NSCA CHAMPIONSHIP HOSTING REQUEST PACKAGE

2019-2020

Requirements for hosting NSCA Events

Member Clubs who wish to host a NSCA event must make their intentions known by completing the request to host form on page 7 and returning it to the Executive Director at the NSCA’s office prior to March 25, 2019. If there are questions prior to submitting a request please contact Marion MacAulay, Director of Competitions, directly as follows:

Marion MacAulayDirector of Competitionsmarionmacaulay@gmail.com902-305-2983

Virginia JacksonExecutive DirectorTelephone: (902) 223-3218Email: vjackson@nscurl.com

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Table of ContentsMEMO FROM THE DIRECTOR OF COMPETITIONS...................................................................................3

2019-2020 PROVINCIAL CHAMPIONSHIP CALENDAR..............................................................................4

NSCA HOST REQUEST FORM....................................................................................................................5

NSCA MEMBER CLUB TECHNICAL INFORMATION UPDATE.....................................................................6

CO-HOST ACKNOWLEDGEMENT FORM...................................................................................................8

GENERAL HOSTING GUIDELINES..............................................................................................................9

NSCA CHAMPIONSHIPS QUICK REFERENCE GUIDE................................................................................14

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MEMO FROM THE DIRECTOR OF COMPETITIONS

Please find enclosed the Hosting Bid Package for the 2019-20 curling season.

This document will help you and your club make an informed decision about hosting one of the NSCA sanctioned events. Every year we move ahead on streamlining the processes so that the Clubs can focus on the competitor experience during the event. The NSCA Liaisons and Officials will work with your Committee and your team to ensure a successful event.

The NSCA Competitions Committee realizes that there are many provincial events for which we are looking to have hosts, and we depend on you, our member clubs, to help make these events successful. Some clubs have gone over and above the call of duty in recent years and we need to spread the events over many of our clubs.

If your club did not host an event this past year, we hope that you will put your name forward to help this year. It is great for our competitors to have these competitions within a club that cares about the event, and it’s great for your region to have this sporting event come to your community. In recent years, the NSCA through the provincial championships invested over 1.3 million dollars in economic spin offs to our curling host communities - staggering numbers when presented to your local municipal councils (The details of each championship is available upon request). Our championships are a great way to build relationships in your community and expose your community members, who are not curlers, to the great world of curling. This is a great member recruitment tool for your club.

In Curling,Marion MacAulay

Director of CompetitionsNova Scotia Curling Association

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2019-20 PROVINCIAL CHAMPIONSHIP CALENDAR

EVENT DATES LOCATIONU21 Qualifiers (M/W)+ Nov 29-Dec 2, 2019 Women's and Men’s Qualifier+** Dec 12-16, 2019 Berwick Curling ClubU21 Provincials+** Dec 27-31, 2019 Lakeshore Curling ClubScotties/Deloitte Tankard+** Jan 20-26, 2020 Dartmouth Curling ClubClub Mixed Jan 23-26, 2020 Middleton until 2021Grandmasters Jan 27-29, 2020 Mayflower Curling ClubJunior Doubles Jan 30-Feb 2, 2020 U15 Greenspiel Feb 6-9, 2020Seniors**+ Feb 6-10, 2020 Truro Curling ClubWheelchair*+ Feb 13-16, 2020 Stick*+ Feb 14-17, 2020 Stick to SecureMixed Doubles**+ Feb 20-23, 2020U13 Jamboree Feb 20-23, 2019 Curling Club Championship – Men’s+ Feb 27-March 2, 2020 Bridgewater Curling ClubCurling Club Championship - Women's+ Feb 27-March 2, 2020 Amherst Curling ClubMasters March 4-9, 2020U18**+ March 5-9, 2020 Truro Curling ClubClub Curler (M/W) March 12-15, 2020 Glooscap Curling ClubU11 March 13-15, 2020Mixed +** March 19-23, 2020 U16/U19 Mixed March 19-22, 2020

+Time Clocks will be used**NSCA Rocks*Requires club to be accessible

Multiple year bids are encouraged.

Consideration will be given to any club who could host the Junior Doubles and Adult Doubles as one event.

Event dates in many cases indicate Thursday through Monday for scheduling flexibility however scheduling will consider number of teams and minimizing time off school and work and maximizing club availability.

