nsdi cooperative agreement program: gis strategic plan final version

NSDI Cooperative Agreement Program: GIS Strategic Plan

Final Version

Presented to Federal Geographic Data Committee March 3, 2008

The DC GIS Strategic Plan Final Version

Presented by:

Barney Krucoff

Many Slides and Template by:

National Context

National Spatial Data Infrastructure (NSDI)

Federal Geographic Data Committee (FGDC) &

National States Geographic Information Council

(NSGIC) “Fifty States Initiative”

Cooperative Assistance Program (CAP) Grant Support

GIS Strategic Planning and Business Planning Guidance

Lessons Learned From Other CAP Grant Recipients

3-4

District of Columbia (we have it easy)

Basic Facts Capital of the United

States 68.7 square miles /

177.4 square kilometers

581,000 residents 1,000,000+ day time

population State City County

This isn’t New York, NY. If you (NSDI) can’t make it, here you can’t make anywhere!

GIS Strategic & Business Planning Process: Project Background

Outreach to stakeholders was a key part of the process, to gather input and support for a collaborative District-wide effort DC Agencies Independent DC Agencies Federal Agencies Academic Institutions Private Sector Nonprofits Citizens

Strategic Planning Process: Overview

Followed the guidance and used the templates published by FGDC&NSGIC: key steps: Stakeholder workshops -- in December 2007 and one in March 2008 (over 40 people

attended each one) GISSC meeting presentations and feedback – at project outset in September 2007,

more recently in June 2008, and again today (October 6, 2008) Departmental and stakeholder interviews, and scheduled teleconferences –

January 208 – July 2008 On-line survey questionnaire – conducted in May 2008 (15 comprehensive

responses to over 50 questions) Ad hoc meetings and telecommunications – throughout the project performance

period (September 2007 – July 2008) Strategic Plan Working Group (SPWG) sessions -- one in January 2008 and one in

June 2008 Document review and topical research (e.g. data profiling and analysis of the DC

GIS Data Catalog)—throughout project (September 2007-July 2008) Iteration on draft documents -- first, second, and final drafts (with interim drafts on

parts of the plan documents)

DC GIS Program Background

DC GIS vs. FGDC Criteria

1. A full-time, paid coordinator position is designated and has the authority to implement the state’s business and strategic plans.

MEETS

2. A clearly defined authority exists for statewide coordination of geospatial information technologies and data production.

MEETS

3. The statewide coordination office has a formal relationship with the state’s Chief Information Office (CIO).

MEETS

4. A champion (politician or executive decision-maker) is aware and involved in the process of geospatial coordination.

TO BE REAFIRMED BY MAYOR’S ORDER

5. Responsibilities for developing the National Spatial Data Infrastructure (NSDI) and a State Clearinghouse are assigned.

MEETS

6. The ability exists to work and coordinate with local governments, academia, and the private sector.

PARTIALLY MEETS

7. Sustainable funding sources exist to meet project needs. MEETS

8. GIS Coordinators have the authority to enter into contracts and become capable of receiving and expending funds.

MEETS

9. The Federal government works through the statewide coordinating authority.

PARTIALLY MEETS

DC GIS Data Status

NSDI Framework Layer DC GIS Status

Cadastral (parcels) Published (except for federal land)

Political Boundaries Published

Hydrography Published (cartographic)

Imagery Published

Elevation Published (not current –circa 1995)

Transportation (Air, Roads, Inland Waterways, Rail, Transit)

Published

Geodetic control Published (needs improvement)

DC GIS Federated Data Model: Endorsed by the Planning Process

Federation: “A group of various bodies or

parties that have united to achieve

a common goal”

The Outer Rim Front line agencies Federation Participants Specific dataset responsibility

The Center GIS Steering Committee OCTO GIS Staff Hosting data and services One Stop Geospatial Stop

The Standards Connect Adherence is federation membership

responsibility Support efficient distribution Enable common shared tasks

3-11

What was requested from NPS and why

WHATDC has requested NPS’s most rigorous property boundary data.

WHYThe red line (DC property map) and green line (NPS park boundary) should be coincident.This happens all over town and is important to many DC agencies. Business is slowed including: permitting, school renovations, parks & recreation, economic development, and planning. The NPS has new data that should be more accurate than the green line, but has refused to provide it to DC.

3-12

History of Request for Property Boundaries

1. For over a year DC Office of Planning then DC Office of the Chief Technology Officer attempted to obtain the new NPS property data prepared with tax payer funds. NPS-NCR would not provide the data unless DC would:- not share the data with contractors; - waive fees for the Recorder of Deeds and the Office of Surveyor- sign an agreement in perpetuity (not allowed by law).

2. May 10, 2006: OCTO filed FOIA Request No. 2006-00473 with NPS-NCR.3. May 25: NPS-NCR replied, promising to respond within 20 business days. 4. July 10: After no action by NPS-NCR for over 20 business days, OCTO sent

a follow-up letter to NPS-NCR.5. July 24: After 51 business days NPS-NCR denied OCTO’s request for a fee

wavier, but offered to provide the requested data for $2,450.6. August 2: OCTO agreed to pay the $2,450.7. September 5: After 70 business days, NPS-NCR reversed its position “upon

reflection” and denied the request based on FOIA exemptions 2 and 5.8. September 28: DC filed FIOA appeal 2006-214 with the US Department of

Interior.9. Interior is required to process the appeal within 20 business days. The

appeal is still pending.10. Assistant Secretary of Interior, Thomas Weimer, was briefed on this matter

in October 2006 and February 15, 2007. 11. February 2008, Interior finally ruled on our appeal. We got some of what

we wanted, but not the vector data or the metadata.

