an individual. Judge Hudson added judicial decorum is the practice of administering individual justice without preconceived notions or hidden agendas. Councilwomen Gallego asked which court related fees prevent people from getting back on their feet when their crimes may be related to their economic circumstances. Judge Hudson explained programs will be implemented in January to address that issue. He added a current service provided to individuals is payment planning which assist individuals that are in default or have multiple fees get back on track. Chairman Nowakowski asked about the biggest challenge Judge Hudson faced in the last 15 months. Judge Hudson stated transitioning from being a practicing lawyer who advocate for only one side of an issue to a Judge who must be neutral has been challenging. He explained the challenge is and impartially following the case lay and procedure while not interjecting objections. Chairman Nowakowski recommended further training on rule and procedures. Presiding Judge Taylor commented several committees at the policy and education level have been recently created to analyze ways that the court can provide ongoing training for judges. He stated these committees are in addition to the Supreme Court requirements for annual training and are more specific to the Phoenix court training needs. Councilwomen Pastor suggested seek advice from a mentor Judge to get gain perspective and guidance.

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Judge Hudson expressed his pleasure to be a valuable employee to represent the City of Phoenix.

3. Recommendation on the Reappointment of Phoenix Municipal Court Judge(s)

for a New Four-Year Term Councilwoman Pastor moved to reappoint Cynthia Certa to the new four year judicial term ending January 19, 2019. Councilwoman Gallego seconded the motion, which passed 3-0.

Councilwoman Pastor moved to reappoint Wilbur N. Hudson to the new four year judicial term ending May 24, 2019. Councilwoman Gallego seconded the motion, which passed 3-0

4. Adjournment Chairman Nowakowski adjourned the meeting at 9:33 a.m. Respectfully Submitted, Tara Gonzales Management Intern

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Public Safety and Veterans Subcommittee October 14, 2015 item 4

CITY COUNCIL REPORT

TO: Milton Dohoney

Assistant City Manager

FROM:

Kara Kalkbrenner

Fire Chief

SUBJECT:

VENDOR SELECTION FOR AIRCRAFT RESCUE FIREFIGHTING TRAINING

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval to enter into a contract with the Salt Lake City Training Center for Aircraft Rescue Firefighting Training for an amount not to exceed $121,800. The initial period of this Agreement will be for one (1) training session to be held between October 2015 and March 2016 with one (1) possible additional training session to be held in 2019, if in the best interest of the City. THE ISSUE Phoenix Sky Harbor International Airport (PSHIA) has Aircraft Rescue Firefighting (ARFF) capability. In order to maintain this capability, City of Phoenix Fire Department (PFD) firefighters stationed at PSHIA must train in accordance with Federal Aviation Administration standards. These standards mandate that PFD firefighters train with live burn exercises each year, and every third year the training must be held at a facility with multiple, simultaneously burning full-scale aircraft. OTHER INFORMATION A competitive procurement process was conducted for Aircraft Rescue Firefighting Training and one bidder responded to the Request For Proposals (RFP). The RFP was issued on July 22, 2015 and closed on August 7, 2015. The bid response was evaluated by five subject matter experts. The average score out of a total 1,000 points is shown below:

Name of Bidder Score

Salt Lake City Training Center 989 points

The initial period of this Agreement will be for one (1) training session to be held between October 2015 and March 2016 with one (1) possible additional training session to be held in 2019, if in the best interest of the City. ARFF training services for this initial contract period shall not exceed $121,800. A pricing analysis conducted on similar facilities for ARFF training services yielded comparable pricing.

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RECOMMENDATION Staff requests the Public Safety and Veterans Subcommittee recommend City Council approval to enter into a contract with the Salt Lake City Training Center for Aircraft Rescue Firefighting Training for an amount not to exceed $121,800.

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CITY COUNCIL REPORT

TO:

Milton Dohoney Jr. Assistant City Manager

FROM:

