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Quick Guide
Date: April 2020
NSW eQuote – Responding to invitations to quoteThis quick guide contains information on:
Responding to invitationso Step 1 – Logging in o Step 2 – Intention to respond / Decline invitationo Step 3 – Ask a question o Step 4 – Create a new response
RFx decisions
Responding to invitationsSuppliers who have been accepted onto a prequalification scheme may receive invitations to quote through the NSW eTendering system.
Invited suppliers will receive an email alerting them to a quoting opportunity. Suppliers can respond using the following steps:
Step 1 – Logging in Open the NSW eTendering1 public site and login.
1 https://tenders.nsw.gov.au
Department of Customer ServiceP: 1800 679 289 E: [email protected] | www.buy.nsw.gov.au
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NSW eQuote – Responding to invitations to quote
From the Registered Company Name drop-down list, select NSWBuy eQuote New.
The summary details of RFx/s that you have been invited to respond to will display detailing the closing date and time. Select View RFx detail to access all available RFx information and all response actions.
Department of Customer ServiceP: 1800 679 289 E: [email protected] | www.buy.nsw.gov.au
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NSW eQuote – Responding to invitations to quote
Step 2 – Intention to respond/Decline invitationClick Send Intention to Respond to indicate interest in the opportunity. It is not mandatory to provide your intention nor does selecting the button make a response mandatory.
Click Decline Invitation to indicate your intention to not respond to the RFx opportunity. It is not mandatory to decline an invitation and doing so does not preclude responses being submitted before the closing date.
Step 3 – Ask a question Click Ask question to seek clarification or more information from the buyer. To ensure probity is maintained, responses to questions are normally published as an addendum or amendment to the RFx. This way all suppliers are provided the same information throughout the RFx process.
Department of Customer ServiceP: 1800 679 289 E: [email protected] | www.buy.nsw.gov.au
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NSW eQuote – Responding to invitations to quote
Step 4 – Create a new responseClick Create New Response to open the lodge response window. The time remaining to lodge a response is displayed prominently at the top of the screen. Late lodgements will not be accepted by the system.
Ensure that you follow and complete all the onscreen requirements. Only one file per requirement can be uploaded. If you have multiple files, ensure that they are zipped into one for uploading prior to lodging your response.
Once all information has been added click Save Draft to lodge at another time or Lodge Response.
A lodgement receipt will be displayed with a receipt number and time and date of lodgement. It can be printed if required.
Department of Customer ServiceP: 1800 679 289 E: [email protected] | www.buy.nsw.gov.au
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NSW eQuote – Responding to invitations to quote
The response will also be noted on the RFx detail screen.
Several new options are also made available: Create new response – allows for a completely new response to be uploaded and lodge.
Department of Customer ServiceP: 1800 679 289 E: [email protected] | www.buy.nsw.gov.au
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NSW eQuote – Responding to invitations to quote
This will overwrite the existing response. Update response – allows for changes to be made to the existing response. Withdraw response – allows the submitted response to be withdrawn. A new response
can then be submitted.All lodgements can be edited right up until the closing date and time. Buyers will only have access to the last lodgement.
RFx decisionThe agency buyer will evaluate the response/s they receive from the selected supplier/s.Once the decision has been made, the successful and unsuccessful suppliers will be notified.
If you are the successful supplier: Open the NSW eTendering2 public site. From the Registered Company Name drop-down list, select NSWBuy eQuote Click Successful. Click Acknowledge on the RFx you were successful for. This is your agreement to
provide the goods or services quoted for.
Further informationFurther information is available in the eTendering Public User Guide3 or via email from the NSW Procurement Service Centre4 or on 1800 679 289.
2 https://tenders.nsw.gov.au3 https://buy.nsw.gov.au/__data/assets/word_doc/0005/600287/etendering_public_user_guide_0.docx4 mailto:[email protected]
Department of Customer ServiceP: 1800 679 289 E: [email protected] | www.buy.nsw.gov.au
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