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NSCA HOST REQUEST FORM

The undersigned Curling Club would like to host the following Championship(s):

Choice Name of Event 2019-20 2020-21 2021-221st Choice2nd Choice3rd Choice4th Choice5th Choice

* Note: if your club wishes to host the same event in more than one year please tick the appropriate boxes – NSCA would appreciate multiple years for consistency of event.

The _________________________________ Curling Club acknowledges and agrees to abide by the NSCA Guidelines for hosting championship events.

We, the undersigned, acknowledge the NSCA reserves the right to introduce a formal hosting contract for any of these events, which could introduce new clauses not previously covered in the current hosting guidelines.

We, the undersigned, have completed in full our NSCA Host Request Form in full, including the Club Technical Information Update Form and Co-host Information Form (if applicable).

Date Club Signing Officer

Please note the NSCA will only accept completed Request forms which are returned by:

March 25, 2019Please return your completed Request by:

Scanned Copy to: vjackson@nscurl.com

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NSCA MEMBER CLUB TECHNICAL INFORMATION UPDATE

Date:

Club Name:

Club Mailing Address:

Club Civic Address:

Club Phone Number: Club Fax Number:

Club Email to be posted on www.nscurl.com

Club Website to be posted on www.nscurl.com

CONTACT INFORMATIONName of Club President for the 2019-20 Season:

Phone Number: Email:(home) (work) (cell)

Name of Club Secretary for the 2018/2019 Season:

Phone Number: Email:(home) (work) (cell)

Name of Junior Director for the 2018/2019 Season:

Phone Number: Email:(home) (work) (cell)

Name of Club Manager (if applicable) [ ] Employee[ ] Volunteer

Phone Number: Email:(home) (work) (cell)

Name of Head Ice Maker: [ ] Employee[ ] Volunteer

Phone Number: Email:(home) (work) (cell)

Years of Experience: Ice Technician Certification ProgramLevel:

ICE INFORMATION

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Number of sheets:

Base:(please circle)

Concrete Asphalt Sand Other: (Please Specify)

White surface:(please circle)

Painted on base Painted on ice Paper Other: (Please Specify)

Circles:(please circle)

Painted on floor Painted on ice Laid during ice making

Other: (Please Specify)

Usual speed (nearer hog to farther tee):___________ seconds

Usual curl:A. Outside-In: B. Inside-Out:

Is your ice shed heated?

When was your last Fire Safety Inspection completed?

What is the Occupancy Load of the Lounge area of your curling club?

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CO-HOST ACKNOWLEDGEMENT FORM

Co-host Name:

Championship Event to be Co-hosted:

Name of Curling Club:

As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship.

Date Club Signing Officer

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GENERAL HOSTING GUIDELINES

The Nova Scotia Curling Association strives to award its Championships to ensure the best possible playing conditions, superior hospitality and a friendly atmosphere for its members participating. To this end the NSCA has created the following set of General Hosting Guidelines. Many of these Guidelines will be critical to the successful hosting of an NSCA Championship.

All member clubs with available resources will be invited to host NS provincial championships and selection will be made by the Selection Committee for ratification by the NSCA Board of Directors. All completed applications received by the closing date specified will be considered by the Selection Committee. Hosts will be announced at the ensuing Annual General Meeting of the NSCA.

The Selection Committee will base its decision upon the following criteria:

The Club must be a member in good standing Quality of venue and Club technical information (provided by club) Ability of club to meet minimum requirements

o Number of sheets of iceo Quality of playing Conditionso Spectator seatingo Suitable Accommodations

Availability of second club, if required Previous history of hosting provincial competitions Availability of timers, if required Willingness to adhere to sponsorship guidelines Number of hosting requests

I – SHEETS REQUIRED

The minimum number of sheets required for each championship is outlined under the NSCA Championships Quick Reference Guide on page 14.

Member Clubs with fewer sheets must secure the use of additional ice in a second Member Club that is located within fifty (50) kilometers of the Host Club. A second Member Club must sign the Co-Host Request Form on page 8, which must be returned to the NSCA office at the same time as the Host Bid.