Kara Kalkbrenner Fire Chief

SUBJECT: FIRE STATION ALERTING SYSTEMS CONTRACT

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Phoenix Fire Department to enter into a new three (3) year contract with US Digital Designs (USDD) with an option for two, one-year extensions. The initial contract period would begin on or about December 1, 2015 in an amount not to exceed $1,500,000 per year, or $4,500,000 for the original term of the contract. THE ISSUE The Phoenix Fire Department is currently under contract with USDD (contract PFD3018C) to upgrade and replace the entire installation of station alerting systems for the Computer Aided Dispatching modernization. The current USDD contract will end on October 31, 2015. This request encompasses the capability to continue with a service maintenance and purchase agreement with USDD, as they provide proprietary software and hardware for the system. USDD has been working on a new Computer Aided Dispatching (CAD) modernization configuration as this is part of the CAD replacement program. There are a total of 155 fire stations in the system today; 56 stations are within the City of Phoenix and the remaining fire stations are outside automatic aid partners. OTHER INFORMATION The Phoenix Fire Department dispatches 911 calls for 26 regional jurisdictions, including the cities of Glendale, Tempe, Peoria, and Scottsdale. In addition, the PFD provides emergency transportation dispatches for ambulance services across metropolitan Phoenix. This is referred to as the Automatic Aid System, which ensures that all 911 calls are responded to regardless of jurisdictional boundary. In 2004, the PFD entered into a sole source contract with USDD to provide innovative and effective fire station alerting services. The vendor has been very responsive and proactive in working with the dispatching and station alerting needs of metropolitan Phoenix. Throughout this eleven year timeframe, USDD has worked with closely with PFD and regional jurisdictions to improve our collectively ability to respond in a more timely, safer and effective manner to emergency calls for the residents of Phoenix and surrounding areas.

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The USDD hardware and software in the 911 dispatch center communicates with the USDD hardware and software within the aforementioned fire stations across metropolitan Phoenix. When a resident calls 911, the information is dispatched via the Fire Station Alerting system. A tone goes off in the fire station indicating the type of incident (i.e. drowning), followed by a synthesized voice announcing the physical address of the incident location. The synthesized voice dispatching, which is propriety software owned by USDD, allows simultaneous dispatching of 911 calls across the Phoenix metropolitan region. This innovative technology reduces response times and allows firefighters and Emergency Medical Services personnel the ability to provide emergency services quicker and in a more effective fashion. The current station dispatching packages, which are propriety material of USDD, have been a reliable and efficient tool for 911 emergency response. This sole source request is also in regard to the investment made in Computer Aided Dispatching infrastructure. The impact of an unscheduled removal of USDD hardware and software would result in:

Loss of automatic dispatching until the new vendor’s equipment was installed and functional. Installation of new equipment in all fire stations is estimated to take 26,280 hours and manual dispatching would be required during this time.

Time requirements for removal of USDD’s equipment, and installation of the new equipment, would negatively impact response times and operational capability.

Negative impacts on emergency response times from regional jurisdictions (fire stations outside of Phoenix).

The PFD has worked closely over the years with all Automatic Aid partners. Computer Aided Dispatching, supported by USDD, ensures that the closest and most appropriate fire apparatus responds to a 911 call. Funds are available in the Fire Department operating budget. The impact is valley wide. RECOMMENDATION This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Phoenix Fire Department to enter into a new three (3) year contract with US Digital Designs (USDD) with an option for two, one-year extensions. The initial contract period would begin on or about December 1, 2015 in an amount not to exceed $1,500,000 per year, or $4,500,000 for the original term of the contract.

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CITY COUNCIL REPORT

TO: Milton Dohoney


FROM:

Kara Kalkbrenner

Fire Chief

SUBJECT:

EXERCISE CONTRACT RENEWAL OPTION - CIT COM, INC. FOR CAD MODERNIZATION

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval to amend an existing contract with Cit Com, Inc. for Phases 3 and 4 of the Fire Computer Aided Dispatching (CAD) and Records Management System (RMS) Modernization Program, for an amount not to exceed $353,250. THE ISSUE The Phoenix Fire Regional Dispatch Center (PFRDC) dispatches and manages 9-1-1 calls for Phoenix and 26 surrounding jurisdictions, effectively serving a population of 3.5 million in an area of 2,500 square miles. In 2014, the PFRDC answered 778,402 emergency calls and dispatched 371,049 incidents. CAD system replacement is necessary to keep pace with the growing demand for emergency services and to meet 9-1-1 response time standards. In the past 20 years the number of incidents dispatched has doubled. The ability to keep pace with increasing service demands requires a modern dispatch system. In Phase 3, Cit Com, Inc. will manage vendor inquiries, demonstrations, reference checks and site visits, as well as change management for the Fire Department. In Phase 4, Cit Com, Inc. will work on contract development for the selected vendor for the Fire CAD and RMS Modernization Program. This contract was approved by City Council on January 15, 2014. RECOMMENDATION Staff requests the Public Safety and Veterans Subcommittee recommend City Council approval to amend an existing contract with Cit Com, Inc. for Phases 3 and 4 of the Fire Computer Aided Dispatching (CAD) and Records Management System (RMS) Modernization Program, for an amount not to exceed $353,250.

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CITY COUNCIL REPORT

TO: Milton Dohoney Jr.


