november 10, 2010 washington, d.c.. agenda secure component tool secure component tool contacts and...

November 10, 2010November 10, 2010Washington, D.C.Washington, D.C.

AgendaAgenda

Secure Component toolSecure Component tool

Contacts and MessagingContacts and Messaging

WorkspacesWorkspaces

Hypothetical CaseHypothetical Case

CommunicationCommunication(Instant Messaging)(Instant Messaging)

Information Sharing Information Sharing (Workspaces)(Workspaces)

CoordinationCoordination

GroupwareGroupwareCo

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What is Groupware?What is Groupware?

CommunicationCommunication(Instant Messaging)(Instant Messaging)

Information Information (Workspaces)(Workspaces)

CoordinationCoordination

GroupwareGroupware

Secure GroupwareSecure GroupwareC

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E-mailE-mail Message is not encrypted Message can be intercepted Message can be altered Message is not confidential

Internet

Attached documents are not encrypted Both message and attachments can be intercepted Both message and attachments can be altered Both message and attachments are not confidential

E-mail vs. Secure GroupwareE-mail vs. Secure Groupware

Message remains encrypted when stored in the hard drive and while in transit

Message remains encrypted when stored in the hard drive and while in transit

Internet

Message is encrypted all the time Message can not be deciphered Message can not be altered

E-mail vs. Secure GroupwareE-mail vs. Secure Groupware

If user is behind a off-line, OAS servers are used

Authenticity, Integrity and Availability

Initial ConsiderationsInitial Considerations

Facilitate communications among points of contact on Facilitate communications among points of contact on Mutual Legal Assistance.Mutual Legal Assistance.

Confidentiality of the information:Confidentiality of the information: No central databaseNo central database

No OAS Member State has control over the No OAS Member State has control over the applicationapplication

SG/OAS has no access to the information shared by SG/OAS has no access to the information shared by the participantsthe participants

Decision in 2003:Decision in 2003: Groove NetworksGroove Networks

Evolution of the PlataformEvolution of the Plataform

2003 – 2003 – Implementation of Groove NetworksImplementation of Groove Networks

2005 – 2005 – Microsoft acquires Groove Networks Microsoft acquires Groove Networks

2007 2007 – Microsoft integrates Groove to Office 2007– Microsoft integrates Groove to Office 2007

20102010 – Microsoft SharePoint Workspace 2010 – Microsoft SharePoint Workspace 2010

Integration with content management platformIntegration with content management platform

20072007- OAS/Microsoft agreement- OAS/Microsoft agreement

2007 version available in:2007 version available in:

EnglishEnglish

SpanishSpanish

FrenchFrench

PortuguesePortuguese

Technology upgrade:Technology upgrade:

Evolution of the PlataformEvolution of the Plataform

New platform only works in 64-bit platformsNew platform only works in 64-bit platforms

3232

Migration to new 64-bit servers requiredMigration to new 64-bit servers required

Upgrade Windows 2000 to Windows 2003 64-bitUpgrade Windows 2000 to Windows 2003 64-bit

Technology UpgradeTechnology Upgrade

MIGRATEDMIGRATED

UPGRADEDUPGRADED

The SG/OAS has upgraded the current platform to The SG/OAS has upgraded the current platform to its latest versionits latest version

ManagementManagement ServerServerRelay ServerRelay ServerGroove 3.1Groove 3.1

Windows 2000Windows 200032-bit32-bit


Storage Storage AreaAreaNetworkNetwork




OfficeOfficeGroove Groove

20072007

Relay ServersRelay Servers

ManagementManagement ServerServer

Technology UpgradeTechnology Upgrade

Components of Groove within Components of Groove within the OAS Infrastructurethe OAS Infrastructure

Microsoft OfficeMicrosoft OfficeGroove 2007Groove 2007

GrooveGrooveUsersUsers

Public and Public and Private Private

componentscomponents

SecuritySecurity

Authenticity, Integrity and availability of the information Authenticity, Integrity and availability of the information

contained in the local hard drive and while in transitcontained in the local hard drive and while in transit

AuthenticityAuthenticity: information is only available to the : information is only available to the

intended recipientintended recipient

IntegrityIntegrity: information is never altered or modified: information is never altered or modified

AvailabilityAvailability: information is always available and ready : information is always available and ready

to be used when desiredto be used when desired

Use of Certificate Authority (CA) and Public Key Use of Certificate Authority (CA) and Public Key

Infrastructure (PKI)Infrastructure (PKI)

High encryption standards usedHigh encryption standards used

Secure Communications SystemSecure Communications System

Definition:Definition:

It is a software that allows groups of geographically It is a software that allows groups of geographically

separated individuals to work together securely over separated individuals to work together securely over

public networks such as the Internet. Security is always public networks such as the Internet. Security is always

enabled and it is not optional.enabled and it is not optional.