DC GIS Program Weaknesses

The Mayor’s Order that established the GISSC is not fully implemented, and the governance model is not satisfactory to all members, and turnover amongst those who participate is high

Data gaps exist for a few key themes, such as utilities, federal properties, and high-resolution elevation data in the District

There is a “broken partnership” with components of the National Park Service (NPS) responsible for property data

Data sharing in the Metro Washington area is not consistently practiced by neighboring jurisdictions, which is an impediment to emergency services having a Common Operating Picture (COP) based on the same data; while this is not a DC GIS Program issue, it is a regional deficiency of concern to the FGDC in terms of NSDI development and homeland security situation awareness

Members of the GISSC have been mostly passive on strategic matters While there is some key support at high-levels, much of DC executive

leadership is lacking in knowledge of GIS and its problem-solving applications

User demand and utilization statistics are lacking for DC GIS applications and Web services

Results of Plan

Strategic Planning Results: Refined Mission Statement

Old Mission Statement The Mission of the DC Geographic Information System (DC GIS) is to

improve the quality and lower the cost of services provided by the DC Government through the effective application of geospatial technology.

New Mission Statement The Mission of DC Geographic Information System (DC GIS)

is to improve the quality and lower the cost of services provided by the DC Government, through the District’s collective investment and effective application of geospatial data and systems. Furthermore, DC GIS will reach beyond the DC Government by continuing to make DC GIS data freely and publicly available to the fullest extent possible in consideration of privacy and security.

Strategic Planning Results: Goals

The planning process resulted in six long-term (five- year) goals to achieve continued success and improvements, as listed below:1. Ensure that state and local needs are met by focusing resources on

geospatial data, systems, and program activities that are in alignment with District priorities

2. Develop and operate enterprise mapping data, geospatial applications, and Web services that enhance the utility, reduce the cost, and expand the interoperability of citywide and agency IT systems

3. Provide outstanding customer service and training that enable DC GIS users and stakeholders to leverage the full power of GIS technology

4. Sustain and improve GIS coordination and partnerships in the District of Columbia, the region, and the nation

5. Be innovative and adapt to the changing market for geospatial technology

6. Apply GIS in ways that increase revenue and reduce costs for the District

Action Plan / Improved Governance

I. OCTO will: Seek endorsement of Mayors Order 2002-27 from the current Mayor, Adrian M.

Fenty, after refinements as necessary Convene an Expanded Executive Board for the GISSC, chaired by OCTO and made

up of senior representatives of the current permanent members (Office of the Chief Technology Officer, District Department of Transportation, Office of Planning, and the Office of the City Administrator) plus:

Department of Consumer and Regulatory Affairs Office of Tax and Revenue

District Department of the Environment Office of Unified Communications

Fire and Emergency Medical Services Office of Zoning

Homeland Security and Emergency Mgt. Agency Water and Sewer Authority

Metropolitan Police Department United States Geological Survey

Office of Deputy Mayor for Planning and Econ. Devel. Department of Public Works

Department of Health

Schedule an official “GISSC Annual Budget Meeting” for September of each year to review the past year’s spending, and the DC GIS Business Plan’s spending plan for the year ahead

Strategic Planning Results: Action Plan (cont’d)

II. The GISSC Executive Board will: Conduct a vote amongst the Executive Board to endorse and

adopt this Strategic Plan as a guide to the continuing operations of DC GIS and GISSC governance reform, including by reference the official adoption of the DC Government Federated Geospatial Data Model and associated best practices

Develop Bylaws for the governance of GISSC

III. The Full GISSC will: Meet at least quarterly Be open to all; including federal agencies, universities, non-profit

organizations, private sector users, and geospatial vendors Serve as a forum for the exchange of information and ideas Provide advice to the GISSC Executive Board and to OCTO Adopt GIS technical standards

Strategic Plan: Measuring Success

The long-term programmatic goals articulated in this Strategic Plan will be reviewed annually by the GISSC Executive Board (as proposed by this plan) to determine their enduring relevance to the overall DC GIS Program

The short-term action items and spending will be reviewed at the GISSC Annual Budget Meeting in September of each year (proposed in this plan)

Feedback / Suggestions for FGDC

Feedback on 50+ States Initiative

What are the CAP Program strengths and weaknesses? The combination federal funding (FGDC) and involvement (USGS) give credibility to the planning process. Weakness is the small amount of funding compared with other federal programs.

Was the assistance you received sufficient or effective? Yes, the Federal Geographic Data Committee and the District’s United States Geological Survey liaison were an important and constructive part of the planning process.

Bottom line FGDC bought a stronger partner!

Looking to the Future FGDC & NSGIC Criteria

Current criteria is at the program management level Future criteria should be more specific and go further:

Data: Does the state/federal partnership have framework+ themes developed, maintained, distributed? This assume there is an active Federal partner/program in place.

Systems/Clearinghouse: Is data and metadata available as OGC Compliant Web Services?

Coordination: Is geospatial included in the these specific initiatives: (give a long list of how states and locals should be working with you)

• DHS • DOI

• DOT • DHS/CDC

• EPA • Census

• NOAA • DOA

Discussion

Thank you!

nsdi cooperative agreement program: gis strategic plan final version

Documents