FROM: Joseph G. Yahner

Police Chief

SUBJECT: AUTHORIZATION TO ACCEPT THE FY 2015 SMART POLICING INITIATIVE GRANT

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval to accept grant funds from the U.S. Department of Justice, Bureau of Justice Assistance (BJA), under the FY 2015 Smart Policing Initiative grant THE ISSUE The Police Department applied under the Body Worn Camera purpose area in an effort to enhance the Department’s current on-body video camera program. There are approximately 150 on-officer video cameras deployed through the Department’s existing camera program. This grant would allow for the purchase of additional cameras, video storage equipment, and overtime/fringe benefits for personnel to implement and sustain the project. The purpose of this project will be to examine the impact of the cameras on citizen complaints, the process and outcome of internal investigations, privacy issues, and community relationships. The research component to assess the performance measures associated with this project will be conducted by the Arizona State University, Criminology and Criminal Justice Department. The grant provides funding in the amount of $637,231. The funding period is October 1, 2015 through September 30, 2018. No matching funds are required; cost to the city is in-kind resources. Impact will be citywide.

RECOMMENDATION This report requests the Public Safety and Veterans Subcommittee recommend City Council approval to accept grant funds from the U.S. Department of Justice, Bureau of Justice Assistance, under the FY 2015 Smart Policing Initiative grant.

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CITY COUNCIL REPORT




Police Chief

SUBJECT: AUTHORIZATION TO ACCEPT THE FY 2015 COMMUNITY ORIENTED POLICING SERVICES HIRING PROGRAM GRANT

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the U.S. Department of Justice, Community Oriented Policing Services (COPS) Office. THE ISSUE The goal of this grant is to augment existing community partnerships in an effort to build trust within the community through the implementation, enhancement, and continuation of community policing strategies. Personnel will be deployed through the Community Relations Bureau to expand the number of police advisory boards, enhance relationships to increase bias crime reporting, expand the Explorer program, and revive the Cadet program. The grant award of $3,125,000 will be used to fund 25 new officer positions over a three year period. The funding period is September 1, 2015 through August 31, 2018. OTHER INFORMATION The grant requires the City to retain all grant funded positions for at least 12 months after the end of the grant. The grant will reimburse 75% of an entry level officer salary, up to $125,000 per officer over the three year grant period. The cost to the City is the remaining balance of each officer’s annual salary, which is approximately $3.4 million over three years. Impact is citywide. RECOMMENDATION This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the U.S. Department of Justice, Community Oriented Policing Services Office (COPS) for the 2015 Hiring Program.

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CITY COUNCIL REPORT




Police Chief

SUBJECT: APPROVAL OF NEIGHBORHOOD BLOCK WATCH OVERSIGHT COMMITTEE RECOMMENDED CHANGES TO THE 2016 GRANT APPLICATION AND PROGRAM PROCESS

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval of the Neighborhood Block Watch Oversight Committee’s recommended changes to the 2016 Neighborhood Block Watch (NBW) grant application and program process. THE ISSUE The Neighborhood Block Watch Grant Program (NBWGP) Oversight Committee reviewed and approved requests to change/update the Block Watch grant application and program process at their June 4, 2015 meeting. The Oversight Committee recommends the changes to be effective for the 2016 grant application and program which opens on November 2, 2015. OTHER INFORMATION The following changes are recommended by the NBW Oversight Committee.

1. Change the following capped items:

Lighting / Electricity - move from the restricted item list of no more than 25% of requested grant funds for lighting bills, to a capped item of a maximum of $3,000.

Insurance – place on capped item list at $2,000.

Web Hosting, Maintenance, and Domain Name - change prior cap of $750 to $500.

Restricted item list - computers, laptops, tablets, or notebooks – capped at $500.

Face Painting and Balloon Artists - capped at $150 per event.

2. Add the following required language to the grant application :

All Getting Arizona Involved in Neighborhoods (G.A.I.N.) events must contain elements of crime prevention.

Crime prevention must be an aspect of all programs and workshops.

No grant signer can sign on more than two grants per annual grant cycle.

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3. Change the following Grant Program Restricted Item:

Add science, technology, engineering, and math (STEM) programs under acceptable “Youth-Related Programs”.

4. Change the following Budget Categories:

Move G.A.I.N. Crime Prevention/Safety Event promotional marketing tools from budget category Equipment /Supplies to Consumables.

Move clothing/uniforms from budget category Equipment/Supplies to Consumables.