Secure Communications System FeaturesSecure Communications System Features

Efficient use of the Network – Bandwidth optimizationEfficient use of the Network – Bandwidth optimization

Synchronization – can be used off-lineSynchronization – can be used off-line

Security is always enabledSecurity is always enabled

Data encryption – local and while in transitData encryption – local and while in transit

Compatibility with MS Office applicationsCompatibility with MS Office applications

User awarenessUser awareness

AlertsAlerts

Users decide who they share information withUsers decide who they share information with

Easy to useEasy to use

LaunchbarLaunchbar

Contacts panelContacts panel


Common tasksCommon tasks

Status IndicatorsStatus Indicators

ActiveActive

OnlineOnline

Online – No ActivityOnline – No Activity

OfflineOffline

New ContentNew Content

AlertsAlerts

Notifications of status change, content updates and user Notifications of status change, content updates and user

presencepresence

ContactsContacts


ContentContent

Contacts PanelContacts Panel

The contact panel shows the list of every participant The contact panel shows the list of every participant

added. This panel is different from the contact panel that added. This panel is different from the contact panel that

appears in the Workspacesappears in the Workspaces

Options in the contacts panel:Options in the contacts panel:

Adding contacts using the Search functionalityAdding contacts using the Search functionality

Deleting contactsDeleting contacts

Show contacts statusShow contacts status

MessagingMessaging

Messages can be sent to an individual or a groupMessages can be sent to an individual or a group

Messages can contain text, pictures, documents or audioMessages can contain text, pictures, documents or audio

Messages are sent immediately if the receiver is online. If Messages are sent immediately if the receiver is online. If

the receiver is offline, the message is held until he/she the receiver is offline, the message is held until he/she

reconnectsreconnects

Large files should be shared creating a WorkspaceLarge files should be shared creating a Workspace

Message HistoryMessage History

Message HistoryMessage History

The message history maintains a list of sent and received The message history maintains a list of sent and received

messagesmessages

Workspace DefinitionWorkspace Definition

A workspace is a place for information sharing among A workspace is a place for information sharing among individuals with common goals and objectivesindividuals with common goals and objectives

Workspace DefinitionWorkspace Definition

The information within a Workspace is highly dynamicThe information within a Workspace is highly dynamic

The information is synchronized instantaneously with the The information is synchronized instantaneously with the online members of the Workspaceonline members of the Workspace

Any change in the Workspace is synchronized with offline Any change in the Workspace is synchronized with offline users as soon as they reconnectusers as soon as they reconnect

Only Workspace members can access the information Only Workspace members can access the information shared in that Workspaceshared in that Workspace

Workspace ElementsWorkspace Elements

Files panelFiles panel

Workspace membersWorkspace members

Chat for EVERY memberChat for EVERY memberof the Workspaceof the Workspace


Folders panelFolders panel

Message historyMessage history

Files panelFiles panel

Workspace membersWorkspace members

Chat for EVERY memberChat for EVERY memberof the Workspaceof the Workspace


Folders panelFolders panel

Message historyMessage history

Workspace ContactsWorkspace Contacts

Allows to choose who to share the information withAllows to choose who to share the information with

Allows sending messages to Workspace membersAllows sending messages to Workspace members

Allows to Chat with EVERY member of the WorkspaceAllows to Chat with EVERY member of the Workspace

Allows sharing Word documents, presentations, pictures Allows sharing Word documents, presentations, pictures or any other file typeor any other file type

User RolesUser Roles Manager – changes roles and rightsManager – changes roles and rights Participant – adds documents and invites contactsParticipant – adds documents and invites contacts Guest – read onlyGuest – read only

Folder permissions configurationFolder permissions configuration

Features in a WorkspaceFeatures in a Workspace

Hypothetical CaseHypothetical Case

November 10, 2010November 10, 2010Washington, D.C.Washington, D.C.

Encryption AlgorithmsEncryption Algorithms

RSA 2048-bitsRSA 2048-bits

ElGamal 1536-bitsElGamal 1536-bits

MARC4 192-bitsMARC4 192-bits

ESIGN 1536-bitsESIGN 1536-bits

AES 192-bitsAES 192-bits

MARC4 256-bitsMARC4 256-bits

AES 256-bitsAES 256-bits

IdentityIdentity

MessagesMessages


Hard DiscHard Disc

Management Management ServerServer

Relay ServerRelay Server

FeatureFeature AlgorithmAlgorithm

On-line CourseOn-line Course““E-Learning” platformE-Learning” platformMS Office Groove 2007MS Office Groove 2007

Available in English Available in English and Spanishand Spanish

http://cursos.educoas.org/

november 10, 2010 washington, d.c.. agenda secure component tool secure component tool contacts and...

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