II – SUITABLE ACCOMMODATIONS

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Suitable accommodations must be available within 50 kilometers of the host club for competing teams, invited guests and expected spectators. The Comfort Inn as part of the Innvest Group should be utilized for accommodation when possible. The locations of Comfort Inns which are part of the Innvest Group are Amherst, New Glasgow, Sydney, Truro and Yarmouth. The 4 Points Sheraton in Halifax is a member of the Westmount Group so it should be the preferred accommodation for events in Metro.

III – CLUB FACILITIES

Member Clubs must be prepared to relinquish the complete use of their clubrooms and ice shed to the championship during the full term of play. Use of vacant sheets of ice between draws will be at the sole discretion and approval of the Chief Umpire (Officiated Events) or NSCA Championship Liaison (Un-officiated Events).

Member Clubs wishing to host the Wheelchair, Stick and Masters Championships must be accessible.

IV – VOLUNTEER REQUIREMENTS

While some events require more volunteers than others, there is a significant increase in the number of volunteers required for timed events and those requiring opening or closing ceremonies.

V – HOSTING GRANTS

Annually the NSCA offers in excess of 25 provincial event hosting opportunities. These events are a great opportunity for Member Clubs to build relationships within your community and club. The anticipated hosting grants are calculated to account for the length of the event, expected number of teams, if it is a timed event and if an off ice function is required.

In 2014/15 we introduced a Hosting Grant Subsidy program that saw clubs get additional money to help support hosting efforts through an application process for such items as banquets, entertainment, additional hall rentals, and minor infrastructure investments. We would like each club to put forward their best effort in making these events an enjoyable and rewarding experience for all. This year we plan to continue with the Subsidy program. There will be a finite amount of funds available. Ask your Liaison for more details.

While the hosting grants are meant to support the hosting initiative they should not be your only source of revenue to the host club. We encourage clubs to be creative, sell local sponsorship, do 50/50 draws, sell food from your kitchen or canteen, and remind your local council of what a great corporate citizen

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you are by bringing 100’s of people to their community in the dead of winter. The economic impact of these events totalled over 1.3 million dollars last year. Councillors like numbers like that.

VI – ADMISSION FEES

Member Clubs are permitted to charge admission fees at all Championship Events in accordance with the NSCA Entrance Fees Policy.

VII – PLAYING CONDITIONS

We know that the host club makes every effort to ensure the best possible playing conditions for the duration of the championship. Ice should be prepared well prior to the championship and maintained in top condition for the championship. Stones should be matched. The competitors must know any significant variation in stones or ice, on or between sheets, before play begins.

At the 2014 Annual General Meeting and again at a Players meeting in March 2015 the players of the Men’s and Women’s streams asked the NSCA to set some minimum standards for playing conditions. In general terms the players are looking for 3.5 to 4.5 feet of curl in all directions and for the ice to be 23-25 seconds Hog to Tee for the entire length of game. Please keep these standards in mind if you are interested in hosting an event that leads to an event under the Season of Champions of Curling Canada.

While this is a general standard, not all events are created equal: some styles of play have less ends, have less sweeping, or by design have more rocks in play and as such require different standards of preparation. We want to work with all our Member Clubs to help you give your best product to your membership.

In 2018-19:

1. The NSCA asked Bruce Lohnes to Chair the Stones and Ice Committee. Bruce has been invaluable ensuring the newly retooled rocks perform as they should in each of our major events

2. Bruce will assess playing conditions for all Championships leading to a Season of Champions event of Curling Canada and work with the host club to ensure player satisfaction. The assessment will occur at a mutually agreed time (preferably a minimum of 4 weeks prior to the Championship) by a member of the NS Ice Tech Mentorship committee. (For complete clarity please reference the chart on page 15)

3. At any time prior to the Championship the host club may request one of the members of this committee visit the club and consult on playing conditions.

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4. The NSCA Stones will be mandatory for use at some events (See Quick Reference on page 14). However, if a club feels that their stones are not up to it they may request the use of the NSCA stones for the Championship. The use is subject to availability and transportation arrangements. Where applicable, the NSCA Stones are not to be used for any purpose other than for the championship for which they are intended.

5. The NSCA would like to see a minimum certification standard of the head ice techs for all our Championships and as such have created the suggested list on page 15.