Impact is citywide. RECOMMENDATION This report requests the Public Safety and Veterans Subcommittee recommend City Council approval of the Neighborhood Block Watch Oversight Committee’s recommended changes to the 2016 Neighborhood Block Watch (NBW) grant application and program process

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CITY COUNCIL REPORT




Police Chief

SUBJECT: AUTHORIZATION TO ACCEPT THE FY 2014 INTELLECTUAL PROPERTY ENFORCEMENT PROGRAM GRANT

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the U.S. Department of Justice, Bureau of Justice Assistance (BJA), under the FY 2014 Intellectual Property Enforcement Program. THE ISSUE The goal of the grant is community education, prevention, and prosecution of counterfeit trademarks with the objective of removing the counterfeit property from the marketplace and prosecuting the violators. The grant will fund overtime/fringe benefits, and contract/consultants to support improved enforcement efforts of intellectual property theft through collaborative task forces that include state, federal and local government agencies. The Police Department submitted the grant application on March 13, 2014, and were denied funding. Recently the granting agency notified the Police Department that supplemental funding was available. The grant provides funding in the amount of $253,129. The funding period is October 1, 2015 through September 30, 2017. RECOMMENDATION This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the U.S. Department of Justice, Bureau of Justice Assistance, under the FY 2014 Intellectual Property Enforcement Program.

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CITY COUNCIL REPORT




Police Chief

SUBJECT: AUTHORIZATION TO ACCEPT THE PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT FORMULA GRANT

This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the Arizona Criminal Justice Commission through the Paul Coverdell “Formula” Forensic Science Improvement grant program. THE ISSUE The Police Department has applied for these formula grant funds continually over the last several years. Funding is used to implement innovative solutions to the backlog issues facing many crime laboratories nationwide. The Police Department’s Crime Lab has made significant strides in addressing these issues by utilizing these grant funds as part of a comprehensive approach to support and enhance the services provided to the criminal justice community. These funds will be utilized for overtime and fringe benefits to improve the timeliness of forensic science services and to address the backlogs in the analysis of forensic evidence. The grant provides funding in the amount of $48,240. The funding period is October 1, 2015 through September 30, 2016 RECOMMENDATION This report requests the Public Safety and Veterans Subcommittee recommend City Council approval for the Police Department to accept grant funds from the Arizona Criminal Justice Commission through the Paul Coverdell “Formula” Forensic Science Improvement grant program.

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CITY COUNCIL REPORT

TO: Milton Dohoney Jr. Assistant City Manager


Police Chief

SUBJECT: BODY CAMERA UPDATE

This report provides the Public Safety and Veterans Subcommittee with information regarding the Phoenix Police Department’s Body-Worn Camera program. THE ISSUE In 2011, the Department, in partnership with the Arizona State University Center for Violence Prevention and Community Safety (ASU), applied for and received a $500,000 Department of Justice, Bureau of Justice Assistance, Smart Policing Initiative (SPI) grant to purchase, deploy, and evaluate body-worn camera technology. Consequently, 56 body-worn cameras were deployed in the Maryvale Precinct on April 15, 2013. For the next fifteen months, ASU and the Police Department jointly examined the impact of this technology across multiple dimensions. Study results confirmed the value of body-worn cameras in law enforcement, resulting in the expansion of the Department’s camera deployment. Currently there are 141 cameras deployed in the Maryvale Precinct. Of those, 135 cameras are being worn by first responder patrol officers and sergeants, while the precinct’s six person Uniformed Drug Interdiction Squad is wearing the technology as well. An additional seven cameras are being worn by the newly formed Crisis Intervention Squad based out of the Community Relations Bureau. This squad works throughout the city, thereby increasing the overall footprint of the program. On September 21, 2015, the Department of Justice, Office of Justice Programs approved the Police Department’s application for funding under the FY 2015 Smart Policing Initiative: Body-Worn Camera Problem-Solving Demonstration Program in the amount of $637,231. This new SPI grant will allow for the purchase and evaluation of additional body-worn camera technology, related video storage, and overtime/fringe benefits for personnel to implement and sustain the project. Building upon the aforementioned 2013 study conducted in the Maryvale Precinct, this new study will allow for the deployment of approximately 150 additional body-worn cameras among a random sample of officers and supervisors within the Patrol Division. This project will be evaluated by our research partner, ASU, using a Randomized Control Trial, to determine the impact of body-worn cameras on a variety of measures related to police and citizen behavior. Examples include further examination of the impact of body-worn cameras on citizen complaints, the process and outcome of internal investigations, privacy issues, and community relationships.

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OTHER INFORMATION The Phoenix Police Department is committed to implementing thoughtful programs and strategies that enhance trust and strengthen relationships with the community that we serve. The Department’s first body-worn camera pilot program was implemented in March 2011, in the South Mountain and Cactus Park Precincts. Based upon information gleaned from that pilot, the Department sought grant funding to expand the program and formally evaluate the utility of body-worn cameras as a tool for law enforcement. RECOMMENDATION This item is for information and discussion.

