District Deputy ReminderNovember 2012

Let us hear from you. Use the Supreme Council mail box for district deputies: dd@kofc.org.

Food for Families Reimbursement Program

There is a new incentive for council participation inthe Knights of Columbus Food for Families program –cash back!Retroactive to July 1, 2012, (the first day of the fra-

ternal year), the Supreme Council will refund $100 forevery $500 or for every 500 pounds of food that acouncil contributes to a parish food pantry, communityfood bank or a soup kitchen up to a maximum refundof $500 per council per fraternal year. There is noneed to send in a refund request every time a contri-bution is made, nor does every contribution have tobe at least $500 or 500 pounds of food. Simply reporteach contribution on the Food for Families form foundat kofc.org/forms.Food for Families remains a featured program.

By successfully meeting the requirements, a councilearns full credit for the Family section on theColumbian award Application Form (SP7). To qualify acouncil must collect a minimum of 1,000 pounds offood to be donated to a parish or community foodbank as well as provide at least 100 volunteer-hoursof service collecting and distributing food or preparingor serving meals to needy people. For more informa-tion, contact Jason Porrello at 203-752-4571 or e-mailjason.porrello@kofc.org.

Coats for Kids

Winter is coming and many children face theprospect of cold weather without a warm coat. Pro-viding kids with warm coats is the goal of Coats forKids, a Knights of Columbus featured program. Coun-cils fulfilling all the requirements for the Coats for Kidsprogram — purchasing and distributing at least eightcases of coats (12 coats per case) — meet all require-ments for the Youth Activities Category of theColumbian Award.State councils, districts and local councils may pur-

chase new, high-quality winter coats for boys (sizes 8-18) and girls (sizes 7-16) through the SupremeCouncil for $16.25 per coat ($195 per case) plus ship-ping by completing the Coats for Kids order formwhich may be found on kofc.org/coats. The Supreme

Council will pay 50 percent of shipping costs.Requests for particular quantities of coats in spe-

cific sizes cannot be accommodated. Each shipmentwill contain a variety of coats in various sizes andstyles.For more information on the program, contact

Robert Ennis – by e-mail robert.ennis@kofc.org, byfax (203) 752-4108 or by mail to Robert Ennis, 1Columbus Plaza, New Haven CT 06510.

Note: Councils that cannot meet the require-ments of this or any other featured program. maycertainly particpate and count the program asone activity of those required in the appropriatesection of the Columbian Award Application FormSP7.

Keep Christ in Christmas

Remind councils and all Knights to help “KeepChrist in Christmas” this year. Public service an-nouncements (PSAs) and printed materials are avail-able from the Supreme Council Office by calling theDepartment of Fraternal Services at 203-752-4270.More information can be found online atwww.kofc.org/service under the Church category.

March for Life

The annual March for Life in Washington D.C. will

November 2012

Thanksgiving Day (USA)

30 Bonifacio Day (Philippines)

Anniversary of the Revolution (Mexico)

22

National Independence Day (Poland)

2

6

20

1 Feast of All Saints

Feast of All Souls

Election Day (USA)

11 Veterans Day (USA)

Remembrance Day (Canada)

be held Friday, Jan. 25, 2013, to mark the Roe v.Wade decision announced 40 years ago on Jan. 22,1973. Encourage councils to participate in this eventor mark the day with another culture of life affirmingevent. For more information, visit marchforlife.org. Remind your councils that March for Life is a fea-

tured program. The councils can meet all require-ments for the Culture of Life category by involving100 council members/family members/parishioners ina local, state or national March for Life. The other featured Culture of Life program is the K

of C Ultrasound Initiative. For complete details of ei-ther program contact William O’Brien at 203-752-4403 or e-mail William.OBrien@kofc.org.

Semi-Annual Council Audit

An important part of a district deputy’s duties ismaking sure his councils file the Semiannual CouncilAudit (Form # 1295) of the books and records of thefinancial secretary and treasurer. The audit for theperiod between July 1 and Dec. 31, 2012, is due byFeb. 15, 2013.

The Supreme Council provides each council with a$5,000 bond for the treasurer and financial secretary provided the council has its last two consecutiveaudits on file. Councils who fail this requirementlose their bonding until such time as the audits are upto date and filed.

District Deputy Report (Form # 944A and B)

DDs are obligated to inspect and certify councilrecords twice a year on the District Deputy Semian-nual Report on Council Status (Form # 944A and944B). Make certain the accounts of the councils inyour district are kept according to the Order’s laws.The next the District Deputy Report (#944A) is due

Dec. 31, 2012.

The District Deputy Semi-Annual Report onCouncil Status Forms (944A and 944B) have beenrevised and may be found at kofc.org underForms (State and District). Please use these newforms for making your report. The report can befilled out online, printed and then mailed. Tips forfilling it out follow.