VIII – APPLICABLE NSCA POLICIES

Various NSCA policies and Guidelines are applicable for hosting events as well as for the conduct of the Championship. Some of these policies will require posting in a close proximity to the posted Draw Trees and Draw Schedules:

Note: The NSCA is currently reviewing the format of play and the timing of some of the Championship events. Should changes occur, the first consideration shall be made to the host club originally awarded the event.

IX – ADHERENCE

Any Member Club applying to host an NSCA championship must agree to adhere to these guidelines. Any variance must have the prior approval of the NSCA.

The NSCA reserves the right to introduce a formal Hosting Contract for any of the Championship Events. This contract may introduce new clauses not previously covered in the current Hosting Guidelines. If introduced, contracts will be presented and signed prior to July 31st annually.

X – SPONSORSHIP AGREEMENTS

Member Clubs must be prepared to fully support and honour various NSCA Sponsorship exclusivity agreements which agreements may include, the placement of in-ice decals, the concealing, or removal of conflicting sponsors, and the exclusive use of sponsor products at some events.

In-ice sponsors’ decals WILL be required at all levels of competition leading to the following national championships: (The NSCA will determine the location and numbers of decals to be placed in the playing ice surface.)

Men’s Provincial Championship Women’s Provincial Championship

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Men’s and Women’s Under 21 Junior Provincial Championship Curling Club Championships (TBA)

The following policies were referenced above and are available for download on nscurl.com:

Selection of Hosting Sites PolicyPayment of Hosting GrantsEvent Cancellation Compensation PolicySpectator Entrance Fees Policy

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Event Minimum Sheets

Required

Anticipated Hosting Grant

Umpired Event

Timed

Event

Provincial Curling Rocks

Banquet and/or

Opening

Multiple Years

Available?

U21 – Qualifier 3 $750 Yes Yes No No Yes

U21 – Provincials 4 0 Yes Yes Yes Opening After 2020

Scotties/Tankard Qualifiers 4 0 Yes Yes Yes Opening/

Closing After 2020

Club Mixed 3 $750 No No No No After 2021

Masters Provincial-must be accessible

4 $1000 Yes No No No Yes

Wheelchair (must be accessible)

2 $500 Yes Yes Yes Yes Yes

Mixed Doubles 3 $750 Yes Yes Yes No Yes

Senior Provincial 4 $1000 Yes Yes Yes Yes After 2020

U18 Provincial 5 $1000 Yes Yes No Opening After 2020

U15 – Greenspiel 7 $1000 Yes No No No Yes

Stick Provincial 4 $750 Yes No No Yes No

Curling Club Championship Women’s

4 $1000 Yes Yes No Yes After 2020

Curling Club Championship Men’s

4 $1000 Yes Yes No Yes After 2020

U13 – Jamboree 4 $1000 Yes No No Opening Yes

U11 – Light Rocks Jamboree 4 $750 Yes No No Opening Yes

U16 / U19 Mixed 5 $1000 Yes No No No Yes

Provincial Mixed 3 $750 Yes Yes Yes* No Yes

Women’s Qualifier 3 $750 Yes Yes Yes No After 2020

Men’s Qualifier 4 $750 Yes Yes Yes No After 2020

Club Curler Championship 4 $1000 No No No No Yes

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Junior Doubles 4 $750 Yes No No No Yes

NSCA PLAYING CONDITIONS INFORMATION CHART

EVENT Suggested Minimum Ice Tech Certification AssessmentMen’s and Women’s Provincials

Level 3 to be appointed by NSCA Yes

Women’s Qualifier(s) Level 2 YesMen’s Qualifier(s) Level 2 YesSenior Provincials Level 2 YesMixed Provincials Level 2 Yes

U21 Qualifier(s) Level 1 YesU21 Provincials Level 1 YesWheelchair Level 1 YesMixed Doubles Level 1 Yes

Masters Provincial Level 1Curling Club Championship Women’s

Level 1

Curling Club Championship Men’s

Level 1

Club Mixed Level 1U18 Level 1U15 – Greenspiel Level 1Stick Level 1U13 – Jamboree Level 1U11 – Light Rocks Jamboree Level 1U16/U19 Junior Mixed Level 1Club Men’s and Women’s Level 1

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