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CITY COUNCIL REPORT




Police Chief

SUBJECT: REDISTRICTING UPDATE

This report provides the Public Safety and Veterans Subcommittee with an update on calls for service response times and sworn staffing levels both before and after the new police precinct boundaries went into effect on October 20, 2014. THE ISSUE

In October 2014, the Phoenix Police Department transitioned from an 8-precinct configuration to a 7-precinct model to support a more efficient delivery of police services given the reduction in sworn staffing from the prolonged hiring freeze and the projected attrition expected over the next few years. Questions were raised concerning the increased size of some of the precincts, with a particular focus on response times. The annual median call response times for priority 1 (emergency) calls for service at a citywide level and in most of the precincts have shown only marginal increases since 2011, which is noteworthy given the significant reduction in sworn staffing experienced during that same period. In particular, since 2011, the number of first responders (call-taking officers) decreased by more than 300 officers citywide, and the median priority 1 call response time increased by approximately 40 seconds. When looking at response times more closely before and after the redistricting, the median response time for priority 1 calls citywide has increased 23 seconds; during this same period, there has been a reduction in first responders of 132 officers since the new boundaries went into effect in October 2014. In terms of non-emergency priority 2 and 3 median call response times citywide, an increase of approximately 2 ½ minutes and 10 ½ minutes respectively has been experienced since 2011. When looking at response times more closely before and after the redistricting, the median response time for priority 2 calls citywide has increased 45 seconds, and the median response time for priority 3 calls citywide has increased 58 seconds. As mentioned previously, during this same period the number of first responders decreased by 132 officers, so it is not unexpected to see an increase in response times. Changes by individual precinct vary when looking at median response times based on precinct by name, with some precincts showing increases and at least one (Black Mountain Precinct) showing a decrease before and after the redistricting. However, it is important to note the geographic areas for each precinct changed when the new boundaries were implemented, so making these types of precinct-level comparisons

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across inconsistent geographic areas is inconclusive at best. The Police Department continues to closely monitor response times within each of the new precinct boundaries in conjunction with staffing levels, to ensure the safety of our officers and the best service to our community. OTHER INFORMATION In the redistricting that occurred in October 2014, the 7-precinct model was chosen because it was better suited to handle reductions in sworn staffing compared to the 8 precinct configuration, which had been implemented in August 2010. In addition, the 7-precinct model also improved the alignment of precinct boundaries with natural boundaries; it eliminated the half precinct model which had inadvertently created supervisory challenges; and it reduced the number of patrol squads, which allowed the officers from those squads to be redistributed within patrol resulting in larger squad sizes, thereby increasing officer safety. Input from internal and external stakeholders was sought during this process.

RECOMMENDATION

This report is for information and discussion.

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CITY COUNCIL REPORT

TO: Ed Zuercher

City Manager

FROM: Cindy Bezaury

Acting Human Resources Director

SUBJECT: CIVIL SERVICE BOARD OVERVIEW

This report provides information to the Public Safety and Veterans Subcommittee on the City’s Civil Service Board, specifically actions involving Phoenix Police Officers. THE ISSUE This document is provided for the Public Safety and Veterans Subcommittee to address the questions about the role of the Civil Service Board and the actions taken over the last three years. Attached to this report is a detailed memo from the Human Resources Department which provides an overview of the City’s Civil Service Board actions on Phoenix Police Officer disciplines over the past 3 years. OTHER INFORMATION The Civil Service Board was created in the City Charter Chapter XXV, merit system of personnel administration for employees in the classified service. The Board consists of five (5) residents, citizens and electors of the City serving three-year staggered terms. Not more than three (3) of the members may be adherents of the same political party, and no member may hold any other salaried public office. Board vacancies are filled by appointment by the Mayor, subject to the approval of the City Council. The role of the Civil Service Board is to provide a process of independent review of discipline through an administrative hearing process. The Board accepts appeals of disciplinary demotions, discharges, and suspension of classified employees who have completed the prescribed probationary period; and delegates the administrative hearing to a hearing officer. Following an administrative hearing, where the City and the employee representative present evidence and arguments, the hearing officer produces findings and recommendations in a written report to the Board. At a monthly business meeting, the Board takes action on cases that underwent an administrative hearing. The Board may accept or modify the hearing officer’s findings and/or recommendations; and the decisions of the Board are final and binding. RECOMMENDATION This report is for information only. Attachment: Civil Service Board – Update

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