New Councils and Circles

District DD Name Jurisdiction Council LocationV94 Gerardo Gamposilao Visayas 15566 BinalbaganB94 Jose Amoroso Mindanao 15567 Simbalan, Buena VistaV80 Hipolito S. Dagooc Visayas 15568 Plaridel, Baybay City053 Anthony Offenberger Ohio 15569 Little Hocking006 Francisco J. Gomez-Estrada Mexico Central 15570 Querétaro079 Verne Hagstrom Illinois 02967 Pittsfield028 Jacob Grzwyacz Wisconsin 15571 WausauS57 Roberto Calugtong Luzon 15572 San Pedro Laguna079 Richard George Ohio 15573 Poland002 Wayne May British Columbia 15574 LangleyI56 Nicolas Y. Pameron, Jr. Mindanao 15575 Sinaburan, San Pedro015 Leonard Rheaume Arizona 15576 PhoenixM21 Robert Alesna Mindanao 15577 Cabadiangan, Kadingilan010 Joe Marin New Mexico 15578 Mesilla007 Gilberto Sanchez Mesa Dom. Republic 15579 San JuanB26 Arturo Valdez Luzon 15580 Bagulo City North Dakota 09642 West Fargo018 Hector C. Cruz Navarro Mexico NW 15581 Ciudad Juarez081 R. Beauregard Quebec 15582 Candiac055 Ken Rose California 15583 PlanadaDistrict DD Name Jurisdiction Círcle Location

Luzon 5603 Sta Mesa HeightsG04 Celestino Fampo Faner Luzon 5604 San Narciso QuezonM47 Noel S. Lacanilao Luzon 5605 Manila010 Kevin E. Stueve Kansas 5606 Overland Park018 David T. Crew Virginia 5607 Leesburg008 Daniel J. Gracey Virginia 5608 Chesterfield

Filling out the District Deputy Semiannual Report on Council Status (Form #944 A & B)

Knowing the health and status of the councils of the Order is vital for the state deputies and theSupreme Council office. No one knows the councils better than the district deputies. That is why DDsare required to file the Council Status Form #944 twice year for each council in his district. Form#944 A – covering the period from July 1 to Dec. 31, is to be filed with the state deputy and theSupreme Council Office on Dec. 31. Form #944 B – covering the period from Jan. 1 to June 30, is tobe filed with the state deputy and the Supreme Council Office on June 30. Following are some “do’s”and “don’ts” for filling out the forms. Note: Both forms may found at kofc.org/forms (State and District),filled out and printed out. The Supreme Office and the state deputy should each get a copy and theDD is to keep a copy for his files.

Top of Page

Do: At the top of the form make sure the state/province, the district number, the council number andlocation and the date of the report are reported.

Council Deadline

1. Do: Be sure that your councils have filed for 2012-13 fraternal year (and you have copies of)Election of Officers (#185) due July 1, the Service Program Personnel Report (#365 due Aug.1), and the Semiannual Council Audit (#1295). Boxes one, two and three in Council Deadlinesection should all be checked. (If they are not, then “officers knowledgeable of” and are“performing their duties” in the next section, Organization, should be checked “no.”

2. Do: Be sure your councils have paid their Supreme Council Per Capita assessments (billedJan. 1, due April 10). If not, remind them failure to pay deadline results in suspension of thecouncil and that suspended councils may not be seated at the State Convention or SupremeConvention.

3. Do: Remind councils that they are required to file IRS Form 990 (Return of Organization Ex-empt from Income Tax) due the fifteenth day of the fifth month following the council’s reportingperiod (for most USA councils this will be May 15).

Organization

1. Do: Check “Yes” or “No” (check only one box).2. Do: Check or “No” (check only one box).3. Do: Check “Yes” or “No” (check only one box) if councils attended district meeting(s) held be-

tween Jan. 1 and June 30 (if no district meetings were held; then do not check box and mark-0- in the space provided for number of meetings held and attach explanation)

4. Do: DDs are required to inspect the books and financial records of each of their councils forthe period between Jan. 1 and June 30. If the inspection has been done, check “Yes” for num-ber 4. (If inspection was not conducted, check “No” and attach explanation explaining why itwas not done.)

5. Do: Check “Yes” or “No” for number 5; if “No,” attach explanation.

Membership

1. Do: Check “Yes” or “No” (check only one box).2. Do: Check “Yes” or “No” (check only one box).3. Do: Check “Yes” or “No” (check only one box).4. Do: Check “Yes” or “No” (check only one box).

Insurance Promotion

1. Check “Yes” or “No” (check only one box).2. Check “Yes” or “No” (check only one box).3. Check “Yes” or “No” (check only one box).4. Check “Yes” or “No” (check only one box).5. Check “Yes” or “No” (check only one box).

Service Program

1. Check “Yes” or “No” (check only one box).a. If “Yes,” check program status (only one box) Excellent, Good, Fairb. If “No,” do not check a box2. Does the Council Have a Columbian Squires Circle?a. If “Yes,” check program status (only one box) Excellent, Good, Fairb. If “No,” do not check a status box3. Is the council interested in starting a Columbian Squires circle?4. If “Yes,” provide name and address of council contact (write legibly)5. Will this council earn Star Council “Likely” or “Unlikely” (check only one)

New Council Development

1. Number of parishes served by this council (fill in blank)2. Is there Round Table in each parish the council serves (if the council serves more than one

parish) Check “Yes” or “No”3. Could a new council be started in this area? “Yes” or “No”a. If “yes” identify location of possible new council (fill in the blank)

Overall Status

1. Provide your opinion on council status (strengths, weaknesses, etc.) in space provided.Write legibly – if you need more space, use the reverse side of the form or attach a sep-arate sheet.

2. DD recommendations to council. List your suggestions for council. Write legibly – if you needmore space, use the reverse side of the form or attach a separate sheet.

Sign form as directed and send to address shown. Send a copy to the state deputy and make a copyfor your files.

Note: File the forms for each council in your district. If the council is inactive, write “inactive council”across the front of the form, sign it and mail it.